2014/12/09 City Council Resolution 2014-183RESOLUTION NO. 2014 -183
RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORING AND ACCEPTING A GRANT FROM THE STATE OF
CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL FOR
GRANT ASSISTANCE PROGRAM FUNDS AND APPROVING THE DIRECTOR
OF FINANCE TO INCREASE GENERAL FUND PROGRAM BUDGET
APPROPRIATIONS AND MAKE ANY ADMINISTRATIVE ADJUSTMENTS
NECESSARY TO EXECUTE THE AGREEMENT
WHEREAS, the City of Rohnert Park desires to undertake a certain project
designated as the Rohnert Park Department of Public Safety and Cotati Police
Department Joint ABC Grant to be funded from funds made available through the Grant
Assistance Program (GAP) administered by the State of California's Department of
Alcoholic Beverage Control (hereafter referred to as ABC) Catalog of Federal Domestic
Assistance (CFDA) number 20.616, and;
IT IS AGREED that any liability arising out of the performance of this contract,
including civil court actions for damages, shall be the responsibility of the grant
recipients and the authorizing agencies. The State of California and ABC disclaim
responsibility for any such liability, and;
IT IS ALSO AGREED that this award is not subject to local hiring freezes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rohnert Park that it does hereby authorize and approve the Director of Public Safety to
be the Chief Authorizing Official, the City's Finance Director is authorized to be the
Fiscal Official, and a Public Safety Sergeant of the City of Rohnert Park Department of
Public Safety is authorized to be the Program Director whose duties will be to execute, on
behalf of the City Council of the City of Rohnert Park, the grant agreement attached
hereto as "Exhibit A," including any extensions or amendments thereof and any
subsequent contract with the State in relation thereto.
BE IT FURTHER RESOLVED that by the City Council of the City of Rohnert
Park that it does hereby authorize and approve authorize the Finance Director to increase
appropriations in the General Fund in the amount of $7,400 in the General Fund Program
Budget revenue and expenditure account numbers 001 -p210- various - various; and make
any administrative adjustments necessary to execute the agreement in accordance with
GAAP. The source of the funds is ABC Grant Funds.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
DULY AND REGULARLY ADOPTED this 91" day of December, 2014.
CITY OF ROHNERT PARK
Joseph -T 'allinan. Mayor
�'ra . A L A P O
ATTEST: .... 1.�"
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0Anne M. Buergler, City 4erk
BELFORTE: ME MACKENZIE: E: STAFFORD: N-4a AHANOTU: NAS CALLINAN: Ai6
AYES: ( S ) NOES: ( O ) ABSENT: (-C> ) ABSTAIN: ( 6 )
STANDARD AGREEMENT A
STD 213 (Rev,06 /03)
AGREEMENT'NUMBER
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REGISTRATION NUMBER
Vb IO -k
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
The Department of Alcoholic Beverage Control
CONTRACTOMS NAME mm
City of Rohnert Park through the Rohnert Park Department of Public Safety
Y
�2. The term of this ��
Agreement is: October 1, 2014 through September 30, 2015
3. The maximum amount
of this Agreement is: $7,400.00
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A — Scope of Work 3 pages
Exhibit B — Budget Detail and Payment Provisions 2 pages
Exhibit C — General Terms and Conditions 1 page *
Items shown with an Asterisk ( *) are hereby incorporated by reference and made part of this agreement as if attached heret(
These documents can be viewed at www. documents /dcls.ca.pov/oISIGTC- 690.doc
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
California Department of General
M „,
Services'Use Only
CONTRACTOR'S NAME (if otherthan an Individual, state whether a corporation, partnership, etc.)
