2014/05/13 City Council Resolution 2014-048RESOLUTION NO. 2014 -048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ESTABLISHING SNYDER LANE UNDERGROUND UTILITY DISTRICT ALONG A
PORTION OF SNYDER LANE AND AUTHORIZE AND APPROVE AN AGREEMENT
TO PERFORM TARIFF SCHEDULED RELATED WORK, RULE 20A GENERAL
CONDITIONS WITH PACIFIC GAS AND ELECTRIC COMPANY
WHEREAS, the California Public Utilities Commission (CPUC) has authorized electric
and telecommunication utilities to convert overhead utility lines and facilities to underground
pursuant to Electric Rule 20 and Telecommunication Rule 32, and
WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and
counties to establish legislation authorizing the creation of underground utility districts within
which existing overhead electric distribution and telecommunication distribution and service
facilities will be converted to underground, and
WHEREAS, the City of Rohnert Park has adopted an ordinance authorizing the City
Council to designate areas within which all existing overhead poles, overhead wires and
overhead equipment associated with the distribution of electric power, telecommunication
services and cable television should be removed and replaced with underground wires and
facilities (Ordinance 101, 1968); and
WHEREAS, the City Engineer for the City of Rohnert Park has consulted with the
affected public utilities (PG &E, Comcast, and AT &T) ( "Utility Companies ") and such Utility
Companies have agreed that the proposed underground conversion district, designated the
Snyder Lane Underground Utility District and more particularly described in Exhibit 1 attached
hereto and incorporated herein by reference, meets the criteria established by the rules of the
CPUC, to wit,
that such undergrounding will avoid or eliminate an unusually heavy concentration of
overhead electric facilities; and
that the street or road or right -of -way is extensively used by the general public and carries
a heavy volume of pedestrian or vehicular traffic; and
that the street or road or right -of -way adjoins or passes through a civic area or public
recreation area or an area of unusual scenic interest to the general public; and
that the street or road or right -of -way is considered an arterial street or major collector as
defined in the Governor's Office of Planning and Research General Plan Guidelines; and
WHEREAS, each year the City of Rohnert Park is notified by PG &E regarding the
allocation of work credits for conversion of overhead electric distribution lines and facilities to
underground, known as Rule 20A allocations; and
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2014 -048
WHEREAS, the City Engineer for City of Rohnert Park has consulted with PG &E and
determined that the City has accumulated Rule 20A work credits or PG &E has agreed that the
City may borrow against future credits sufficient to complete the proposed overhead to
underground conversion project; and
WHEREAS, the City of Rohnert Park and the Utility Companies have agreed by letter
that each utility shall complete the engineering of their respective portion of the Snyder Lane
Overhead to Underground Utility Conversion Project; and
WHEREAS, the City of Rohnert Park and the affected utilities have agreed by letter that
PG &E shall be responsible for preparation of the trench profile and composite drawings and that
PG &E shall be designated as "trench lead" to manage trenching, installation of substructures,
and pavement restoration and such other work; and
WHEREAS, the City Engineer of the City of Rohnert Park and the Utility Companies
have agreed on a work schedule which meets their respective capabilities and further agreed to
waive any administrative fees, costs or special street restoration requirements for purposes of this
project; and
WHEREAS, to the extent required, the City of Rohnert Park has agreed to provide
easements or rights of way on private property as may be necessary for installation of utility
facilities in a form satisfactory to the affected utilities; and
WHEREAS, the City Council of the City of Rohnert Park has now received the report
from the City Engineer recommending that the area identified in Exhibit 1 should be designated
as an underground utility district within which all existing overhead poles, overhead wires and
overhead equipment associated with the distribution of electric power, telecommunication
services and cable television should be removed and replaced with underground wires and
facilities; and
WHEREAS, upon the recommendation of the City Engineer, the City Council of the
City of Rohnert Park has determined that the proposed Snyder Lane Underground Utility District
is categorically exempt from environmental review pursuant to the California Environmental
Quality Act pursuant to Section 15061 (b)(3) of the CEQA Guidelines; and
WHEREAS, removal of overhead utilities and relocation of the utilities underground
within the proposed District will advance the health, safety, and welfare of City residents and
businesses by providing an improved pedestrian and bicycle environment, increasing foot traffic,
and improving aesthetics within the Snyder Lane Underground Utility District; and
WHEREAS, the City of Rohnert Park has notified all affected property owners within
the proposed Snyder Lane Underground Utility District and inviting same to attend a public
