The URL can be used to link to this page

2002/12/19 City Council MinutesCity of Rohnert Park Concurrent Meetings Minutes for: City Council Community Development Commission Rohnert Park Financing Authority December 19, 2002 Special Meeting P-44F The special concurrent meetings of the City of Rohnert Park for the City Council, Community Development Commission and the Rohnert Park Financing Authority were held date in special session commencing at 5:00 p.m. in the City Offices, 6750 Commerce ilevard, Rohnert Park, with Mayor Vicki Vidak- Martinez presiding. TO ORDER: Vidak - Martinez called the special session to order at approximately 5:00 p.m. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Nordin, Spradlinand Mayor Vidak - Martinez Absent: (0) None Fpresent for all or part of the meeting: City Manager Netter, Assistant City Manager Donley City Attorney Strauss. FIEDULED PUBLIC APPEARANCES: Vicki Vidak - Martinez signified that in compliance with State Law, the Brown Act, rs of the public wishing to make a comment, may do so at this time. Tim Danesi 6400 Meadow Pines Ave., was recognized and shared comments requesting the City to consider allowing the site of the 435 Southwest Blvd. building (former Boys & Girls Club) to be used as a Cultural Arts/Museum building, i.e., meeting and office space for Association for the Arts (AFTA); Sister Cities Relations Committee; Historical Society; Museum storage; art and historical displays, at no cost to the City with remodeling and upkeep by non - profits and volunteers. 2. Patricia Jonas Voulgaris, 8510 Dorfman Dr., was recognized, displayed a small model ship as an example to be viewed in a museum, and urged the Council to consider providing a location for a museum in Rohnert Park. She indicated that she needed to speak this evening as she would be out of the country when the next regular City Council meeting will be held. 1. CONSENT CALENDAR: Mayor Vidak- Martinez referred to staff reports provided for items listed on the Consent' Calendar and asked if there were any questions regarding these matters. City Manager Netter noted the revised City Resolution No. 2002 -274 changing the amount of the Sonoma County Community Development Block Grant application request from $15,000 to $20,000: Councilmember Flores requested City Resolution No. 2002 -276 be pulled for discussion. Councilmember Mackenzie requested Community Development Commission Resolution Nos. 2002 -14, 15 and 16 be pulled for discussion. A. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda B. Approval of Bills/Demands for Payment concurrently for: • City of Rohnert Park/City Council in the amount of $503,727.20 • Community Development Commission in the amount of $84,250.02 C. Accepting Cash/Investments Report for Month End, October 31, 2002 concurrently for: • City of Rohnert Park/City Council •- Community Development Commission • Rohnert Park Financing Authority D. City Resolutions for Adoption: 2002 -272 ENDORSING THE ROHNERT PARK BOYS AND GIRLS CLUB SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATIG 2002 -273 ENDORSING THE COMMITTEE ON THE SHELTERLESS (COTS) SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2002 -274 ENDORSING THE REBUILDING TOGETHER ROHNERT PARK SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2002 -275 AUTHORIZING AND APPROVING AN AGREEMENT WITH MS. TONI BERTOLERO OF WINZLER & KELLY, CONSULTING ENGINEERS, FOR THE APPOINTMENT AS INTERIM CITY ENGINEER FOR THE CITY OF ROHNERT PARK 2002 -277 APPROVAL OF A PURCHASE AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE COMMUNITY DEVELOPMENT COMMISSION TO PURCHASE 450 CITY HALL DRIVE 2002 -278 APPROVAL OF AN AGREEMENT BETWEEN THE COMMUNITY DEVELOPMENT COMMISSION AND THE CITY OF ROHNERT PARK TC PROVIDE IMPROVEMENTS TO RANCHO FELIZ MOBILE HOME PARK TO PRESERVE THE STOCK OF AFFORDABLE HOUSING WITHIN THE REDEVELOPMENT PROJECT AREA *City Council/Community Development Commission/Rohnert Park Financing Authority )N g. COMMUNITY DEVELOPMENT COMMISSION matters: CDC Resolutions for Adoption: 2002-11 APPROVAL OF A PURCHASE AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE COMMUNITY DEVELOPMENT COMMISSION TO PURCHASE 450 CITY HALL DRIVE 2002 -12 APPROVAL OF DEVELOPMENT