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1997/08/12 City Council MinutesRohnert Park City Council Minutes August 12, 1997 `'.: The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Linda Spiro presiding. CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately 6:05 p.m. and led the pledge of allegiance. ROLL CALL: Present: (3) Councilmembers Mackenzie, Vidak- Martinez, and Mayor Spiro Late: (1) Councilmember Reilly (arrival time as signified in these minutes) Absent: (1) Councilmember Flores (on vacation) Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, City Engineer Gaffney and Public Works Water Monitoring Technician McClatchey. 1. APPROVAL OFMINUTES: Upon motion by Vice Mayor Vicki Vidak - Martinez, seconded Mayor Linda Spiro, with abstention by Councilmember Mackenzie due to absence from the meeting, the minutes of July 22, 1997 were approved as submitted. Z APPROVAL OF BILLS: Upon motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Mackenzie, City bills presented per the attached list in the amount of $2,263,317.45 were unanimously approved. 3. ADDING INFORMATIONAL NON- AGENDAED MATTERS: Mayor Linda Spiro asked Councilmembers or staff if there were any non - agendaed informational items to add to the agenda. -- Councilmember Mackenzie signified one item to mention under Matters from Council regarding minutes of the Planning Commission. (City Manager's additional information items are signified on page 2 of these minutes.) Councilmember Reilly arrives - Councilmember Reilly arrived during the next agenda item at approximately 6:07 p.m. 4. SCHEDULED PUBLIC APPEARANCES: 1) Presentation of Appreciation to Sabrina Snider -- Mayor Linda Spiro shared contents of Proclamation presented to Sabrina Snider expressing appreciation for her contribution of time and efforts for the automatic doors project for the physically challenged. Mayor Spiro also commended Ms. Snider on her active involvement with other efforts, such as working toward programs for the physically challenged. -- Sabrina Snider expressed appreciation for this recognition and for the progress Rohnert Park has made, signifying it is a friendly city. Ii,q�terC l�arlc �It� ut��ncdMi�uEes 2) Introduction of 1997 -98 Youths of the Year by Lew Kuehm -- Mr. Kuehm advised that the Steering Committee for this program met approximately three weeks ago and chose the eight youths signified on the list provided to Council. The City Council will be meeting the Youth Representatives two at a time during its next three meetings. Youth Representatives at this meeting are Meagan Pulley and Nichole Fields. Ms. Fields is also Sonoma County Junior Miss currently in competition for the California Junior Miss. The new Youth Council Representatives will be continuing with efforts of the preceding group signified on the survey previously presented to Council. -- Mayor Linda Spiro acknowledged the City Council was looking forward to spending time with all of the Youth Representatives throughout the next year, and shared the names selected as the 1997 -98 Youths of the Year as follows: Nicole Fields, Dena Ito, Elizabeth Leonhardt, Monica Ohkubo, Meagan Pulley, Jamie Sahouria, Adam Romero and Joe Stablein. S. YOUTH CITY COUNCIL REPRESENTATIVES from 1997 -98 Youth of the Year Program Youth Representatives Meagan Pulley and Nicole Fields reported on aspects of positive youth activities, including involvement in various projects at the Sonoma County Fair, and shared contents of their letter requesting that the City Council assign someone to help the Youth Representatives with a feasibility study for a youth center. -- Mr. Kuehm also referred to the previous Council suggestion to involve underclassmen in the youth representation and reported that he dad meet with both principals last spring. They discussed how to implement this idea by using Seniors to help choose Juniors, who have agreed to meet with the Associated Student Body members before the 1 st period to review progress of youth concerns. This will establish a very good student liaison representation. He also shared the interest of the Youth City Council Representatives to receive the full Council meeting packets, but did not know if this was advisable due to timing constraints of the students. -- City Council comments included: *welcoming and commending the Youths of the Year for interest in participating with the City Council; •recommendation to provide current information to the Youth Representatives on the Teen Center in progress; •invitation for Youth Representatives to comment on other matters reviewed throughout City Council meetings, as well as during the opportunity scheduled for the youth report; •encouragement for the