2014/01/28 City Council Resolution 2014-004RESOLUTION NO. 2014-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A DESIGN PROFESSIONAL SERVICES
AGREEMENT FOR THE ROHNERT PARK EXPRESSWAY OVERLAY PROJECT
NO. 2013 -01 WITH COASTLAND CIVIL ENGINEERING, INC. FOR DESIGN
ENGINEERING SERVICES
WHEREAS, on November 6, 2013, staff issued a Request For Proposals ( "RFP ") for the
Rohnert Park Expressway Overlay Project No. 2013 -01 ( "Project ") to identify a qualified
consultant that can assist the City with the design of the Project;
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the city's purchasing functions shall be governed by the city's purchasing policy; and
WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 3.6.6(D),
the City prepared a Request For Proposals and received three proposals on December 3, 2013;
and
WHEREAS, the City project team chose Coastland Civil Engineering, Inc. for an award
of contract due to their (1) quality of team and ability to staff the Project, (2) experience and
expertise in this particular type of work, and (3) understanding of the Project as demonstrated in
the selection process.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Rohnert
Park authorizes and approves a design professional services agreement by and between
Coastland Civil Engineering, Inc., a California corporation, and the City of Rohnert Park, a
municipal corporation, for design related services for the Rohnert Park Expressway Overlay
Project No. 2013 -01, for a not -to- exceed cost of $119,389.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute this agreement for and on behalf of the City of Rohnert Park in substantially
similar form as shown in Exhibit A, subject to minor modification by the City Manager or City
Attorney.
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CTTY OF R""NERT PARK
Jose T. Cal man, Mayor
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City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
DESIGN PROFESSIONAL SERVICES AGREEMENT
RE: ROHNERT PARK EXPRESSWAY REHABILITATION
THIS AGREEMENT is entered into as of the day of , 2014, by and
between the CITY OF ROHNERT PARK ( "City "), a California municipal corporation, and
COASTLAND CIVIL ENGINEERING, INC., ( "Design Professional "), a California corporation.
Recitals
WHEREAS, City desires to obtain design professional services in connection with
Rohnert Park Expressway Rehabilitation ( "Project "); and
WHEREAS, Design Professional hereby represents to the City that Design Professional
is skilled and able to provide such services described in Section I of this Agreement; and
WHEREAS, City desires to retain Design Professional pursuant to this Agreement to
provide the services described in Section 1 of this Agreement.
Agreement
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. Subject to such policy direction and approvals as the City may
determine from time to time, Design Professional shall perform the services set out in the "Scope
of Work and Schedule of Performance" attached hereto as Exhibit A.
2. Time of Performance. The services of Design Professional are to commence
upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. The services of Design Professional are to be completed on
the City's approval of the plans. Design Professional shall perform its services in accordance
with the schedule set out in the "Scope of Work and Schedule of Performance" attached hereto
as Exhibit A. Any changes to the dates in this Section or Exhibit A must be approved in writing
by the City.
3. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Design Professional,
including both payment for professional services and reimbursable expenses, shall be at the rate
and schedules attached hereto as Exhibit B. I Iowever, in no event shall the amount City pays
Design Professional exceed One Hundred Nineteen Thousand Three Hundred Ninety -eight
Dollars and zero cents ($119,398.00). Payment by City under this Agreement shall not be
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Revised: 1/10/11
deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time
of payment.
B. Timing of Payment,
(1) Design Professional shall submit itemized monthly invoices for
work performed. City shall make payment, in full, within thirty
(30) days after approval of the invoice by City.
(2) Payments due and payable to Design Professional for current
services must be within the current budget and within an available,
unexhausted and unencumbered appropriation of the City. In the
event the City has not appropriated sufficient funds for payment of
Design Professional services beyond the current fiscal year, this
Agreement shall cover only those costs incurred up to the
conclusion of the current fiscal year; payment for additional work
is conditional upon future City appropriation.
C. Changes in Compensation. Design Professional will not undertake any
work that will incur costs in excess of the amount set forth in Section 3(A) without prior written
amendment to this Agreement.
D. Standard of Quality. City relies upon the professional ability of Design
Professional as a material inducement to entering into this Agreement. All work performed by
Design Professional under this Agreement shall be in accordance with all applicable legal
requirements and shall meet the standard of quality ordinarily to be expected of competent
professionals in Design Professional's field of expertise.
E. Taxes. Design Professional shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Design Professional.
F. No Overtime or Premium Pay. Design Professional shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non - standard business hours, such as in the
evenings or on weekends, unless specifically required by the applicable task order and authorized
by City in writing. Design Professional shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Design Professional shall not receive paid time off for days
not worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
G. Litigation Support. Design Professional agrees to testify at City's request
if litigation is brought against City in connection with Design Professional's report. Unless the
action is brought by Design Professional or is based upon Design Professional's negligence, City
will compensate Design Professional for the preparation and the testimony at Design
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Professional's standard hourly rates, if requested by City and not part of the litigation brought by
City against Design Professional.
4. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Design Professional. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Failure of the Design Professional to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
5. Duties of City. City shall provide all information requested by Design
Professional that is reasonably necessary to performing the Scope of Work. City retains all
rights of approval and discretion with respect to the projects and undertakings contemplated by
this Agreement.
6. Ownership of Documents.
A. The plans, specifications, estimates, programs, reports, models, and other
material prepared by or on behalf of Design Professional under this Agreement including all
drafts and working documents, and including electronic and paper forms (collectively the
"Documents "), shall be and remain the property of the City, whether the Services are completed
or not. Design Professional shall deliver all Documents to City, upon request at (1) the
completion of the Services, (2) the date of termination of this Agreement for any reason, or (3)
request by City in writing, or (4) payment of all monies due to Design Professional.
B. The Documents may be used by City and its officers, elected officials,
employees, agents, and volunteers, and assigns, in whole or in part, or in modified form, for all
purposes City may deem advisable without further employment of or payment of any
compensation to Design Professional. If City desires to modify Documents before using them,
City shall obtain written consent from Design Professional for any such modification, and such
consent shall not unreasonably be withheld. If City modifies Documents without obtaining
written consent from Design Professional, Design Professional shall not be liable to City for any
damages resulting from use of such modified Documents, provided that the Design Professional
was not a proximate cause of such damages.
C. Design Professional retains the copyright in and to the intellectual
property depicted in the Documents subject to Design Professional's limitations and City's rights
and licenses set forth in this Agreement. City's ownership interest in the Documents includes the
following single, exclusive license from Design Professional: Design Professional, for itself, its
employees, heirs, successors and assigns, hereby grants (and if any subsequent grant is
necessary, agrees to grant) to City an irrevocable, perpetual, royalty -free, fully paid, sole and
exclusive license and right to use and exercise any and all of the copyrights or other intellectual
property rights that Design Professional may author or create, alone or jointly with others, in or
with respect to the Documents, including without limitation all analysis, reports, designs and
graphic representations. City's license shall include the right to sublicense, shall be for all
purposes with respect to each right of copyright, and shall be without restriction.
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D. Design Professional shall include in all subcontracts and agreements with
respect to the Services that Design Professional negotiates, language which is consistent with this
Section 6.
E. All reports, information, data, and exhibits prepared or assembled by
Design Professional in connection with the performance of its Services pursuant to this
Agreement are confidential until released by the City to the public, and the Design Professional
shall not make any of these documents or information available to any individual or organization
not employed by the Design Professional or the City without the written consent of the City
before any such release. This provision shall not apply to information that (1) is already in the
public domain, (2) was previously known by Design Professional, (3) Design Professional is
required to provide by law, or (4) reasonably required by Design Professional to conduct its
defense in a legal or similar proceeding, so long as Design Professional notifies City in writing
before use of such information.
7. Employment of Other Design Professionals Specialists or Experts.
A. Design Professional will not employ or otherwise incur an obligation to
pay other consultants, specialists or experts for services in connection with this Agreement
without the prior written approval of the City. Any consultants, specialists or experts approved
by City are listed in Exhibit D.
B. Design Professional represents that it has, or will secure at its own
expense, all personnel required in performing the Services. All of the Services required
hereunder will be performed by the Design Professional or under Design Professional's
supervision, and all personnel engaged in the work shall be qualified to perform such services.
C. Design Professional shall make every reasonable effort to maintain
stability and continuity of Design Professional's Key Personnel assigned to perform the Services.
Key Personnel for this contract are listed in Exhibit D.
D. Design Professional shall provide City with a minimum twenty (20) days
prior written notice of any changes in Design Professional's Key Personnel, provided that Design
Professional receives such notice, and shall not replace any Key Personnel with anyone to whom
the City has a reasonable objection.
