2014/02/25 City Council Resolution 2014-016RESOLUTION NO. 2014 -016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A FIRST AMENDMENT TO DESIGN
PROFESSIONAL SERVICES AGREEMENT WITH URS FOR TRAFFIC SIGNAL
COORDINATION, TRAFFIC ANALYSIS AND IMPLEMENTATION FOR ROHNERT
PARK EXPRESSWAY AND GOLF COURSE DRIVE, PROJECT GM003
WHEREAS, City Council resolution number 2013 -085 adopted May 28, 2013,
authorized and approved a Design Professional Services Agreement ( "Agreement ") with URS for
Traffic Signal Coordination, Traffic Analysis and Implementation for Rohnert Park Expressway
and Golf Course Drive, Project GM003; and
WHEREAS, during the execution of the Agreement, additional services related to URS's
original scope became necessary and staff requested URS to perform in order to complete the
Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve an amendment to the Agreement to amend the
scope of work to include additional services performed and to compensate URS an additional
$56,286.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the first amendment to
agreement attached hereto as Exhibit "A," subject to minor modifications by the City Manager or
City Attorney.
DULY AND REGULARLY ADOPTED this 25t" day of February, 2014.
ATTEST:
i. JoAnne M. Buergler, Cit Clerk
si
Attachments: Exhibit A
CITY OF ROHN + T PARK
Jo p T. Callinan, Mayor
BELFORTE: MS04T MACKENZIE: Mt° STAFFORD: /\y; AIIANOTU: j(, _. CALLINAN: AA
AYES: ( Li ) NOES: ( (,-� ) ABSENT: ( J ) ABSTAIN: ( 0 )
Exhibit A
FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT
WITH URS FOR DESIGN SERVICES FOR THE TRAFFIC SIGNAL COORDINATION,
TRAFFIC ANALYSIS AND IMPLEMENTATION FOR ROHNERT PARK
EXPRESSWAY AND GOLF COURSE DRIVE PROJECT #GM003
This First Amendment to the Agreement between the City of Rohnert Park ( "City ") and URS,
( "Design Professional ") for additional design services ( "First Amendment ") is entered into as of
the 25`x' day of February, 2014, ( "Effective Date "), by and between City and Design Professional.
RECITALS
A. City and Design Professional are parties to that certain Agreement for Services for the Traffic
Signal Coordination, Traffic Analysis and Implementation for Rohnert Park Expressway and
Golf Course Drive dated May 28, 2013 ( "Agreement ").
B. City and Design Professional now desire to enter into this First Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Amendment to Scope of Services. In addition to the services provided for under Section 1
and Exhibit A of the Agreement, Design Professional shall provide additional traffic
engineering services in connection with traffic signal timing and coordination. The "Scope
of Work and Schedule of Performance" attached to the Agreement is hereby replaced and
superseded by the Scope of Work and Schedule of Performance set out in the attached
Attachment A, which is incorporated herein by this reference and shall be considered to be
part of Exhibit A.
2. Amendment to Compensation. The Agreement originally provided for Design
Professional's compensation not to exceed $121, 890. Design Professional shall perform the
above - referenced additional services described in this First Amendment for a total not -to-
exceed amount of $56,286.00. Thus, the compensation provided for in Section 3(A) of the
Agreement shall be amended to include a total not to exceed amount of $178,176.00.
3. Agreement in Effect. Except as expressly amended by this First Amendment, the
Agreement is otherwise unmodified and shall remain in full force and effect and is
incorporated and restated herein as if set forth at length. Each reference in the Agreement to
itself shall be deemed to also refer to this First Amendment.
4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
CITY OF ROHNERT PARK: URS:
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2014- adopted by the Rohnert Park Name:
City Council on February 25, 2014.
ATTEST:
Titl
In
(Date)
City Clerk Name: (Date)
APPROVED AS TO FORM:
Title:
City Attorney
ATTACHMENT A
Traffic Signal Coordination, Traffic Analysis and
Implementation for the City of Rohnert Park
Amendment to Scope of Work and Budget
Prepared for:
City of Rohnert Park
Prepared by:
Tel: 408 - 297 -9585
Fax: 408- 297 -6962
February 3, 2014
Note: Amendments to scope of work and budget are shown in italics and underlined.
