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1981/03/09 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES March 9, 1981 The Council of the City of Rohnert Park met this date in regular session .commencing at 7:00 p.m. in the City Offices, 6750 Commerce.Boulevard, Rohnert.Park, with Vice -Mayor Carbone presiding. The regular session was preceded by an executive session which commenced at 7:00 p.m,,and at which all Councilmen, except Mayor Stewart, and City Manager Callinan were present and which was held to discuss personnel and litigation matters. Call to`Order Councilman Roberts called the meeting of the regular session to order at approximately 7_:34 p.m. and led the pledge of allegiance. Roll Call Present: (3) Councilmen Cavalli, Hopkins,,and,Roberts: Late: (1) Councilman Carbone (his time of arrival is specifically noted in these minutes) Absent: (1) Mayor Stewart Staff present for all or part.of the meeting: City Manager Callihan, Finance Director /City Treasurer Netter, and City Attorney Flitner. Approval of Minutes Upon motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved, the minutes of February 23, 1981 were approved as submitted. Approval of' ,Bills Upon motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved, the bills presented per the attached list in the amount of $518,698.58 were approved. C O N S E N T C.A L E N D A R Councilman Roberts referred the Council to City Manager Cal - linan's Council Meeting Memo dated March 5, 1981 for explanation of all the matters on the Consent Calendar. At Councilman Roberts' request Resolution No. 81 -40 was removed from the Consent Calendar. Councilman Carbone g Councilman Carbone and City Manager Callinan arrived at this City Manager Callinan point in the meeting, the time being approximately 7:35 p.m. Arrive Resolution No. 81 -28 RESOLUTION.CALLING FOR SEALED PROPOSALS (Corporation Yard Expans.,ion,,.Project.No: 0 198 13) carried forward from City Council meeting of February 23.9 1981 Resolution No. 81 -33 RESOLUTION..OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE APPLICATION FOR 1980 STATE GRANT MONEYS.(Project 1980 -02, Sunrise Park) Resolution No. 81 -34 A RESOLUTION OF THE ROHNERT PARK CITY.COUNCIL REJECTING THE CLAIM OF DIANE C. AND HARVEY L. HARDEMAN Page 2 March 9, 1981 Resolution No. 81 -35 RESOLUTION AUTHORIZING EXCHANGE OF DEED WITH CROCKER HOMES, INC. (Storm Drain Easement in Mountain Shadows Subdivision, Unit 3) Resolution No. 81-186 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING SONOMA COUNTY WATER AGENCY TO MAINTAIN PORTIONS OF COPELAND CREEK (in the Foothills Subdivision) Resolution No., 81 -37 RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS AND AUTHORIZING RELEASE OF BONDS FOR RANCHO SONOMA SUBDIVISION, UNIT NO. 4 Resolution No. 81 -38 A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT Re Laguna 'Verde Assessment District, Project No. 1979 -10 Resolution No. 81 -39 A RESOLUTION OF THE ROHNERT PARK CITY CO�aT11TCIL APPROVING AGREEMENT WITH DENNIS AMANTITE Final Maki /File 0745 Approval of "Mountain Shadows Square" final map, Crocker Homes, Inc., File 0745, 222 unit single family condominium development to be located on the north side of Golf Course Drive, west of Country Club Drive, and authorizing the Mayor to execute an appropriate subdivision agreement prior to the map being re- leased for recording. Final Map /File 0735 Approval of "Laguna Business Park's final map, Maisin Development Co., File 0735,1'7 unit professional /industrial condominium development to be located on Labath Avenue, and authorizing the Mayor to execute an appropriate subdivision agreement prior to the map being released for recording. Upon motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved, reading of Resolution Nos. 81 -28 through 81 -39 was waived and said resolutions were adopted, and the final maps for Crocker Homes,;.Inc. and Maisin Development Co., listed on the Consent Calendar were approved. Resolution No. 81 -40 RESOLUTION CALLING FOR SEALED PROPOSALS FOR MISCELLANEOUS CITY VEHICLES City Manager Callinan explained the resolution. Discussion followed concerning propane gas and diesel fueled vehicles for the Department of Public Safety. Councilman Cavalli recommended receiving bids for both diesel and propane vehicles. Upon motion of Councilman Cavalli, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 81 -40 was waived and said resolution was approved with the stipulation that bids be called for propane and diesel vehicles for Public Safety and a report submitted so a decision can be made on which to buy when the bid is awarded. Resolution No. 81 -41 RESOLUTION APPROVING APPLICATION FOR A CALIFORNIA HOMEOWNERS ASSISTANCE PROGRAM (Rancho Feliz Mobile Home