E. Design Professional plans to retain the subconsultants listed in Exhibit D,
who will provide services as indicated in Exhibit D.
F. Design Professional will not utilize subconsultants other than those listed
in Exhibit D without advance written notice to the City. Design Professional will not utilize a
subconsultant to whom the City has a reasonable objection. Subconsultants providing
professional services will provide professional liability insurance as required in Exhibit C unless
the City waives this requirement, in writing.
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8. Conflict of Interest.
A. Design Professional understands that its professional responsibility is
solely to City. Design Professional warrants that it presently has no interest, and will not acquire
any direct or indirect interest, that would conflict with its performance of this Agreement.
Design Professional shall not knowingly, and shall take reasonable steps to ensure that it does
not, employ a person having such an interest in the performance of this Agreement. if Design
Professional discovers that it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement, Design Professional shall promptly disclose the
relationship to the City and take such action as the City may direct to remedy the conflict.
B. Design Professional (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this contract
or any other source of income, interest in real property or investment which would be affected in
any manner or degree by the performance of Design Professional's Services hereunder. Design
Professional further covenants and represents that in the performance of its duties hereunder no
person having any such interest shall perform any services under this Agreement.
C. Design Professional is not a designated employee within the meaning of
the Political Reform Act because Design Professional:
(1) Will conduct research and arrive at conclusions with respect to
his /her rendition of information, advice, recommendation or counsel independent of the control
and direction of the City or of any City official other than normal contract monitoring; and
(2) Possesses no authority with respect to any City decision beyond
the rendition of information, advice, recommendation or counsel (FPPC Reg. 18700(a)(2)).
9. Interest of Members and Employees of City. No member of the City and no other
officer, elected official, employee, agent or volunteer of the City who exercises any functions or
responsibilities in connection with the carrying out of any project to which this Agreement
pertains, shall have any personal interest, direct or indirect, in this Agreement, nor shall any such
person participate in any decision relating to this Agreement which affects its personal interests
or the interest of any corporation, partnership or association in which he /she is directly or
indirectly interested.
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee, agent or volunteer of the City shall be personally liable
to Design Professional or otherwise in the event of any default or breach of the City, or for any
amount which may become due to Design Professional or any successor in interest, or for any
obligations directly or indirectly incurred under the terms of this Agreement.
11. Indemnity.
To the fullest extent permitted by law (including, without limitation, California Civil Code
Sections 2782 and 2782.8), Design Professional shall defend (with legal counsel reasonably
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acceptable to City), indemnify, and hold harmless City and its officers, elected officials,
employees, agents, and volunteers (collectively "Indemnitees ") from and against any and all
claims, loss, cost, damage, injury (including, without limitation, injury to or death of an
employee of Design Professional or its subconsultants), expense and liability of every kind,
nature and description (including, without limitation, fines, penalties, incidental and
consequential damages, reasonable court costs and reasonable attorneys' fees, litigation expenses
and fees of expert consultants or expert witnesses incurred in connection therewith, and costs of
investigation), that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of Design Professional, any subconsultant, anyone directly or indirectly employed by
them, or anyone that they control (collectively "Liabilities "). Such negligence, recklessness, or
willful misconduct includes without limitation the failure of Design Professional to disclose
information known by Design Professional to be material to performing the Services. Such
obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent
that such Liabilities are caused by the negligence, active negligence, or willful misconduct of
such Indemnitee. Notwithstanding any provision of this Agreement to the contrary, the extent of
Design Professional's obligation to defend, indemnify, and hold harmless shall be governed by
the provisions of California Civil Code Section 2782.8. Irrespective of any language to the
contrary in this Agreement, the parties agree that Design Professional has no duty to provide or
pay for an up -front defense against unproven claims or allegations. Design Professional agrees
to indemnify and thus reimburse City for those reasonable attorneys fees incurred for defense by
the City but only to the extent Design Professional is determined to be negligently culpable by a
court of competent jurisdiction. or pursuant to an arbitration award or as agreed upon by the
Design Professional and the City in a negotiated settlement.
A. Neither termination of this Agreement nor completion of the Services shall
release Design Professional from its obligations under this Section 11, as long as the event giving
rise to the claim, loss, cost, damage, injury, expense or liability occurred prior to the effective
date of any such termination or completion.
B. Design Professional agrees to obtain executed indemnity agreements with
provisions identical to those set forth in this section from each and every subconsultant or any
other person or entity involved by, for, with or on behalf of Design Professional in the
performance of this Agreement. If Design Professional fails to obtain such indemnity
obligations from others as required, Design Professional shall be fully responsible for all
obligations under this Section. City's failure to monitor compliance with this requirement
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. The obligation to indemnify and defend City as set forth herein is binding on the
successors, assigns or heirs of Design Professional and shall survive the termination of this
Agreement or tars section.
C. Design Professional's compliance with the insurance requirements does
not relieve Design Professional from the obligations described in this Section 11, which shall
apply whether or not such insurance policies are applicable to a claim or damages.
12. Design Professional Not an Agent of City. Design Professional, its officers,
employees and agents shall not have any power to bind or commit the City to any decision.
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13. Independent Contractor. It is understood that Design Professional, in the
performance of the work and services agreed to be performed by Design Professional, shall act
as and be an independent contractor as defined in Labor Code 3353 and not an agent or
employee of City; and as an independent contractor, Design Professional shall obtain no rights to
retirement benefits or other benefits which accrue to City's employees, and Design Professional
hereby expressly waives any claim it may have to any such rights.
14. Compliance with Laws.
A. General. Design Professional shall (and shall cause its agents and
subcontractors), at its sole cost and expense, comply with all applicable federal, state and local
laws, codes, ordinances and regulations now in force or which may hereafter be in force during
the term of this agreement. Any corrections to Design Professional's reports or other Documents
(as defined in Section 6) that become necessary as a result of Design Professional's failure to
comply with these requirements shall be made at the Design Professional's expense.
B. Updates. Should Design Professional become aware that the requirements
referenced in subparagraph A above change after the date of a report or other Document is
prepared, Design Professional shall be responsible for notifying City of such change in
requirements. Design Professional will bring the Documents into conformance with the newly
issued requirements at the written direction of City. Design Professional's costs for providing
services pursuant to this paragraph shall be submitted to City as Additional Services.
C. Licenses and Permits. Design Professional represents that it has the skills,
expertise, licenses and permits necessary to perform the Services. Design Professional shall
perform all such Services in the manner and according to the standards observed by a competent
practitioner of the same profession in which Design Professional is engaged. All products of
whatsoever nature which Design Professional delivers to City pursuant to this Agreement shall
conform to the standards of quality normally observed by a person practicing in Design
Professional's profession. Permits and /or licenses shall be obtained and maintained by Design
Professional without additional compensation throughout the term of this Agreement.
D. Documents Stamped. Design Professional shall have docu vents created
as part of the Services to be performed under this Agreement stamped by registered professionals
for the disciplines covered by Design Professional's Documents as required by Section 6735 of
the Business and Professionals Code or any other applicable law or regulation. Design
Professional shall not be required to stamp any documents not prepared under its direct
supervision. The City will not be charged an additional fee to have such documents stamped. .
E. Workers' Compensation. Design Professional certifies that it is aware of
the provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self - insurance in accordance with the
provisions of that Code, and Design Professional certifies that it will comply with such
provisions before commencing performance of this Agreement.
F. Prevailing Wage. Design Professional and Design Professional's sub -
consultants, shall, to the extent required by the California Labor Code, pay not less than the latest
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prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article
2. Copies of the applicable wage determination are on file at City Clerk's office. This provision
to comply with prevailing wage laws takes precedence over the provisions of paragraph 3.E.
G. Injury and Illness Prevention Program. Design Professional certifies that
it is aware of and has complied with the provisions of California Labor Code Section 6401.7,
which requires every employer to adopt a written injury and illness prevention program.
H. City Not Responsible. City is not responsible or liable for Design
Professional's failure to comply with any and all of the requirements set forth in this Agreement.
15. Nonexclusive Agreement. Design Professional understands that this is not an
exclusive Agreement and that City shall have the right to negotiate with and enter into contracts
with others providing the same or similar services as those provided by Design Professional as
the City desires.
16. Confidential Information. All data, documents, discussions or other information
developed or received by or for Design Professional in performance of this Agreement are
confidential and not to be disclosed to any person except as authorized by City, as required by
law, or as otherwise allowed by this Agreement.
17. Insurance. Design Professional shall provide insurance in accordance with the
requirements of Exhibit C.