AGREEMENT AND SECURITY AGREEMENT BETWEEN THE COMMUNITY DEVELOPMENT COMMISSION AND BURBANK HOUSING FOR THE PURPOSE OF DEVELOPING AFFORDABLE HOUSING AT 450 CITY HALL DRIVE 2002 -13 APPROVAL OF AN AGREEMENT BETWEEN THE COMMUNITY DEVELOPMENT COMMISSION AND THE CITY OF ROHNERT PARK TO PROVIDE IMPROVEMENTS TO RANCHO FELIZ MOBILE HOME PARK TO PRESERVE THE STOCK OF AFFORDABLE HOUSING WITHIN THE REDEVELOPMENT PROJECT AREA Upon MOTION by Councilmember Flores, seconded by Vice Mayor Nordin, with the exception of City Resolution No. 2002 -276 and CDC Resolution Nos. 2002 -14, 15 & 16, and with City Resolution No. 2002 -274 as amended changing the CDBG application amount to $20,000, the CONSENT CALENDAR, as otherwise outlined on the meeting's agenda, was UNANIMOUSLY APPROVED. • CITY CONSENT CALENDAR ITEM PULLED FOR DISCUSSION as follows: City Resolution for Adoption: 2002 -276 AUTHORIZING CITY MANAGER/CITY ATTORNEY TO DRAFT APPROPRIATE DOCUMENTS TO MEMORIALIZE OPTION NO. 1 AS OUTLINED IN SONOMA COUNTY WINERIES ASSOCIATION LETTER OF DECEMBER 6, 2002 City Manager Netter responded to Council questions related to this item, as reviewed in his memorandum dated December 12, 2002. Upon MOTION by Councilmember Flores, seconded by Councilmember Mackenzie, and UNANIMOUSLY APPROVED, reading of Resolution No. 2002 -276 was waived and said resolution was ADOPTED. * CDC CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION as follows: Assistant City Manager Donley responded to Commission questions related to Community Development Commission Resolution Nos. 2002 -14, 15 and 16, as reviewed in his memorandum dated December 13, 2002. *City Council/Community Development Commission/Rohnert Park Financing Authority Community Development Commission Resolutions for Adoption: 2002 -14 APPROVAL OF PRE- DEVELOPMENT AGREEMENT BETWEEN MERCY' HOUSING OF CALIFORNIA TO DEVELOP AFFORDABLE HOUSING AT THE SOUTHWEST SHOPPING CENTER IN COMPLIANCE WITH THE CITY'S GENERAL PLAN AND HOUSING ELEMENT Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -14 was waived an, said resolution was ADOPTED. 2002 -15 APPROVAL OF A PRE - DEVELOPMENT AGREEMENT WITH BURBANK HOUSING FOR A SCATTERED SITE HOUSING DEVELOPMENT WITHIl THE REDEVELOPMENT PROJECT AREA Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -15 was waived at said resolution was ADOPTED. 2002 -16 APPROVAL OF AN AFFORDABLE HOUSING DEVELOPMENT AGREEMENT WITH KISCO FOR THE WELLNESS CENTER SITE Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Spradlin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -16 was waived and said resolution was ADOPTED. i. GOA,. SETTING Mayor Vicki Vidak- Martinez shared comments on the purpose for calling this special of the City Council for consideration of goal setting objectives for: Council Goals for 2003 Question: "What do we want to accomplish ?" Mayor Vidak - Martinez distributed copies to Council of background informational items (copies attached to original set of these minutes) including: • "Carverguide - Basic Principles of Policy Governance" by John Carver and Miriam Mayhew Carver • Final Draft: 5/9/01 - City of Rohnert Park Council and Staff "Our Mission" Serving our community together • Mission Statement of the City Council of the City of Rohnert Park - June 24, 1997 • General Plan, Pages 1 -6 & 1 -7 of Chapter 1: Introduction and Overview, Section 1.4 Objectives and Themes *City Council/Community Development Commission/Rohnert Park Financing Authority ,y - Martinez shared comments using visual examples and flip Mayor Vidak -chart ,T with notes and /or responses replicated herein as follows: Gov. 101 CITIZENS R and` T CITY COUNCIL T T STAFF T 1 K 3 R ie y 71 F FUN COUNCIL = ends (what the city does) ' STAFF = means (how it's done) Justification for any organization lies in what difference it can make. Q: Why does city government exist? For what reason(s)? • Provide services and programs for residents • Express ideals of Constitutional Government • Republic Checks & Balances • How citizens get the government they want • Safeguards Implementation of Bill of Rights • Constitution allows for formation of local government • Public Safety, Public Works, Parks do what private sector won't /can't do • Forum for