City of n ark throw hnert Park Department of Public Sa'Fet
By (A. ryyepl j
DATE SIGNED(Do not type)
PRI E A ANI] LE' PER50N 51 N G
ria Masterson, Chief /VZ��
ADDRESS
500 City Center Drive
Rohnert Park, CA 94928
STATE OF CALIFORNIA
AGENCY NAME
The Department of Alcoholic Beverage Control
BY jAuthorixed $(g -
DATE SICNF (Oo not ypej
i
Exempt per: GC14616
R ' [) NAME
Eduardo Jimenez, Assistant Dir, or, Administration
ADDRESS
3927 Lennane Drive Ste 100, Sacramento, CA 95834
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EANt � '
Page ,1 Of 3
EXHIBIT A
SCOPE OF WORK
I. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Rohnert Park Department of Public Safety
Brian Masterson, Chief
500 City Center Drive
Rohnert Park, CA 94928
Direct all inquiries to:
Same as above
II. SCOPE OF WORK
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Department of Alcoholic Beverage Control
Chris Brookman
Supervising Agent, Grant Unit
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
916- 419 -2579
Department of Alcoholic Beverage Control
Diana Fouts - Guter, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
916- 928 -9807
Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC) Minor Decoy,
Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol- Related Crime
Tendencies (IMPACT) Inspections. These Programs target both ABC licensed premises and individuals
who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage
drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth
access to alcoholic beverages through the education of licensee, enforcement intervention and the
impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:
c The operation period of the grant is October 1, 2014 through September 30, 2015,
o Contractor agrees to raise public awareness that selling, serving and /or furnishing alcoholic
beverages to individuals under twenty -one years old is a criminal violation that will be prosecuted by
local city and district attorneys.
o Contractor agrees to conduct Minor Decoy Operations at "On -Sale" and "Off- Sale" licensed
locations within the operation period of the grant.
o Contractor agrees to conduct Shoulder Tap Operations to apprehend adults that are unaffiliated with
the licensed businesses and who are purchasing alcohol for minors outside of the stores within the
operation period of the grant.
Exhibit I"
Pale 2 of 3
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o Contractor agrees to conduct IMPACT Inspections at "On- Sale" and "Off- Sale" licensed locations
within the operation period of the grant.
o Contractor agrees to establish and implement a coordinated effort between Contractor and ABC, and
acknowledges no operations will be conducted until after the Contractor's representative has
completed training conducted by ABC.
o Contractor agrees to issue press releases as follows: (a) to announce the start of the program; (b)
after each Minor Decoy Operation has been held (to announce the number of licensed premises who
sold to the minor decoy) and /or after each Shoulder Tap Operation has been held (to announce the
number of adults arrested for purchasing alcoholic beverages for the decoy). Contractor will fax
(916)419 -2599 or email each press release to the Department's Public Information Officer
(John,carr@abe.ca.gov) as soon as it is released.
o Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will
include the following statement: "This project is part of the Department of Alcoholic Beverage
Control's Minor Decoy /Shoulder Tap Grant Project, funded by the California Office of Traffic
Safety through the National Highway Traffic Safety Administration.
o Contractor agrees to host (provide location and distribute letters /flyers with'training dates /times to
ABC licensed establishments) a minimum of one (1) Licensee Education on Alcohol and Drugs
(LEAD) class for licensee's located within Contractor's jurisdiction during the term of this contract.
The training will be provided by ABC's Training /LEAD unit.
o Contractor agrees to coordinate LEAD training dates /times with ABC to ensure the LEAD Trainer is
available to conduct the class.
o Contractor agrees to complete and submit bi- monthly reports, on a format designed by the
Department of Alcoholic Beverage Control due:
On or before December 15, 2014 (with results of operations October and November 2014)
On or before February 15, 2015 (with results of operations December 2014 and January 2015)
On or before April 15, 2015 (with results of operations February and March 2015)
On or before June 15, 2015 (with results of operations April and May 2015)
On or before August 15, 2015 (with results of operations June and July 2015)
The final report due on or before October 30, 2015 (with results of operations August and
September 30 2015)
o Contractor agrees to submit an Executive Summary as part of the final report due on or before
October 30, 2015. The summary shall contain the following: (1) an evaluation statement
concerning the end product and cost benefits; and (2) a listing of recommended and /or adopted
policy or procedure changes, if any, occurring as a result of the project.