Youth Representatives to also provide input to the newly established Community Outreach for Youth & Families (COYF) Commission; @encouragement of continued youth efforts toward development of the teen center; •suggestion that the Youth Representatives stay active and involved during the summer months for more effective continuance of their efforts; and *appropriateness of providing full Council meeting packets to the Youth Representatives for at least one or two meetings to see whether or not they are interested in continuing this procedure. ADDITIONAL INFORMATIONAL NON AGENDAED MATTERS: City Manager Netter reported, for the record, that there would be a closed session at the end of this meeting for the purpose of updating the Council on personnel negotiations (G.C. 54957.6). Acknowledging himself and his wife, Barbara, as host parents, Mr. Netter displayed picture lapel badges of California Junior Miss candidates, Trisha Weir of Petaluma and Julia Beatty of Ventura. 6. UNSCHEDULED PUBLIC APPEARANCES. Mayor Linda Spiro stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). Mayor Spiro referred to the numerous speaker cards submitted at this meeting signifying interest in the same subject, and advised the necessity of a 3 minute limit per appearance. She noted that only one of the eight cards submitted signified a local Rohnert Park address, and the rest were from out of town. The Mayor explained the past process of groups for a particular subject to select a spokes person to represent combined concerns, and requested a spokes person be selected to speak on the topic presented at this meeting. -- The unscheduled appearances expressed the preference to speak separately and signified efforts would be made toward not being repetitious. Speakers singly expressed concerns related to the Kuan Kao shooting involving an officer, which included several persons reading specified sections from the recent Asian Caucus report, an evaluation of the Sonoma County Sheriffs investigative report on the incident, as follows: 1) Karen Saari, Bodega, Ca. 2) Mildred Barnet, 523 Goodman Avenue, Santa Rosa, Ca. 3) Tanya Brannan of Purple Berets, P.O.Box 3064, Santa Rosa, Ca. 4) Nancy Wang (RECA), 3550 Ridgeview Drive, Santa Rosa, Ca. 5) Shannon Schilling, 487 Sonoma Avenue #2, Santa Rosa, Ca. 6) Wayne Gibb, 8690 Trenton Road, Forestville, Ca. 7) Annie Haught, 418 B Upham Street, Petaluma, Ca. 8) Bill Adams, 716 Brett Avenue, Rohnert Park, Ca. Mayor Linda Spiro confirmed the Council received the above - referenced report which was sent to all the area medias. She advised the Council was not, nor should have been, in any prepared position at this time to respond to this item. Mayor Spiro clarified that there has been no intent by the Council to suppress this information but has in fact met with civil rights representatives. No report has been received back from that meeting which took place quite some time ago. She suggested that anyone interested in knowing the facts related to this matter, should review all reports available to be well informed, and not limit themselves to just one side. -- City Manager Netter responded to Councilmember Reilly's question regarding the Federal Bureau of Investigation being in the process of conducting a second objective investigation, that this has been completed and should be available soon for review. Councilmember Reilly expressed the understanding that Council should not make comments on this matter as the federal investigation report has not been received. INTRODUCTION of NEWLYAPPOINTED CITY ENGINEER, JOSEPH G. GAFFNEY On behalf of the entire City Council, Mayor Linda Spiro congratulated Mr. Gaffney on his new appointment as City Engineer effective August 1, 1997. -- City Manager Netter reviewed the process leading up to this appointment advising that Joe Gaffney was selected from a statewide recruitment of sixty applicants and was successful in a very rigorous two -day assessment process. He has served as Rohnert Park's Associate Civil Engineer for eight years since coming from the City of Santa Rosa in February of 1989. Joe and his wife, Pamela, and their two daughters Megan and Katherine reside in Rohnert Park. - -City Engineer Gaffney expressed his pleasure in accepting this challenge and reviewed aspects related to the position and plans anticipated for Rohnert Park in the near future. Rahn"t arlc i €�*14.0nei Miiawes (4) Au' 1�f;194'1` CONSENT CALENDAR Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Councilmember Mackenzie requested removal of Resolution No. 97 -143 from the Consent Calendar for discussion. Council agreed. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda Resolution Nos: 97 -144 AWARD OF CONTRACT FOR TWO (2) PICKUP TRUCKS FOR DEPARTMENT OF PUBLIC SAFETY 97 -145 AWARD OF CONTRACT FOR TWO (2) DEFIBRILLATOR SYSTEMS 97 -146 AWARD OF CONTRACT FOR THE CLEANING OF COLEMAN CREEK STORM DRAINS 97 -147 APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH JUDICIAL DATA SYSTEMS CORPORATION (for processing parking citations) 97 -148 APPROVING AN AGREEMENT WITH THE COUNTY OF SONOMA FOR COLLECTION OF SPECIAL TAXES, FEES AND ASSESSMENTS 97 -149 REJECTING CLAIM OF PATRICIA J. BAKER (re. alleged Public Safety incident) Approval of Parcel Map No. 165 - File No. 1751 - Codding Enterprises - Subdivide Ramada Inn parcels @ 6288 and 6298 Redwood Drive Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak - Martinez, with the exception of Resolution No. 97 -143, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. Resolution No. 97 -143 DECLARING SEPTEMBER 15- 21,1997 "POLLUTION PREVENTION WEEK" Councilmember Mackenzie commented on the importance of efforts to prevent pollution before it happens. He urged the City Manager and newly appointed City Engineer to combine efforts toward continuance of this endeavor. Discussion concluded upon motion by Councilmember Mackenzie, seconded by Councilmember Reilly, and unanimously approved, Resolution No. 97 -143 was adopted. itat -6rl� Cc►�arxe€ .i arut s. ESQ 12 i9l? 8. Presentation by Department of Public Works Water Monitoring Technician Carron McClatchey re. Annual inspection of City's water system -- Ms. McClatchey referred to the document dated July 17, 1997, provided to Council for this item, from the State Department of Health Services signifying that the Rohnert Park water system was found to be operated in a diligent and satisfactory manner. She also distributed to Council, for informational purposes, the Water Monitoring Schedule of August 6, 1997; Annual Water Monitoring Costs Summary from 1989 -1997; and the 1996 Annual Water Quality Report provided to the residents of Rohnert Park. Ms. McClatchey summarized the reports and responded to Council questions. Council commended this detailed review and the Mayor encouraged Ms. McClatchey to let the Council know if a support letter from Council would be beneficial on the possibility of lowering California standards on reporting requirements of non - detects. Councilmember Reilly commented from his environmental background experience that lowering the non - detect standards was unlikely. Council expressed agreement with continued efforts to obtain waivers for these reports as done in the past. Mayor Spiro also recommended an informational item in newsletters and utility billing inserts, per explanation during the above staff report, regarding the importance of preventing iron settling and bacterial growth by draining hot water heaters annually. 9. CURFEW ORDINANCE -- City Attorney Flitner reviewed the background toward preparation of amending the City's Curfew Ordinance, Chapter 9.76 of the Rohnert Park Municipal Code, due to concerns related to the court ruling in the San Diego curfew ordinance case. He explained the amended ordinance, which dovetails the existing curfew ordinance, prepared for emergency adoption in order to have it in place for the next school session. City Attorney Flitner and City Manager Netter responded to Council questions. Discussion concluded upon Council concurrence to defer this item to its next meeting due to needing a four -fifths vote for approval. Councilmember Reilly preferred additional time to consider the effectiveness of the ordinance with the necessity of including item #6 on page 3 regarding the exercise of First Amendment rights protected by the U.S. Constitution. - -City Manager Netter reviewed current efforts toward a countywide curfew ordinance using the structure signified in the Rohnert Park example. 10. "BEAT THE HEAT" PROGRAM AT SEARS POINT RACEWAY -- City Manager Netter explained this item, as reviewed in the Council Meeting Memo, including sufficiency of liability coverage of all participants of the program by Sears Point, with the exception of the City's responsibility of workers' compensation. He responded to Council questions confirming City Manager's recommendation to participate due to being comfortable with the insurance coverage, safety check system, as well as the public relations nature of the program. Discussion concluded upon motion by Councilmember Reilly, seconded by Vice Mayor Vidak - Martinez, with abstention by Mayor Spiro due to seeming contradictory to tell teens they can drag race at Sears Point but not elsewhere, to participate in the above - reviewed program, as recommended by staff, subject to the City Manager checking with the insurance company to make sure the liability coverage by Sears Point is sufficient for all participants, was approved. itohn .Park it ©"neii Minates €6 ? 