Park) City Manager Callinan explained the resolution, referring the ..,Coupcil to his Council Meeting Memo dated March 5, 1981. Resolution No. 81 -42. Resolution No. 81 -43 Resolution No. 81 -44 Resolution No. 81 -45 Ordinance No. 381 Page 3 March 9, 1981 Upon motion of Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved, reading of Resolution No. 81 -41 was waived and said resolution was approved. A RESOLUTION OF THE CITY OF ROHNERT PARK APPROVING TOW SERVICE AGREEMENTS City Manager CAllinan explained the resolution and requested that this matter be postponed two weeks in order to obtain additional information. The Council agreed. A RESOLUTION OF THE CITY OF ROHNERT PARK REVISING COMMUNITY CENTER RATES City Manager Callinan explained the resolution and requested that this matter also be postponed two weeks in order to obtain additional information. The Council agreed. A RESOLUTION OF AWARD OF CONTRACT FOR CHAIN LINK FENCING FOR STADIUM, PROJECT NO. 1980 -12 City Manager Callinan explained the resolution and reviewed bids received. Upon motion of Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved, reading of Resolution No. 81 -44 was waived and.said resolution was adopted RESOLUTION ESTABLISHING INSURANCE COVERAGE DEDUCTIBLES City Manager Callinan explained the resolution, referring the Council to his Council Meeting Memo dated March 5, 1981. City Manager Callinan indicated that a copy of Finance Director Netter's memos and reports concerning this matter had been pro - vided to each Council member for their review. Discussion fol- lowed. Upon motion of Councilman Cavalli, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 81 -45 was waived and said resolution was adopted. iC 7w iC ?a 't °i . . i °C !i °i n ae is iC ii i$ ii o 'C 9i eC is a5 9i 5� 9e r i� ii AN ORDINANCE OF THE CITY OF ROHNERT PARK PROHIBITING THE DISTRIBUTION OF PRINTED MATERIAL ON PRIVATE PROPERTY AFTER RECEIPT OF NOTICE FROM THE OWNER (Chapter 9.58, Littering) - carried from February 23, 1981 meeting. City Manager: Callinan, referring to his Council Meeting Memo dated March 5, 1981, explained Ordinance No. 381. Discussion followed. City Attorney Flitner, indicated that a separate ordinance could be prepared concerning the placement of printed material on car windshields in public_parking lots,. City Manager Callinan read aloud ,a letter from the Rohnert Park - Cotati Clarion General 'Manager Dave Riotto in opposition to Ordinance No. 381. National Agriculture Day Page 4 March 9, 1981 Mr. Paul Gregorian' 5739.Davis Circle, was recognized and expressed his 'support '6-f Ordinance No. 381. Discussion followed. Maurice Seaman, 208 Walnut Circle, was recognized and expressed support of Ordinance No. 3811 Mr.-DaV6 Riotto, Rohnert:.Park-Cotati Clarion General Manager, was recognized and indicated that Mr. Gregorian's complaints were never brought to his personal attention. Further dis- cussion followed with Mr. Gregorian participating. Upon motion of Councilman Roberts, seconded by Councilman Cavalli, and approved by the following roll call vote, reading of Ordinance No. 381 was waived and said ordinance was intro- du6ed. % n AYES. k 0 ) Councilman Carbone,,Cavalli,,a d Roberts NOES,: (1) Councilman Hq'pkins..' ABSENT: (1) Mayor Stewart Councilman Roberts made a motion,Irseconded by Councilman Car- bone, and unanimously approved, to..direct City Attorney Flitner to prepare an ordinance regarding prohibiting the placement of printed material on..car windshields in public parking lots. Vic'e'-Mayor Carbon­6 read aloud a Proclamation establishing March 8 through March 14 as Agriculture Week and March 19 as National Agriculture Day. Mrs. Phylis Hageman, Sonoma /Marie Cowbelles representative, was recogni'zed and presented the Council with a basket of food products produced within Sonoma'and Marin counties. Vice-Mayor Carbone expressed appreciation on behalf of the City Council. Rancho Cotate High Greg. Swensen..' Rancho Cotate High qe,_IInn1 Wrpstlincr Team C�__ ­_ ing -ea... --y-tarn, ,School Wrestling. was recognized and requested the ..Council provide plaques for Team Plaques both the Rancho Cotate High School.Wrestling Team and Girls Basketball Team in recognition of their athletic accomplishments in,winning the championships of..,their respective leagues. Councilman Hopkins made a'motion, which was seconded b y Council- man..Roberts, and unanimously approved, to provide the Rancho Cota te High School Wrestling Team and Girls Basketball Team with plaques in recognition of their championship seasons. Councilman Cavalli Councilman Cavalli.left the Council Chambers at this point in Leaves the meeting, the time being approximately 8:25 p.m. Snyder.Lane, dity"Manager Calli-n4n referred .the Council to his