hearing to discuss formation of the proposed district (Exhibit 2); and
WHEREAS, the City Council of the City of Rohnert Park held public hearings at which
time the Council did receive and consider the recommendation of the City Engineer and did hear
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2014 -048
any and all objections or protests that were raised by the owners of property within the above
described district pertaining to designating this area an underground utility district.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert
Park that:
Section 1. The public health, safety and welfare require the removal of all existing utility poles,
overhead wires and associated overhead structures and installation of underground wires and
facilities for supplying electric power, communication, or similar associated services within the
areas as shown in Exhibit 1, attached hereto, with such area being designated as the Snyder Lane
Underground Utility District, and
Section 2. Relocating overhead utility infrastructure underground within the proposed District is
in the public interest for the following reasons: (1) undergrounding will avoid or eliminate an
unusually heavy concentration of overhead electric facilities; and (2) the road is extensively used
by the general public and carries a heavy volume of pedestrian or vehicular traffic; and (3) the
road is considered an arterial street or major collector as defined in the Governor's Office of
Planning and Research General Plan Guidelines.
Section 3. The Snyder Lane Underground Utility District is hereby established for the purposes
described herein. The District boundaries are more particularly described in Exhibit 1 Snyder
Lane, Underground Utility District, which is incorporated herein by this reference.
Section 4. That the Utility Companies, cable television services, and other affected services shall
commence work on installation of underground facility installation in the Snyder Lane
Underground Utility District and that as each phase of the project is complete and ready for
conversion from overhead to underground utility facilities; and
Section 5. PG &E shall use the underground conversion allocation computed pursuant to
decisions of the California Public Utilities Commission for the purpose of providing to each
premises requiring it in Snyder Lane Underground Utility District a maximum of one hundred
feet of individual electric service trenching and conductor (as well as backfill, paving and
conduit, if required) and each other serving utility shall provide service trenching and conductor
in accordance with its rules and tariffs on file with the California Public Utilities Commission or
as required by its Franchise Agreement with the City of Rohnert Park; and
Section 6. PG &E shall use said underground conversion allowance allocation, up to a maximum
amount of $1500 per service entrance excluding permit fees, for the conversion of electric
service panels to accept underground service in the Snyder Lane Underground Utility District,
and THE CITY OF ROHNERT PARK shall be financially responsible for any and all costs not
covered by the electric utility for the installation and maintenance of the conduit and termination
box located on, under or within any structure on the premises served; and
Section 7. That upon notification of the need for panel conversions by PG &E, all property
owners in Snyder Lane Underground Utility District shall have underground electrical entrance
facilities installed and inspected pursuant to the City of Rohnert Park Electrical Code within
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2014 -048
sixty (60) days and that should any property owner fail to install satisfactory underground
electrical entrance facilities by the date specified in the notice, the electric utility shall notify the
City Engineer who shall, within thirty (30) days, direct the electric utility in writing to
discontinue electrical service to the property, without recourse, pursuant to Rule 11 until
electrical entrance facilities are ready to accept underground electrical conductors and have
passed the necessary inspection requirements; and
Section 8. That once all services have been converted from overhead to underground, the utility
companies, cable television services and other affected services shall remove all poles (except as
specified above) and associated overhead facilities in Snyder Lane Underground Utility District,
by August 21, 2015.
Section 9. The City Clerk is hereby directed to mail the following documents to each property
owner within the District, as shown on the most recent equalized assessment roll, and all affected
utilities, within 10 days after the adoption of this resolution pursuant to Municipal Code section
12.12, a copy of this resolution; a copy of Municipal Code section 12.12; and a notice stating
that if the property owner, or any person occupying the property, desires to continue to receive
services from PG &E, Comeast, and AT &T, the property owner or occupant shall provide
necessary facility changes on the property and /or grant utilities a permit -to- enter, as specified in
the resolution, so as to receive that utility service after the utility - undergrounding work is
completed, subject to applicable rules, regulations, and tariffs of PG &E on file with the Public
Utilities Commission.
Section 10. Execution of Agreement to Perform Tariff Scheduled Related Work, Rule 20A
General Conditions. The City Manager is hereby authorized and directed to execute the
Agreement to Perform Tariff Scheduled Related Work, Rule 20A General Conditions in
substantially similar form to the attached Exhibit 3, which is attached hereto and incorporated by
this reference, and to take all actions necessary to effectuate the Agreement to Perform Tariff
Scheduled Related Work, Rule 20A General Conditions for and on behalf of the City of Rohnert,
subject to approval by the City Attorney.
DULY AND REGULARLY ADOPTED this 13th day of May, 2014.
19
ATTEST:
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ToAnne M. Buer, ler, City Clerk
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Attachments: Exhibit 1, Exhibit 2, and Exhibit 3
CITY OF ROHNEIK PARK
Joseph T , allinan, Mayor
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Page 4 of 4
2014 -048
Exhibit 1
EXHIBIT 1
SNYDER LANE UNDERGROUND UTILITY DISTRICT
GHD Inc.
it1 2235 Mercury Way Suite 150 Santa Rosa California 95407 USA
f y' T 1 707 523 1010 F 1 707 527 8679
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JOB No. 02056 8411099
Exhibit 2 1
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Rohnert Park will hold a public hearing
on the proposed Snyder Lane Underground Utility District.
WHERE: Rohnert Park City Hall — Council Chamber
130 Avram Avenue
Rohnert Park, California
WHEN: Tuesday, May 13, 2014, at the hour of 6:00 p.m.
or as soon thereafter as the matter is reached on the agenda.
PURPOSE: To solicit input regarding Snyder Lane Underground Utility District to
ascertain whether the public necessity, health, safety or welfare requires the removal of poles,
overhead wires, and associated overhead structures within the designated area and the underground
installation of facilities when supplying electric, communication, or similar or associated service.
DESCRIPTION: Create the Snyder Lane Underground Utility District. Relocate utility lines
(PG &E, AT &T, and Comcast) currently on poles within the frontage area of Rancho Cotate High
School.
MAP LOCATION: Utility undergrounding along Snyder Lane. See attached Exhibit `A'.
HOW BEING INCLUDED IN THE SNYDER LANE UNDERGROUND UTILITY DISTRICT
AFFECTS YOUR PROPERTY: You have received this notice of public hearing because your
property is located within the proposed Snyder Lane Underground Utility District. The project will
consist of digging a trench within the frontage area of Rancho Cotate High School and having the
respective overhead utilities be rerouted into the trench. As part of the undergrounding project,
new service laterals may have to be installed and the existing electrical panel may have to be
converted on your property.
The public hearing to consider the proposed Snyder Lane Underground Utility district map on
Snyder Lane will be held on Tuesday, May 13, 2014 at 6:00 p.m. (or as soon thereafter as the
matter is reached on the agenda) in the Council Chambers, City Hall, 130 Avram Avenue, Rohnert
Park.
If you have any questions regarding this project, please call Patrick Barnes at (707) 588 -2234
before the public hearing. You may also submit comments or questions in writing to the attention
of Development Services, City Hall 130 Avram Avenue, Rohnert Park, CA 94928.
Representatives of this proposal will be available to respond to questions.
Dated: 5/01/2014 JoAnne Buergler, City Clerk
EXHIBIT 1
SNYDER LANE UNDERGROUND UTILITY DISTRICT
GHD Inc.
2235 Mercury Way Suite 150 Santa Rosa California 95407 USA
T 1 707 523 1010 F 1 707 527 8679
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mummmm
JOB No. 02056 8411099
Pacific Gas and Electric Company Exhibit 3
r
Lizette Burtis, Program Liaison
Agreement to Perform PROJECT MGR.
Tariff Scheduled Related Work, PM #
Rule 20A General Conditions
PROJECT NAME: Snyder Lane Rohnert Park R20A
LOCATION: Snyder Lane CALIFORNIA
City: Rohnert Park
City /Gq tt( of Rohnert Park, (Applicant) has requested PACIFIC GAS AND ELECTRIC COMPANY, a California
corporation (PG &E) to perform the tariff scheduled related work as located and described herein.
General Conditions:
PG &E will, at its expense, replace its existing overhead electric facilities with underground electric facilities as outlined in the
Rule 20 Tariff. To ensure the success of this program, the Applicant agrees to support the Rule 20A Program as follows:
Responsibilities of the Applicant:
1. Consult with PG &E to confirm the requirements and location of the project.
2. Provide a resolution and boundary map as required in Electric Rule 20.
3. Provide a list of all recorded property owners, APN #, phone number and address.
4. Provide a list of the most recent tenant (for rental properties).
5. Provide Base Map (in AutoCAD) showing the following: boundary, roads, future road improvements, sidewalks, curbs,
property lines, buildings, existing water and sewer, easements, and any other known utilities or obstacles.
6. Secure all required rights -of -way and easements, which must be satisfactory to and approved by PG &E.
7. Own and manage all contaminated soils. (Rule 20A funding cannot be used for environmental remediation costs)
8. Own and manage all cultural resource findings. (Rule 20A funding cannot be used for managing cultural resource
findings).
9. Provide recent pot holing /core samplings and soils /paving information from projects that were recently completed.
10. Provide acceptable construction yard for materials and equipment storage.
11. Pay for paving and restoration costs beyond the standard excavations and restorations necessary for the construction
of the project. Joint trench participants will replace paving, landscaping, sidewalk, etc. that is removed during
construction. (Rule 20A funding cannot be used for additional restoration costs).
12. Waive paving moratorium requirements, or pay for additional costs above PG &E's responsibility for restoration.
13. Stake and survey for any associated future grade changes.
14. Should applicant require additional traffic control beyond that which PG &E provides (per California Joint Utility Traffic
Control Committee), Applicant will pay for the additional costs.
15, Should Applicant require a traffic control plan, Applicant will prepare or pay to prepare such a plan.
16. Pay for streetlight costs per Street Light Agreement.
17. Remove Applicant owned streetlights attached to utility poles and located within the underground district at Applicant
cost. .
18. Issue and waive cost of encroachment permit.
19. Waive work hour restrictions for construction, including holiday and /or special construction limitations.
20. Waive all permit fees and other incidental project specific costs, including but not limited to: parking charges; rental
cost of city or county properties; and lost revenues.
Responsibilities of PG &E:
1. Provide consultation to Applicant to establish resolution and boundary map.
2. If designated as the design/trench lead, prepare the Intents, Composite and Form B (costs will be shared by all joint
trench participants).
3. Provide electric design to the design /trench lead agency, if lead is other than PG &E.
4. Identify all locations that require an easement.
5. Prepare easement documents for signature.
6. Upon request of the Applicant, Rule 20A allocation may be used for the installation of no more than 100 feet of each
customer's underground electric service lateral.
7. Upon request of the Applicant, the Rule 20A allocation may be used for the conversion of electric service panels to
accept underground service, up to $1,500 per service entrance (excluding permit fees). Alternatively, if the Applicant
requests that PG &E manage the panel conversion work, perform such conversions by agreement (Form 79 -1113,
Agreement to Perform Tariff Schedule Related Work, Rule 20A).
Form 79-1127 (Rev 12110)
Sm ice Planning
Advice No. XXXX -E
I'Fell Pacific Gas and Electric Company
Agreement to Perform
Tariff Scheduled Related Work,
Rule 20A General Conditions
Lizette Burtis, Program Liaison
PROJECT MGR.
PM #
8. Provide inspection services for the installation of PG &E facilities.
9. Remove poles, or portions of poles, from the underground district as required by the Joint Pole Utility Agreement.
10. Provide proper notification to all affected customers when electrical outages are necessary to complete project
conversion to the new underground system.
We have read the above Information and understand and agree with the provisions and responsibilities as
described above /.
Executed this day of _
City /QRAj4W of : Rohnert Park
Applicant
By:
(Print or Type Name)
Title:
all
PACIFIC GAS AND ELECTRIC COMPANY
By:
Mailing Address: 130 Avram Avenue Rohnert Park, CA 94928
City /alum* of: Rohnert Park
2
Andrea Samonek
(Print or Type Name)
Program Supervisor
Title:
Fomi 79 -1127 (Rev 12110)
Service Planning
Advice No. XXXX -E