11. ORDINANCES FOR ADOPTION. Ordinance AMENDING SECTION 3.04.090, CHAPTER 3.04, OF THE ROHNERT PARK No. 633 MUNICIPAL CODE (re. Purchasing) City Manager Netter explained this ordinance, which was introduced at the July 22, 1997 City Council meeting, and presented at this time for adoption. Discussion concluded upon motion by Councilmember Reilly, seconded by Council- member Mackenzie, and unanimously approved, including direction for star to review effectiveness of the preferential percentage to local bidders signified therein, reading of the ordinance was waived and Ordinance No. 633 was adopted. Ordinance AMENDING CHAPTER 2.08 OF THE ROHNERT PARK MUNICIPAL CODE No. 634 (Council Procedural Rules) Council deferred consideration of this ordinance to its next meeting in order to more adequately review the modifications therein addressing recent Brown Act procedural rules and requirements of public information. 12. 1997 -98 BUDGET 1) Report on status following Budget Work Sessions -- City Manager Netter referred to the summary report provided to Council based on the budget work session of July 29, 1997, as explained in the Council Meeting Memo, and advised a second public hearing for the 1997 -98 Budget had been duly noticed and scheduled for this Council meeting. - -Mayor Linda Spiro recommended deferral of Council working on the budget due to the importance of full Council presence for budget considerations. Council agreed. PUBLICIIEARING: Mayor Linda Spiro opened the public hearing at approximately 7:45 p.m. *C O R R E C T 10 N per Charles Kitchen at 8/26/97 City Council meeting - (addition underlined) Charles Kitchen, 4945 Fern Place, referred to portions of the proposed budget and shared comments on the following items: recommended *not increasing golf course rates comparable to other courses in Northern California; did not recommend increasing fees of other recreational facilities in Rohnert Park that would affect mostly senior citizens and children as these are not intended as money making endeavors and the citizens are being made to pay more than their fair share; questioned the option for installation of water meters with comparisons to recent water table report by City Engineer; compared effectiveness of water conservation alternatives with the current low -flush toilet retrofit program; questioned the ability to staff fire trucks with lowering the number of firemen in the Fire Prevention Program; and recommended dispensing with some of the benefits like stipends to employees who do not smoke. George Elliott, President, Rohnert Park Chamber Orchestra, referred to meeting held earlier this evening with efforts toward alleviating costs of the Chamber Orchestra. He advised a $15,000 grant has been received with request for matching funds and requested Council to consider making the matching grant contribution. -- Mayor Spiro suggested the Chamber Orchestra provide the written request to City staff for distribution to Council for consideration. Mayor Spiro continued the public hearing to the next Council meeting of August 26, 1997. Rt it art AM:Cft : t�pnCill 1 n EeS i Att 12 I99'� City Manager Netter further advised Council was provided with the Spreckels Performing Arts Center report of August 1, 1997 regarding mission statement and description of events at the Center with attached Activity Comparison Worksheet for year -to -date, June 1997. Discussion included Councilmember Mackenzie noting that the above report was previously requested by Councilmember Reilly. He commended the report and recommended that the PAC Council Committee, comprised of Councilmember Mackenzie and Mayor Spiro, meet with staff to review specifics of the report to share with the full Council at its next regular meeting. Council concurred and also requested the Council Committee to review impacts of the above- presented matching grant request for the Rohnert Park Chamber Orchestra. 2) Chamber of Commerce Agreement Mayor Spiro referred to the draft prepared for this item and recommended the Council Committee, comprised of herself and Councilmember Reilly, meet to review details of the contract for full Council consideration at its next regular meeting. Council concurred. 