2001/05/18 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for:
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
ROHNERT PARK FINANCING AUTHORITY
ROHNERT PARK DISTRICT
SPECIAL CONCURRENT MEETINGS
WORK SESSION:
2001 -02 BUDGET
WORK SESSION MINUTES
May 18, 2001
Friday
The special concurrent meetings of the City of Rohnert
Park for the City Council, Community Development
Commission, Rohnert Park Financing Authority, and the
Rohnert Park District met this date for a work session
open to the public to discuss the 2001 -02 Budget. The
work session commenced at approximately 3:00 p.m.
in the City Offices, Conference Room, 6750 Commerce
Boulevard, Rohnert Park, with Mayor Mackenzie presiding.
CALL:TO ORDER:
Mayor Mackenzie called the work session to order at
approximately 3:02 p.m.
ROLL CALL:
Present: (5) Councilmembers Reilly, Spiro, and
Vidak- Martinez; Vice Mayor Flores;
Mayor Mackenzie
Absent: (0) None
Staff present for all or part of the meeting: City
Manager Netter, City Engineer Gaffney, Planning and
Community Development Director Kaufman, Recreation
Director Barry, Finance Director Lipitz, Personnel Manager
Robbins, Director of Public Safety Miller, Building
Official Braun, Performing Arts Center Director Grice, and
Fire Commander Cassel.
City of Rohnert Park *SPECIAL CONCURRENT MEETINGS MINUTES
May 18, 2001 Page(2 )
ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE
POSTING OF THE MEETING'S AGENDA:
The Council acknowledged the City Manager /Clerk's report
on the posting of the meeting's agenda.
UNSCHEDULED PUBLIC APPEARANCES:
Mayor Mackenzie stated that in compliance with State law,
tile Brown Act, citizens wishing to make a comment may
do so at this time, limited to 3 -5 minutes per appearance
with a 30- minute limit. No citizens came forward to
speak at this time.
ITEMS FOR DISCUSSION:
1. CITY'S VISION STATEMENTS AND LINK TO BUDGET PROCESS -
DECISION PROCESS:
City Manager Netter DISTRIBUTED a one -page handout
entitled, "Our Vision: A Hierarchy."
and
2. PROPOSED 2001 -02 GENERAL FUND BUDGET PRESENTATION:
*Historical Review of Revenues, Expenditures, and
Reserves:
*Sonoma County Economic Outlook:
*Revenue and Expenditure Assumptions:
*2001 -02 Proposed Budget - Status:
*Revenue Measures in Proposed Budget:
*Expenditure Reductions included in Proposed Budget:
*Recreation Department Services:
*Public Safety Programs:
City Manager Netter shared a brief historical perspective
of the City of Rohnert Park, and he DISTRIBUTED a document
entitled, "City of Rohnert Park: Current Annual
Under- Funding as of July 1, 2001." Staff responded to
Council questions, and Counci lmembers commented on the
overview.
*City Council /Community Development Commission/
Rohnert Park Financing Authority / Rohnert Park District
City of Rohnert Park *SPECIAL CONCURRENT MEETINGS MINUTES
May 18, 2001 Page(3 )
At this time, Finance Director Lipitz gave a Power Point
presentation on the Proposed 2001 -02 General Fund Budget.
Director Lipitz PROVIDED A HANDOUT entitled "FY 01 -02
Proposed Budget As of May 18, 2001," which covered the
topics of the presentation as listed above in the agenda
outline.
Finance Director Lipitz, City Manager Netter, Planning
Director Kaufman, Recreation Director Barry, Director
of Public Safety Miller, and City Engineer Gaffney
responded to Council inquiries throughout the Proposed
2001 -02 Budget presentation on topics ranging from the
Financial Indicators, Proposed Expenditure Cuts, a
General Plan Maintenance Fee, Recreation Department
Revenues, Public Safety Programs, and Long- and
Short -Term Revenue Options. Councilmembers discussed the
the importance of developing an Economic Development Plan
for the City of Rohnert Park.
3. BUDGET BALANCING OPTIONS /LONG -TERM REVENUE
ENHANCEMENTS:
*Revenues•
and
*City Programs:
Finance Director Lipitz gave a brief overview of the
City's Revenues and its Programs as outlined in the
Budget Presentation packet.
City Manager Netter briefly discussed the General Fund
Endowment Fund and fire services, and he DISTRIBUTED
a document entitled,. "City of Rohnert Park: Reserve
Analysis." City Engineer Gaffney shared remarks on the
potential sale of certain City property. Council
discussion ensued.over a proposal to increase the Fire
Assessment District Tax, and Fire Commander Cassel
responded to Council questions.
