2014/01/28 City Council Resolution 2014-003RESOLUTION NO. 2014 -003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AMENDMENT 1 TO TASK ORDER NO. 2013-01
WITH GREEN VALLEY CONSULTING ENGINEERS FOR INSPECTION AND
MATERIAL TESTING OF THE LABATH /BUSINESS PARK OVERLAY AND
TRAFFIC SIGNAL INSTALLATION
WHEREAS, the City of Rohnert Park approved Task Order No. 2013 -01 with Green
Valley Consulting Engineers (Green Valley) for inspection and materials testing services for the
Labath /Business Park Overlay and Traffic Signal Installation, pursuant to City Council
Resolution No. 2013 -097, adopted on June 25, 2013, and;
WHEREAS, the estimated cost for Green Valley services contained in Task Order No.
2013 -01 was $142,590.00, and;
WHEREAS, Green Valley requests Amendment 1 to Task Order No. 2013 -01 in the
amount of an additional $20,605.00, and;
WHEREAS, the final cost for Green Valley services for inspection and materials testing
of the Labath /Business Park Overlay and Traffic Signal Installation $163,195.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Amendment 1 to Task Order No. 2013 -01 by and
between Green Valley Consulting Engineers and the City of Rohnert Park, for $20,605.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this amendment for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the amendment attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 28"' day of January, 2014.
19
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ATTEST:
J�6 nne Buergller, City Clerk
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Attachment: Exhibit A
CITY OF ROHNERT PARK
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-° -Jose h . Callinan, Mayor
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AMENDMENT 1 TO
TASK ORDER NO. 2013-01
CITY OF ROHNERT PARK
AND
GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION OF ADDITIONAL ENGINEERING SERVICES
TO PROVIDE INSPECTION AND MATERIAL TESTING OF THE
LABATH /BUSINESS PARK OVERLAY AND TRAFFIC SIGNAL INSTALLATION
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct GREEN VALLEY CONSULTING
ENGINEERS to proceed with the work specified in Section 2 below in accordance with the provisions
of the MASTER AGREEMENT between the City of Rohnert Park ( "City ") and GREEN VALLEY
CONSULTING ENGINEERS ( "Consultant ") dated January 26, 2011.
SECTION 2 — SCOPE OF WORK
The additional items authorized by this Task Order are presented in Exhibit "A ".
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION I above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit "B" for an amount not -to- exceed $20,605.00.
Total compensation under this Task Order with this Amendment shall not exceed
$163,195.00
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2013/14 or as
extended by the City Engineer or his designee.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional
services between City and Consultant are incorporated by reference.
Approved this 28t" day of January, 2014.
CITY OF ROHNERT PARK GREEN VALLEY
Darrin Jenkins, City Manager
Per Resolution No. 2014 -003 adopted by the
Rohnert Park City Council at its meeting of January 28, 2014.
Attest:
City Clerk
Elizabeth L. Ellis, President
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2 S s9
CONSULTING ENGINEERS „rs
November 29, 2013
Patrick Barnes
City of Rohnert Park
130 Avram Ave
Rohnert Park, CA 94928
Exhibit "A”
Re: Request for Amendment #1 for the Labath Roadway Inspection Services
Dear Pat:
I am writing in regards to our contract for Construction Management and Inspection services
associated with the Labath Roadway Inspection project, as referenced. We respectively request an
amendment to our original Contract to address the additional working days that had been granted
to the Contractor. Our original contract amount was depleted at the expiration of the original
contract working days. This amendment will address the additional costs resulting from additional
work as detailed below.
We are estimating an additional 10 -15 working days of part -time required to close out the project.
Below is a brief summary of the additional services provided during the construction phase:
➢ The Contractor worked multiple crews for extended hours resulting in a significant amount of
overtime not previously accounted for in the budget.
➢ The Contractor worked multiple crews on both day and night shifts requiring 2 inspectors for
a period of 2 -3 weeks.
➢ Additional work was added on Redwood Drive and J. Rogers Lane which was not
accounted for in the original scope.
➢ There were major errors with the electrical plans, which resulted in an additional 3 -4 weeks of
work for the Contractor to obtain power for the new signals.
➢ The final electrical, landscaping, punch list, etc. work slowed to a crawl resulting in 6 -8 weeks
of part time work.
Estimated Fee
Estimated fee for additional services is $20,605 per the attached spreadsheet of hours and
associated fees.
If you have any questions regarding the scope of work required for this project or estimated fee,
please feel free to contact Tim Dillenburg or myself at 707.579.0388.
Sincerely,
__
H e y
G r e e n
CON S U LT ING C- NG IN F-ERS
Liz Ellis, P.E.
Principal
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Exhibit "B"
CITY OF ROHNEERT PARK LABATH ROADWAY IMPROVEMENTS PROJECT - Amendment #1
DEVELOPMENT SERVICES
Task Information Billing Classification
Construction
Information Project Construction Inspector Admin. Survey Crew Surveyor Direct Costs Total Hours Total Costs
Task Task Information Inspector Night/OT spect Assistant
$135 $115 $150 $70 $190 $105
I o..,o..,f.no.,f ±E1 1 15 120 20 4 159 $16,105
Vehicle Costs $50 1da
Total Hoursl 15 120 20 i 4 0 0 Project Totai
$2,025 $13,800 1 $3,000 1 $280 1 $0 $0 1 $1,500 1 $20,605.00
Based on 60 working days
Based on full -time inspection, Monday throuqh Friday at 8 hours per day at State Prevailing Wages
Based on part time Construction Management Estimated at 3 hours per day
" copies
MACo 1tants \Green Valley \Labath Task Order 201301 V ,end 1 for Labath Inspection \Copy of Amd #1 - Labath Roadway Improvements 121182013