2014/08/26 City Council Resolution 2014-101RESOLUTION NO. 2014 -101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE ELIMINATION OF THE ADMINISTRATIVE
ANALYST AND INSTRUMENTATION TECHNICIAN POSITIONS AND CREATION
OF THE ASSISTANT PUBLIC WORKS DIRECTOR AND PROJECT COORDINATOR
POSITIONS AND ASSOCIATED JOB DESCRIPTIONS AND SALARY RANGES IN
THE PUBLIC WORKS AND COMMUNITY SERVICES DEPARTMENT
WHEREAS, staffing needs in the Public Works and Community Services Department
have been reviewed;
WHEREAS, staff recommends eliminating the vacant positions of Administrative
Analyst and Instrumentation Technician and creating a full -time Assistant Public Works Director
and a full -time Project Coordinator position;
WHEREAS, a place holder for these positions was in the approved City budget for 2014-
2015;
WHEREAS, staff developed job descriptions and consulted with the Rohnert Park
Employees' Association (RPEA) regarding the Project Coordinator job description; and
ranges:
WHEREAS, staff recommends approval of the following job descriptions and salary
Position
Range
Monthly
Salary
Assistant Public Works Director
94
$7,427 -
$9,027
Project Coordinator
85
$5,399 -
$6,562
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the elimination of the Administrative Analyst and
Instrumentation Technician job descriptions and salary range.
BE IT FURTHER RESOLVED that the City Council does hereby authorize and
approve the creation of the Assistant Public Works Director and Project Coordinator positions
and associated job descriptions and salary ranges, which are attached hereto as Exhibit "A" and
incorporated by this reference.
OAK #4849- 6947 -0492 v
DULY AND REGULARLY ADOPTED this 26th day of August, 2014
ATTEST:
1 A
J Buer ler, City Cleer�
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Exhibit A — Job descriptions and Salary Ranges
BELFORTE: MACKENZIE: STAFFORD: 'v =a ti AHANOTU: :r: CALLINAN:��` -'
AYES: NOES: ((,-> ) ABSENT: (Cr% ) ABSTAIN:
2014 -101
OAK #4849 - 6947 -0492 v]
Attachment 2
CITY OF ROHNERT PARK
ASSISTANT PUBLIC WORKS DIRECTOR
DEFINITION
Under administrative direction, assists in directing, managing, supervising, and coordinating
the activities of the Public Works Department by managing multiple sections, work groups,
and /or service areas, including building maintenance, fleet services, streets, parks and
drainage maintenance, water and sewer utility operation and maintenance functions and
program areas. Coordinates assigned activities with other departments and outside
agencies. Provides highly responsible and complex administrative support to the Director of
Public Works and Community Services.
DISTINGUISHING CHARACTERISTICS
This is an assistant department head level classification in the Public Works
Department. Under general direction of the Director of Public Works and Community
Services, the Assistant Director will exercise considerable independent judgment in
developing and supervising the implementation of technical and operational procedures
and programs.
SUPERVISION RECEIVED /EXERCISED
This class receives general supervision from the Director of Public Works and Community
Services and provides direct supervision to Department supervisors and technical support
staff.
ESSENTIAL FUNCTIONS
(These duties are a representative sample; position assignments may vary)
• Plans, organizes, and directs the varied public works maintenance functions,
such as water production and distribution, wastewater collection, streets, parks,
water meter, storm drains and fleet maintenance
• Assists in directing and coordinating multifunctional Public Works programs,
including Water, Sewer, Drainage, Streets, Parks, Public Facilities, and Fleet
• Supervises and evaluates department staff; trains and evaluates employees;
initiates and carries out appropriate disciplinary actions
• Monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures
• Establishes short and long -range plans for the design, construction and
maintenance of public works projects and facilities; administers and evaluates
contractual agreements for service equipment; negotiates and resolves sensitive
and controversial issues
• Assists in the preparation of the department operating and capital budget
• Monitors and controls budget expenditures and recommends program changes
Attachment 2
City of Rohnert Park
Assistant Public Works Director
Page 2 of 4
• Maintains up -to -date knowledge of state and federal laws and regulations
pertaining to water and wastewater utilities and drainage system and air quality
regulations and makes the procedural changes necessary to keep the division in
compliance
• Provides guidance to division supervisors on all administrative, budget,
personnel, and policy matters
• Directs and participates in the preparation of technical, operational, and
administrative reports; presents reports and recommendations to the department
director, City Manager, and City Council
• Reviews, develops, recommends, and implements goals, objectives, policies,
and procedures
• Makes presentations to City committees, commissions, and City Council
• Acts on behalf of the Director of Public Works as required
• Assists the Director of Public Works with various administrative projects
CITY EMPLOYEES ARE EXPECTED TO:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS AND REQUIREMENTS
Education
A Bachelor's degree from an accredited college or university in Public Administration,
Business Administration or a closely related field
Experience
A minimum of five (5) years of increasingly responsible supervisory experience in a
variety of cross- functional public works programs that demonstrates the ability to
successfully perform the duties of the position. Examples of qualifying experience
include but are not limited to facility, fleet, streets, parks, water, sewer, and drainage
operation, maintenance and improvement.