Residents to address concerns `1 VALUES COME IN SIZES ( • Large value determinations contain ranges within which smaller ones occur ng • Council: focus on LARGE policies; Control the BIG Picture • Effectiveness = focus on large policy issues, then smaller related policies '{ which lie within larger decisions TEMPORARY END(s) /GOALS • End = Bigger than a goal/akin to mission • Goal = defines direction Q: What should be accomplished? (in next 2 years....) • Meaningful goals that address current realities *City Council /Community Development Commission/Rohnert Park Financing Authority 000- Council discussion of goal setting objectives included flip -chart notes taken during the meeting and displayed on the Council Chamber wall as follows: End: SATISFACTORY QUALITY OF LIFE (to Admirable) Goal: • Create and Sustain Financial Stability • Acceptable Level of Services & Programs (Customer Service) • Maintain existing & establish new partnerships (mutually beneficial) • Maintain City infrastructure & enhance as possible 18 month Timeline CREATE & SUSTAIN FINANCIAL STABILITY • Economic Development Plan • Streamline service delivery • Reorganization of City Departments • Implement the General Plan • Retain existing businesses • Maximize Tourism potential • Work with LAFCO /Annexation Armando F. Flores Councilman Goals for 2003 -04 [Attached to flip -chart, page 2] Goal 1 To Reduce Expenditures To Closely Reflect Revenue Goal 2 To Use Designated Fund Accounts, Only If Absolutely Necessary, To Support the General Fund Goal 3 To Reduce Personnel, Through Retirement And Resignation, And Maintain A Level of Satisfactory Service Goal 4 To Reduce Existing City Programs and Services and Maintain Acceptable Levels Coal 5 To Focus On Economic Development Projects krd Programs. Goal 6 To Emphasize Priority Efforts From Every Department In The Support And Consideration Of Projects And Programs That Promote Economic Developmer ACCEPTABLE LEVEL OF SERVICES AND PROGRAMS • Define "Acceptable" - Maximize public input Response times/Public Safety Acceptable levels - Public Works - Parks /Streets Storm Drains Traffic • Acceptable -Affordable • Concept of Customer Service for City Staff • Employee Morale • Responsiveness • Insights from Department Staff /Administration *City Council/Community Development Commission/Rohnert Park Financing Authority County, CRPUSD, SSU, Other Jurisdictions Santa Rosa, CBO, s /Service Organizations Santa Rosa - Water /Sewer • Affordable Housing • Mobile Home Parks • Green Center/Tourism • Sponsorships - A Park/area • Volunteers • Private Enterprise • Youth Sports • Change paradigms to "how can we do" rather than "why we can't do it" • Capital Improvement Program • Report Card - Departments given to Council quarterly • Regular Department Updates - Keep it simple • Establish a Base Fund for priority projects • City Facilities kept open as possible • Street Maintenance • Examine Special Funds in Budgets Mayor Vidak- Martinez recommended the Council SCdto be held onJanuary 141 003 ary 7, 2003 prior to its first regular meeting of the year ncil agreed. IOURIl1MENT: There being no further business, Mayor Vicki Vidak - Martinez adjourned special meeting at approximately 6:30 p.m. and advised that the City Council would 54957) for ,ed session immediately following this meeting to conside r Personnel matters (G.0 luation of performance of City Attorney and City Manager, as listed on the meeting agenda, rtaining to the question: Does the City have the staff it needs to accomplish its goals ?). *71 Assistant City Ma g Vicki. Vidak - Martinez, Mayor 31`1-h: 121902 Minutes - Special Meeting- RPCity Council *City Council/Community Development Commission/Rohnert Park Financing Authority �!E City of Rohnert Park Concurrent Meetings Minutes for: City Council Community Development Commission Rohnert Park Financing Authority December 19, 2002 Special Meeting fla W The special concurrent meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority were held this date in special session commencing at 5:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vicki Vidak- Martinez presiding. CALL TO ORDER: Mayor Vidak- Martinez called the special session to order at approximately 5:00 p.m. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Nordin, Spradlinand Mayor Vidak - Martinez Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, Assistant City Manager Donley and City Attorney Strauss. UNSCHEDULED PUBLIC APPEARANCES: Mayor Vicki Vidak - Martinez signified that in compliance with State Law, the Brown Act, members of the public wishing to make a comment, may do so at this time. 1. Tim Danesi 6400 Meadow Pines Ave., was recognized and shared comments requesting the City to consider allowing the site of the 435 Southwest Blvd. building (former Boys & Girls Club) to be used as a Cultural Arts/Museum building, i.e., meeting and office space for Association for the Arts (AFTA); Sister Cities Relations Committee; Historical Society; Museum storage; art and historical displays, at no cost to the City with remodeling and upkeep by non - profits and volunteers. 2. Patricia Jonas Voulgaris 8510 Dorfman Dr., was recognized, displayed a small model ship as an example to be viewed in a museum, and urged the Council to consider providing a location for a museum in Rohnert Park. She indicated that she needed to speak this evening as she would be out of the country when the next regular City Council meeting will be held. '�. CONSENT CALENDAR: Mayor Vidak - Martinez referred to staff reports provided for items listed on the Consent Calendar and asked if there were any questions regarding these matters. City Manager Netter noted the revised City Resolution No. 2002 -274 changing the amount of the Sonoma County Community Development Block Grant application request from $15,000 to $20,000. Councilmember Flores requested City Resolution No. 2002 -276 be pulled for discussion. Councilmember Mackenzie requested Community Development Commission Resolution Nos. 2002 -14, 15 and 16 be pulled for discussion. A. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda B. Approval of Bills/Demands for Payment concurrently for: • City of Rohnert Park/City Council in the amount of $503,727.20 • Community Development Commission in the amount of $84,250.02 C. Accepting Cash/Investments Report for Month End, October 31, 2002 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority D. City Resolutions for Adoption: 2002 -272 ENDORSING THE ROHNERT PARK BOYS AND GIRLS CLUB SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2002 -273 ENDORSING THE COMMITTEE ON THE SHELTERLESS (COTS) SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2002 -274 ENDORSING THE REBUILDING TOGETHER ROHNERT PARK SONOMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2002 -275 AUTHORIZING AND APPROVING AN AGREEMENT WITH MS. TONI BERTOLERO OF WINZLER & KELLY, CONSULTING ENGINEERS, FOR THE APPOINTMENT AS INTERIM CITY ENGINEER FOR THE CITY OF ROHNERT PARK 2002 -277 APPROVAL OF A PURCHASE AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE COMMUNITY DEVELOPMENT COMMISSION TO PURCHASE 450 CITY HALL DRIVE 2002 -278 APPROVAL OF AN AGREEMENT BETWEEN THE COMMUNITY DEVELOPMENT COMIVIISSION AND THE CITY OF ROHNERT PARK TO PROVIDE IMPROVEMENTS TO RANCHO FELIZ MOBILE HOME PARK TO PRESERVE THE STOCK OF AFFORDABLE HOUSING WITHIN THE REDEVELOPMENT PROJECT AREA *City Council/Community Development Commission/Rohnert Park Financing Authority E. COMMUNITY DEVELOPMENT COMMISSION matters: CDC Resolutions for Adoption: 2002 -11 APPROVAL OF A PURCHASE AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE COMMUNITY DEVELOPMENT COMMISSION TO PURCHASE 450 CITY HALL DRIVE 2002 -12 APPROVAL OF DEVELOPMENT AGREEMENT AND SECURITY AGREEMENT BETWEEN THE CONEVIUNITY DEVELOPMENT COMMISSION AND BURBANK HOUSING FOR THE PURPOSE OF DEVELOPING AFFORDABLE HOUSING AT 450 CITY HALL DRIVE 2002 -13 APPROVAL OF AN AGREEMENT BETWEEN THE COMPAUNITY DEVELOPMENT COMMISSION AND THE CITY OF ROHNERT PARK TO PROVIDE IMPROVEMENTS TO RANCHO FELIZ MOBILE HOME PARK TO PRESERVE THE STOCK OF AFFORDABLE HOUSING WITHIN THE REDEVELOPMENT PROJECT AREA Upon MOTION by Councilmember Flores, seconded by Vice Mayor Nordin, with the exception of City Resolution No. 2002 -276 and CDC Resolution Nos. 2002 -14, 15 & 16, and with City Resolution No. 2002 -274 as amended changing the CDBG application amount to $20,000, the CONSENT CALENDAR, as otherwise