2014/02/25 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, February 25, 2014
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Callinan called the joint regular meeting to order in honor and remembrance of former
City Treasurer from 1968 -1976, Robert H. Sheehan, at 5 pm, the notice for which being legally
noticed on February 20, 2014, and called for a moment of silence.
Present: Joseph T. Callinan, Mayor
Amy O. Ahanotu, Vice Mayor
Jake Mackenzie, Council Member
Pam Stafford, Council Member
Absent: Gina Belforte, Council Member
Staff present: City Manager Jenkins, Assistant City Attorney Barnhill, City Clerk
Buergler, Director of Public Works and Community Services McArthur, Senior Analyst
Atkins, Interim Development Services Director Ponton, Interim Finance Director Walsh,
Human Resource Director Perrault, Accounting Supervisor Kwong, Technical Services
Division Manager Mazzanti, Planner III Beiswenger, Community Services Manager
Miller, Lieutenant Taylor and Fire Marshal Adam.
2. PLEDGE OF ALLEGIANCE
Led by Mena Khiobouakham, Monte Vista Elementary Student.
3. PRESENTATIONS
A. Mayor's Proclamation: Recognition and Honor be Conferred upon David Lee and DK
Landscaping for supporting the Boys & Girls Club
Mayor Callinan read and presented the proclamation to David and Kathy Lee.
4. PUBLIC COMMENTS
City of Rohnert Park Joint Regular Meeting Minutes February 25, 2014
for City Council/Rohnert Park Financing Authority /Successor Agency Page 2 of 5
5. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council /RPFA /Successor Agency Joint Regular Meeting February 11, 2014
B. Acceptance of Reports for:
1. Annual Review of Complete Streets Achievements Report
2. City Bills /Demands for Payment Dated February 25, 2014
3. Successor Agency to the CDC Bills /Demands for Payment Dated February 25,
2014
4. Housing Successor Agency- Cash Report for Month Ending January 2014
5. Successor Agency- Cash Report for Month Ending January 2014
6. RPFA- Cash Report for Month Ending January 2014
C. City Council Resolutions for Adoption:
1. 2014 -016 Authorizing and Approving a First Amendment to Design
Professional Services Agreement with URS for Traffic Signal
Coordination, Traffic Analysis and Implementation for Rohnert Park
Expressway and Golf Course Drive, Project GM003
2. 2014 -017 Authorizing and Approving a Consultant Services Agreement for
Professional Audit Services with Macias Gini and O'Connell LLP
3. 2014 -018 Authorizing and Approving an Employment Agreement between the
City of Rohnert Park and Mark Walsh for Finance Director Services
and Confirming the Appointment of Mark Walsh as City Treasurer
ACTION: Moved /seconded (Mackenzie /Stafford) to approve the Consent Calendar.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Ahanotu, and Callinan NOS: None, ABSTAINS:
None, ABSENT: Belforte.
6. FY 2013 -14 MID -YEAR FINANCIAL REVIEW, UPDATES, AND BUDGET
AMENDMENT REQUESTS
A. FY 2013 -14 Mid -Year General Fund Review
Finance Director Walsh and Accounting Supervisor Kwong presented the item.
Recommended Action(s): discussion. No action requested on the informational item.
ACTION: None.
B. FY 2013 -14 General Fund Budget Amendment Requests
Finance Director Walsh and Accounting Supervisor Kwong presented the item.
Recommended Action(s): amend the FY 13 -14 adopted operating budget, by
Resolution 2014 -019, and authorize the Finance Director to record changes in
anticipated revenues and appropriations for expenditures.
ACTION: Moved /seconded (Mackenzie /Stafford) the Recommended Action.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Ahanotu, and Callinan NOS: None, ABSTAINS:
None, ABSENT: Belforte.
City of Rohnert Park Joint Regular Meeting Minutes February 25, 2014
for City Council/Rohnert Park Financing Authority /Successor Agency Page 3 of 5
C. Graton Mitigation Program Budget Mid -Year Update
Senior Analyst Atkins presented the item. Recommended Action(s): discuss the
general fund revenues and expenditures. No action requested on the informational
item.
ACTION: None.
D. Approval and Authorization of Hiring, Adding to the Budget, and Increasing an
Appropriation for a Part -Time Technical Advisor Position— Fire Services
Technical Services Division Manager and Lieutenant Taylor presented the item.
Recommended Action(s): Adopt Resolution 2014 -020 authorizing City staff to hire
an hourly Part Time Technical Advisor (Non- Safety) to assist with general fire
inspections, plan review, special event inspections, technical and specialty duties, and
projects on as needed basis; and Approve adding the Part Time Technical Advisor
position to the remainder of the 2013/14 budget year and continuing in future fiscal
years; and Authorize the Finance Director to increase appropriations in the amount of
$12,000 in account number 001- 2100- 400 -4201. The funding source is increase in
plan check fees revenue account 001 - 0000 - 300 -3237 in the amount of $50,000.