At this time, Mayor Mackenzie called for Councilmembers
to share their perspectives on the Proposed 2001 -02
Budget Balancing Options and Long -Term Revenue
Enhancements.
*City Council /Community Development Commission/
Rohnert Park Financing Authority /Rohnert Park District
City of Rohnert Park *SPECIAL CONCURRENT MEETINGS MINUTES
May 18, 2001 Page(4 )
Consultant Rick Brown from the Results Group discussed
aspects of Strategic Planning process and suggested two
options: (1) Councilmembers rank the short- and long -term
options outlined on a worksheet in light of the Vision
and Value elements; and /or (2) Staff does an analysis of
the options that would serve as a platform for making the
specific decisions about the individual options.
Council discussion ensued. Councilmember Spiro REQUESTED
a discussion of the options of leasing and /or renting City
property versus selling said property. Vice Mayor Flores
REQUESTED insights from the Councilmembers and the City's
Senior Management team as to how to reduce the deficit in
the proposed budget. Mayor Mackenzie SUGGESTED that the
Councilmembers list, for the benefit of staff, all of the
options for the generation of revenues and the reduction
of expenditures. Councilmember Vidak- Martinez noted that
she did not see linkages being made to the City's Vision
and Values, and she REQUESTED a discussion of the
ground rules for the Budget Work Sessions.
4. 2001 -02 PROPOSED BUDGET REVIEW:
Finance Director Lipitz shared the contents of the
2001 -02 Proposed Budget Review documents as provided to
the Councilmembers in their agenda packets.
Council discussion continued, and Councilmember Spiro
SUGGESTED developing a long -range plan for economic
development of the City's property. Vice Mayor Flores
REQUESTED fiscal projections regarding increasing the
Fire Assessment District Tax and more information
about creating a Landscaping and Lighting District.
Staff responded to further Council inquiries, and
Mayor Mackenzie REQUESTED TO AGENDIZE a discussion of
the Youth of the Year Program for the June 12, 2001,
City Council meeting. Councilmember Vidak - Martinez
further REQUESTED a report on the Councilmembers' travel
budget as a means to possibly finance the scholarships
promised to this year's Youth of the Year senior
participants.
*City Council /Community Development Commission/
Rohnert Park Financing Authority / Rohnert Park District
City of Rohnert Park *SPECIAL CONCURRENT MEETINGS MINUTES
May 18, 2001 Page(5 )
5. NEXT STEPS:
*Decide on Decision Process /Direction to Staff:
and
*Choose Date and Time for Budget Session:
Council CONCURRED with the suggestion of Councilmember
Spiro to request an analysis of City properties, including
values and potential to lease or rent, from City Manager
Netter as part of a potential formal economic development
plan.
Furthermore, Council discussion concluded with
CONCURRENCE on how to proceed in the Budget Process
as follows: (1) Councilmembers will present their
individual written recommendations for long- and short -
term revenues and expenditures; (2) Simultaneously,
staff will prepare their written recommendations for
the same; (3) Written recommendations will be turned in
by Friday, May 25, 2001, to City Manager Netter; (4)
The next Budget Work Session will be on Friday,
June 8, 2001, to discuss the recommendations from
Councilmembers and staff and to work towards finalizing
budgetary projections in time for a formal 2001 -02
Budget Hearing.
City Manager Netter indicated that staff will be directed
to make copies of the Councilmembers' and staff's budget
recommendation lists to help facilitate discussions at the
June 8, 2001, Budget Work Session.
ADJOURNMENT:
There being no further business, Mayor Mackenzie
ADJOURNED the work session at approximately 6:24 p.m.
U��V *
Katy Leonard,
Certified Shorthand Reporter
CSR No. 11599
�,.
ake Mackenzie,
Mayor
City of Rohnert Park
*City Council /Community Development Commission/
Rohnert Park Financing Authority / Rohnert Park District
A 61�
OUR VISI-0
A HIERARCHY
QUALITY
f9/
City of Rohnert Park
s
Current Annual Under- Funding
as of July .1, 2001
Proposed Gap $1,100,000
• Routine Items Taken Out of Operating Budget $ 146,000
• Equipment Purchases — Hold $ 940,000
• Adding No New Staff N/A
• Reduce Hours of Operation N/A
• No Additional Funding Lifetime Retirement $ 400,000
• PERS Future Rate Increases (Est. 2 %) $ 400,000
$1,886,000 $1,886.000
Total Under- Funding Estimate 2 986 000
(Based on Funding of Retirement Medical
and PERS Rate Increase)