outlined on the meeting's agenda, was UNANIMOUSLY APPROVED. • CITY CONSENT CALENDAR ITEM PULLED FOR DISCUSSION as follows: City Resolution for Adoption: 2002 -276 AUTHORIZING CITY MANAGER/CITY ATTORNEY TO DRAFT APPROPRIATE DOCUMENTS TO MEMORIALIZE OPTION NO. 1 AS OUTLINED IN SONOMA COUNTY WINERIES ASSOCIATION LETTER OF DECEMBER 6; 2002 City Manager Netter responded to Council questions related to this item, as reviewed in his memorandum dated December 12, 2002. Upon MOTION by Councilmember Flores, seconded by Councilmember Mackenzie, and UNANIMOUSLY APPROVED, reading of Resolution No. 2002 -276 was waived and said resolution was ADOPTED. ® CDC CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION as follows: Assistant City Manager Donley responded to Commission questions related to Community Development Commission Resolution Nos. 2002 -14, 15 and 16, as reviewed in his memorandum dated December 13, 2002. *City Council/Community Development Commission/Rohnert Park Financing Authority Communily Development Commission Resolutions for Adoption: 2002 -14 APPROVAL OF PRE - DEVELOPMENT AGREEMENT BETWEEN MERCY HOUSING OF CALIFORNIA TO DEVELOP AFFORDABLE HOUSING AT THE SOUTHWEST SHOPPING CENTER IN COMPLIANCE WITH THE CITY'S GENERAL PLAN AND HOUSING ELEMENT Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -14 was waived and said resolution was ADOPTED. 2002 -15 APPROVAL CAF A PRE- DF.VFLOPMENT AGREEMENT WITH BURBANK HOUSING FOR A SCATTERED SITE HOUSING DEVELOPMENT WITHIN THE REDEVELOPMENT PROJECT AREA Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -15 was waived and said resolution was ADOPTED. 2002 -16 APPROVAL OF AN AFFORDABLE HOUSING DEVELOPMENT AGREEMENT WITH KISCO FOR THE WELLNESS CENTER SITE Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Spradlin, and UNANIMOUSLY APPROVED, reading of CDC Resolution No. 2002 -16 was waived and said resolution was ADOPTED. 2. GOAL SET iNG Mayor Vicki Vidak- Martinez shared comments on the purpose for calling this special meeting of the City Council for consideration of goal setting objectives for: Council Goals for 2003 Question: "What do we want to accomplish ?" Mayor Vidak - Martinez distributed copies to Council of background informational items (copies attached to original set of these minutes) including: • "Carverguide - Basic Principles of Policy Governance" by John Carver and Miriam Mayhew Carver • Final Draft: 5/9/01 - City of Rohnert Park Council and Staff "Our Mission" Serving our community together ® Mission Statement of the City Council of the City of Rohnert Park - June 24, 1997 ® General Plan, Pages 1 -6 & 1 -7 of Chapter 1: Introduction and Overview, Section 1.4 Objectives and Themes *City Council/Community Development Commission/Rohnert Park Financing Authority Mayor Vidak- Martinez shared comments using visual examples and flip -chart with notes and /or responses replicated herein as follows: Gov. 101 CITIZENS � R T CITY COUNCIL + T y T T STAFF T R Y V X F COUNCIL = ends (what the city does) STAFF = means (how it's done) Justification for any organization lies in what difference it can make. Q: Why does city government exist? For what reason(s)? • Provide services and programs for residents • Express ideals of Constitutional Government • Republic Checks & Balances • How citizens get the government they want • Safeguards Implementation of Bill of Rights • Constitution allows for formation of local government • Public Safety, Public Works, Parks do what private sector won't /can't do • Forum for Residents to address concerns VALUES COME I.N SIZES • Large value determinations contain ranges within which smaller ones occur • Council: focus on LARGE policies; Control the BIG Picture • Effectiveness = focus on large policy issues, then smaller related policies which lie within larger decisions TEMPORARY END(s) /GOALS • End = Bigger than a goal/akin to mission • Goal = defines direction What should be accomplished? (in next 2 years....