PROJECT UNDERSTANDING
The City of Rohnert Park is requesting URS to submit a proposal for the development,
analysis, and implementation of a plan for coordinating traffic signalized intersections along
Rohnert Park Expressway and Golf Course Drive. The study intersections are summarized
in Table I below. All the intersections are maintained and operated by the City of Rohnert
Park, except the intersections of the US 101 Southbound Ramps /Rohnert Park Expressway,
the US 101 Northbound Ramps /Rohnert Park Expressway, the US 101 Southbound
Ramps /Golf Course Drive, and the US 101 Northbound Ramps /Commerce Blvd which are
owned, maintained, and operated by Caltrans. The goal of the proposed project is to
improve traffic progression, improve air quality by decreasing traffic congestion. The
projected Casino traffic volumes and turn movements will be included in the proposed
coordination prior to the opening of the Casino. Volumes and turn movements collected
a ter'the Casino opening will be used to rthdate the )rovosed coordination.
phis revision results in no additional cosi/
I Weekday AM, mid -day and PM and weekend mid -day peak optimized signal timing plans
for eleven thirteen of the fourteen intersections will be developed and implemented. These
two _corridors are currently the only direct east -west routes, which have direct access to the
US 101 within the City of Rohnert Park.
The project tasks will consist of project management, signal system field reviews, data
collection; field observation and "before" study; calibration of existing conditions model;
development of recommended timing; develop recommended hardware and /or software
system; development of optimized signal timing plans for the AM, mid -dav and PM
weekday and mid-day weekend peak periods; implementation of optimized signal timing
plans; fine - tuning after implementation of timing plans; before and after travel time
surveys; and project documentation.
tThis revision results in no additional cost)
Table 1: Studv Intersections
rar � i t wa r i
Im Page 1
Weekday AM, _Mid -_
Day and PM and
Jurisdiction/
No.
Intersection
Weekend Mid -Day
Ownership
Coordination
Rohnert Park Expressway at
I
Redwood Dr
X
City of Rohnert Park
Rohnert Park Expressway at
2
Southbound US 101 Ramps
X
Caltrans
Rohnert Park Expressway at
3
Northbound US 101 Ramps
X
Caltrans
rar � i t wa r i
Im Page 1
SCOPE OF SERVICES
The Scope of Services for the project will be conducted in accordance to the Standard Scope
of Work and Budget for the City of Rohnert Park.
The following outlines additions, clarifications, and /or deletions only to the Standardized
Scope of Work:
UMPage 2
Weekday AML Mid -
DaV and PMand
Jurisdiction/
No.
Intersection
Weekend Mid -Day
Ownership
Coordination
Rohnert Park Expressway at
4
Commerce Blvd
X
City of Rohnert Park
Rohnert Park Expressway at
5
State Farm Dr
X
City of Rohnert Park
Golf Course Drive at Labath
X
6
Ave /Casino Entrance
City of Rohnert Park
Golf Course Drive at
X
7
Dowdell Ave
City of Rohnert Park
8
Golf Course Drive at
X
City of Rohnert Park
Redwood Dr
9
Golf Course Drive at
X
City of Rohnert Park
Commerce Blvd
10
US 101 Northbound Ramps
Caltrans
at Commerce Blvd
11
US 101 Southbound Ramps
X
Caltrans
at Golf Course Drive
12
Golf Course Drive at
X
Cito Rohnert Park
Roberts Lake Rd
13
Golf Course Drive at
X
City f Rohnert Park
Doubletree
—
14
Golf Course Drive at
X
City of Rohnert Park
Fairway Dr
SCOPE OF SERVICES
The Scope of Services for the project will be conducted in accordance to the Standard Scope
of Work and Budget for the City of Rohnert Park.
The following outlines additions, clarifications, and /or deletions only to the Standardized
Scope of Work:
UMPage 2
Task 1 — Project Management and Meetings
The URS Project Manager, Tyson Tano, PE, will be responsible for the overall management
of the project. This includes coordination and communication with Rick Pedroncelli, the
City's Project Manager, developing and maintaining a project schedule, implementing
quality control processes, preparing progress reports and invoices, preparing meeting agenda
and meeting notes. The URS Project Manager and staff will attend three meetings with City
staff in Rohnert Park. A kick off meeting will be held at the City's offices after Notice to
Proceed.
Deliverables: Project schedule, progress reports, invoices, meeting agenda and meeting
notes
Task 2 — Si2nal Svstem Field Review
URS Staff will conduct field observations and a field review to locate the signal cabinets,
controller type, controller software and other pertinent information. Information collected
will be incorporated into Task S deliverables.
(This revision results in no additional cost)
Task 3 — Collect Data
Task 3.1 — Data Collection
The City of Rohnert Park will provide signal timings sheets, coordination plans (if any),
existing signal groupings, traffic signal as -built drawings, available turning movements and
24 -hour traffic volumes, and accident data for last three years in the immediate vicinity of
the study area. URS will collect the same information from Caltrans for the four
intersections owned, operated and maintained by Caltrans.
