2014/12/09 City Council Resolution 2014-179RESOLUTION NO. 2014 -179
RESOLUTION OF THE CITY OF ROHNERT PARK AUTHORIZING AND
APPROVING THE FIRST AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH DUDEK FOR
PLANNING AND ENVIRONMENTAL SERVICES
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the
city's purchasing functions shall be governed by the city's purchasing policy;
WHEREAS, on August 26, 2014, City and Dudek ( "Consultant ") entered into that certain
agreement entitled "Consultant Services Agreement" ( "Agreement ") to provide general planning and
environmental services;
WHEREAS, City and Consultant now desire to enter into a First Amendment to the Agreement
to provide for additional work for continued general planning and environmental services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Environmental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. Agreement. That the First Amendment to the Agreement between Dudek
and the City of Rohnert Park is hereby authorized and approved in an amount not to exceed an
additional one hundred forty -five thousand dollars ($145,000.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the First Amendment to the Agreement for and on behalf of the City
of Rohnert Park, including execution if necessary, in substantially similar form to the First
Amendment attached hereto and incorporated by this reference as Exhibit "A," subject to minor
modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 9t" day of December, 2014.
CITY OF ROH K
o, ph Callinan. Mayor
ATTEST:
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Aline Buergler, City Clerk' -�
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EXHIBIT "A" TO RESOLUTION NO. 2014 -179
FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
DUDEK FOR BIOLOGICAL AND REGULATORY PERMITTING SERVICES
IN CONNECTION WITH DOWDELL AVENUE CONSTRUCTION —
BUSINESS PARK DRIVE TO 850' S OF BUSINESS PARK DRIVE,
CITY PROJECT NO. 2011 -11
This First Amendment to Consultant Services Agreement between the City of Rohnert Park
( "City ") and Dudek ( "Consultant ") for additional services ( "First Amendment ") is entered into as
of the day of , 2014, ( "Effective Date "), by and
between City and Consultant.
RECITALS
A. City and Consultant entered into that certain agreement entitled "Consultant Services
Agreement" ( "Agreement ") to provide planning and environmental consulting services;
B. City and Consultant now desire to enter into this First Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services, including but not limited to, the preparation of necessary
reports and documents with additional meetings as is more particularly described in Exhibit
A, which is attached hereto and incorporated by this reference.
2. Compensation. Consultant shall perform the services described in this First Amendment for
a total not -to- exceed amount of $145,000 thus increasing the total cost of the Agreement as
amended to $290,000.
3. Agreement in Effect. Except as amended by this First Amendment, the Agreement and all of
its amendments shall remain in full force and effect.
4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By: /
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2014- adopted by the Rohnert Park
City Council at its meeting of December 9, 2014.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
DUDEK:
By:
Name: _
Title:
By:
(Date)
Name: (Date)
Title:
EXHIBIT "A"
SCOPE OF WORK
December 2014
A. Development Review Planning Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff with
the project management and entitlement processing tasks for development projects under
review at the City. Service covered under this section is for service that is reimbursed by private
development and applicants under the City's cost recovery program. Tasks to be performed
shall be specifically requested by City before and work is initiated and may include:
Environmental Document Preparation and Management Provide oversight and direction to
project applicants and environmental consultants throughout completion of the EIR
process, serving as primary contact between the City, the applicant and EIR consultant.
Review and comment on the environmental documents on behalf of the Planning
Division. Compile all EIR review comments completed by the various City departments
and assist with the interdepartmental coordination of EIR - related comments as needed.
Oversight and management of the EIR preparation; ensure routing of submittals to the
appropriate departments and agencies; and provide EIR status /schedule updates.
Ensure departmental files provide a legally- adequate EIR administrative record.
Complete or review environmental documentation to ensure compliance with CEQA
and other state regulations.
2. Application Reviezu and Coordination Assist staff in ongoing processing and management
of the applications; update and organize all project files; review and comment on all
project submittals; and be responsible for scheduling regular meetings on an individual
and group basis between City staff, applicant and other agencies as needed to ensure
steady progress of the application processing. This would include communication and
coordination with each of the City departments and agencies in a manner that will
provide consistent responses and direction to the project applicant.
3. Development Agreement Provide support to City staff with Development Agreement
negotiations and completion of draft DAs.
4. Sta Report Preparation Prepare staff reports for Park and Recreation Commission,
Planning Commission and City Council hearing, resolutions, conditions of approval and
findings, as directed by the Planning and Building Manager.
5. Public Hearing Preparation Prepare public presentation materials, including staff reports
and exhibits for the Commission and Council hearings.
6. Annexation Prepare annexation applications and coordinate process through LAFCO.
7. Project Implementation Review and provide input on all supporting plans, programs and
actions to ensure that the project is consistent with City policies and environmental
mitigation requirements. Coordinate update of Specific Plan, General Plan Diagram
and Zoning Map to reflect final decision on development projects.
8. Other Work As directed.
B. Biological Resources Studies, Permitting and Services
Consultant will provide biological services to assist the City of Rohnert Park staff with the
project management and entitlement processing tasks for development projects under
review at the City. Service covered under this section is for service that will be reimbursed
by private development and applicants under the City's cost recovery program. Tasks to be
performed shall be specifically requested by City before and work is initiated and may
include:
1. Biological Resources Assessments Review background information (soils, aerial photos,
topographic maps, other environmental documents). Obtain report from the California
Natural Diversity Data Base for special status species occurrences in the region. Perform
query of the California Native Plant Society database for rare plants with potential to
occur in the project area. Obtain a database report from the USFWS for special - status
species with potential to occur in the project area and critical habitat. Conduct field
survey of site to inventory vegetation types and wildlife habitat. Prepare a list of
observed plants and animals. Prepare exhibits including habitat maps, species
occurrence data, critical habitat, and ground photos. Identify the location of any special
status species populations. Prepare Biological Resources Assessment report
documenting results of research and field survey(s).
2. Special- status Plant and Animal Surveys Biologists will survey the site for the occurrence of
special - status species according to applicable regulatory guidance for surveys within the
Santa Rosa Plain Conservation Strategy Area. Prepare a list of species observed and field
map locations of any rare plant populations or special - status animal species observed.
Prepare exhibits to identify the locations of species mapped during the field survey.
Incorporate the results of the survey into survey report include recommendations for
appropriate mitigation strategies for any species identified.
3. Wetland Delineations and Verifications Wetland delineations will be conducted to the
standards established by the San Francisco District Corps office. Obtain and evaluate
background data, such as aerial photographs, soils maps, and other pertinent
information. Conduct a wetland delineation according to the Corps' 1987 manual using
the three parameter method described in the manual. Create a wetland delineation map
showing the features identified as waters of the United States during the delineation site
visit. Prepare a Wetland Delineation Report for submission to the U.S. Army Corps of
Engineers. Work with the Corps to finalize verification of the Wetland Delineation map.
4. Resource Agency Consultation and Permitting Resource specialists will work on behalf of
the City with applicable state and federal agencies to consult regarding Clean Water Act,
Endangered Species Act and other regulations to obtain information and permits, as
needed.
5. Other Work As directed.