3) CDBG Agreement Apvroved by City Council for Teen Center City Manager Netter explained the Community Development Block Grant (CDBG) project proposal application for the Teen Center provided to Council for informational purposes. Council approved this proposal in May of 1997 for submittal to the CDBG Board. Referring to Attachment B of this Agreement for Budget dated July 1, 1997 distributed to Council, Mr. Netter reviewed the funding signified for a total of $256,000, with CDBG to provide $196,000, leaving $60,000 to be provided by the City, both in direct and "in kind" services. There may also be approximately $25,000 in additional matching CDBG funding available for operations and maintenance, as listed in the Actual Budget. The 1997 -98 City budget may need to be amended to include a portion of the (non "in kind" services)$60,000 in the General Fund for this CDBG project proposal previously approved by Council. City Manager Netter distributed to Council and reviewed the staff report dated August 12, 1997 from Housing Services Specialist Diane Tomkins regarding Mountain Shadows Teen Center - Tentative Timeline for CDBG Grant signifying possible construction from October to December 1997 with the Teen Center opening January 1998. Discussion included City Manager Netter responding to Council questions including confirmation that the CDBG contract came in a couple of days ago. The best case scenario would be the opening of the Teen Center in January 1998, but if the rainy season deferred construction, the opening would be possible in June or July of 1998. The Teen Center will be located at the existing Benicia Recreation Building, 7450 Santa Barbara Drive, to be remodeled by the funding provisions reviewed herein. RECESS Mayor Linda Spiro declared a recess at approximately 8:08 p.m. RECONVENE Mayor Spiro reconvened the Council meeting at approximately 8:20 p.m. with all Councilmembers present, with the exception of Councilmember Flores. hnrC Parkid4urse<11iiptEi (8} Au i2, 194'f 13. PLANNING AND ZONING MA I'1'ERS 1) County Zoning Permit application - 46 acres, 4948 Snyder Ln., Robert Sissa/Swine Operation Mayor Linda Spiro referred to the draft letter prepared for the Mayor's signature expressing opposition to this application, and clarified that the information, therein was inadvertently published in the local newspaper, as she would never presume to issue a letter prior to obtaining Council agreement. This was an unfortunate oversight as it was an unsigned drafted letter provided for Council consideration prior to this meeting. City Manager Netter advised he was able to obtain a one -day extension from the County on the date signified for receiving comments by August 12, 1997, and would be able to share Council comments tomorrow morning. He requested Council direction regarding the above - referenced draft letter opposing the application. City Manager Netter and City Attorney Flitner responded to Council questions related to this matter. Discussion concluded upon motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak - Martinez, and unanimously approved, for Councilmember Reilly to write and sign the letter protesting this application for a swine operation due to environmental concerns. Mayor Linda Spiro signified, for the record, that she is very concerned about the residents but, personally, it would be very inconsistent for her to sign the opposition letter as this is the reason she has supported establishing the City's spheres of influence for months. So, since the City has no sphere, to write a letter telling someone what they can or cannot do, is uncomfortable. Mayor Spiro stated further, for the record, that from her own position, she does care about the concerns of pig farms, but there are other matters to consider. 2) General Plan matters: a. Environmental Planning Services for General Plan Technical Update City Manager Netter referred to the staff report provided for this item with resolution for consideration to approve an agreement with Dyett & Bhatia for environmental services. Assistant City Manager Leivo reviewed the staff report, and responded to Council questions, regarding results of the City's request for proposals for this item and reasons for recommending Dyett & Bhatia. He introduced Michael Dyett, President of Dyett & Bhatia, who reviewed the background experience and qualifications of the firm, and responded to Council questions. Resolution No. 97 -150 APPROVING AN AGREEMENT WITH DYETT & BHATIA FOR ENVIRON- MENTAL SERVICES Discussion concluded upon motion by Vice Mayor Vidak - Martinez, seconded by Council- member Reilly, and approved 3 -1 -1, with Councilmember Flores absent and Councilmember Reilly dissenting due to budgetary concerns to add the additional expense of an approximately $50,000 project over the low bidder with just the staff report that was given and, though he agreed the broad presentation was very good, preferred to wait for results of the upcoming Rohnert Park Community Summit in October, reading of the resolution was waived and Resolution No. 97 -150 was adopted. Re>rt!arlcttyi¢uc.Mtes €! I. 19�T