ACTION: Moved /seconded (Stafford /Mackenzie) the Recommended Action.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Ahanotu, and Callinan NOS: None, ABSTAINS:
None, ABSENT: Belforte.
Council Member Mackenzie stepped away from dais 5:57 pm and returned 6 pm
7. PROPOSED AMENDMENT TO THE RECREATION FEE SCHEDULE FOR
COMMUNITY SERVICES FACILITIES, EVENTS, AND PROGRAMS
Community Services Manager Miller presented the item. Recommended Action(s): direct
staff to update and amend the Community Facility User Fee Schedule. The final proposal
will be brought back to City Council on March 11, 2014 for a public hearing and final
approval if the Council so directs.
ACTION: By Consensus City Council directed staff to move forward with the
process of amending the Community Facility User Fee Schedule.
Mayor Callinan stepped away from dais 6:24 pm and returned 6:25 pm
8. PROPOSED AMENDMENTS TO THE ROHNERT PARK SIGN REGULATIONS
Interim Director of Development Services Ponton and Planner III Beiswenger presented
the item. Recommended Action(s): discuss proposed amendments to sign regulations and
provide direction to staff.
ACTION: By Consensus City Council directed staff to move forward with amending
the sign regulations as recommended by the Planning Commission and /or
staff with the exception of hand -held signs, campaign signs, and special
event signs. Direction was given to make no changes to the current
regulations on campaign signs; to not include hand -held signs on the
City of Rohnert Park Joint Regular Meeting Minutes February 25, 2014
for City Council / Rohnert Park Financing Authority /Successor Agency Page 4 of 5
prohibited list; and to continue allowing banner placement for Rohnert
Park based activity at three locations, eliminating the Southwest corner of
Redwood and Wilfred (now called East Golf Course) noting it will soon
be developed and a good place for banners at that location will no longer
exist.
9. STANDING COMMITTEE / LIAISON REPORTS
A. Standing Committee Reports
1. Education Committee, 2/19
Council Member Stafford reported Robin Bowen provided infonnation on the
California Parenting Institute and the Committee has no objection to changing the
Way Finding Signs as requested by Sonoma State University if they cover the
costs. Any changes proposed to the Way Finding Signs would come before the
City Council. The Committee will be meeting with Sonoma State representatives
regarding the Permit Parking Program in M Section.
B. Liaison Reports
1. Mayors and Council Members and City Selection Committee, 2/13
Mayor Callinan reported he was appointed to the Remote Access Network (RAN)
Board, Council Member Stafford was reappointed to Local Agency Formation
Commission (LAFCO), and Cotati Council Member Harvey was reappointed to
Sonoma County Child Care Planning Council.
2. Library Advisory Board, 2/18
Vice Mayor Ahanotu reported he did not attend the Library Advisory Board, but
reported on the Library JPA Ad Hoc and provided an update on the Sonoma
County Library Joint Powers Agreement proposed amendment. A compromise to
the voting representation issue was presented- that the County and City of Santa
Rosa would each have one commissioner and would share an additional
commissioner. Council directed staff to agendize consideration of supporting the
compromise and provide direction to the City Liaison regarding committee
membership of an amended JPA for the Sonoma County Library System for
March 11, 2014.
3. Russian River Watershed Association, 2/20
Council Member Stafford reported the work plan was approved, the video contest
is coming up, and cities are being asked by California Project Steward Council to
send a letter of support for drug producer responsibility requiring the producers to
fund safe disposal programs.
C. Other Reports
Council Member Mackenzie reported attending the New Partners for Smart Growth
Conference ran by the Local Government Commission (LGC). LGC provides
consulting resources to members. As a member, the City can utilize these resources
which would be beneficial for planning pertaining to priority development areas.
City of Rohnert Park Joint Regular Meeting Minutes February 25, 2014
for City Council/Rohnert Park Financing Authority /Successor Agency Page 5 of 5
10. COMMUNICATIONS
Mayor Callinan reported he and Director of Public Safety Masterson attended the
Restorative Justice Program breakfast. Chief Masterson will report at a future meeting.
11. MATTERS FROM /FOR COUNCIL
12. PUBLIC COMMENTS
13. ADJOURNMENT
Mayor Callinan adjourned the joint regular meeting at 7:09 pm.
nne Buergler, City Cle
ity of Rohnert Park
J h T. Callinan, Mayor
City of Rohnert Park