} • Meaningful goals that address current realities *City Council /Community Development Commission/Rohnert Park Financing Authority Council discussion of goal setting objectives included flip -chart notes taken during the meeting and displayed on the Council Chamber wall as follows: End: SATISFACTORY QUALITY OF LIFE (to Admirable) Goal: • Create and Sustain Financial Stability a Acceptable Level of Services & Programs (Customer Service) m Maintain existing & establish new partnerships (mutually beneficial) • Maintain City infrastructure & enhance as possible 18 month Timeline CREATE & SUSTAIN FINANCIAL STABILITY • Economic Development Plan Streamline service delivery ® Reorganization of City Departments • Implement the General Plan ® Retain existing businesses e Maximize Tourism potential • Work with LAFCO /Annexation Armando F Flores Councilman Goals for 2003 -04 [Attached to flip -chart, page 2] Goal 1 To Reduce Expenditures To Closely Reflect Revenue Goal 2 To Use Designated Fund Accounts, Only If Absolutely Necessary, To Support the General Fund Goal 3 To Reduce Personnel, Through Retirement And Resignation, And Maintain A Level of Satisfactory Service Goal 4 To Reduce Existing City Programs and Services and Maintain Acceptable Levels Goal 5 To 'locus On Ece: omit Devclopment Projects, nd Progratris Goal 6 To Emphasize Priority Efforts From Every Department In The Support And Consideration Of Projects And Programs That Promote Economic Development ACCEPTABLE LEVEL OF SERVICES AND PROGRAMS ® Define "Acceptable" - Maximize public input Response times/Public Safety Acceptable levels - Public Works - Parks /Streets Storm Drains Traffic o Acceptable -)Affordable o Concept of Customer Service for City Staff • Employee Morale e Responsiveness o Insights from Department Staff /Administration *City Council /Community Development Commission/Rohnert Park Financing Authority PARTNERSHIPS - MAINTAIN EXISTING AND ESTABLISH NEW ONES County, CRPUSD, SSU, Other Jurisdictions Santa Rosa, CBO's /Service Organizations Santa Rosa - Water /Sewer • Affordable Housing • Mobile Home Parks • Green Center/Tourism • Sponsorships - A Park/area • Volunteers • Private Enterprise • Youth Sports • Change paradigms to "how can we do" rather than "why we can't do it" MAINTAIN CITY INFRASTRUCTURE - ENHANCE AS POSSIBLE • Capital Improvement Program • Report Card - Departments given to Council quarterly • Regular Department Updates - Keep it simple • Establish a Base Fund for priority projects • City Facilities kept open as possible • Street Maintenance • Examine Special Funds in Budgets Mayor Vidak - Martinez recommended the Council schedule another special meeting on January 7, 2003 prior to its first regular meeting of the new year to be held on January 14, 2003. Council agreed. ADJOURNMENT: There being no further business, Mayor Vicki Vidak- Martinez adjourned the special meeting at approximately 6:30 p.m. and advised that the City Council would meet in closed session immediately following this meeting to consider Personnel matters (G.C. 54957) for evaluation of performance of City Attorney and City Manager, as listed on the meeting agenda, (pertaining to the question: Does the City have the staff it needs to accomplish its goals ?). Steve DlAstant , City Ma Zg Vicki Vidak - Martinez, Mayor JH- h:121902 Minutes - Special Meeting- RPCity Council *City Council/Community Development Commission/Rohnert Park Financing Authority The CarverGuide Series on Effective Board Governance provides succinct explana- tions of key aspects of the Policy Governance`* model of board leadership. Policy Governance, an empowering and fundamental redesign of the board role, emphasizes values, vision, empowerment of both board and staff, and the strategic ability to lead leaders. Under Policy Governance, a board crafts its values into policies of four types: ends, executive limitations, board - executive linkage, and governance process. Except for what belongs in bylaws or enabling statutes, these categories of board policy contain everything the board has to say about values and perspectives that underlie all organiza- tional decisions, activities, practices, budgets, and goals. Because values per- meate and dominate all organizational life, redesigning policy in this way presents the most powerful lever for expressing board leadership. ENDS: The board defines which human needs are to be met, for whom, and at what cost. Written with a long -term perspective, these mission - related policies embody the board's long -range vision. EXECUTIVE LIMITATIONS: The board establishes the boundaries of accept- ability within which staff methods and activities can responsibly be left to staff. These limiting policies apply to staff means rather than ends. BOARD -STAFF LINKAGE: The board clarifies the manner in which it dele- gates authority to staff as well as how it evaluates staff' performance on pro- visions of the ends and executive limitations policies. GOVERNANCE PROCESS: The board determines its philosophy, its account- ability, and specifies of its own job. The effective design of its own board processes ensures that the board will fulfill its three primary responsibilities: maintaining links to the ownership, establishing the four categories of writ- ten policies, and assuring executive performance. * Policy Governance"' is a service marls of John Carver. BASIC PRINCIPLES OF POLICY GOVERNANCE John Carver and Miriam Mayhew Carver � 10 JO S S EY -BAS S A Wiley Company www.josseybass.cor �s i 4 \ ?t l I FINAL DRAFT. 519101 City of Rohnert Park Council and Staff OUR MISSION Serving our community together. OUR VALUES Serve in a respectful, re pan iv . and welcoming manner. Create a positive and health environment. Dedicate ourselves to high standards of service. Take actions that are in the best interests of the community. OUR VISION 1. Organizational Excellence Pride in our creativity, innovation, accessibility and responsiveness to the needs of the people we serve. 2. A Model of High Quality City Services Our community has a continuum of excellent services and a solid infrastructure that sets a standard for others. 3. Financial Health We promote economic vitality and responsible use of resources resulting in a fiscally sound city government. 4. Community, Economic and Environmental Sustainability and Stewardship We are committed to utilizing our resources to build an economically, socially, and environmentally healthy community in a way that meets the needs of the people who live here today and in the future. 5. Taking Our Place As a Major Partner in the Health of a Dynamic Region We create partnerships and alliances that result in collaborations of mutual benefit between the city and other public, private and non - profit entities in support of a healthier, better integrated region. 6. Wonderful Quality of Life. For All We are the cultural and educational center of Sonoma County; a well- planned, safe, family- oriented clean, beautiful community; a great place to live and work for people of all ages and incomes. sr � �:.' \. a� n; :� .,jrr q _ :.1F A;y: � _ .,:jF q:'�•_ _ s _ sr 1: :� ��; sustaining community with an aamirable level offacilities and services. a Mayor / / Spiro, rice Mayor ricki Hdak- Martinez / /' / // Flores, Jake Mackenzie, / kZr. fief ao f�J ®,.. 4�� 'r�wer�ii on 1, ♦ yr 1)nsL a iL, ♦- y� e. �� ai:.' �� to - ✓_.. r��d t,+._ �4 -� �: - r � ® -,, ��:t� J � w r 1.4 OBJECTIVES AND THEMES GENERAL PLAN OBJECTIVES Several objectives for the General Plan were identified and considered by the Oversight Committee, based on public outreach conducted early in the General Plan process. The objectives provide s foundation for development of the goals and policies in the General Plan, and include: • Establish a 20 -year Urban Growth Boundary; • Keep the city's small -town feel; • Provide for slow, managed, and predictable growth; • Increase housing affordability and diversity; • Establish better cross-town connections; • Maintain or increase open space ratios within the City; /housing balance; • Encourage local jobs and maintain the jobs • Build and maintain infrastructure in anticipation of growth; • Integrate land use planning with SSU expansion plans and establish better connections with the University; • Uphold or improve current levels of city services; ' • Encourage socioeconomic diversity; • Ensure legal adequacy and address external jurisdictional issues, including coordination with the Sonoma County Local Agency Formation Commission ' (LAFCO), Sonoma County, and Rohnert Park's neighbors; • Increase pedestrian and bike access; • Provide a framework for design standards that reflect these objectives; and • Create options for the city's edges. Allow for soft boundaries and scenic corridors. ' THEMES Building on these overall objectives, the General Plan is structured around several themes, which form the basis of goals and policies throughout the document. 