Council Meeting Project 1980-21 'Memo dated March 5,'1981 concerning Snyder Lane North Assessment District, Project N , o. .11 1980-21 and requested that this matter be postponed two weeks in order to obtain additional information. ;The Council agreed. Page 5 March 9, 1981 Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communications except as specifically noted in these minutes. Statements of City Manager Callinan reported that Statements of Economic Economic Interests Interests'had been filed'by the various city employees required to file same, ..Councilman Cavalli Councilman Cavalli returned to the Council Chambers at this ,Returns point in the meeting the time being approximately 8:30 p.m. City Manager's City Manager Callinan referred the Council to his memo dated Report March 5, 1981 for explanation of all matters on the City Manager's Report section of the meeting's agenda. Youth Advisory City Manager Callinan reported that he had not yet received Commission information regarding format for the Youth Advisory Commission but that he would look into the matter. Mr. Callinan recom- mended that the Council appoint a liason to the Commission Ladybug Pool City Manager Callinan informed the Council of the Ladybug Pool Dedication dedication on March 28, 1981 and inquired who the Council would like to be master of ceremonies for the event. It was the consensus of the Council that Dave O'Brien, the Chairman of the Parks and Recreation Commission, be the master of ceremonies for the event. Rohnert Park Farms City Manager Callinan, referring to his Council meeting memo Contribution dated March 5, 1981, informed the Council of an unsolicited contribution to the city of $100 from Mr. Grossi of Rohnert Park Farms. Mr. Callinan indicated that a letter from the Mayor would be sent to Mr. Grossi thanking him for his contri- bution. Discussion followed. It was the consensus of the Council to use the $100 contribu- tion to plant a grove of trees and mark it with a plaque in appreciation of Mr. Grossi's past contributions. CATV Survey Results City Manager Callinan reviewed the results of a recent cable TV services survey in the city's newsletter. Discussion fol- lowed. Stadium Update City Manager Callinan referred the Council to his Council meeting memo dated March 5, 1981 concerning the Rohnert Park Stadium and briefly commented that the field was in good shape. Mayor's and City Manager Callinan reported on a Mayor's and Councilmen's Councilmen's Meeting Association of Sonoma County meeting to be held March 12, 1981 at the La Fontana Restaurant, Santa Rosa, Mobile Home Advisory City Manager Callinan brought to the Council's attention that Committee Extension the Rohnert Park Mobile Home Advisory Committee was due to expire on February 25, 1981 and recommended that the Council extend same another six months. Councilman Roberts made a motion, seconded by Councilman Hopkins, and unanimously approved to extend the Rohnert Park Mobile Home Advisory Committee an additional six months. Resolution No. 81 -46 RESOLUTION COMMENDING THE C.Y.O. SEVENTH GRADE ST. JOSEPH'S BASKETBALL TEAM FOR AN UNDEFEATED CHAMPIONSHIP SEASON APPRO D> Vice -Mayo Carbone Page 6 March 9, 1981 Resolution No. 81 -47 RESOLUTION COMMENDING THE C.Y.O. EIGTH GRADE ST. JOSEPH'S BASKETBALL TEAM FOR AN UNDEFEATED CHAMPIONSHIP SEASON Councilman Roberts read aloud and explained Resolutions Nos. 81 -46 and 81 -47. Upon motion of Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution Nos. 81 -46 and 81 -47 was waived and said resolutions were adopted. Hydrant Flushing Councilman Cavalli briefly commented on the Public Works De- partment's flushing of fire hydrants and inquired if it would be possible to notify residents in advance of the flushings. Discussion followed. Unscheduled Public Maurice Seaman, 208 Walnut Circle, was recognized and briefly Appearance commented on the possibility of providing a bicycle safety program for Rohnert Park residents. Discussion followed. Adjournment There being no further business, Vice -Mayor Carbone adjourned the meeting at approximately 8:44 p.m. Deputy City Clerk Roberts APPRO D> Vice -Mayo Carbone INTER - OFFICE MEMORANDUM TO: Peter M. Callinan City Manager RE: Increase to Deductivle Amounts for Workmen's Compensation /Property and Liability FROM: ph D. Netter Fi ance Director DATE: March 5, 1981 The City of Rohnert Park, as you are aware, is self - insured by a joint powers agreement with several cities, i.e. Redwood Empire Municipal Insurance Fund. This self- insurance program is structured under what is called the pooling concept. 