URS will collect the peak hour turning movements for all study intersections and 24 -Hour
tube counts for each study corridor. 24 -Hour tube counts will be collected over a seven day
period at the following locations:
• On Rohnert Park Expressway; between US 101 northbound ramps and Commerce
Boulevard
• On Golf Course Drive; between US 101 southbound ramps and Redwood Drive
Turning movement counts, including vehicular, pedestrian, and bicycle counts, will be
collected at all fourteen study intersections during the following times:
• Weekday AM peak (7:00 AM to 9:00 AM)
• Weekday PM peak (4:00 PM to 6:00 PM)
• Weekday Midday (2:00 PM to 4:00 PM)
• Weekend Midday (to be determined)
Weekday peak hour turning movement counts will be collected on a Tuesday, Wednesday,
or Thursday. Weekend tra e count
data is reviewed. Traffic counts will not be collected on holidays or during abnormal
UMPage 3
weather conditions, on school breaks or periods of scheduled lane or street closures for
construction and /or events. URS will provide the data collection schedule to City of
Rohnert Park.
Deliverables: Traffic Collection Data
Task 3.2 — Agency ignal Timing Preferences and Considerations.
During the Kick -off meeting, signal timing preferences and considerations will be obtained
from the City of Rohnert Park including the following:
• Bicycle clearance times will be reviewed at all the locations with bicycle loops.
• Flashing Don't Walk (FDW) will be reviewed based on the crossing distance as per
California MUTCD guidelines.
• Yellow time will be reviewed based on the posted speed limit and a field review of
travel times.
Task 3.2.1 - Review of Actuated Settings
Existing signal timing, including pedestrian clearances, yellow interval, bicycle clearance
time, will be reviewed for compliance to the latest standards /guidelines.
Pedestrian Clearance Intervals (FDW) for the City signals will be reviewed based on
the following methodology, which is in accordance with the Federal MUTCD:
FDW (sec) = (Curb -to -curb distance at center of crosswalk /3.5 feet per sec) — yellow
time
Pedestrian Clearance Intervals (FDW) for the Caltrans signals will be reviewed based
on the following methodology:
FDW (sec) = (Curb -to -curb distance at center of crosswalk/3.5 feet per sec)
Yellow intervals for all project signals will be reviewed based on the following, which
is based on the California MUTCD guidance and in conformance with the City of
Rohnert Park's typical timing parameters:
1V11n1111n111 x ellUw k-MM aucc azo 1CI l.allivi 111a IVIU 1 \.11
Approach Speed Yellow Interval
(mph) (seconds)
25 or less 3.0
30 3.2
35 3.6
40 3.9
45 4.3
50 4.7
UM Page 4
Minimum greens for bicycle crossing (where a bicycle facility and /or bicycle
detection is provided) for the study intersections will be reviewed based on the
following methodology:
Groin + Y + Rclear ? 6 see +
W + 6 feet
14.7 feet per sec
G mill = Length of minimum green interval (sec)
Y = Length of yellow interval (sec)
Rclear = Length of red clearance interval (sec)
W = Distance from limit line to far side of last conflicting lane (ft)
Task 3.2.2 — Signal Coordination Optimization Software
Synchro modeling software (Version 7) will be used for the development of optimized
signal timings for this project. Electronic Synchro files will be submitted to City of Rohnert
Park and Caltrans for review.
Deliverables: Synchro Files
Task 4 — Field Observation and "Before" Study
URS will conduct field observations to locate the congestion areas and queue lengths at each
study intersection. In addition, URS will conduct travel time runs for the study corridor in
order to calibrate the existing condition (before study) Synchro models.
Deliverables: Field Observations and "Before" Study
Task 5 — Existing Conditions Model and Memorandum
URS will code the existing geometry, signal timing plans, and existing turning movements
to the Synchro Models for weekday and weekend AM and PM peak periods. In addition,
URS will calibrate the Synchro models using the travel time runs and queue observations to
make sure that the Synchro models replicate the field conditions.
URS will review the traffic report developed for the new development and incorporate the
projected traffic data into the model.
The Existing Condition Memo will be submitted to the City of Rohnert Park and Caltrans
for reviews after the Synchro models are calibrated.
Deliverables: Existing Conditions Model and Memorandum
URSPage 5
Task 6— Development of Recommended Timing
URS will submit a summary of the preliminary recommended signal groupings, cycle
lengths and splits including the performance measures for review by City of Rohnert Park
and Caltrans prior to development of the draft signal timing plans. This will allow the
stakeholders to review the proposed cycle lengths prior to conducting the detailed timing
analysis.
URS will develo recommended timing or a "flush plan " for the purpose oLflushing tra rc
throuvh the studv corridors in the event of gridlock.