License /Certificate
• Possession of a valid Class C Driver's License by date of appointment
Attachment 2
City of Rohnert Park
Assistant Public Works Director
Page 3 of 4
• A Grade III Water Treatment Plant Operator Certificate and Grade III Water
Distribution System Operator issued by the California Department of Health Services
is desirable
Knowledge of:
• Principles and practices of Public Works administration, management, and
budget preparation and control
• Modern and complex principles and practices of project management and
coordination
• Local ordinances, State codes and Federal laws regulating Public Works funding,
programs, facilities and professionals
• Principles and practices of effective supervision, training, and performance
evaluation
• Occupational safety and safe work practices
Ability to:
• Manage the activities and personnel of the Public Works Department
• Plan, prepare and implement long -range plans for the Public Works Department
• Analyze problems and effectively develop plans, procedures and policies
• Establish and maintain effective working relationships with other City officials,
State and Federal authorities, civic leaders, public groups and organizations, and
the general public
• Direct departmental training programs and instructional procedures
• Prepare comprehensive reports, plans and cost estimates
• Develop and plan a departmental budget and work program
• Select, train, supervise and evaluate employees
• Represent the City, Department and /or Director in a variety of meetings
• Make sound and effective decisions regarding operational and personnel
functions
• Respond to emergency and problem situations in an effective manner
• Analyze unusual situations and resolve them through application of management
and engineering principles and practices
• Deal constructively with conflict and develop effective resolutions
• Develop new policies impacting divisional operations /procedures
• Attend meetings and /or events on evenings and /or weekends
Attachment 2
City of Rohnert Park
Assistant Public Works Director
Page 4 of 4
WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities. It
requires grasping, repetitive hand movement, and fine coordination in preparing and
reviewing construction plans, statistical reports and data, and using a computer key
board. Additionally, the position requires near, far, and color vision in reading reports,
reviewing plans and specifications, and using the computer. Hearing and speaking is
required in communicating with individuals and groups. When visiting construction site,
the incumbent may be required to walk on uneven and slippery surfaces, be exposed to
all weather conditions, dust and pollen, noise and mechanical hazards such as
construction equipment.
FLSA Status: Exempt
Employee Unit: Rohnert Park Management Unit
Approved By:
Date Approved:
CITY OF ROHNERT PARK
ATTACHMENT 3
PROJECT COORDINATOR
DEFINITION
Under general direction, responsible for planning, organizing, coordinating and executing
capital projects for City infrastructure and facilities.
DISTINGUISHING CHARACTERISTICS
The Project Coordinator works with considerable independence. The incumbent has
the responsibility to administer and coordinate the design and construction of complex
projects through final construction and enforcing contract compliance. The Project
Coordinator works closely with various design and engineering consultants, public
agencies, and contractors to ensure that City ordinances and standards are upheld and
project schedules are met.
SUPERVISION RECEIVED /EXERCISED
This class receives general supervision from the Director of Public Works and Community
Services and may provide lead direction to administrative and technical support staff.