b. General Plan Community Issues Through Imaging Workshop, Sat., 8/2/97 Consultant interviews results -- Assistant City Manager Leivo reviewed results of this workshop conducted with a wide range of interviews within the community from a wide spectrum of interests identified for the future with neighboring jurisdictions and communities. He provided a few of the highlights and general comments shared based on the interviews reflecting how much agreement there is on nearly all General Plan issues in the communities. One issue with various opinions is regarding areas for development versus open space. Many have a different concept of how to accomplish and establish open space, which is something we need to focus on, as a community. There also seems to be a general consensus on factors related to the ability to finance public services and facilities with a broad agreement of the need to generate additional revenues to continue a high level of community services. There is a wide spread agreement that Rohnert Park is a wonderful community with superior facilities compared to other communities with the desire to retain and continue to add to those assets. City Manager Netter and Councilmembers Flores and Mackenzie also attended this workshop. Councilmember Mackenzie shared comments commending this workshop. He expressed appreciation of the morning exercise to tour the City in one vehicle, which provided the opportunity to see the various areas regarding where the community separates, as defined in the General Plan, as well as observe the relationship to transportation corridors. He was very pleased with the two consultants who were well organized working on this effort. An impressive message was provided from the consultants responding to what they had done in other communities, beginning with the approach of asking others if they wanted to remain a retirement community, or have a different vision. Another useful example they shared was regarding the option of starting off with any city limits and looking outward, or establishing planning areas looking inward. Mr. Mackenzie commented that these were interesting concepts and anticipated receiving the written report to review more thoroughly. c. Rohnert Park Community Summit - update Assistant City Manager Leivo provided this update regarding the process of choosing key note speakers with expertise including political economist for city finances, economic development, transportation, community design for urban alternatives, and General Plan efforts. He responded to Council questions which included advising, for the record, that there was an ad hoc Council Committee meeting with two members from the Planning Commission and City staff to consider aspects of these preparations. Also, the Community Summit will be duly noticed for compliance with the letter of the law and the spirit of the Brown Act, and the Community Voice is being encouraged to write an article on this item. Discussion included concerns expressed by Councilmember Mackenzie, for the record, asking a policy question related to Council approval this evening of the contract to do the EIR Element Technical Update of the General Plan. He commented that there are a number of very excellent features regarding the Land Use Element and requested the document be drafted with an open mind and open eyes. His concern was that the draft would then be in the Specific Plan Element and, referring to the map on display for this item, asked if we would be waiting, as a matter of policy, until after the Community Summit to get into the elements of this Technical Plan Update. Rciti .lark tt C4unefl Mia tcs:: (1 }) A l <2 199't Assistant City Manager Leivo responded that he did not characterize it as waiting. City staff will be proceeding with on -going assignments, Planning Commissioners will debate this issue, there will be an expression of varied ideas out on the table for people to consider, and he suspected there would continue to be a debate up to the time of the Summit. The purpose is to help make some decisions and provide choices to consider. Under the procedure, the consultant will prepare various scenarios of options and impacts to consider, like differing growth percentages in different areas than the ones marked on the map displayed. The hope is to at least have. some useful information for people in the community at the Summit, and provide the opprtunity of not making decisions totally in the abstract by having information available on which to base the decisions. Councilmember Mackenzie commented further on the importance of adopting an open mind and, in the context of the Summit as described, where in fact opinions are on the table to consider differing views. He would do his best to keep his mind open and hoped that, after the Summit and after the work is done, the Council would be coming back to review the results of that Summit and start doing the necessities. 