Deliverables: Recommended Timing Memo
Task 7— DeveloUment of Recommended Hardware and /or Software Svstem(s
URS will determine the software and hardware needs and provide recommendations to the
City of Rohnert Park, including development of cost estimate(s).
Deliverables: Hardware and Software Upgrade Recommendations Memo
Task 8 — Implementation and Evaluation
URS will implement the optimized signal timings for all study intersection in the City of
Rohnert Park and Caltrans jurisdictions. URS will implement in field optimized signal
timings in presence of Rohnert Park staff or representatives and Caltrans staff at four
Caltrans owned, operated and maintained traffic signals. Upon completion of fine- tuning
URS will provide timing sheets to City of Rohnert Park and Caltrans.
t,I Y will observe onrl ine tune the study intersections throttrhout the week o 'the Ceisino
grand opening.
Deliverables: Timing Sheets
Task 9 — Fine Tuninp_ of SilInaI Timinll
After the recommended timings are implemented, URS will conduct the field observations
and fine tune the signal timing as needed.
Task 10 — After Study
As part of the After Study, URS will conduct travel time runs after fine tuning the signal
timing in order to evaluate the impacts of the coordinated signal timings within the study
area. The "after" study memo will be submitted to the City of Rohnert Park and Caltrans for
reviews.
Deliverables: "After" Study Memo
UMPage 6
Task 11 — Develop Procurement Package for Hardware and /or Software
URS will develop a procurement package for the recommended hardware and software
upgrades, and solicit quotes from contractors.
URS rvill prepare Caltr•ans encroachment permil applicalions for installation of`hardivore
tend /tat soffivart, ►villain Calowns operated signal cabinets. URS will proykle (le sign support
for installation of hardware and /or software.
Deliverables: Hardware and Software Procurement Package, Encroachment Permit
Application
Task 12 — Develop Stripin,- and Sign Plans for Lane Reconfktrctration
U16 will develo p siePtag and sljt)izg. plans or recon i Duration o 'lanes at the Gol Course
Drivc?lConnnerce Boulevard northboxrnd .a rroach and the C.iol ' C:'ourse DrivelRedsvoml
Drive westbound approach.
URS -itjll prepare C>altrarts encroachment perinif applications or constrttt ion within State
right- of-way for the lane reconfiguration work.
Deliverables: Stripy and Sign Plans Quimlifies and Consiruction Cost F,stimate,
Encroachment Permit Application
SCHEDULE
URS Corporation will provide the above services in compliance with the schedule attached
on the next page. The schedule is based on the assumption that traffic data and the review
deliverables will be provided in a timely manner and in accordance with the proposed
schedule. Proposed schedule for the project is summarized in Table 2
Table 2: Project Schedule
Task
Completion Date
Field Review (Before Opening)
Cornplefed
Analysis of Existing Conditions (Before Opening)
Completed
Draft Existing Conditions Report (Before Opening)._
Completed
Final Recommendations Report (Before Openin r)
Completed
Timing Sheets (Before OpeningZ
Completed
Implementation and Fine - Tuning (Before Openings
Completed
24 -Hour Tube Counts (After Opening)
Intersection Counts (A ter Opening)
03104114
03110311 X1114
Field Observations and Before Study (After Openings
03118114
Implementation and Fine - Tuning (After Opening)
04122114
A ter Study and Final Project Report (A ter° Opening)
05109114
UMPage 7
BUDGET
Optimized signal timing plans will be developed for the weekday and weekend AM and PM
periods for eleven study intersections. The estimated fee is as summarized in Table 3.
Tnhle 3- Prnirrt Rnduet
Task
Description
Approved
Budget
Additional
Amended
Cost
Bud et
I
Project Management and Meetings: 3 Meetings
$7,192
$4,250
$11.442
2
Signal System Field Review and Memorandum
$7,654
$_0
$7,654
3
Collect traffic counts
$9,132
$2,740
$11,872
4
Field Observation and "Before" Study
$21,024
$3,942
_
$24,966
5
Existing Conditions Model and Memo
$16,914
$4,942
$21,856
6
Develop Recommended Timing
$9,512
$10,324
$19,836
7
Develop Hardware and /or Software System
$3,000
$0
$3,000
8
Timing Sheet Development and Implementation
$13,764
$6,446
2$ 0,210
9
Fine Tuning Signal
$11,012
$4128
$15,140
10
After Study
$16,914
$1,314
$18,228
I i
Develop Procurement Package for Hardware
and /or Software
$5,772
$2,250
$8,022
12
Develop Striping and �d Sign Plans
$0
$15,950
$15,950
TOTAL
X121,890
$56,286
178176
*Excludes permit fees and purchase of equipment and software.
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