18. Assignment Prohibited. Design Professional shall not assign any of its rights nor
transfer any of its obligations under this Agreement without the prior written consent of City and
any attempt to so assign or so transfer without such consent shall be void and without legal effect
and shall constitute grounds for termination.
19. Termination.
A. If Design Professional at any time refuses or neglects to prosecute its
Services in a timely fashion or in accordance with the schedule, or is adjudicated a bankrupt, or
commits any act of insolvency, or makes an assignment for the benefit of creditors without City's
consent, or fails to make prompt payment to persons furnishing labor, equipment, materials or
services, or fails in any respect to properly and diligently prosecute its Services, or otherwise
fails to perform fully any and all of the agreements herein contained, Design Professional shall
be in default.
B. If Design Professional fails to cure the default within seven (7) days after
written notice thereof, City may, at its sole option, take possession of any Documents or other
materials (in paper and electronic form) prepared or used by Design Professional and (1) provide
any such work, labor, materials or services as may be necessary to overcome the default and
deduct the cost thereof from any money then due or thereafter to become due to Design
Professional under this Agreement; and /or (2) terminate Design Professional's right to proceed
with this Agreement.
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C. In the event City elects to terminate, City shall have the right to immediate
possession of all Documents and work in progress prepared by Design Professional, whether
located at Design Professional's place of business, or at the offices of a subconsultant, and may
employ any other person or persons to finish the Services and provide the materials therefor. In
case of such default termination, Design Professional shall not be entitled to receive any further -
payment under this Agreement until the Services are completely finished.
D. In addition to the foregoing right to terminate for default, City reserves the
absolute right to terminate this Agreement without cause, upon 72- hours' written notice to
Design Professional. In the event of termination without cause, Design Professional shall be
entitled to payment in an amount not to exceed the Not -To- Exceed Amount which shall be
calculated as follows: (1) Payment for Services then satisfactorily completed and accepted by
City, plus (2) Payment for Additional Services satisfactorily completed and accepted by City,
plus (3) Reimbursable Expenses actually incurred by Design Professional, as approved by City.
The amount of any payment made to Design Professional prior to the date of termination of this
Agreement shall be deducted from the amounts described in (1), (2) and (3) above. Design
Professional shall not be entitled to any claim or lien against City for any additional
compensation or damages in the event of such termination and payment. In addition, the City's
right to withhold funds under Section 19.C. shall be applicable in the event of a termination for
convenience.
E. If this Agreement is terminated by City for default and it is later
determined that the default termination was wrongful, such termination automatically shall be
converted to and treated as a Termination for Convenience under this Section 19 and Design
Professional shall be entitled to receive only the amounts payable under Section 19.D..
20. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as he /she deems necessary due to
unfavorable conditions or to the failure on the part of the Design Professional to perform any
provision of this Agreement. Design Professional will be paid for satisfactory Services
performed through the date of temporary suspension. In the event that Design Professional's
services hereunder are delayed for a period in excess of six (6) months due to causes beyond
Design Professional's reasonable control, Design Professional's compensation shall be subject to
renegotiation.
21. Entire Agreement and Amendment. This Agreement constitutes the complete and
exclusive statement of the agreement between City and Design Professional and supersedes any
previous agreements, whether verbal or written, concerning the same subject matter. This
Agreement may only be. amended or extended from time to time by written agreement of the
parties hereto.
22. Interpretation. This Agreement shall be interpreted as though it was a product of a
joint drafting effort and no provisions shall be interpreted against a party on the ground that said
party was solely or primarily responsible for drafting the language to be interpreted.
23. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
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and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
24. Time of the Essence. Time is of the essence of this Agreement.
25. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth hereinbelow. Either
party may change its address by notifying the other party of the change of address. Notice shall
be deemed communicated within 48 hours from the time of mailing if mailed as provided in this
section.
If to City: City Manager
City of Rohnert Park -City Hall
130 Avram Avenue
Rohnert Park, CA 94928
If to Design Professional: John Wanger
Coastland Civil Engineering, Inc.
1400 Neotomas Avenue
Santa Rosa, CA 95405
26. Design Professional's Books and Records.
A. Design Professional shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City for a minimum period of
three (3) years, or for any longer period required by law, from the date of final payment to
Design Professional.
B. Design Professional shall maintain all documents and records which
demonstrate performance under this Agreement for a minimum period of three (3) years, or for
any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Design Professional's address indicated for receipt of
notices in this Agreement.
D. City may, by written request by any of the above -named officers, require
that custody of the records be given to City and that the records and documents be maintained in
the City Manager's office. Access to such records and documents shall be granted to any party
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authorized by Design Professional, Design Professional's representatives, or Design
Professional's successor -in- interest.
E. Pursuant to California Government Code Section 10527, the parties to this
Agreement shall be subject to the examination and audit of representative of the Auditor General
of the State of California for a period of three (3) years after final payment under the Agreement.
The examination and audit shall be confined to those matters connected with the performance of
this Agreement including, but not limited to, the cost of administering the Agreement.
27. Equal Employment Opportunity. Design Professional is an equal opportunity
employer and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Design Professional will not discriminate against any employee or
applicant for employment because of race, age, sex, creed, color, sexual orientation, marital
status or national origin. Design Professional will take affirmative action to ensure that
applicants are treated during such employment without regard to race, age, sex, creed, color,
sexual orientation, marital status or national origin. Such action shall include, but shall not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay -offs or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. Design Professional further agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
28. Unauthorized Aliens. Design Professional hereby promises and agrees to comply
with all the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101, et
seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Design Professional so employ such unauthorized aliens for performance of
work and /or services covered by this Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Design Professional hereby agrees to
and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with
any and all costs, including attorneys' fees, incurred by City.
29. Section Headings. The headings of the several sections, and any table of contents
appended hereto, shall be solely for convenience of reference and shall not affect the meaning,
construction or effect hereof.
30. City Not Obligated to Third Parties. City shall not be obligated or liable for
payment hereunder to any party other than the Design Professional.
31. Remedies Not Exclusive. No remedy herein conferred upon or reserved to City is
intended to be exclusive of any other remedy or remedies, and each and every such remedy, to
the extent permitted by law, shall be cumulative and in addition to any other remedy given
hereunder or now or hereafter existing at law or in equity or otherwise.
32. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
-11-
1126651 v3 80078/0012 Revised: 1/10/11
illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had not been contained herein.
33. No Waiver Of Default. No delay or omission of City to exercise any right or
power arising upon the occurrence of any event of default shall impair any such right or power or
shall be construed to be a waiver of any such default of an acquiescence therein; and every
power and remedy given by this Agreement to City shall be exercised from time to time and as
often as may be deemed expedient in the sole discretion of City.
34. Successors And Assigns. All representations, covenants and warranties set forth
in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be
binding upon and inure to the benefit of such party, its successors and assigns.
35. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A.
Exhibit A:
Scope of Work and Schedule of Performance
B.
Exhibit B:
Compensation
C.
Exhibit C:
Insurance Requirements to Design Professional Services
Agreement
D.
Exhibit D:
Key Personnel and Other Consultants, Specialists or
Experts Employed by Design Professional
E.
Exhibit E:
Design Consultant Requirements
36. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
37. News Releases /Interviews. All Design Professional and subconsultant news
releases, media interviews, testimony at hearings and public comment shall be prohibited unless
expressly authorized by the City.
38. Venue. In the event that suit shall be brought by either party hereunder, the
parties agree that trial of such action shall be held exclusively in a state court in the County of
Sonoina, California.
39. Authority. All parties to this Agreement warrant and represent that they have the
power and authority to enter into this Agreement in the names, titles, and capacities herein stated
and on behalf of any entities, persons, or firms represented or purported to be represented by
such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by
any state and /or federal law in order to enter into this Agreement have been fully complied with.
Furthermore, by entering into this Agreement, Design Professional hereby warrants that it shall
-12-
1126651 v3 80078/0012 Revised: 1/10/11
not have breached the terms or conditions of any other contract or agreement to which Design
yoo6:nminoa| is obligated, which breach would have a material effect hereon.
IN WITNESS WHEREOF, the City and Design Professional have executed this
Agreement as of the date first above written.
CITY 0FD08NCDTPARK COASTLAND CIVIL ENGINEERING, INC.
By: 0 -
Darrin Jenkins, City Manager Title: �J
Date: Date:
Per Resolution No. 2014� adopted by the RoNiert
Pai k City Council at its meeting ofJanuary 28, 2014.
IL ENGINEERING, INC.
