2014/01/28 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, January 28, 2014
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER /ROLL CALL
Mayor Callinan called the joint regular meeting to order at 5 pm, the notice for which being
legally noticed on January 23, 2014.
Present: Joseph T. Callinan, Mayor
Amy O. Ahanotu, Vice Mayor
Gina Belforte, Council Member
Jake Mackenzie, Council Member
Pam Stafford, Council Member
Absent: None
Staff present: City Manager Jenkins, City Attorney Kenyon, City Clerk Buergler,
Director of Public Works and Community Services McArthur, Senior Analyst Atkins,
Interim Development Services Director Ponton, Interim Finance Director Walsh,
Accounting Supervisor Kwong, and IT Supervisor Rowley.
2. PLEDGE OF ALLEGIANCE
Led by Chase Little, 5th Grade, Marguerite Hahn Elementary School Student.
3. PRESENTATIONS
A. Mayor's Proclamation: Award of Recognition for Outstanding Community Service be
presented to Mark Pippin for the Children's Holiday Bike Giveaway
Mayor Callinan read and presented the proclamation to Mark Pippin.
B. Mayor's Proclamation: Award of Recognition for Outstanding Community Service be
presented to Rosalind Morino for providing tax aid services for seniors
Mayor Callinan read and presented the proclamation to Rosalind Morino.
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C. An overview of issues facing Sonoma County as they relate to Rohnert Park -
presentation by Sonoma County 2 °a District Supervisor David Rabbitt
Item not heard because Supervisor Rabbitt could not attend.
4. DEPARTMENT HEAD BRIEFING
A. Administration: State drought emergency in California. State and City asking for
voluntary water reduction of 20%
City Manager Jenkins presented the item. Requesting Rohnert Park citizens
voluntarily reduce water use by 20% will be considered at a future meeting.
5. PUBLIC COMMENTS
Rich Klingbeil thanked the Council for quickly addressing his construction concerns on
Santa Alicia as the situation is greatly improved.
Tony Geraldi provided information regarding the 2014 Miss Sonoma County Scholarship
program. The event will be held at the Spreckels Performing Arts Center March 1, 2014.
Ashley Kimball, Miss Sonoma County 2013, spoke regarding her experience as Miss
Sonoma County and the program.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council /RPFA /Successor Agency Joint Regular Meeting January 14, 2014
B. Acceptance of Reports for:
1. 2013 Annual Fire Report
2. Alcoholic Beverage Sales Ordinance 2013 Annual Report
3. City Bills /Demands for Payment Dated January 28, 2014
4. Successor Agency to the CDC Bills /Demands for Payment Dated January 28,
2014
5. Housing Successor Agency- Cash Report for Month Ending December 2013
6. Successor Agency- Cash Report for Month Ending December 2013
7. City- Cash Report for Month Ending December 2013
8. RPFA- Cash Report for Month Ending December 2013
9. Quarterly City Council Travel Expenditures
C. City Council Resolutions for Adoption:
1. 2014 -003 Authorize and Approve Amendment 1 to Task Order No. 2013 -01
with Green Valley Consulting Engineers for Inspection and Material
Testing of the Labath/Business Park Overlay and Traffic Signal
Installation
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Coastland Civil Engineering, Inc. for Design Engineering Services
(PULLED by Belforte)
3. 2014 -005 Repeal and Replace Resolution 2010 -117 and Authorizing City
Officials and Representatives to Perform Examination of Sales or
Transactions and Use Tax Records
4. 2014 -006 Approve and Accept 1997 Grant Deed from the Rohnert Park
District to City of Rohnert Park for Sewer Pump Station and Animal
Shelter Property (APN 143- 040 - 002 -097 & 098)
5. 2014 -007 Authorize and Approve an Employment Agreement between the City of
Rohnert Park and Victoria Perrault for Human Resources Director
Services
ACTION: Moved /seconded (Stafford /Mackenzie) to approve the Consent Calendar.
Motion carried unanimously by the following 5 -0 vote: AYES: Belforte,
Mackenzie, Stafford, Ahanotu, and Callinan NOS: None, ABSTAINS:
None, ABSENT: None.
C. City Council Resolutions for Adoption:
2. 2014 -004 Authorize and Approve a Design Professional Services Agreement
for the Rohnert Park Expressway Overlay Project No. 2013 -01 with
Coastland Civil Engineering, Inc. for Design Engineering Services
Council Member Belforte asked if signs were being installed stating how the
project was funded. City Manager Jenkins stated the information will be added.
Recommended Action(s): adopt the resolution.
ACTION: Moved /seconded (Belforte /Mackenzie) to approve Resolution
2014 -004. Motion carried unanimously by the following 5 -0 vote:
AYES: Belforte, Mackenzie, Stafford, Ahanotu, and Callinan
NOS: None, ABSTAINS: None, ABSENT: None.
7. FISCAL YEAR 2012 -13 FINANCIAL AUDIT
Director of Finance Walsh presented the item. Auditor, Vavrinek, Trine, Day & Co., LLC,
was available for questions. Recommended Action(s): Accept financial statement audit and
financial reports.
A. Presentation of Financial Statements and Independent Audit:
1. City of Rohnert Park Comprehensive Annual Financial Report
2. City of Rohnert Park Financing Authority Basic Financial Statements
3. City of Rohnert Park Independent Accountants' Report on Agreed -Upon
Procedures Applied to Appropriations (GANN) Limit Schedule
ACTION: By Consensus City Council received and accepted reports.
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8. CAMPAIGN CONTRIBUTION LIMIT REVIEW ESTABLISHED BY ROHNERT
PARK MUNICIPAL CODE §2.65.030
City Manager Jenkins introduced the item. Recommended Action(s): Review the
established campaign contribution limit and maintain the current $500 limit.