Exhibit
Page of 3
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Disclaimer — The final report shall include the following:
"The opinions fi.nt inks, and conclusions ex0re.s eel in this nublIcation _are_ those of the authors and not
necessarily those of the State of California. gu$jness1Consumer Services and Housing Agency, or the
Department of Alcoholic Bevera e Control."
Project Personnel — Identify the key personnel who worked on the project, together with their job
classification, and a brief description of their contribution.
Problems — Describe any operational or cost problems that were encountered in project implementation.
If known, state alternative methods that would have avoided the problem and increased the
effectiveness of the project.
Results — Describe in detail the results of the project in terms of meeting the original objectives as stated
in the project agreement. Also, describe the results in terms of how they will be specifically applied for
future improvement of the agency's continuing activities relating to alcohol problem prevention and
enforcement. Where possible, describe estimated savings resulting from implementing project results.
Documentation — Attach any input and output documents developed. Examples are: new or revised
forms, diagrams, management reports, photos, coding manuals, instructional manuals, etc. Other
agencies may be able to adapt this material for their benefit.
AMENDMENT PROCESS
Should either party, during the term of this agreement, desire a change or amendment to the terms of this
Agreement, such changes or amendments shall be proposed in writing to the other party, who will
respond in writing as to whether the proposed changes /amendments are accepted or rejected. If
accepted and after negotiations are concluded, the agreed upon changes shall be made through the
State's official agreement amendment process. No amendment will be considered binding on either
party until it is formally approved by the State.
V. CANCELLATION /TERMINATION
This agreement may be cancelled or terminated without cause by either party by giving thirty (30)
calendar days advance written notice to the other party. Such notification shall state the effective date of
termination or cancellation and include any final performance and /or payment /invoicing
instructions /requirements. _
xh1bii 8
o
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
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For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of
Alcoholic Beverage Control agrees to pay a bi- monthly payment of approved reimbursable costs per the
Budget Detail of personnel overtime and benefits (actual cost) and /or allowable costs associated with the
initial training.
Invoices shall clearly reference this contract number (14- MPG16) and must not exceed the contract total
authorized amount of $7,400.00. Invoices are to be submitted on a bi- monthly basis, on the prescribed
form designed by the Department of Alcoholic Beverage Control. First report will be due on or before
December 15, 2014 (for operations conducted in October and November 2014). Second report due on or
before February 15, 2015 (for operations conducted December 2014 and January 2015). Third report
due on or before April 15, 2015 (for operations conducted February and March 2015). Fourth report due
on or before June 15, 2015 (for operations conducted June and July 2015). Six /final report due on or
before October 30, 2015 (for operations conducted August and September 2015).
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grants Fiscal Analyst
3927 Lennane Drive, Suite 100
Sacramento, California 95834
■ Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice.
■ Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the
effective date of the project and on or before the project termination date.
Contractor understands any other costs incurred by Contractor, other than attendance at initial training
and /or personnel overtime and benefits as authorized above, in the performance of this agreement are the
sole responsibility of Contractor.
II. BUDGET CONTINGENCY CLAUSE
It is mutually agreed that if the Budget Act of the current year and /or any subsequent years covered
under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of
no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to
Contractor or to furnish any other considerations under this Agreement and Contractor shall not be
obligated to perform any provisions of this Agreement.
Exhibit a
Page 2 of 2 ,
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If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the
State shall have the option to either .cancel this Agreement with no liability occurring to the State, or
offer an agreement amendment to Contractor to reflect the reduced amount.
III. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
Exhibit G,
P age I (-) 1
EXHIBIT C
GENERAL TERMS AND CONDITIONS
I. GENERAL TERMS AND CONDITIONS
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PLEASE NOTE: This page will not be included with the final agreement. The General Terms and
Conditions will be included in the agreement by reference to Internet site:
www.documents.dgs.ca.gov/61s/GTC-61 0.doc