1. An Urban Growth Boundary and Growth Management Program. The General Plan establishes a 20 -year growth boundary, "trigger" caps on development, and adequate public facility requirements. These policies and programs will ensure phased and orderly development, and a sustained high quality of life. 1 -6 1 Chapter 1: Introduction and Overview 2. A "Greenbelt" around the city, with targeted growth areas. Growth is targeted in selected areas to the east and northwest to reinforce a contiguous and compact urban form. Land surrounding the city, where Rohnert Park's boundaries do not coincide with Cotati's, are maintained in open space. An open space buffer is also maintained between new growth areas and Petaluma Hill Road. The buffer varies in width and includes both open land and recreational facilities. City /University Integration, and Mixed -Use Centers. The General Plan designates a new pedestrian- oriented University District — envisioned with a mix of residential, retail, entertainment, and office uses that cater to students, faculty, and staff, as well as residents —along Rohnert Park Expressway north of the campus. In addition, the City Center, adjacent to the Expressway and Commerce Boulevard, is designated for a mix of public, office, residential, and retail uses. In addition to these two new centers, the Wilfred - Dowdell Village is already being planned as of 1999 and provides a variety of shops and commercial uses, in a pedestrian- oriented enclave on the westside. 4. Balanced Neighborhoods. A guiding premise of the Plan is that activities and facilities used on a frequent basis, such as stores and parks, should be easily accessible to residents. Land uses are designated to ensure balanced neighborhood development with a mix of uses and housing types, provision of parks and schools, and easy access to mixed -use and commercial activity centers. 5. Increased Connectivity and Accessibility. The city's existing neighborhoods have few interconnecting streets, and US 101 limits east -west access. Improved connections between neighborhoods, as well as new connections across the highway are included in the General Plan. Roadway improvements and new streets are also proposed to link different neighborhoods and to connect residential areas with SSU. 6. A Network of Open Space. Using creeks as the armature, an interconnected network of open space, parks, and trails is provided. These will also enable connections from existing neighborhoods to open space areas beyond Petaluma Hill Road and the SSU campus. 7. Pedestrian- and Bicycle - Friendly Environments. Policies for land uses, mixes, intensities, and urban design are established to encourage walking and bicycling. In activity centers like the University District, policies are also established to promote small block sizes and frequent local streets, which help maximize the permeability of a neighborhood for people walking or bicycling. 8. Enhanced Community Character. The General Plan establishes specific urban design policies at a citywide, neighborhood, and street scale. Connections between neighborhoods, transitions between urban and open space areas, city and neighborhood edges, community orientation of development, building massing, and streetscapes are all addressed. Policies are also included for viewshed protection. 1 -7 City Of Rohnert Park Armando F. Flores Councilman / December 19, 2002 GOALS FOR 2003 -04 Goal I To Reduce Expenditures To Closely Reflect Revenue Goal 2 To Use Designated Fund Accounts, Only If Absolutely Necessary, To Support The General Fund Goal 3 To Reduce Personnel, Through Retirement And Resignation, And Maintain A Level Of Satisfactory Service Goal 4 To Reduce Existing City Programs And Services And Maintain Acceptable Levels Goal 5 To Focus On Economic Development Projects And Programs Goal 6 To Emphasize Priority Efforts From Every Department In The Support And Consideration Of Projects And Programs That Promote Economic Development