1) Each city assumes its own losses (including loss adjusting expenses) to a level commensurate with its financial size, but at least to $1,000 per loss. 2) A central pool, or self - insurance fund, is created and funded by all partici- pating cities. This pool pays all losses (including the pro rata share of loss adjusting expenses) between each individual retention ( or deductible) level (step No. 1 above) and: a) $25,000 for all property losses, such as fire, theft, damage to agency - owned motor vehicles, etc. b) $100,000 for all liability losses. This includes general liability, auto liability, false arrest and errors and omissions. c) $100,000 for all workers' compensation losses. 3) Excess insurance is purchased by the pooling authority (the Fund) and pays for all catastrophe losses from: a) $25,000 to $2 million for all property losses. b) $100,000 to $10 million for all liability losses. c) $100,000 to $5 million for all workers' compensation losses. Claims administration services are purchased from an outside claims administration service frim for the adjustment of all workers' compensation losses. Loss preven- tion and property adjusting services are purchased on a when- needed basis. The recommended approach to the retention or deductibles a city should assign is to retain a risk to its maximum tolerable level. With this maximum retention each city has taken the opportunity to be self - insured for its own losses, but yet having the insurance necessary for thos larger or catastrophic claims. The following is a general recap of the premiums proposed for the 1981 -82 policy year beginning 3/1/81 for Workmen's Compensation, Property and Liability Insurance. In each case a comparison of premium dollars and savings will be shown for our current retention amounts and the proposed increased to the retention amounts. Workmen's Compensation - Premiums 1981 -82 With Current $5,000 Retention $77,970 With Proposed $10,000 Retention $73,097 Savings $4,873 Page 2 March 5, 1981 It is also estimated that by increasing our deductible an additional $10,000 will be saved by our experience modification calculation and will be realized in the 1982 -83 premium year. Property - Premiums 1981 -82 Building and Contents Vehicle and Equipment Boiler With Current 5.000 Retention $12,542 6,067 887 $19,496 Liability - Premiums 1981 -82 With Current $1,000 Retention $53,135 With Proposed $25,000 Retention $41,883 Savings With Proposed $25,000 Retention Savings $10,235 $2,037 3,060 3,007 1,043 (156) $14,338 $5,158 $11,252 As in the case with Workmen's Compensation stated above, the Liability premium is estimated to decrease by an additional $7,000 with respects to our experience modi- fication following the claims experience for the policy year 1981 -82, and also should be realized in the premium year of 1982 -83. In summary, the total savings to the city by changing the retentions above are: Workmen's Compensation Coverage $ 4,873 Liability Coverage 5,158 Property Coverage 11,252 Total Premium Savings $21,283 It is recommended that this direct savings in premium dollars be set aside into our reserve for self- insurance loss. Currently we are carrying $10,000 as a reserve, therefore an increase to $30,000 would be appropriate. Attached to this memorandum is statistical data summarized for your review. If you have any questions concerning the information provided in this memo or of the statis- tical data attached, please let me know. Workmen's Compensation Premium & Losses 1976 - 77/1981 -82 77/78 78/79 79/80 80/81 81/82 81/82 of Claims by with with with with with with $1,000- $5,000- 76/77 1,000 Ded. 5,000 Ded. 5,000 Ded. 5,000 Ded. 5,000 Ded. 10,000 Ded. Premium $ 55,235 $55,235 $50,085 $48,893 $61,674 $77,970 $73,097 Experience No. of Claims - 78 Q 5 1.25 1.25 Modification - - $ 157.35 $ 2,321.83 $ 9,219.19 $18,961.14 $39,380.77 Percentage Losses and Reserves $126,040 $ 4,144 $ 1,388 $19,941 - - _ Workmen's Compensation Number of Claims by Dollar Catagory 1976- 77/1979 -80 Total $1,000- $5,000- $10,000- $25,000 Claims $1 -1,000 5,000 10,000 25,000 and Up Dollars $151,180.69 $11,801.33 $23,318.30 $18,438.38 $18,961.14 $78,761.54 No. of Claims 90 75 10 2 1 2 Average Per Claim $ 1,679.79 $ 157.35 $ 2,321.83 $ 9,219.19 $18,961.14 $39,380.77 Percentage 100% 82% 13% 2% 1% 2% Liability Exposure Number of Claims by Dollar Catagory 1977- 78/1979 -80 Total $1,000- $5,000- $10,000- $25,000 Claims $1 -11000 5,000 10,000 25,000 and Ur) Dollars $ 66,396.40 $ 5,445.08 $47,843.80 $13,107.52 -0- -0- No. of Claims 44 22 20 2 -0- -0- Average Per Claim $ 1,509.00 $ 248.00 $ 2,393.00 $ 6,554.00 -0- -0- Percentage 100% 8% 72% 20% 0% 0% Liability and Property Premiums 1977- 78/1981 -82 81 -82 81 -82 with with 77 -78 78 -79 79 -80 80 -81 5,000 Ded. 25,000 Ded. Premiums $ 61,566 $61,566 $67,723 $62,109 $53,135 Liab. $41,883 Liab. 19,496 Prot). 14,338 Prop. ,72,631 ,56,221