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2001/03/13 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY March 13, 2001 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in regular session for a regular meeting commencing at 6:30 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Vice Mayor Flores presiding. CALL TO ORDER: Vice Mayor Flores called the regular session to order at 6:40 p.m.. He reported that Councilmember Spiro *mod was away on Council business and Mayor Mackenzie was away on E.P.A. business. ABO rom C1 y Couaci mee ng: Per Mayor Ma enzle( deletion lined out /addition underlined) *CORRECTION PRESENTATION OF-FLAGS/PLEDGE OF ALLEGIANCE: The Girl Scout Service Unit No. 6, Konocti Council, led the pledge.of allegiance. ROLL CALL: Present: (3) Councilmembers Reilly and Vidak- Martinez; and Vice Mayor Flores Absent: (2) Councilmember Spiro; Mayor Mackenzie Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Interim Assistant City Manager Stephens, City Engineer Gaffney, and Recreation Director Barry. 1. MAYOR'S REPORT ON CLOSED SESSION: Vice Mayor Flores reported on the closed session which commenced at approximately 6:00 P.M. to discuss matters listed on the agenda attachment, representing aft update. LITIGATION MATTERS: 1. Possible litigation, one case: Vice Mayor Flores reported that Council hopes to resolve the litigation matters within the next six months. City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(2 ) REAL ESTATE NEGOTIATIONS: 1. Lands around the Rohnert Park Stadium: Nothing to report. 2. Rohnert Park Golf Course Property: Nothing to report. 2. APPROVAL OF CONCURRENT MEETING MINUTES - FEBRUARY 27, 2001 & JOINT CITY COUNCIL /PLANNING COMMISSION WORK SESSION MINUTES - FEBRUARY 15, 2001: Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Reilly, the Concurrent Meeting Minutes of February 27, 2001, and the Joint City Council /Planning Commission Work Session Minutes of February 15, 2001, were APPROVED 3 -0 -2 AS AMENDED, with Councilmember Spiro and Mayor Mackenzie.absent: * Councilmember Reilly: Concurrent Meeting Minutes, page 11, Item 3, second paragraph. Councilmember Reilly asked City Attorney Strauss if his abstention as noted in the motion should be clarified to indicate that he left the chambers for the discussion and vote on this item due to a perceived conflict of interest. The City Attorney indicated that the motion should reflect his reason for not being present for the discussion and vote, on this item as being due to a perceived conflict of interest. Said reason shall be clarified in the corrected version of the motion. * Councilmember Reilly: Concurrent Meeting Minutes, page 17, Item 20, No. 2, Back -up Alarms. Councilmember Reilly reminded the City Manager to AGENDIZE this matter for the next Council meeting. 3. COUNCIL COMMUNICATIONS, IF ANY (INFORMATIONAL ONLY): Vice Mayor Flores asked the Councilmembers if there were any informational communications to add to the agenda. The Counci 1 members had no communications to add at this time. 4. YOUTH REPRESENTATIVE TO THE CITY COUNCIL FROM HIGH SCHOOL 2000 -2001 YOUTH OF THE YEAR PROGRAM SELECTIONS: 1. Seniors Samantha Tabacco and Alex Teicheria and Junior Ryan Inlow were recognized. The youth reps shared the contents of the Youth Report. Highlights included the following: *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(3 ) (1) Update on the tentative schedule for the opening of "The Vision" Teen Center - April 11, ribbon - cutting ceremony; April 12, D.J. Night; April 13, live show. Any members of the community interested in getting involved are encouraged to call the Community Center to set up a meeting and a tour. (2) Rancho Cotate High School Talent Show at SSU on March 17, 2001. (3) Annual Bop -Til- You -Drop live show, March 23, 2001 Councilmembers reminded businesses in the community that "The Vision" Teen Center accepts cash donations or donations of furniture, books, and other items for the new teen facility 5. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC., REPRESENTATIVE: 1. Seann Pridmore, ASU Vice President of University Affairs at SSU, was recognized. Highlights from the SSU Report included: (1) Copies of the SSU newspaper, The Star, were DISTRIBUTED. (2) Upcoming sports events, including Lacrosse, women's Tennis, men's Tennis, women's Softball, and men's Baseball. (3) ASU working with the community on renter's rights. Seann noted that he will be contacting the Council about this matter within the next two weeks. 