ACTION: Moved /seconded (Mackenzie /Stafford) the Recommended Action. Motion
carried unanimously by the following 5 -0 vote: AYES: Belforte,
Mackenzie, Stafford, Ahanotu, and Callinan NOS: None, ABSTAINS:
None, ABSENT: None.
9. DIGITAL BILLBOARD USE POLICY
Director of Public Works and Community Services McArthur presented the item.
Recommended Action(s): Amend Section D (message content) of the Digital Billboard
Use Policy (Policy) to allow local nonprofits messages for welcoming new businesses to
Rohnert Park, and eliminate Exhibit D - local nonprofit organizations in Rohnert Park
list.
ACTION: By Consensus City Council directed staff to move forward with the policy
amendments and forward to the Economic Development Committee for
review and recommendation for City Council to consider.
10. MAYORS' & COUNCILMEMBERS' ASSOCIATION MATTERS
City Manager Jenkins introduced the item. Recommended Action(s): Authorize Mayor to
vote for nominees to LAFCO, RAN, and Sonoma County Child Care Planning Council at
the February 13, 2014 meetings.
A. City Selection Committee Appointments:
1. Local Agency Formation Commission (LAFCO) for a four -year term
ACTION: Moved /seconded (Callinan/Mackenzie) to authorize the Mayor to
cast a vote for Pam Stafford, Rohnert Park.
Motion carried unanimously by the following 5 -0 vote: AYES:
Belforte, Mackenzie, Stafford, Ahanotu, and Callinan NOS: None,
ABSTAINS: None, ABSENT: None.
2. Remote Access Network (RAN) Board (no term, must be filled by a Mayor)
ACTION: Moved /seconded (Stafford /Mackenzie) to authorize the Mayor to
cast a vote for Joseph T. Callinan, Rohnert Park.
Motion carried unanimously by the following 5 -0 vote: AYES:
Belforte, Mackenzie, Stafford, Ahanotu, and Callinan NOS: None,
ABSTAINS: None, ABSENT: None.
B. Mayors' and Councilmembers' Association Appointments:
1. Sonoma County Child Care Planning Council for a three -year term
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ACTION: Moved /seconded (Stafford /Mackenzie) to authorize the Mayor to
cast a vote for Susan Harvey, Cotati.
Motion carried unanimously by the following 5 -0 vote: AYES:
Belforte, Mackenzie, Stafford, Ahanotu, and Callinan NOS: None,
ABSTAINS: None, ABSENT: None.
11. STANDING COMMITTEE / LIAISON REPORTS
A. Standing Committee Reports
B. Liaison Reports
1. Senior Citizens Advisory Commission, 1/16
Council Member Stafford reported the Commission is very interested in what is
going on in the community and still has a vacancy to fill.
2. Chamber of Commerce, 1/21
Council Member Stafford reported membership is steady, Sonoma County Airport
Manager Jon Stout and Cotati- Rohnert Park School District Superintendent
Robert Haley will be the February NoonTimes speakers, and City Manager
Jenkins will be the March NoonTimes speaker.
3. Golf Course Oversight Committee, 1/7 (Stafford)
Council Member Stafford reported on the development of a pedestrian safety plan
for the Municipal Golf Course which is being forwarded to the Parks &
Recreation Commission for consideration, and then will come to the City Council
for consideration. The Committee received a report on the status of the golf
course operations.
4. REMIF Annual Meeting, 1/23 and 24
City Manager Jenkins reported the City contracts with REMIF for the Anthem
Blue Cross medical insurance and a premium increase of 13% is expected. In
April REMIF will consider health care options including going back to a self -
funded plan or continuing with the current plan. The City has a good experience
with liability insurance and is receiving approximately a $46,000 refund.
C. Other Reports
Council Member Mackenzie reported both Metropolitan Transportation Commission
(MTC) and Association of Bay Area Governments (ABAG) are in litigations after the
adoption of Plan Bay Area and are moving toward settlement.
Council Member Belforte as the Health Action liaison- reported on a meeting
regarding Rohnert Park to discuss ways to help those in need. The American Lung
Association reported Rohnert Park has a B in terms of California local grades for
tobacco control.
12. COMMUNICATIONS
Council Member Mackenzie discussed a communication from City Manager Jenkins
regarding the status of the Library JPA proposed amendment. Some of the Original JPA
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member agencies rejected the draft Amended JPA because of two main issues, which are
community library hours and representation. Once they resolve those issues, revise the
Amended JPA language, and recirculate for voting, it will be agendized for consideration
in Rohnert Park. Vice Mayor Ahanotu agreed with the City Manager's communication.
13. MATTERS FROM /FOR COUNCIL
Council Member Stafford reported on the Rohnert Park Public Safety Officers'
Association crab feed.
14. PUBLIC COMMENTS
15. CLOSED SESSION
A. Mayor Callinan made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 6:05 pm in Conference
Room 2A to Consider:
1. Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): City Manager Jenkins
Employee Organization:
a. Service Employees' International Union (SEIU)
b. Rohnert Park Employees' Association (RPEA)
c. Rohnert Park Public Safety Officers' Association (RPPSOA)
d. Rohnert Park Public Safety Managers' Association (RPPSMA)
e. Management Unit
f. Confidential Unit
g. Unrepresented Employees
2. Personnel Matters (Government Code §54957)
Public Employee Performance Evaluation — Title: City Manager
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 9:25 pm
C. Mayor's Report On Closed Session (Government Code § 54957.1)
No reportable action.
16. ADJOURNMENT
Mayor Callinan adjourned the joint regular meeting at 9:25 pm. 7)
nne Buergler, City 1erk Jose `s h Ca11i an, Mayor
CI y of Rohnert Park City of Rohnert Park