2014/10/28 City Council Resolution 2014-130WHEREAS, the City entered into a Master Agreement with Green Valley Consulting
Engineers for Design Professional Services on January 26, 2011 pursuant to City Council
Resolution No. 2011-07 adopted on January 25, 2011; and
WHEREAS, the City entered into a Task Order No. 2014-02 with Green Valley
Consulting Engineers for On-Call Inspection Services for University District Sheet Grading Phase
2 (City Permit BDGR2014-00001) for an amount not to exceed $48,935.00, pursuant to City
Purchasing Policy 441.1.5 adopted by City Council Resolution No. 2012-22; and
V0HERJOAS, the funding limits of$48,935.0O for Task Order No. 20l4-O2 are being
approached; and
WHEREAS, the University District development is proceeding with additional
improvements, such as construction of a storm drain in Snyder Lane and Rohnert Park
Expressway, utility extensions within Rohnert Park Expressway and rough grading of new
roadways and building pads, which require city inspection and acceptance; and
WHEREAS, to retain continuity of inspection services and project understanding, staff
requested a proposal for retaining Green Valley Consulting Engineers;
WHEREAS, a proposal to amend Task Order No. 2014-02 for a not to exceed an
qdditional One Hundred Thousand Dollars ($100,000.00) has been submitted by Green Valley
Consulting Engineers; and
WHEREAS, the City Council considered the amendment of Task Order No 2014-02 at
its duly noticed regular meeting of October 28, 2014;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the First Amendment to Task Order No. 2014-02
by and between Green Valley Consulting Engineers, a California Corporation, and the City of
Rohnert Park, a municipal corporation, for On-Call Inspection Services for University District
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this the First Amendment to Task Order No. 2014-02 for and on
behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form
to the First Amendment attached hereto and incorporated by this reference as Exhibit "A," subject
to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 28`x' day of October, 2014,
CITY OF ROHNERT PARK
Joseph T. lfiii aia, Mt iykv
ATTEST:
�t�m
Attachment: Exhibit A- task order
BELFORTE: 64E MACKENZIE: RLAE STAFFORD: 144E AHANOTU: Ayr CALLINAN: PME
AYES: (5 ) NOES: ( b ) ABSENT: ( O ) ABSTAIN: ( p )
2014 -130
This First Amendment mTask Order No. 2014-02 ("First Amendment") between the City ofRohmrtPark ("City")
and GREEN VALLEY CONSULTING ENGINEERS ("Consultant") for certain additional inspection
services is entered into as of the day of 1 2014 ("Effective Date") by and botvvucn
City and Consultant ou the following terms and conditions:
SECTION l—RECITALS
On January 2d,20|l, City and Consultant entered into o MASTER AGREEMENT for professional
services authorized through Resolution 2011-07.
The purpose of the MASTER AGREEMENT is to provide the City with access to qualified municipal
engineering service providers to augment staff resources as needed.
(}n April 8,20]4. the City Council nf the City of}lnbuedPark approved a number o[ resolutions related
to the University District development and the developer has begun construction work including onoite
grading and the installation of off-site utility and roadway improvements.
On August 9, 2014, the City entered into Task Order No. 2014-02 with Consultant, under the MASTER
AGREEMENT, for $48,935,tn provide for on-call construction management and inspection services for
the University District development through the end of October 2Ol4, when initial construction activity
was planned inbecomplete.
The University District development has secured approvals for additional construction activity that will
continue into 2015 and Consultant im uniquely quulificdto continue toprovide inspection services because
of its history and familiarity with the project and its design.
SECTION 2—SCOPE OF WORK
CoonuUuo1 mboJl provide daily inspection services for the University District dovc)opnneoi including
observation of on-site grading and the installation n[ public utilities in conformance with applicable law
and approved plans and permits, um directed hyCity. Inspection services shall include: observation of
construction and maintenance activities; preparation of reports on activities; provision of notice to City of
changes, potential u|nixlo" and claims; coordination and meetings with developer, City and other
responsible and interested parties, and other activities as deemed necessary bythe City to confirm that the
work is being completed io accordance with the approved plans and ponnhn. Consultant shall promptly
furnish, without additional charge, all facilities, labor, and material reasonably needed for performing
such safe and convenient inspections uu may horequired.
SECTION 3 — COMPENSATION AND PAYMENT
The Consultant shall provide the work described in SECTION 2 on a time and materials basis for an
amount not toexceed $lOO`00O.0O`ua outlined io Exhibit `A" Total compensation under Task Order
20l4-O2, with this first Amendment shall, not exceed $/48,935.00. Payment provisions shall hoiu
Hil
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2014/15 or as may be extended
in writing by the City Engineer or his/her designee.
SECTION 5 — AGREEMENT IN EFFECT
Except as expressly modified by this First Amendment, all terms and conditions contained in (a) t
MASTER AGREEMENT and (b) Task Order No. 2014-02 shall remain in full force and effect an
binding on the parties. I
SECTION 6 — COUNTERPART SIGNATURES
This First Amendment may be signed in multiple counterparts, which when signed by all parties, shall
constitute a binding amendment.
�*Wft"Wly= 01019 X" 0 Lyl1;�
This First Amendment shall not become effective until the date it has been formally approved by the City
Council and executed by the appropriate authorities of the City and Consultant.
"01 "11 "INIM,
F9
Darrin Jenkins, City Manager Elizabeth L. Ellis, President
Per Resolution No, adopted by the
Rohnert Park City Council at its meeting of October 28, 2014.
F.Mm
WTVK4 M-
Exhibit "A"
WORK F-VrTMATE
CITY OF ROHNERT PARK
On-Call Inspection Services
Gregan".."HC_
Task Information
1
Project I
Construction
Construction
Admin. i
Direct
Total
Task Task Information
Inspector
i
Total Costs
Remarks
Manager/PE I
inspector
Assistant t
Costs
Hours
5165
5125
S75 1
_S155
1Pr-i_ t Management
0
0
2 Daily Field Inspection & Documentation
1.36
$92,000
KOM 4_1
$8,000
84 da
Based on $95,May fo -,s fol- inspect&s vehic
i '-spector VeRicit
Reimb ursible Expenses (photos, copies, etc.)
so
Total Hours
0
736
0
- --J-S,60�000.00
Project
I JEA!
so
$0
$92,000
so
_3
057
TOTAL OTAL NOT-TO-EXCEED COST
Based on FuLl m-ne inspection, Monday tnroi;gh Fr-dav at Shours Pem- dw-
9-