6. SCHEDULED APPEARANCES /PRESENTATIONS: 1. Presentation of Resolution Proclaiming March 11th - March 17th 2001 as Girl Scout Week to Konocti Girl Scout Council: Vice Mayor Flores called forward Ms. Debbie Bailey of the Girl Scouts, as well as adult leaders and members of the Girl Scouts. Ms. Bailey introduced the adult leaders, and Vice Mayor Flores read the Council resolution proclaiming March 11 -17, 2001, as Girl Scout Week. He presented the Girl Scouts with a framed copy of the resolution, and the Council thanked the Girls Scouts and their leaders for all of their work. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(4 ) 2. Presentation /Cello Performance - California Junior Miss 2001, Amy Yetasook: Vice Mayor Flores called forward Ms. Reba Roberts, local resident and State publicist for California's Junior Miss. Ms. Roberts shared comments about the Junior Miss program and Miss Amy Yetasook. Miss Yetasook introduced herself and thanked the Council and the City for hosting California's Junior Miss. She then gave a cello performance and took pictures with the Council. 3. PG &E - Electric and Gas Deregulation Presentation by Representative Jim Chaaban Government Relations: Mr. Jim Chaaban, representative for Community and Government Relations for Pacific Gas & Electric, came forward and DISTRIBUTED PG &E materials to the Council. He then gave a presentation on deregulation and the gas and electric wholesale market. At the request of various Councilmembers, Mr. Chaaban shared information about energy reduction and billing information as provided to the Councilmembers in their packets. He noted the following points: (1) PG &E can be contacted via the website at pge.com or at 1- 800 - 743 -5000 for the balance payment plan or CARE, a rate reduction program for low income residents. (2) Other programs such as REACH and HEAP are available for low - income households. (3) Applications are available at the website or at the Customer Office at 111 Stony Circle, Santa Rosa. Councilmembers were also provided application information in their packets. 4. Lynne Conde, Rohnert Park Library Mural Committee Co- Chair, Update on Status of Mural: Ms. Conde shared comments on the search for an artist or artists to make the mural in the cIL- lildren i s section of the new library. She noted the variety of muralists that applied to make the mural, and she stated that on April 5th the committee will choose 10 muralists. On May 19, the muralists will make presentations, and three muralists will be chosen to come to the June 12 meeting of the City Council for presentations and approval of the final muralist. Council AGREED to this tentative schedule, and Ms. Conde noted that the Mural Committee will be looking for realistic artwork since it has been frequently requested. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(5 ) 7. UNSCHEDULED PUBLIC APPEARANCES: Vice Mayor Flores stated that in compliance with State law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30- minute limit). 1. Gordon Anderson 6650 Commerce Boulevard No. 15, was recognized and discussed a lawsuit pending in San Francisco for $3 billion charging PG &E with mismanagement. He shared comments on the possible switch over to hydrogen fuel as an alternate energy source and a way to reduce our dependency on the oil companies and the energy producers. 2. Charles Kitchen, 4457 Hollingsworth Circle, was recognized and offered some clarification as to matters related to the $8 million the Doubletree Hotel is spending on renovations. He asked how much money the Doubletree is actually going to put into the golf course. He also inquired about the timeline and the transition from American Golf Corporation to CoureseCo. Vice Mayor Flores indicated that April 1st is still the target date and that American Golf is working to make a graceful transition. Mr. Kitchen also REQUESTED a Golf Course Committee meeting before anything would be finalized, and Vice Mayor Flores indicated that the Golf Course Committee will discuss that and let him know. *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 8. CONSENT CALENDAR: Vice Mayor Flores asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Vice Mayor signified removal of one Consent Calendar item for further discussion as follows: Resolution No. 2001 -56 per Councilmember Reilly's recommendation. Acknowledging the City Manager /Clerk's Report on the posting of the Meeting's Agenda Approval of Bills /Demands for Payment concurrently for: *City of Rohnert Park /City Council in the amount of $736,724.65 *Community Development Commission in the amount of $3,885.00 *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(6 ) Accepting Cash /Investments Report for Month End, December 31, 2000, concurrently for: *City of Rohnert Park /City Council *Community Development Commission * Rohnert Park Financing Authority Resolutions for Adoption: 2001 -49 HONORING STEPHAN C. LEONOUDAKIS ON THE OCCASION OF HIS RETIREMENT AND 38 YEARS AS A SAN FRANCISCO REPRESENTATIVE ON THE BOARD OF DIRECTORS OF THE GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT 2001 -50 ACCEPTING COMPLETION AND DIRECTING THE CITY ENGINEER TO FILE NOTICE OF COMPLETION, ROHNERT PARK TEEN CENTER, PROJECT NO. 1998 -08 2001 -51 EXTENDING AN AGREEMENT TO PROVIDE SERVICES WITH THE ACCOUNTING FIRM OF MACIAS, GINI & CO., LLP 2001 -52 AUTHORIZING CERTAIN CLASSIFICATION AND SALARY ADJUSTMENT FOR CITY POSITIONS (INFORMATION SYSTEMS TECHNICIAN I /II AND PUBLIC SAFETY COMMUNICATIONS SUPERVISOR) 2001 -53 CALLING FOR SEALED PROPOSALS FOR REPLACEMENT OF FIRE HYDRANTS ON COMMERCE BOULEVARD AND ADRIAN DRIVE 2001 -54 AWARDING THE ADMINISTRATION OF THE CITY'S FIRE SUPPRESSION BENEFIT ASSESSMENT DISTRICT TO BERRYMAN & HENIGAR 2001 -55 APPROVING AN AGREEMENT FOR CONSULTING SERVICES WITH THE ACCOUNTING FIRM OF MACIAS, GINI & CO. FOR GASB 34 Request for Community Funds - Rancho Cotate Cheerleaders ($500) Upon MOTION by Councilmember Vidak - Martinez, seconded by Councilmember Reilly, with the exception of Resolution No. 2001 -56, the Consent Calendar as otherwise outlined on the meeting's agenda was APPROVED 3 -0 -2 with Councilmember Spiro and Mayor Mackenzie absent. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park March.13, 2001 Item for consideration: *CONCURRENT MEETINGS MINUTES Page ( 7 ) 2001- OPPOSING ASSEMBLY BILL 38 (STROM- MARTIN) At the suggestion of Councilmember Reilly, Council CONCURRED to DEFER ACTION on Resolution No. 2001 -56 as reflected in the agenda for a full Council discussion at the next Council meeting. *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 9. PARKS AND RECREATION MATTERS - 2001 AQUATICS SCHEDULE AND FEES: 1. Staff Report: Recreation Director Barry shared the contents of the staff report provided to the Councilmembers, and he responded to Council inquiries. 2. Council Discussion /Action: Councilmember Vidak- Martinez SUGGESTED that the Recreation Department and the Recreation Commission give some consideration to anything that can be done, such as lifeguard training, water ballet or water polo, to increase the usage of the various pool facilities so that they can be true public benefits. City Manager Netter asked to AGENDIZE a discussion of the H -Pool winter usage and escalating utility bills for the next Council meeting. Vice Mayor Flores REQUESTED a report on H -Pool regarding the above - mentioned matters for the Council to consider prior to the next meeting. 3. Resolution for Consideration: 2001 -57 APPROVING 2001 AQUATICS SCHEDULE AND FEES Upon MOTION by Councilmember Reilly, seconded by Councilmember Vidak- Martinez, Resolution No. 2001 -57 was APPROVED 3 -0 -2 with Councilmember Spiro and Mayor Mackenzie absent. FOR THE RECORD, Councilmember Reilly noted that the pools' expenses still outpace their revenues, and that the City will continue to try to balance the costs of owning and maintaining the pools. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(8 ) 10. ROHNERT PARK COMMUNITY LIBRARY (PROJECT NO. 1999 -4): 1. Staff Report /Budget: City Engineer Gaffney shared the contents of the staff report provided to the Councilmembers in their packets. He commented on the Deductive Alternates as outlined in the report, and he responded to Council questions. 2. Council Discussion /Action: and 3. Resolution for Consideration: 2001 -58 CALLING FOR SEALED PROPOSALS Council discussion concluded, and upon MOTION by Councilmember Reilly, seconded by Councilmember Vidak- Martinez, Resolution No. 2001 -58 was APPROVED 3 -0 -2 with Councilmember Spiro and Mayor Mackenzie absent. 11. PLANNING AND ZONING MATTERS - FILE NO. PL2001- 007RZ /UP: Ordinance for Adoption: NO. 664 ADDING "MEDICAL CLINIC" TO SECTION 17.16.060 OF THE ROHNERT PARK MUNICIPAL CODE - LIST OF PERMITTED USES IN THE GENERAL SERVICES COMMERCIAL DISTRICT (C -G) Upon MOTION by Councilmember Reilly, seconded by Councilmember Vidak- Martinez, Ordinance No. 664 was APPROVED 3 -0 -2 with Councilmember Spiro and Mayor Mackenzie absent. 12. GENERAL PLAN IMPLEMENTATION PROGRAM - MATTERS RELATED TO THE GENERAL PLAN IMPLEMENTATION PROCESS, IF ANY: 1. Staff Report /Update: City Manager Netter reported that Planning Director Kaufmann will be putting a more comprehensive report together on the General Plan update. He also noted that there is a workshop coming up for the Growth Management Ordinance. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(9 ) 2. Councilmember Spiro's Memo regarding Sphere of Influence and Specific Plan: City Manager Netter referred the Councilmembers to the memo in their packets from Councilmember Spiro. Council CONCURRED TO AGENDIZE the matters of her proposal and her request for an update for a full Council discussion at the March 27, 2001, Council meeting. 3. Council General Plan Implementation Oversight Ad Hoc Committee Meeting March 20 2001,_6:00 p.m.: INFORMATIONAL PURPOSES ONLY. 13. FINANCE MATTER - RESPONSE TO MANAGEMENT LETTER FROM ACCOUNTING FIRM OF MACIAS, GINI & CO., LLP (CITY'S EXTERNAL AUDITORS): City Manager Netter briefly summarized Finance Director Lipitz' response to the Management Letter from Macias, Gini & Co., LLP, and he responded to Council questions. 14. MOBILE HOME PARK MATTER - ROHNERT PARK FINANCING AUTHORITY MOBILE HOME PARK REVENUE BONDS - PUBLIC HEARING CANCELLED - RESCHEDULED TO MARCH 27, 2001: INFORMATIONAL PURPOSES ONLY. Vice Mayor Flores thanked Mr. Snyder and Ms. Casey for their informative articles, and he indicated that he has received several comments from residents in support of the program. 15. GOLF COURSE MATTER - UPDATE ON PROGRESS WITH COURSECO - SET TIME AND DATE FOR COUNCIL COMMITTEE MEETING: City Manager Netter gave a brief update on the fast time line and the negotiations between American Golf, CourseCo, and the City. He noted that April 1st is the target date, and he recommended that the Golf Course Committee schedule a closed session meeting in two weeks to involve the Council in the negotiations to finalize the agreement with CourseCo. After the closed session meeting, the Councilmembers could have a brief open session and report on anything that would be reportable at that point. City Manager Netter also indicated that he will eventually select two architects to make presentations to the City for the purpose of working together with CourseCo in this joint venture. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(10) 16. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Executive Ad Hoc Committee Meeting, March 5, 2001 7:30 a.m.: Vice Mayor Flores gave a brief overview of the meeting, at which he and Mayor Mackenzie, City Manager Netter, City Attorney Strauss, Interim Assistant City Manager Stephens, and Administrative Assistant to the City Manager Dettling met to discuss the major projects appearing before the Council in March, including the following: City Hall, the new Library, Strategic Planning Sessions, and current Budget challenges. 2. City Hall Planning Ad Hoc Committee Meeting, March 9 2001, 2:00 p.m.: Vice Mayor Flores referred to City Engineer Gaffney, who directed the Councilmembers to the small model and the landscape site plan on the wall. He noted that current discussions center around amenities on the site plan, especially the courtyard and the overall shape of the City Hall and the Council chambers. He briefly discussed interior design procedures also and responded to Council questions. Vice Mayor Flores ASKED City Engineer Gaffney to work with the architects to make the City Hall chamber facility as versatile as possible per Councilmember Vidak- Martinez' recommendations to use it as a stage area for public lectures and other events. Vice Mayor Flores also commented on the time line which would consist of bids in the late summer and construction to commence before the rainy season and to be completed within one full year. 3. Strategic Planning Readiness Issues Workshop, March 21 2001, 6:00 p.m. (The Results Group - Rick Brown): City Manager Netter called forward Rick Brown to make a few comments. Mr. Brown referred the Councilmembers to the Strategic Planning information in their packets, Sr-cni f i call yr page 8, 11vtrategic Planning Framework. 11 r.... y Y �'' g Mr. Brown laid out the basic framework that he wants the Council to consider as it faces the choices for approaching strategic planning for the City of Rohnert Park. He commented on the matters of key issues to focus on, objectives for the strategic planning process, and who to involve in the process, and he initiated a brief Council discussion of each of those topics. He also responded to Council inquiries about the upcoming workshop. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page (.11) 4. Performing Arts Center Sub - Committee Meeting, March 28, 2001 2 :00 p.m_.: INFORMATIONAL PURPOSES ONLY. Vice Mayor Flores indicated that he and Councilmember Spiro will be meeting with Michael Grice and the Performing Arts Subcommittee, and that he and Councilmember Spiro will come back with a full report of the meeting. 