APPROVED AS TO FORM: Date:
Bv:___________
City Attorney
/\T7B3T:
uy:_________�
City Clerk
\/z»m/m000nvoo|z Revised: |/l0/l|
EXH1Brr A
Scope of Work and Schedule of Performance
-14-
1126651 v3 80078/0012 Revised: 1/10/11
rrqect Work Plan
The City of Rohnert Park is proposing to overlay segments of Rohnert Park Expressway between
Snyder Lane and State Farm Drive. Rohnert Park Expressway consists of two westbound lanes
and two eastbound lanes in this stretch. The segments to overlay will be determined, in part, based
on available funding, location of near term projects, and the desire to have a 20 year roadway life.
Possible repair options should consider conventional asphalt overlay with digouts, the use of
reinforcing fabrics and crack sealants, and repair of failing base and subgrade.
Based on recent recommendations from the City's pavement management data, the road section
may include 4 different repair methods. The repair methods are listed as slurry seal, thin and thick
overlays and reconstruction. As noted in the scope of services below, this data will be used only as
an aid in determining the actual repair method.
In an effort to provide the City with a comprehensive Scoping Study, we propose to team with RGH
Consultants who will work with us on identifying the preferred rehabilitation methods for the various
road sections. They will also provide recommendations on the design of the reconstruction section
with a focus on the weak subgrade. In addition, we will collaborate with them and the City on
various construction methods that can be used to preserve the weak subgrade during construction.
We have extensive experience working throughout Sonoma County on roadway reconstruction
projects which have similar subgrade qualities and RGH has similar experience with other
jurisdictions in the area. We believe together we can provide the City with a quality project that
meets the City's expectations and concerns regarding the subgrade conditions.
As requested, all sewer manhole grade rings and frame and covers will be replaced and pavement
markings replaced.
We believe the surface repairs, including overlays and seals can be designed on City base maps.
This will reduce costs associated with survey efforts. For surface repairs, all pertinent information
on striping, typical cross sections, conforms, sewer manhole improvements and other surface
utilities will be clearly shown on the base maps.
The City of Rohnert Park's Development Services Department will lead this effort. The selected
consultant will be responsible for working closely with the City and other project stakeholders to
ensure the construction documents are consistent with City's goals and governing standards as well
as federal funding requirements.
PAGE 9
K Rohnert 'ark Expressway overlay
The following Work Plan is based on our assessment of project constraints. Coastland understands
that clear communication and managing time wisely are keys to getting the most mileage out of
available funds and our Work Plan has been prepared with that in mind.
TASK 1 • MEETINGS WITH CITY f2EPRriSt'N't A1°IVES & BACKGROUND INFORMATION
Immediately after the Notice to Proceed is issued by the City, Coastland will schedule a kick -off
meeting with City staff to accomplish the following:
Introduce key personnel and exchange contact information,
Discuss project and specific goals and objectives.
Refine the project schedule and discuss key milestones.
Identify other stakeholders.
A productive kick -off meeting will be essential in defining key roles and gaining an in -depth
understanding of project needs. The meeting will establish scheduling goals and coordination
efforts to ensure positive project progress. In effort to keep the City appraised of the project
progress, we propose to provide the City with a monthly design status reports. Updates to the
design schedule will be provided as required.
We will assemble all of the available City information pertaining to the project including as -built
drawings, benchmark information, utility information, base maps and any additional pertinent
information for the project. As mentioned above, we will use the City Base Maps or aerial maps as
our background for all paving improvements. We will also obtain pavement management data and
past soil reports within the project area. This data will assist us in determining what pavement repair
measures may be necessary.
Coastland will analyze existing conditions through a detailed site review, observing general site
conditions, taking digital photographs, noting surface conditions, and discussing potential
remediation options. During our field review we will review the pavement to identify potential digout
repair areas, overlay conform locations and utility manholes or boxes that will need to be adjusted
to grade. Our site review with City staff will enable us to identify any unusual or special conditions
that may affect the project design or construction. Additionally, we will take field measurements of
the street widths and lengths and check cross slopes to supplement the aerial and base mapping
information.
Included in this task will be one (1) project kick -off / pre - design meeting to discuss project goals and
coordination efforts and three (3) progress design review meetings.
�- Rohnert Park Expressway Overlay
TASK 2 -- ENVIRONMENTAL DOCUMENTATION AND PERMITTING SUPPORT
Coastland will retain Jerry Haag as a subconsultant to be available to assist the Coastland team
with full compliance with California Environmental Quality Act requirements. The work effort will be
limited to ensuring that necessary documentation is provided to Caltrans staff, including but not
limited to:
• Provision for continuing access during construction activities;
• Providing Caltrans with MTC memo regarding Particulate Matter 2.5 (PM 2.5);
• Ensuring that Caltrans staff receives an appropriate thermoplastic striping memo;
• Coordinating a memo to Caltrans staff regarding surface water quality provisions as part of
the project;
• Ensuring that Caltrans staff receives necessary FEMA flood plain information;
• Working with City of Rohnert Park staff to ensure Caltrans received a memo limiting months
of tree trimming activities so as not to disturb nesting bird.
We will help confirm if any regulatory permits will be required for this project and associated
timeframes. If the City should be required to obtain environmental regulatory permits for the
project, we will provide a separate scope and fee for this effort for the City's consideration. Early
efforts with this task will identify any key issues to allow sufficient time to resolve.
Based on our review of the project, we don't anticipate the need for easements or right -of -way
acquisition. All work should be within City right -of -way or easements.
TASK 3 — GEGTECHNICAL STUDY
Coastland will retain RGH Consultants as a subconsultant to prepare a geotechnical study.
RGH will attend the project kick -off meeting with the City and will review the available geotechnical
information from their files for the area and the geotechnical report provided in the RFP. Their
engineer will conduct a surficial reconnaissance of the pavements to evaluate the condition of the
existing asphalt including crack patterns and general wear and determine where pavement section
measurements are required. During their reconnaissance, their engineer will mark exploration
areas with white paint and call Underground Service Alert (USA) so that their members will mark
the locations of their utilities. Their engineer will mark 6 to 8 locations in each direction (westbound
and eastbound) along Rohnert Park Expressway between Snyder Lane and State Farm Drive. As
required by the City, RGH will obtain an encroachment permit for drilling in the streets. They
assume that the cost for the permit will be waived because the work is being done for the City.
nnr.P the Inrations_ have been cleared of utilities. they will explore the subsurface conditions by
drilling a boring at each location. The borings will be drilled using a truck - mounted drill rig and will
extend through the pavement section and into the underlying subgrade soil. Traffic control will be
provided by a subconsultant included in their scope. Their engineer or geologist will log the borings
and obtain bulk and relatively undisturbed samples for visual examination, classification, and
laboratory testing. Selected samples representative of the material types encountered will be
laboratory tested to determine certain characteristics pertinent to their analysis. These may include
classification (Atterberg Limits and grain size distribution) and R- value. The borings will be
backfilled with cement - bentonite grout with fast - setting concrete placed in the upper few inches.
C_ Rohnert Park Expressway Overlay I PAGE 11
Based on their analysis of the field and laboratory work, RGH will develop the following
geotechnical information:
1
2
A brief description of the pavement sections encountered; and
Specific conclusions and recommendations concerning:
a. Primary geotechnical engineering concerns and mitigating measures, as
applicable;
b. Pavement section rehabilitation; and
c. Supplemental geotechnical engineering services.
Upon completion, RGH will present the results of their study in a written report including summaries of
the field and laboratory work. After submittal of their report, they will provide limited on -call consultation
during design.
TASK 4 — EVALUATION OF PAVEMENT REPAIR OPTIONS
Once we have compiled all the available background data, including field review findings we will
meet with RGH Consultants to discuss paving repair alternatives. All possible options will be
considered, including the following:
, Conventional (HMAC) overlay with dig -outs
, Use of pavement reinforcing fabrics and crack sealants
, Locations and treatments of failed pavement sections (base repairs)
, Full -width and wedge grinding requirements (based on existing cross slopes)
Design alternatives will include an evaluation of the design service life. A service life of 20 years
will be the goal for structural repair areas. New pavement structural sections, where appropriate,
will be developed using the design methods in Caltrans Highway Design Manual. RGH will assist in
designing appropriate roadway repair sections, including reconstruction sections.
Recommended repair methods will be identified for the entire length of roadway. Mapping will be
prepared to illustrate the approximate limits of each of the repair sections. A typical repair detail will
be provided for each repair section.
Construction cost estimates will be prepared for each roadway repair section. If more than one
repair alternative is found to be viable for a section, an estimate will be prepared for each
alternative. The alternatives and costs will be summarized in a technical memorandum.
Following the evaluation of pavement repair options, we will prepare a Report / Technical
Memorandum. The Report will then summarize recommendations, which at a minimum, will include
the following:
Description of analysis performed for the project including mapping illustrating repair cross
sections and limits
Recommended alternatives for pavement rehabilitation including cost comparisons
Rohnert park Expressway Overlay
, Recommendations for rehabilitation of any excessive pavement damage, defects, poor sub-
base, and /or steep cross slopes
, Preliminary construction cost estimates based on overall pavement design
recommendations
Under this task we propose to meet with the City and RGH to review the report and associated
findings.
Coastland subconsultant ECON will perform the required testing for the yellow paint striping.
ECON proposes to perform five (5) samples of the yellow paint striping. The five samples should be
sufficient if alignment striping has different colors or types, or installed at different times from
various paving phases.
After City review of the initial report, we will incorporate any review comments and provide the final
technical memorandum.
Our proposal does not include topographic surveying services. However, if additional survey effort
is found to be necessary after completion of the Pavement Evaluation Report, we would be happy
to provide the City with a scope and fee to provide such services for consideration.
Based on the City's direction following the scoping study report meeting, we will proceed with
designing and preparing PS &E documents for the preferred alternative.
TASK 5 --- COORDINATION WITH UTILITY COMPANIES AND REGIONAL BOARD
We propose to coordinate with outside utility companies to ensure that all existing facilities, both
underground and overhead, are identified accurately during the design phase. This task will include
writing letters to PG &E, AT &T and Comcast informing them of the project and requesting their
facility drawings.
Under this task we will prepare submittal packages to each of the utility companies so they can
verify the accuracy of their facilities and the need for relocation.
We will also coordinate our efforts with the Regional Water Quality Control Board to find if the area
of work is within a contaminated zone. We will provide the City with the Board's findings. If the
Board finds that the site has a potential to be contaminated, we will review the results with the City.
Due to the minor underground work associated with this project (reconstruction and sewer manhole
work), it is unlikely contaminated soil will require additional effort. If additional effort is found to be
necessary we would be happy to provide the City with a scope and fee to provide such services for
consideration.
TASK 6 — 70% SUBMITTAL
Following obtaining City aerial mapping or base maps, evaluation of pavement repair options, and
utility coordination we will begin preparing the 70% submittal. We will focus our efforts on roadway
sections requiring surface treatments such as overlays and slurry seals. As mentioned, this design
will be illustrated on City base maps or aerial maps, which are assumed to be available in Auto
CAD format.
l"~=°` Rohnert Park Expressway Overlay I PAGE 13
The base maps will be developed into design drawings which will clearly illustrate limits of
pavement repair, type of repair, striping, bicycle signage, location of detectable warning surfaces,
sewer manhole riser replacements, utilities to be raised to grade, curb replacement areas and other
items necessary for pavement repair,
Under this task we will also coordinate with RGH on possible construction methods to allow
reconstruction of the roadway while not impacting the subgrade. With our combined experience in
repairing roads with weak subgrade materials, we believe we can provide the City with a
specification that will mitigate concerns and issues during construction.
We will also work with the City under this task to confirm all necessary funding requirements are
provided in the specifications.
The submittal will conform to all necessary funding requirements.
The submittal will include outline specifications, 3 sets of preliminary plans and a preliminary
estimate of probable construction costs.
TASK 7 - -- 90% SUBMITTAL
AL
We propose to meet with the City to review the 70% design comments. Following this review we
will prepare the 90% submittal. The project design will essentially be complete for this submittal.
All comments from the 70% submittal review will be addressed. We will also address all relevant
items in the City's Exhibit E "Design Consultant Requirements ". Testing within the specifications
will follow the City's Quality Assurance Plan. We will include a discussion of items which may
jeopardize funding for the project
Coastland's Construction Management Department will perform a constructability review of the
contract documents. Through this review, we will help minimize claims and potential change
orders.
Included in the submittal will be 3 sets of plans, 2 copies of the specifications and 2 copies of the
engineer's estimate.
TASK 0 — FINAL. SUBMITTAL
Following the 90% review meeting with the City, we will prepare final bid documents, including
stamped and signed mylar drawings and camera ready technical specifications with a stamped and
signed cover. An electronic copy of the drawings and specifications will also be provided.
Rohnert hark Expressway Overlay � PAGE 14
TASK 9 BID, CONTRACT AND CONSTRUCTION ASSISTANCE
Coastland will assist the City in advertising the project for construction bids. This will include:
Staff report - we will assist the City in preparing the staff report at least 45 days prior to bid
opening. (Exhibit E: 14)
Bidding Support - we will prepare a notice to bid and submit it 30 days prior to bid opening. We
will answer any questions that may arise during the bidding phase. We will make copies of and
distribution the bidding documents, plans and specifications. We will collect payment for the
plans and specifications to offset their cost. (Exhibit E: 15 & 16)
Pre -bid Meeting — we will organize and attend one pre -bid meeting to assist the City with
clarifications. (Exhibit E: 17)
Addenda - we will prepare and distribute any necessary addenda (up to 2) to planholders. We
will use the City's addenda form provided on the City's website. (Exhibit E: 18)
Bid Review — we will review the bids for conformance with all requirements and assess
responsiveness. We will determine the lowest responsive bidder, prepare a bid tabulation
based on the bids received and prepare a staff report recommending award or rejection of bids
(Exhibit E: 21)
Conform Sets and Electronic Files — addenda will be incorporated into conformed set of plans
and specifications. (Exhibit E: 19 & 20)
Submittals, RFI's — we will review and respond to RFI's and submittals. Responses will be
documented. (Exhibit E: 22, 23 & 24)
Record Drawings - we will work closely with the Construction Management team to prepare
record drawings. (Exhibit E: 24)
Other work outlined in Exhibit E "Design Consultant Requirements ".
Exceptions to Scope of Services
The following work is not included in our proposal. However, Coastland would be pleased to
provide these services if the City desires:
• Right -of -way determination or preparation of associated documents.
• Public participation effort.
• Meetings beyond those noted above.
• Environmental assistance beyond that noted above
• Council presentations or other staff presentations.
1_0t Rohnert Park Expressway Overlay 1 PAGE 15)
F)mject S
After considering our specific approach to this project, we have provided a proposed schedule and
will work closely with the City to meet your scheduling goals. The schedule below provides a
framework for completion of project tasks and reflects a realistic approach to completing this
project. If desired, this schedule can be modified with a corresponding change to the Work Plan.
Given our familiarity with similar projects and our current availability of staff, Coastland is committed
to allocating an appropriate level of staff to accommodate the City's scheduling goals of this project,
allowing time for completion of the 70% design by April 1, 2014 and final design by late June 2014,
well in advance of the City's goal of October 3, 2014. This completion date assumes a notice to
proceed occurring mid to late December, 2013. Coastland has delivered on many more aggressive
schedules for the City and is confident in our abilities to meet the City's schedule on this project.
Coastland will provide the City with bi- monthly schedule updates.
Our proposed schedule accommodates a City review period of two (2) weeks for the rehabilitation
options (pre - design) report and 70% and 90% submittals. If the City desires to expedite the above
schedule, a shorter review period could be proposed.
Task Task Description Weeks December January February March April May June
NTP
Notieeto Proceed
12!192013'
1
M eelings with City
4 meetings
`
a'�p
'
1
Background Info
2weeks
2
Enviro nmental Support
ongoing
3
cal S
Geotechnical5tudy
4weeks
4
Draft Evaluation Repair
Options
4weeks
_
-
Cilyftevlew
2weeks
—•--
__._..�___
—.�
4
Final EvalualionofRopair
Options
2vveeks
-
CityReviow
lwoek
5
Utility Coordination
2weeks
6
70 %Submittal
4 weeks
-
CilyRevlew
2weeks
7
90 %Subrniltal
5wooks
-
CltyRevlew
2weeks
a
Final submittal
3 weeks
.
eld,Contract &Construction
Assistance
As needed
Rnhnert Park Expressway Overlay ji PAGE 16
EXHIBIT B
Compensation
-23-
11266510 80078/0012
Revised: 10 /08/10
Rohnert Park Expressway Overlay
"ViCeS
III-ores . siolull Enghleering sel-vices
o e'.
