2014/05/13 City Council Resolution 2014-039RESOLUTION NO. 2014-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AMENDMENT OF A TASK ORDER FOR THE
ADRIAN SEWER AND WATER REHABILITATION PROJECT NO. 2012-04 WITH
BRELJE AND RACE CONSULTING ENGINEERS DESIGN REVIEW AND
CONSTRUCTION MANAGEMENT SERVICES
WHEREAS, on April 12, 2012, staff issued a Request for Proposals ( "RFP ") for the
Adrian Sewer and Water Rehabilitation Project No. 2012 -04 ( "Project ") to identify a qualified
consultant that can assist the City with the design review and value engineering and construction
management of the Project; and
WHEREAS, the City received ten proposals on May 29, 2012; and
WHEREAS, the City project team chose Brelje and Race for an award of contract due to
their (1) quality of team and ability to staff the Project, (2) experience and expertise in this
particular type of work, and (3) understanding of the Project as demonstrated in the selection
process.
WHEREAS, the City Council, via Resolution No. 2011 -13, approved a Master
Agreement with Brelje and Race on February 22, 2011; and
WHEREAS, the City Council, via Resolution No. 2012 -83, approved a Task Order with
Brelje and Race on July 24, 2012 for Design Review and Construction Management of the
Adrian Sewer & Water Rehabilitation Project; and
WHEREAS, Adrian Sewer & Water Rehabilitation Project was subsequently split over
two construction seasons.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Rohnert
Park authorizes and approves an amendment to Task Order 2011 -06 by and between Brelje and
Race, a California corporation, and the City of Rohnert Park, a municipal corporation, for
construction management and related services for the Adrian Sewer and Water Rehabilitation
Project No. 2012 -04 Phase 2, to provide construction management services for Phase 2 of the
Project for a not -to- exceed cost of $195,000.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute this amendment to the Task Order 2011 -06 in substantially similar form as to
the attached in Exhibit A, which is incorporated by this reference, and to take all actions
necessary to effectuate the amendment for and on behalf of the City of Rohnert Park, subject to
minor modification by the City Manager or City Attorney.
2014-
DULY AND REGULARLY ADOPTED this 13'11 day of May, 2014.
CITY OF ROHNERT PARK
� t
Jose T. Callinan, Mayor
F
ATTEST:"
JoAnne M. Buergler, City Clerk
Attachment
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►1110
ATTACHMENT
AMENDMENT 1 TO
TASK ORDER NO. 2011 -06
CITY OF ROHNERT PARK
AND
BRELJE & RACE
AUTHORIZATION FOR DESIGN REVIEW /VALUE ENGINEERING
AND CONSTRUCTION MANAGEMENT SERVICES FOR
ADRIAN SEWER AND WATER REHABILITATION, PROJECT NO. 2012 -04
SECTION 1 — PURPOSE
The purpose of this Task Order is to authorize and direct BRELJE & RACE to proceed with the
work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT
between the City of Rohnert Park ( "City ") and BRELJE & RACE ( "Consultant ") dated February 25,
2011.
SECTION 2 — SCOPE OF WORK
The additional items authorized by this Task Order are presented in Exhibit "A ".
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit "B" for an amount not -to- exceed $195,020.
Total compensation under this Task Order with this Amendment shall not exceed
$421,550.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31, 2014, or as extended by
the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional
services between City and Consultant are incorporated by reference.
Approved this 13"' day of May, 2014
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2014- adopted by the Rohnert
Park City Council at its meeting of May 13, 2014.
Attest:
JoAnne M. Buergler
City Clerk
BRELJE & RACE
By: Name and Title
BRELJE & RACE
By: Name and Title
(Date)
(Date)
Brel* &Race
..� J – tNSIATING CIVIL FNGINF RS [—Exhibit "A"
PROPOSAL
Amendment to Task Order No. 2011 -06
City of Rohnert Park
DESIGN REVIEW & CONSTRUCTION MANAGEMENT SERVICES
FOR
ADRIAN DRIVE SEWER & WATER REHABILITATION – PHASE II
Project Number 2012 -04
March 20, 2014
For your consideration, Brelje & Race requests amending Task Order No. 2011 -06 for additional design review
and construction management services that have been performed or will be performed for the second phase of the
Adrian Drive Sewer and Water Rehabilitation Project. These additional services were not anticipated in our
original scope of services, and are necessary to complete the second phase of this project.
The original scope of services indicated an assumed 150 working days for the construction schedule, with 120 of
those days based on full time field inspection and 20 days at roughly half -time inspection, plus other office related
services. The number of working days were estimated well in advance of the contract, which was later split into
two phases, and allowed 175 calendar days for phase I. The Phase I project actually used 140 working days (based
the number of daily inspection reports in our files) which exactly matched the estimated working days in our
original proposal, however, there is no remaining budget to cover the next phase. The Phase II contract
documents allow 190 calendar days for completion of the project, which is equivalent to 136 working days. The
field work is anticipated to begin in April and should conclude in October.
Our current (through Feb. 2014) billings indicate that we have roughly $4,150.00 remaining in our original budget
with some additional hours remaining to be billed on our next monthly invoice, essentially expending the full
amount. Therefore, additional budget will be necessary for fulfilling the review and CM tasks of Phase II.
Brelje & Race has already expended $7,200.00 on the first task of the Phase II project, which included Design
Review of the contract documents and engineer's estimate. We have not yet billed for the design review services
already performed. The second task includes all construction management related tasks. Both tasks are outlined
following in the detailed scope of services.
SCOPE OF SERVICES
The scope of services to be performed for this phase of the project are essentially the same as the Phase I scope of
services, however, there was only a single design review of the 98% percent complete contract documents and
sorne minor additional commentary provided through the final contract documents preparation. Therefore, our
scope of services fall into two main tasks as follows:
1. Design Review: Review 98% design submittal from design engineer, prepare design review
memorandum, attend review meeting, and provide additional commentary and support through final
design stage.
2. Construction Management: Provide Construction Management services consistent with the 23 tasks
outlined in our original scope of services for the project.
5670 Skyl ne Blvd. • anta Rosa,, CA 96403 -v: 707 - 676 -132 =f. 707-676-046a
wym.brce.com
AMENDED FEE REQUEST
A new Task, Work Hour and Cost Tabulation worksheet (attached) has been prepared in order to estimate
expenses beyond the original budget. The new tabulation is based largely on the work hours expended during the
first phase, and includes hours outlined under Task 1 to account for the work already performed. For the
anticipated remaining work, $195,000 is requested to be added to the original budget under this amendment. Our
fees for this work will continue to be billed on a time and materials basis, and will not exceed the requested
amount without prior written approval. Tabulated fees are based on our current schedule of rates and services,
copy attached.
Associate Principal
Page 2 of 2
Exhibit "B"
DESIGN REVIEW & CONSTRUCTION MANAGEMENT
TASK, WORK HOUR AND COST TABULATION
ADRIAN DRIVE SEWER AND WATER REHABILITATION - PHASE II
CITY OF ROHNERT PARK
March 2U, 2U14
DESIGN REVIEW
1.01
98 % Design Review & Review Letter
16
161
2
1.02
98% Design Review Meeting
4
2
1.03
Final Review, Additional Comments & Communications
8
2
2
CONSTRUCTION MANAGEMENT
2.01
Pre - Construction Meeting
4
4
2
2.02
Project b'feetin *s�2�
16
2.03
Schedule Management (2)
4
2.04
Maintain Project Records(2)
30
4
2.05
Prepare Bi -Weekl v Reports
40
2.06
Review Monthly Progress Payments (2)
16
2.07
Requests for Information tFl (2)
12
2
2.08
Potential Change Orders (:Os and Change Orders
40
40
4
2.09
Coordinate Submittal and Shop Drawing Review Process
2
20
2.10
Permits Compliance(2)
4
2.11
Monitor Construction Record Drawings(')
4
8
2.12
Claims Management
4
2.13
Field Ins _ ection(')
1,024
2.14
Photograph or �7ideo Documentation(')
8
2.15
Field Changes (2)
8
116
Ins eetion Reports (2)
8
2.17
Geotechnical Observation
25,000
2.18
Substantial Completion and Punch List
2
16
2.19
Project Documents
8
16
8
16
2.20
Notice of Completion
2
2.27
Worksite Safe and Liabili Awareness(")
2 12
Water Sampling for Bacteriological Clearancs�l(�)
2.23
Public Relations�l
16
2
Bret' &Race
SERVICES RATE SCHEDULE
EFFECTIVE MARCH 1, 2014
PROFESSIONAL SERVICES
Senior Principal ... ...............................
Associate Principal ............................
Associate.............. ...............................
Senior Engineer .. ...............................
Engineer............... ...............................
Engineering Technician ....................
Senior Planner ..... ...............................
Planner................. ...............................
Senior Surveyor ... ...............................
Surveyor............... ...............................
Survey Technician .............................
CAD Technician . ...............................
Construction Engineer .....................
Construction Technician 2 ...............
Construction Technician 1 ...............
EXPERT WITNESS & MEDIATION SERVICES
FIELD SURVEYING
One -man Party
(Including Survey Equipment & Vehicle)
Two -man Party
(Including Survey Equipment & Vehicle)
Three -man Party
(Including Survey Equipment & Vehicle)
CLERICAL SERVICES
OUTSIDE CONSULTANTS
OUTSIDE PLOTTING AND REPRODUCTION
IN -HOUSE PLOTTING
Vellum or Bond
Mylar
$300.00 /hour
$160.00 /hour
41,$220.00 /hour
$$270.00 /hour
$p65.00 /hour
Cost + 10% Handling Charge
Cost + 10% Handling Charge
$$8.00 /sheet
20.00 /sheet
Note
Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the
Client as "reimbursable ". The hourly rates listed above are inclusive of all expenses for mileage, surveying
materials, copies of recorded documents, and computer equipment costs.
475 Avlatlon Blvd., SuKe 120 . Sang Rosa, CA 95403 , v. 707 -576 -1322
www, brce. com