5. Other, if any: 1. Canon Manor: City Manager Netter reported that he will be scheduling a meeting regarding Canon Manor. 2. Association Retired`Employees.City of Rohnert Park: City Manager'Netter'indicated that he will be scheduling a' meet 'ng` with the Retired Employees Association for the City of Rohnert Park and with the Subcommittee for the retirees, Vice Mayor Flores and Councilmember Vidak- Martinez. Vice Mayor Flores noted that he and Councilmember * e k -M rt:"'ei Reilly were the individual Councilmembers invited to the next quarterly meeting in April for the Retired Employees' Association. *CORRECTION ABOVE from 3/27/01 City Council meeting: Per Counlmesober Reilly (deletion lined out /addition underlined) 17. TRANSPORTATION MATTERS: 1. Staff Report - Funding Issues for * Rohnert Park Expressway Interchange *101 Corridor: City Manager Netter reported on the GARVEE Bonds, noting that the Wilfred Avenue Interchange will be the next project, possibly started in three years. He said that he would report back after the April 9 meeting of the Sonoma County Transportation Authority. He also indicated that he would look into a letter - writing campaign as SUGGESTED by Councilmember Reilly. City.Manager Netter and City Engineer Gaffney gave a brief update on the Rohnert Park Expressway Interchange. They noted that prior to the completion of the loop on -ramp and the widening of the northbound ramp, traffic will be moving over it by the end of April, with the job completely finished by June, and a dedication ceremony in the summer. 18. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council: *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(12) * Councilmember Vidak- Martinez called attention to No. 21, a letter from Ms. Lillian Gaines, requesting an update on the audible traffic signals. City Engineer Gaffney noted that work is expected to start in a couple weeks on that project. * Councilmember Reilly called attention to an e -mail about Joint Meeting with the School Board, Cotati City Council, and Rohnert Park City Council. He REQUESTED TO AGENDIZE a discussion of possible procedures for setting up multiple - agency meetings, and he SUGGESTED that staff set a regular, yearly date for a multiple agency meeting, and then.the agencies can correspond if that date should not work out each year that it comes up. 19. MATTERS FROM /FOR COUNCIL - INFORMATIONAL ITEMS, IF ANY: * Councilmember Reilly REQUESTED TO AGENDIZE a discussion of back -up alarms. * Councilmember Reilly REQUESTED TO AGENDIZE a discussion of the current allocation for library operations that Rohnert Park citizens pay, and the projections for Rohnert Park's future allocation with the new library. 20. CITY MANAGER'S REPORT: 1. Sonoma County Tourism Council - Request for Additional Funds - Budget 2000 -01: City Manager Netter directed Councilmembers to the statistical information provided in their packets. He asked Council if he should bring this item back as a discussion item, and Vice Mayor Flores and Councilmember Vidak - Martinez CONCURRED, while Councilmember Reilly dissented. 2. LAFCO - AB 2838: City Manager Netter gave a brief overview of the LAFCO information provided to the Councilmembers in their packets. Council CONCURRED TO AGENDIZE this item for action at the next Council meeting. 3. "The Vision" Teen Center Ribbon - Cutting Ceremony, April 11, 2001, 6:00 p.m.: INFORMATIONAL PURPOSES ONLY. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 13, 2001 Page(13) 4. Other Informational Items, if anv: 1. C.P.R.S. Awards Banquet: City Manager Netter indicated that Recreation Director Barry would like to present Dan Hubley and Elaine and Gill Soto with their plaques at the May 22, 2001, City Council meeting; Council CONCURRED. 2. Joint Meeting with Sonoma State University: City Manager Netter reported that President Arminana from Sonoma State University will be available for a joint meeting with the Councilmembers on Tuesday, May 1st, 2001, at 6:00 p.m. or 6:30 p.m. Councilmembers CONCURRED to the joint meeting with SSU on May 1st at 6:30 p.m. 21. OTHER UNSCHEDULED PUBLIC APPEARANCES: At this time, Vice Mayor Flores called forward any citizens wishing to speak. No one came forward. ADJOURNMENT: There being no further business, Vice Mayor Flores ADJOURNED the meeting at approximately 9:34 p.m. J - I Katy Leonard, Certified Shorthand Reporter CSR No. 11599 Armando Flores, Mayor Pro Tempore City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority