2014/10/14 City Council Resolution 2014-114RESOLUTION NO. 2014 -114
RESOLUTION OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE SECOND AMENDMENT TO THE
DESIGN PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC. FOR BUILDING PLAN CHECK AND INSPECTION SERVICES
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the
city's purchasing functions shall be governed by the city's purchasing policy;
WHEREAS, in December 2011, staff issued a Request For Proposals for Professional Building
Plan Check Services and /or Building Inspection Services to identify qualified consultants to assist the
city with outside plan check and inspection services on an as- needed basis;
WHEREAS, on June 18, 2012, consistent with City of Rohnert Park Purchasing Policy, the city
identified 4LEAF, Inc. ( "Consultant ") as a qualified consultant and entered into a Design Professional
Services Agreement ( "Agreement ") with Consultant for building plan check and inspection services on
an as- needed basis for a not -to- exceed amount of $30,000.00;
WHEREAS, on November 26, 2013, City and Consultant entered into the First Amendment to
the Agreement for $75,000 pursuant to Resolution No. 2013 -158;
WHEREAS, the City has utilized the Consultant's services and will exhaust the not -to- exceed
amount of the original Agreement and is in need of an amendment to the Agreement; and
WHEREAS, City and Consultant now desire to enter into a Second Amendment to the
Agreement which authorizes an additional $45,000.00 to be used for building plan check and inspection
services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Environmental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. Agreement. That the Second Amendment to the Agreement between
4LEAF, Inc. and the City of Rohnert Park for building plan check and inspection services is
hereby authorized and approved in an amount not to exceed an additional forty -five thousand
dollars ($45,000.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the Amendment for and on behalf of the City of Rohnert Park,
including execution if necessary, in substantially similar form to the Amendment attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 14t" day of October, 2014.
ATTEST:
'1 1
rnne 13uergier, C Ry Clerk
OP R N'4 RK
i
Josep . Callinan, Mayor
Attachment (Exhibit "A ") — Second Amendment
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EXHIBIT "A" TO RESOLUTION NO. 2014-114
SECOND AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES
AGREEMENT WITH 4LEAF, INC. FOR BUILDING PLAN CHECK AND
INSPECTION SERVICES
This Second Amendment to Design Professional Services Agreement between the City of
Rohnert Park ( "City ") and 4LEAF, Inc., ( "Consultant ") for building plan check and inspection
services ( "Second Amendment ") is entered into as of the day of
2014, ( "Effective Date "), by and between City and
Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Design Professional
Services Agreement" dated June 18, 2012, for building plan check and inspection services for
a not -to- exceed total cost of $30,000.00 authorized per Rohnert Park Municipal Code
Chapter 3.04 Purchasing Program.
B. On November 26, 2013, the City Council adopted Resolution No. 2013 -158 which approved
the First Amendment to the Agreement, authorizing additional work for an additional
$75,000, thereby increasing the total cost of the Agreement to $105,000.
C. Consistent with Purchasing Policy 441.1.5 adopted by Council Reso. No. 2012 -22, City and
Consultant now desire to enter into this Second Amendment to the Agreement to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. Consultant shall continue to provide the services as described in original
Design Professional Services Agreement's Exhibit A.
2. Compensation. Section 3(A) of the Agreement shall be amended to provide for an additional
$45,000.00 in compensation, thus increasing the total not -to- exceed amount of the
Agreement to $150,000.00.
3. Agreement in Effect. Except as amended by this Second Amendment, the Agreement shall
remain in full force and effect.
4. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By /
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2014 - adopted by the Rohnert Park
City Council at its meeting of October 14, 2014.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CONSULTANT - 4LEAF, INC.:
By:_ ..............--
Natne:
Title:
By:
Name:
Title:
(Date)
(Date)
SECOND AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT
WITH 4LEAF, INC. FOR BUILDING PLAN CHECK AND INSPECTION SERVICES
This Second Amendment to Design Professional Services Agreement between the City of Rohnert Park
( "City ") and 4LEAF, Inc., ( "Consultant ") for building plan check and inspection services ( "Second
Amendment ") is entered into as of the day of. 2014,
( "Effective Date "), by and between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Design Professional Services
Agreement" dated June 18, 2012, for building plan check and inspection services for a not -to- exceed
total cost of $30,000.00 authorized per Rohnert Park Municipal Code Chapter 3.04 Purchasing
Program.
B. On November 26, 2013, the City Council adopted Resolution No. 2013 -158 which approved the
First Amendment to the Agreement, authorizing additional work for an additional $75,000, thereby
increasing the total cost of the Agreement to $105,000.
C. Consistent with Purchasing Policy 441.1.5 adopted by Council Reso. No. 2012 -22, City and
Consultant now desire to enter into this Second Amendment to the Agreement to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the
Agreement as follows:
1. Scope of Services. Consultant shall continue to provide the services as described in original Design
Professional Services Agreement's Exhibit A.
2. Compensation. Section 3(A) of the Agreement shall be amended to provide for an additional
$45,000.00 in compensation, thus increasing the total not -to- exceed amount of the Agreement to
$150,000.00.
3. Agreement in Effect. Except as amended by this Second Amendment, the Agreement shall remain
in full force and effect.
4. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts which,
when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first written
above.
Updated: 2012 -09 -10
CITY OF ROHNERT PARK: CONSULTANT - 4LEAF, INC.:
By: _ _. ---
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2014 - adopted by the Rohnert Park
City Council at its meeting of October 14, 2014.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Name: _ (Date)
LO-M
Name:
(Date)
Updated: 2012 -09 -10