14. TRANSPORTATION MATTFRS. 1) Letter of opposition to SB 45 (Kop)) -- City Manager Netter explained the letter dated July 30, 1997 from Sonoma County Transportation Authority (SCTA) with attached letter from the League of California Cities recommending opposition to SB 45. This bill would create a hardship in funding certain projects currently eligible for a State match and would put a greater burden on local funding. Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Reilly, to prepare a letter over the Mayor's signature expressing opposition to SB 45, was unanimously approved. 2) Update on ISTEA funding -- City Manager Netter and City Engineer Gaffney reviewed efforts of the City Engineer working with SCTA and the State to determine the status of ISTEA funding. Assurance has been received that there will be funding toward the end of the week in the amount of approximately $762,000 for two projects in Rohnert Park currently in the ISTEA budget. These projects are for the Snyder Lane Bike Path and the Rohnert Park Expressway Bridge Widening. It is estimated the bridge widening project will get started next spring. The bike path plans are currently in the process of being drawn. 15. CH2M HILL PROPOSAL FOR FLOW METER RECALIBRATION City Manager Netter explained the letter dated July 30, 1997 from CH2M Hill regarding this proposal, as reviewed in the Council Meeting Memo. Staff recommends approval of an amendment to the CH2M Hill contract for additional work on the flow meter calibration. City Manager Netter and City Engineer Gaffney responded to Council questions related to this item. -- Discussion concluded upon motion by Vice Mayor Vidak - Martinez, seconded by Councilmember Mackenzie, the above - reviewed amendment to the CH2M Hill contract, as recommended by staff, was unanimously approved. R t*arkity.ur�neiE Minutes 11:11 1.2;199'x!: 16. REQUEST FOR PROPOSALS on use of City- Ohvned land adjacent to Rohnert Park Stadium Staff Report/Draft RFP -- City Manager Netter referred to the staff report prepared by Pat Baca for this item, as reviewed in the Council Meeting Memo, which was previously requested by Council. He explained the request for proposals to provide a site plan analysis for commercial, industrial, recreational, or hospitality development for the City and responded to Council questions. City Manager Netter recommended sending a draft to the Chamber of Commerce and Council further review for amendments, then designate a date and send a blanket mailing to developers, businesses, and other interested parties. Council concurred. 17. SENATOR RICHARD G POLANCO LETTER REQUEST urging support of SB 500 -firearms City Manager Netter explained this letter request from Senator Polanco urging support of SB 500 regarding firearms, as reviewed in the Council Meeting Memo. A draft letter over the Mayor's signature expressing this support has been provided for Council's consideration. Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak- Martinez, and unanimously approved, to send the above - referenced letter expressing support of SB 500. 18. COUNCIL COMMITTEE REPORTS: None 19. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. 1) City Manager Netter responded to Mayor Spiro's inquiry with confirmation of a notice received that the Mayors' and Councilmembers' Executive Committee meeting scheduled for August 14, 1997 has been canceled. 2) Councilmember Mackenzie inquired about various aspects of item #16 on Communications from Mayor Spiro, Councilmember Flores and City Manager Netter to the City of Santa Rosa regarding the proposed expansion of the Santa Rosa Subregional Wastewater Plant from 18 mgd to 21.3 mgd. City Manager Netter reviewed the purpose of the letter including the continued request of the City of Rohnert Park for additional sewer capacity since 1987 and Rohnert Park's intent to work cooperatively with Santa Rosa in a partnership which will benefit all the Subregional System users in the selection of a long term wastewater project. City representatives will attend each of the workshops regarding the alternatives, discuss possible solutions, and the economics of each solution in order to choose the most cost - effective, economical, and environmentally sound project. -- Discussion ensued regarding numerous aspects of this effort and concluded in Council agreement to consider a workshop sometime after September for a more thorough review of this item. 20. MATTERS FROM/FOR COUNCIL: 1) Planning Commission meeting