ESSENTIAL FUNCTIONS
(These duties are a representative sample; position assignments may vary)
• Plans, coordinates, and manages facilities and maintenance projects;
administers projects from program planning through final acceptance of
construction and warranty period
• Works with engineers and consultants on preparation of plans, specifications,
and estimates pertaining to construction, maintenance, and operation of
municipal facilities and equipment
• Manages consultant and contractor selection process, fee negotiations, and
approval of contracts and agreements
• Assembles construction contract package including bid, contract and technical
documents and final cost estimate; oversees invitation and receipt of bids
• Researches and investigates, and makes recommendations on project problems;
provides technical support in the updating of various city projects
• Tracks and monitors all project activities; reviews work under construction to
make sure that all new construction and alteration work being performed by
contractors complies with plans, specifications and codes; oversees projects'
staff /contractors and attends meetings at various sites; represents the
department in meetings and conferences related to construction materials or
work standards; coordinates the work of multi - disciplinary staff across
organizational boundaries
ATTACHMENT 3
City of Rohnert Park
Project Coordinator
Page 2 of 4
• Prepares budget reports and cost control analyses; keeps projects within
approved budgets and on their approved schedule; maintains accurate reports of
contract work and other assigned activities; analyzes claims and recommends
approval of consultant/contracts payment, reviews progress, performance and
completion reports, purchase requests, requisitions, and reports of claims against
the City
• Coordinates and conducts community meetings associated with project(s) and
responds to community issues and concerns; conducts presentations to
governmental and regulatory agencies and the City Council
• Prepares and presents a variety of reports, recommendations, contracts, agenda
packets, and memoranda relating to department matters to management, City
Council, other public agencies, advisory bodies, and the community
• Assists Public Works staff in establishing goals and policies for capital project
planning
• Prepares and processes documents necessary for applicable notices, permits and
approvals
• Monitors construction for conformity and compliance with plans, specifications, codes
and ordinances
• Manages projects during construction, including coordination of City departments and
preparation of change orders, payment requests, punch -lists and reports
• Assures that as -built data is properly recorded, operation and maintenance data is
distributed and that the project is properly closed out at completion
• Follows through on warranty issues during warranty period and assures timely and
proper repair or replacement of covered items
• Provides regular status reports for all assigned projects
• Provides direction and guidance for the work of technical and support staff as
needed.
CITY EMPLOYEES ARE EXPECTED TO:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
ATTACHMENT 3
City of Rohnert Park
Project Coordinator
Page 3 of 4
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS AND REQUIREMENTS
Experience /Education
Sufficient experience and education to successfully perform the duties of the Project
Coordinator. A typical way to obtain the required qualifications is to have:
• A Bachelor's Degree in Business, Public Administration, Environmental Studies or a
closely related field from an accredited college or university, and
• Three (3) years of full -time, progressively responsible experience in the
administration and management of capital improvement projects.
License /Certificate
• Possession of a valid Class C Driver's License by date of appointment
• Possession of a certificate in Project Management, Construction Management or
other related program from an accredited college is desirable
Knowledge of:
• Considerable knowledge of the principles and practices of construction project
management
• Civil engineering design and construction principles and practices as applied to
public works projects, building construction, facilities maintenance and
rehabilitation
• Methods of preparing designs, plans, specifications, estimates, and acquiring
funding for the development of public works facilities and building construction
• General knowledge of public administration, finance, budgeting, and accounting
• General knowledge of Public Contracts Codes, purchasing, bidding and
procurement
• Modern principles related to building and facility design, construction, and long -term
maintenance
Skill to:
• Effectively schedule design and construction projects and administer contracts to
meet deadlines
• Establish work priorities and realistic time deadlines
• Prepare construction /consultant contracts and requests for proposal
• Use spreadsheets and word processing software packages, organize data and
materials, and prepare reports and documents
• Work effectively with consultants, contractors and City staff and coordinate their
work
• Use and interpret work products of CAD and GIS software
ATTACHMENT 3
City of Rohnert Park
Project Coordinator
Page 4 of 4
Prepare comprehensive and concise technical reports
• Create and maintain appropriate and accurate records
• Communicate professionally and effectively with members of the public, the
development community, and staff of other public agencies
• Work without close supervision or direction in the execution and delivery of
capital and maintenance projects
• Read and correctly interpret complex plans and specifications
Ability to:
• Formulate, evaluate, and make recommendations on policies and procedures
affecting the Capital Improvement Program
• Analyze facts and draw logical conclusions
• Interpret and apply a variety of government rules, laws, and policies while
performing a variety of administrative assignments
• Work effectively under pressure
• Take responsibility and exercise good judgment in recognizing scope of
authority.
WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities. It
requires grasping, repetitive hand movement, and fine coordination in preparing and
reviewing construction plans, statistical reports and data, and using a computer key
board. Additionally, the position requires near, far, and color vision in reading reports,
reviewing plans and specifications, and using the computer. Hearing and speaking is
required in communicating with individuals and groups. When visiting construction sites,
the incumbent may be required to walk on uneven and slippery surfaces, be exposed to
all weather conditions, dust and pollen, noise and mechanical hazards such as
construction equipment.
FLSA Status: Exempt
Employee Unit: Rohnert Park Employees Association
Approved By:
Date Approved:
ATTACHMENT 4
Salary Survey - Project Coordinator (7/1/14)
City
title
notes
step 1 monthly
top monthly
Pleasant Hill
Outreach Project Supervisor
$6,033
$7,333
County of
Sonoma
Project Specialist
$5,480
$6,661
Rohnert Park '
Project Coordinator
reports to Director of Public Works and Community
Services
$5,399
$6,562
Belmont
n/a
n/a
n/a
Cotati
n/a
n/a
n/a
Danville
n/a
n/a
n/a
Martinez
n/a
n/a
n/a
Orinda
n/a
n/a
n/a
Pacifica
n/a
n/a
n/a
Rio Vista
n/a
n/a
n/a
San Ramon
n/a
n/a
n/a
Windsor
n/a
n/a
n/a
mean $5,757 $6,997
-6.21% -6.22%
median $5,757 $6,997
-6.21% -6.22%
Rohnert Park - Internal classifications Monthly top step relotionship
Project Coordinator $6,562 0.00%
Building Irspetrr ', $6,562' 0.00%
Director of Public Works and Community Services $11,364 - 42.26%
Community Services Manager $7,592 - 13.57%
Associate Civil Engineer $7,388 - 11.18 %
Associate Planner $6,890 -4.76%
ATTACHMENT 4
NEOGOV SALARY SURVEY - PROJECT COORDINATOR
Code
Class Title
Agency
Min Salary
Max
Salary
DCBO
Deputy Chief Building Official
City of Rohnert
Park
$5,399.00
$6,562.00
0587
CONSTRUCTION PROJECT
City of
$6,457.00
$7,999.00
COORDINATOR
Huntington Beach
5350
Capital Projects Coordinator
City of Coronado,
California
$6,278.53
$8,413.83
083950
Senior Capitol Projects Coordinator
County of Tulare
$5,754.67
$7,013.42
001720
Capital Projects Specialist II
County of Tulare
$5,191.67
$6,327.25
342/3420 COORDINATOR PUBLIC WORKS
City of Palo Alto
$5,629.87
$6,912.06
$7,234.00
PROJECTS
Project Coordinator
City of Redding
$6,380.00
8125
Community and Economic Development
City of Riverside
$5,326.00
$7,138.00
Project Coordinator
516
DEVELOPMENT PROJECT
City of Palo Alto
$4,888.00
$6,517.33
COORDINATOR III
083920
Capital Projects Coordinator II
County of Tulare
$5,754.67
$7,013.42
280
Facility Maintenance and Energy Projects
City of Santa Cruz
$4,028.00
$6,218.00
Coordinator
455
Project Coordinator
AC Transit
$6,058.00
$7,234.00
124
Project Coordinator
City of Redding
$6,380.00
$8,977.00
158
Associate Redevelopment/Community
City of Redding
$5,417.00
$7,622.00
Project Coordinator
Median
$5,692.27
$7,075.71
% Above (Below)
_6.00%
-8.00%
Median
Mean
$5,596.95
$7,282.11
% Above (Below)
_4.00%
- 11.00%
Mean
0
ATTACHMENT 5
Salary Survey - Assistant Public Works Director (6/30/14)
City
title
notes
step 1 monthly
top monthly'
Belmont
Assistant Public Works Director/
City Engineer
reports to Director of Public Works
$10,210
$13,031
Martinez
Deputy Public Works Director
reports to Director of Public Works
$9,558
$11,244
Rio Vista
Public Works Superintendent
reports to Director of Public Works
$5,510
$6,699
Windsor
Assistant Public Works Director
reports to Public Works Director /Town Engineer
$8,003
$9,995
Rohnert Park
Assistant Public Works Director
reports to Director of Public Works and Community
Services
$7,427
$9,027'
Cotati
n/a
Director of Public Works /City Engineer
n/a
n/a
Danville
n/a
Community Development and Development Services
Directors
n/a
n/a
Orinda
n/a
Director of Public Works and Engineering Services; Public
Works Supervisor
n/a
n/a
Pacifica
n/a
Director of Public Works /City Engineer; Public Works
Supervisor
n/a
n/a
Pleasant Hill
n/a
Director of Public Works and Community Development
n/a
n/a
ISan Ramon
n/a
Director and Division Manager
n/a
n/a
mean $8,320 $10,242
- 10.74% - 11.87%
median $8,780 $10,619
- 15.41% - 15.00%4
Rohnert Park - Internal classifications Monthly top step relationship
Assistant Public Works Director I sq'Oi5l 0.00%
Director of Public Works and Community Services
$11,364
- 20.56%
Public Works Inspector
$6,249
44.46%
Community Services Manager
$7,592
18.90%
Community Services Supervisor
$5,952
51.66%
Utilities Services Supervisor
General Services Supervisor
$6,716
34.41%