7$75Z�14U
City of Roluw�tt 7Park
Rolinert Iailk ENI)m% Overlay
Task #
Task Description
Principal
Engineer
erv,
Assist
CAD
onsar
rol"I
Hours
total
0,
Co t
't
Sokonsultant
sukonsultant
177
$160
$120
$110 1
I Meetings with City Representatives
Kick Off Meeting (1)
3
3
$480
Progress �e—e I i —n gs- (3)
6
6
12
$1.680
Background Mapping
4
fi
12
22
80
Coordinate with City
2
4
8
14
$1,954
--iFO—d RV—w—ie—w &—m—ca—sure—Mcut s
—10
$3,680
Photo Log
2
2
4
$390
Subtotal
83
$10,864
2 UnNirojunental Suj•t
Documentation & Permitting Requirements
Coordination with subconsultom
T
2
4
6
$800
Jerry Haag
Subtotal
6
$2,525
3 GeoWlinical Study
(Geotec nical Study
U
$16,477
RGI I
Coordination —Wthsubconsultanl
2
8
10
1
Subtotal
10
$17,757
4 Evaluation ofPavenbent Repair Options
Yellow .Striping Lead'resting
0
$1,035
ECON
Coordination writh subconsultam
Prepare design options
Develop typical sections /delineate limits
Develop Estimates
2
8
6
2
12
12
4
4
2
4
24
24
$560
$3,160
$3,120
_._----.---.._-
—'U—raft Design —Reportrrechnicai memo.
Final Design Report ff echnical Memo.
2
1
4
8
6
2
TT
is
11 114
—�17,720
Subtotal
06 -
5 Coor(juation with Wities and Regional Board
Coordination with Utilities and Board
4
6
12
22
$2,680
Subtotal
22
$2,68 1)
6 70% Submittal
Improvement Plans
Preliminary CoM Estimate
16
2
32
6
48
6
2
96
16
$11,680
$1,980
QC Review
6
4
10
$1,622
Subtotal
122
$15,282
7 90% Suhmnittal
Improvement Plan Revisions
Specifications
12
20
24
32
32
68
52
$8,320
$7,040
--cost —Estimate
QC Review
Subtotal
4
2
6
6
6
14
10
144
$t,700
$1,548
$18,608
8 Plan] Submittal
6 32 _24 74 $9.394 9
Subtotal
9 Bid, Contract& Construction Assistance
Plan Distribution, Questions
6
12
24
42
$4,200
Pr,-Bid Mect ing and addenda
12
12
6
30
$4.020
Bid Review & Tabulation & Staff Report
2
6
8
2
2
20
$2,774
Submittals and RFFs
2
12
24
12
50
$6,834
----------
Record Drawings
4
8
24
36
$4.240
Subtotal
1 178
$22,068
1
Miscellaneous Costs
s2t500
st mi age, pho los, rep,
Rohnert Park Expressway Overlay
July 01, 2013 through June 30, 2014
PROFESSIONAL SERVICES
Principal Engineer
Supervising Engineer
Senior Engineer
Associate Engineer
Assistant Engineer
Junior Engineer
Principal Designer
Engineering Assistant
Senior Engineering Technician
Engineering Technician
Engineering Aide
Resident Engineer
Construction Manager
Construction Inspector*
Construction Administrator
Building Official
Building Plan Check Engineer
Plans Examiner
Building Inspector
Building Technician
CLERICAL
VEHICLE
MILEAGE
OUTSIDE SERVICES
MATERIALS
$170 -185 /hour
$145- 165 /hour
$125- 145 /hour
$110 -125 /hour
$90 -110 /hour
$85- 100 /hour
$130 - 140 /hour
$100 -130 /hour
$110 -125 /hour
$95- 110 /hour
$80 -90 /hour
$135- 160 /hour
$130 -145 /hour
$105 -120 /hour
$70 -80 /hour
$135 - 155 /hour
$135 -155 /hour
$95- 125 /hour
$90- 105 /hour
$70 -80 /hour
$70 -80 /hour
$12 -15 /hour
$0.65 /mile **
Cost + 15%
Cost + 15%
• Computer time is included in the hourly rates used above.
Consultation in connection ... ith litinantinn and rniirt nnnonrnnn Q Will ho niintari QPnnrataly
• Additional billing classifications may be added to the above listing during the year as new positions
are created.
* Includes services subject to prevailing wage rates.
Mileage rates are subject to change based on fuel cost increases
F7ohnert Park Expressway overly 11
EXHIBIT C
Insurance Requirements to Agreement For Design Professional Services
Re: Updating and Expanding an Ordinance for Water and Reclaimed Water Use
Design Professional shall, at all times it is performing services under this Agreement, provide
and maintain insurance in the following types and with limits in conformance with the
requirements set forth below. Design Professional will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here,
Design Professional agrees to amend, supplement or endorse the existing coverage to do so.
Design Professional acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds available
to Design Professional in excess of the limits and coverage required in this agreement and that is
applicable to a given loss will be available to City.
1. Commercial General Liability Insurance, occurrence form, using Insurance
Services Office ( "ISO ") "Commercial General Liability" policy form CG 00 01 or an approved
equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability
exclusion for claims or suits by one insured against another. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence;
2. Business Auto Coverage on ISO Business Automobile Coverage form CA 00 01
including symbol I (Any Auto) or an approved equivalent. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence. If Design
Professional or its employees will use personal autos in any way in connection with performance
of the Services, Design Professional shall provide evidence of personal auto liability coverage
for each such person.
3. Workers Compensation on a state - approved policy form providing statutory
benefits as required by law with employers liability insurance, with minimum limits of
$1,000,000 (One Million Dollars) per occurrence.
4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements shall provide coverage at least as broad as specified for the underlying coverages.
Any such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum self - insured retention for liability not
covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on
behalf of basis, with defense costs payable in addition to policy limits. Policy shall contain a
provision obligating insurer at the time insured's liability is determined, not requiring actual
payment by insured first. There shall be no cross- liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to City for injury to
r �.t.
employees of Design Professional, subconsultants or others involved in performance of the
Services. The scope of coverage provided is subject to approval of City following receipt of
proof of insurance as required herein. Limits are subject to review but in no event less than
$2,000,000 (Two Million Dollars) per occurrence.
5. Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Design Professional and "Covered Professional Services" as designated in the
-26-
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policy must include the type of work performed under this Agreement. The policy limit shall be
no less than $1,000,000 (One Million Dollars) per claim and in the aggregate.
6. Insurance procured pursuant to these requirements shall be written by insurers
that are authorized to transact the relevant type of insurance business in the State of California
and with an A.M. Bests rating of A- or better and a minimum financial size V11.
7. General conditions pertaining to provision of insurance coverage by Design
Professional. Design Professional and City agree to the following with respect to insurance
provided by Design Professional:
A. Design Professional agrees to have its insurer endorse the third party
general liability coverage required herein to include as additional insureds the City, its officers,
elected officials, employees, agents, and volunteers, using standard ISO endorsement No. CG
2010 with an edition prior to 1992, or an equivalent. Design Professional also agrees to require
all contractors, and subcontractors to do likewise.
B. No liability insurance coverage provided to comply with this Agreement,
except the Business Auto Coverage policy, shall prohibit Design Professional, or Design
Professional's employees, or agents, from waiving the right of subrogation prior to a loss.
Design Professional agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and subcontractors to do
likewise.
C. All insurance coverage and limits provided by Design Professional and
available or applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its operations
limits the application of such insurance coverage.
D. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
E. No liability policy shall contain any provision or definition that would
serve to eliminate so- called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
F. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises, and City shall be
responsible for the cost of any additional insurance required. Design Professional shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect City's protection without City's prior written consent.
G. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional insured
endorsement to Design Professional's general liability policy, shall be delivered to City at or
prior to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled at any time and no replacement
coverage is provided, City may terminate this agreement in accordance with Section 19 of the
Agreement.
H. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Design Professional agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the certificate.
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L It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Design Professional or any subcontractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or self
insurance available to City.
J. Design Professional agrees to ensure that subconsultants, and any other
party involved with the Services who is brought onto or involved in the Services by Design
Professional, provide the same minimum insurance coverage required of Design Professional;
provided, however that only subconsultants performing professional services will be required to
provide professional liability insurance. Design Professional agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Design Professional agrees that upon request,
all agreements with subcontractors and others engaged in the Services will be submitted to City
for review.
K. Design Professional agrees not to self - insure or to use any self - insured
retentions or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any contractor, subcontractor, architect, consultant or other entity or person in any
way involved in the performance of work on the Services contemplated by this agreement to
self - insure its obligations to City. If Design Professional's existing coverage includes a
deductible or self - insured retention, the deductible or self - insured retention must be declared to
the City. At that time the City shall review options with the Design Professional, which may
include reduction or elimination of the deductible or self- insured retention, substitution of other
coverage, or other solutions.
L. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Design Professional ninety
(90) days advance written notice of such change. If such change results in additional cost to the
Design Professional, and the City requires Design Professional to obtain the additional coverage,
the City will pay Design Professional the additional cost of the insurance.
M. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
N. Design Professional acknowledges and agrees that any actual or alleged
failure on the part of City to inform Design Professional of non - compliance with any insurance
requirement in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
O. Design Professional will endeavor to renew the required coverages for a
minimum of three years following completion of the Services or termination of this agreement
and, if Design Professional in unable to do so, Design Professional will notify City at least thirty
days prior to the cancellation or expiration of the policy or policies.
P. Design Professional shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been ordered shall be
submitted prior to expiration. A coverage binder or letter from Design Professional's insurance
agent to this effect is acceptable. A certificate of insurance and /or additional insured
endorsement as required in these specifications applicable to the renewing or new coverage must
be provided to City within five days of the expiration of the coverages.
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11266510 80078/0012 Revised: 1 /10 /11
Q. The provisions of any workers' compensation or similar act will not limit
the obligations of Design Professional under this agreement. Design Professional expressly
agrees that any statutory immunity defenses under such laws do not apply with respect to City,
its officers, elected officials, employees, agents, and volunteers.
R. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as a waiver
of any coverage normally provided by any given policy. Specific reference to a given coverage
feature is for purposes of clarification only as it pertains to a given issue, and is not intended by
any party or insured to be limiting or all- inclusive.
S. These insurance requirements are intended to be separate and distinct from
any other provision in this agreement and are intended by the parties here to be interpreted as
such.
T. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
U. Design Professional agrees to be responsible for ensuring that no contract
entered into by Design Professional in connection with the Services authorizes, or purports to
authorize, any third party to charge City an amount in excess of the fee set forth in the agreement
on account of insurance coverage required by this agreement. Any such provisions are to be
deleted with reference to City. It is not the intent of City to reimburse any third party for the cost
of complying with these requirements. "There shall be no recourse against City for payment of
premiums or other amounts with respect thereto.
V. Design Professional agrees to provide immediate notice to City of any
claim or loss against Design Professional arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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1126651 v3 80078/0012 Revised: 1 /10 /11
EXHIBIT D
Key Personnel and Other Consultants, Specialists or Experts Employed by Design Professional
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1126651 v3 80078 /0012 Revised: 1 /10 /11
Key .
You can be confident knowing our team has the proven expertise to successfully complete this
project. Our project team is extremely qualified and has extensive experience working throughout
Sonoma County to help local agencies accomplish their goals.
Our team is flexible, dedicated to meeting the needs of the City and will work closely with City staff
to share our experience gained from similar projects. All team members shown in the below
diagram are qualified and available to serve the City, and will be committed to providing efficient
services to the City. Coastland will not make adjustments to the assigned personnel without prior
approval from the City.
PrInel p'Wrill -'ghat
Design Tela
ubcoIP.SuRants
�►[k,Qy IM
The following pages provide introductions to key team members and their recent relevant
experience. For additional and more specific information on the assigned personnel, full resumes
have been included in Appendix A.
1kitfl Rohnert hark Expressway Overlay I PAGE 4
Frm
Heidi Utterback, PE — project Manager
Ms. Heidi Utterback has over 24 years of experience designing and
managing public works projects. She has proven competence and
experience designing preventative maintenance and pavement
rehabilitation projects. In many of these projects, she was successful
in preemptively evaluating the unique project conditions to overcome
design challenges.
Her experience includes design of roadway overlay and reconstruction;
evaluating and recommending pavement techniques; and managing
sidewalk replacement and ADA programs, She is also very
experienced in design of bicycle and pedestrian pathways, accessibility
improvements, utility improvements, and storm drain systems. Ms.
Utterback is very familiar with required regulatory agency and local
jurisdiction coordination efforts. She has managed numerous projects
requiring close coordination with Caltrans, RWQCB, Corps of
Engineers and Fish and Wildlife to obtain necessary approvals.
Ms. Utterback has also managed numerous master plans and
feasibility studies including designing conceptual alignment
alternatives, preparing cost estimates, coordinating right -of -way,
obtaining permits and approvals, analyzing circulation and
infrastructure conditions, and developing implementation strategies
and design guidelines.
Responsibilities: Ms. Utterback will be the Project Manager and day -
to -day point -of- contact for the City. She will actively engage herself in
this program to provide the most thorough and organized approach.
She will coordinate and direct our support staff to ensure timely
completion of tasks.
Reasons for Selection:
Designed and /or Managed over 30 Similar Projects
Ms. Utterback has been directly responsible for managing and /or
designing the improvements to more than 30 similar pavement projects
for local public agencies. These projects involved a variety of
pavement repair types including new and innovative technologies such
as full depth reclamation and cold -in -place recycling. She has
experience evaluating existing pavement and road structure conditions,
preparing Rehabilitation Design Reports with recommended repair
methods, followed by final design.
Federal Funded Project Expertise
Ms. Utterback has provided project management and /or design
assistance for over 20 federally funded projects. She is very familiar
with Caltrans Standards, guidelines, and procedures associated with
the planning, design and construction of transportation projects. She
has a thorough understanding of LAPM requirements and has assisted
several agencies complete all required paperwork to obtain
authorization to bid. This experience includes right -of -way
certifications, PS &E Checklist and Utility Certifications. She has
demonstrated successful project delivery through District 4 and has
relationships with various District 4 representatives.
Rohnert Bark Expressway Overlay ' PAGE 5
Mark Obergfell, PE, QSI' /C SC) --- resign Engineer
Mr. Mark Obergfell, Supervising Engineer with Coastland, has over 30
years of experience in the design and construction of transportation,
drainage, public buildings, water and wastewater facilities. His
responsibilities have comprised planning, permitting, design, project
management, value engineering and construction management for a
broad range of projects. Since 2011 Mr. Obergfell has performed
contract engineering support services for the cities of Piedmont and
lone.
Reasons for Selection;
Pavement Expertise
In his role of contract engineering support for the City of Piedmont,
Mr. Obergfell has been involved in the city's annual paving projects.
He recently completed the Pavement Management Program (PMP)
for the City of lone and has designed more than 25 roadway
improvement projects, involving complex drainage and ADA analyses,
regulatory agency approvals and coordination with Caltrans.
Local Knowledge & Expertise
Mr. Obergfell's recent experience includes the design of the City of
Rohnert Park Alta /Almond Sewer and Water Rehabilitation Project
and the Rohnert Park interceptor Outfall. He is very familiar with the
local conditions, requirements and City standards.
Mr, John Wanger, PE -- Principal --in.- Charge
As CEO of Coastland, Mr. John Wanger oversees all company
operations and long -term planning. He has over 32 years of capital
project design, construction management and municipal engineering
services with an emphasis on roadway maintenance and
rehabilitation, bikeway /pedestrian facilities, grading, drainage and
utility projects. His experience includes innovative paving techniques
such as cold -in -place recycling.
Reasons for Selection:
Pavement Expertise
Mr. Wanger has also been involved in all 30 pavement management
programs (PMP) prepared by Coastland through the Metropolitan
Transportation Commission (MTC). As part of the quality control
process, he performs quality control checks of field collected data and
pavement maintenance history to ensure that PMP databases are
accurate and up -to -date. Cumulatively, his experience includes
assessing pavement and generating reports for several thousand
miles of roads and streets.
Federal Funding Expertise
Recently, Mr. Wanger has successfully obtained over $50 million in
grants and loans for cities to fund needed transportation
improvements. Having served as contract City Engineer for 7 cities,
he is very familiar with many competitive funding sources for roadway
maintenance and the associated funding requirements related to
design and construction.
Rohnert Park Expressway Overlay � ;I.A,:i`r: 6
Mr. Mile ,Janet-- Gonstrtaetion Manager/ Quality Reviews
Mr. Michael Janet, Construction Department Manager with
Coastland, has over 15 years of construction experience on capital
improvement projects. Mr. Janet has strong skills in managing
diverse projects and coordinating with all project stakeholders. He
has managed the construction on more than 35 roadway and utility
improvement projects for public agencies, with a very strong
background on federally funded projects. Most of these projects
involved pavement restoration, ADA improvements, intersection
improvements, and utility replacements. These projects have also
involved close coordination with Caltrans, school districts, impacted
residents and businesses.
Reason for Selection:
Rehabilitation Expertise for Constructability Reviews
Mr. Janet has wide - ranging knowledge of construction methods and
materials, including sustainable paving options and various surface
treatments. He will review the project plans for Constructability and
potential cost savings.
Availability'. Heidi Utterback (proposed Project Manager) and Mark Obergfell (Supervising
Engineer) are in the position to commit the necessary time to manage and design the City's project
beginning mid /late December.