minutes -- Councilmember Mackenzie reviewed "reasons for objecting to the recent decision of the Planning Commission for action minutes. Making comparisons to the City Council meetings which are televised, he felt the Planning Commission meetings should either be available on public access television, or content minutes should be continued to provide a full review of items discussed during meetings. R i', figoneil l�inrtest). Discussion concluded in Council concurrence for the City Manager to put in writing the concerns expressed herein and to suggest content minutes of the Planning Commission meetings for the purpose of including relevant points of the Commission discussion toward action items. It was also recommended that if a Commissioner was not satisfied with a portion of the minutes as transcribed, a written statement could be submitted to the Commission for consideration of correction during approval of minutes at the following Planning Commission meeting. 2) Sept 9th Admissions Day Holiday- change City Council meeting to Weds., Sept. 10, 1997 (Mon., Sept. 8, 1997 is "Back to School Night ") -- City Manager Netter explained the request for this change from Councilmember Flores. Council concurred. 3) League of California Cities'Annual Conference-Oct. 12-14, 1997- Designate voting delegate Mayor Linda Spiro and Vice Mayor Vicki Vidak- Martinez both signified they would not be able to attend this conference. Responding to Councilmember Reilly's offer to attend, Council expressed agreement with the Mayor's designation as primary and Councilmember Reilly as the alternate voting delegate at this conference. 4) Fire Services staffing -- Councilmember Reilly requested a brief update on the strategy of this item at the next Council meeting as he has had some calls regarding what stations will be staffed, etc. 5) Shrine Hospitals for Children Week -- Councilmember Reilly referred to the annual designation of this week in September and requested preparation of a resolution on the next Council agenda. 6) Theatre Complex proposal at Price Club -- Councilmember Reilly requested an update on this proposal at the next Council meeting. 21. CITYMAN AGER'S REPORT: 1) Wastewater System - Ratepayer Survey -- City Manager Netter referred to the self - explanatory letter of July 31, 1997 from the City of Santa Rosa regarding Rohnert Park being added to the signified Ratepayer Survey. 2) Rohnert Park Housing Financing Authority Property Tax Issue -- City Manager Netter referred to letter dated August 1, 1997 from Attorney Lawrence Jensen provided for Council's information for this item explaining the legal opinion contrary to property taxes that have been back charged over a two year period. Attorney Jensen's firm is proceeding with efforts toward obtaining the Rohnert Park Housing Financing Authority exemption. 3) Sonoma County Water Agency work on soil stabilization on Sonoma Mountain City Manager Netter explained the staff report of August 11, 1997 provided for Council's information. The interim siltation control dams are expected to be in place prior to this winter's rainy season. The Sonoma County Water Agency plans to construct the permanent siltation basin immediately east of Petaluma Hill Road next year. This basin will provide the long -term solution to the siltation problems experienced in Cook Creek. Roi�n .t'"arlkit�*Coanei(11int�tcs (t) Att`` 1,19Q�> 4) Community Outreach for Youth and Families (COYF) orientation meeting scheduled Wednesday, September 3, 1997, at Public Safety Conference Room City Manager Netter announced this informational item. 22. CITYATTORNEY'S REPORT.• 1) Hillsboro case -- City Attorney Flitner advised an appearance has been scheduled before Judge Vern Smith on September 5th to determine the issue on capital improvements. There were no adverse reactions at the previous court session but rather than making a decision, it was referred back to Judge Smith. Hopefully, this matter will come to an end. 23. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro asked if there were any additional unscheduled public appearances at this time. 1) John Lund, 176 Adele Avenue, reviewed beneficial aspects of the National Endowment of the Arts explaining reasons for requesting the City Council to consider a resolution to support the Federal Appropriation to the National Endowment of the Arts. Discussion concluded in Council agreement with Councilmember Reilly's request for staff to find out what has been received locally from these funds to know the impacts if a resolution is to be considered. 24. ADJOURNMENT. There being no further business, Mayor Linda Spiro adjourned the meeting at approximately 10:07 p.m. D ty Clerk jmins:o81297n,n Mayor