Coastland places a high priority on ensuring we do not over - commit individuals, nor leave any need
unmet. This will ensure timely completion of program tasks and responsiveness to City inquiries.
We will not replace a team member without prior approval from the City of Rohnert Park.
A(-.r P.q ihility- Coastland staff can meet reoularly with Citv staff and are accessible during normal
business hours. We will be accessible via phone, email and fax. Our project manager and design
engineers will also be available by cell phone. For the City's convenience, all services can be
accessed by contacting one primary contact; Heidi Utterback. The City can be assured a prompt
response to their inquiries.
IRohnerk Park Expressway Overlay 11 PAGE 7
� bconsu I t a
Jerry Flaa
Assisting Coastland with environmental support will be Jerry Haag. Jerry has over 30 years of
experience providing planning and environmental documentation for a number of agencies
throughout California. He has completed a full range of environmental documents, including
Categorical Exemptions all the way through environmental impact reports. Jerry is well versed in
both CEQA and NEPA compliance issues. Jerry has teamed with Coastland on many projects to
provide environmental support and many of these projects have involved federal funding and
Caltrans approvals. Jerry will work closely with Coastland and the City to identify the project's
environmental requirements and complete the required documentation. Jerry Haag can be reached
at (510) 644 -2106.
RGH Consultants
RGH Consultants was founded in 1991 as a full service firm with expertise in geotechnical
engineering, engineering geology, and construction observation and testing. Their staff of
professional engineers and geologists, field engineers and engineering technicians collectively have
decades of experience in geotechnical engineering, engineering geology, construction observation,
and materials testing in northern California. Coastland and RGH have teamed on numerous
projects throughout the North Bay Area. Jared Pratt, Vice President of RGH, can be reached at
(707) 545 -0120.
ECON
Assisting Coastland with lead testing will be ECON of Sebastopol. ECON was founded in 1999 to
provide professional services supporting redevelopment, capital improvement and water resource
projects. Their core team is lean, allowing them to minimize expenses, increase flexibility and deliver
high -value solutions economically. ECON's unique "worknet" business model offers public and
private sector projects a range of management options including individual experts or a team of
specialists, all supported by experienced field staff, state of the art database /GIS services and
technical administration. Coastland and ECON have worked together on a multitude of projects for
the City of Santa Rosa. Andrew Rodgers of ECON can be reached at (707) 823 -2324
FckSd
f2nhnert Park Expressway Overlay WAGE 8
EXHIBIT E
Design Consultant Requirements
The Consultant agrees to the following standards and practices in performance of engineering
design duties.
I . The consultant shall assign one project manager who is responsible for the overall
completion of the project and fulfillment of these requirements.
2. Reimbursable expenses shall be considered to be included in the not to exceed price.
Consultant project managers are expected to stay within the not -to- exceed price. It is the
responsibility of the consultant to document any work outside the agreed upon scope of
work including the cost of such work. Work outside the scope of work completed without
prior authorization by the City is done at risk by the consultant.
3. All plan check design drawings shall be submitted full size (34" x 22" or equivalent) for
review, unless otherwise requested by the City.
4. A minimum of two copies of the plans and specifications will be submitted for each plan
check.
5. The specification will use the latest version of the City of Rohnert Park boilerplate
Contract Document and Specifications for the project. The consultant will receive the
most current version of the specification from the Engineering Administrative Assistant
for each design project via email. This shall be modified by the City for insurance
requirements, contract time, liquidated damages and environmental mitigation measures.
6. The Division I technical specifications shall include a project description. The project
description will generally describe the location, and the extents of the project and what
work is included in the project. This description shall be suitable for insertion into legal
documents and council summary packages. It shall provide a quick overview of the
project that a lay person can understand.
7. Technical specifications shall include a description of bid items. If the technical
specifications are in CSI format, a list of bid descriptions shall be included in the
Division I sections. The bid descriptions shall match the bid line items.
8. Division 1 shall include a complete consolidated list of submittals for the project.
9. Electronic documents sent to the City for review shall be in Word format.
10. Plans and specifications shall, as much as possible and within good engineering practice,
refer to the City of Rohnert Park Manual of Standards, Details and Specifications which
can be downloaded from the City's website at w\ -vwx cit •.or.o . When Standard Details
are incorporated they shall be by reference rather than shown on the plans.
11. The consultant shall note the need for any permitting through the State or other entities
including Caltrans, Corps of Engineers, RWQCB, BAAQMD, SCWA, and the County of
Sonoma. Consultant is responsible for initiating contact with the permitting agency,
meeting with the permitting agency as needed and completing all permit applications as
completely as possible prior to sending to the City for signature.
12. The consultant shall note the need for any easements or rights of way required for the
project including private landowners, Caltrans, SCWA, and the County of Sonoma.
Consultant is responsible for initiating contact with the other entity and completing all
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11266510 80078/0012 Revised: 1/10/11
easement or right of way forms, including property descriptions as needed, as possible
prior to sending to the City for review.
13. The consultant shall develop a project checklist which includes all project paperwork
requirements resulting from permitting, easements and funding agreements.
14. At least 45 days prior to bid opening, the consultant shall provide a draft staff report for
presentation to City Council requesting to authorize advertisement for bids.
15. The consultant shall complete all noticing and bidding of the project. This includes
mailing notices to the City's five required Trade Journals /Plan Check Houses. Notice
shall be mailed at least 30 days prior to the bid opening.
16. The consultant shall make bid copies of the bidding documents, plans and specifications,
distribute these and collect payment for the plans and specifications to offset their cost.
17. The consultant shall arrange for and conduct the pre -bid meeting, if such a meeting is
deemed necessary.
18. The consultant shall provide all addenda for the bid package as needed, using the City's
addendum form available on the City's website.
19. After issuance of final addenda and prior to issuance of the Notice to Proceed, the
consultant will produce ten (10) conformed sets of plans and drawings that incorporate all
the addenda. This shall be done by making the changes on the full size drawings adding
the addenda to the front of the specifications books. Consultant shall note the changes on
the drawings and in the appropriate place in the Specifications by using the Delta symbol
(A). All addenda shall also be bound into the front of the specifications book, behind the
front cover and before the cover page, with most recently issued addendum on top.
Addenda pages shall be printed on different color paper than the specifications.
20. Before bid date, consultant shall provide all electronic files to the City. The project plans
shall be in pdf format in one file folder with a separate document for each page.
Specifications shall be in Word format; the Engineer's Estimate shall be in Excel format.
21. After bidding the consultant will check the bids for conformance with the contract and
bid requirements and determine the responsiveness of each bidder. This includes
checking any applicable licenses and qualifications. This shall include checking as
required, references to determine required experience. The consultant shall analyze the
bids to determine the lowest responsive bidder and comment on any large discrepancies
between the engineer's estimate and the low bid. The consultant shall create the bid table
in Excel format, recommend selection of the lowest responsive bid, and justify the
rejection of any bids as needed. The consultant shall create a staff report for submission
to the City Council providing recommendations for award and or rejection of bids.
22. The consultant shall review submittals pertaining to the project and provide comments,
rejection, or stamp "No Exceptions Taken" as appropriate.
23. The consultant shall review submittals and RFls pertaining to the project and provide
responses and guidance as required.
24. After construction is complete, the consultant will create Record Drawings (as -built
drawings) based on the contractors marked up set of plans, in electronic format and scan
the as -built drawings into pdf format and deliver one copy on bond paper and electronic
as -built drawings to the City.
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1126651x3 80078/0012 Revised: 1/10/11
The requirements for as -built plans are as follows:
a. The As- Builts shall include the contractor's name, address, phone number and
approximate date of project completion.
b. Archived Plans shall be of the originally approved plans (Conformed Plans),
including signatures of approval, with all contract change order(s), field directives
and as -built information added over the originally approved information.
c. Archived Plans shall be provided in an electronic format such as Adobe PDF or Tiff
file formats, a minimum of 200 Dot per Inch resolution, optimized to a file size not to
over burden the typical computer workstation or take more than 5 seconds to open on
said workstation.
d. The entire set of plans may be in one file or one file for each sheet but not both, in
order to comply with number 3 above.
e. The Archived Plans shall not be made directly from the electronic drawing files,
because this introduces a chance for error or something changed, deleted or otherwise
different from the originally approved plans. As a secondary option, the Archived
Plans made be provided in duplicate; one set of the originally approved plans
(conformed plans) and a second set of the electronic drawings revised to include
contract change order, field directives and as -built information added (no deletions) to
the plans, then provided in one of the file formats described in number 3 above.
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11266510 80078/0012 Revised: 1 /10 /11