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1992/11/24 City Council MinutesRohnert Park City Council Minutes November 24, 1992 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Spiro presiding. CALL TO ORDER Mayor Spiro called the regular session to order at approximately 6:40 p.m. and led the pledge of allegiance. Mayor Spiro advised that a closed session commenced this evening at 6:00 p.m. to discuss real estate and personnel matters. She said no action was taken and there was nothing to report at this time. ROLL CALL Present: (5) Councilmembers Eck, Hollingsworth, Hopkins, Reilly, and Mayor Spiro Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant to the City Manager Leivo, Director of Public Works /City Engineer Brust and Director of Performing Arts Center Grice. Approval of Minutes Upon motion by Councilmember Hopkins, seconded by Councilmember Hollingsworth, the minutes of November 10, 1992 were unanimously approved. Councilman. Eck referenced discussion on page 3 of these minutes pertaining to the animal shelter discussion and said he recalled a motion by Councilman Hollingsworth, seconded by Councilman Reilly, approving the scaled down model of the animal shelter subject to funds available. Council agreed the minutes should be amended accordingly. NOTE: Following review of the record, City Manager Netter advised that the referenced action on the animal shelter was taken during the Comm.uzity Development Agency meeting which was held during the City Council Meeting of November 10, 1992 and, therefore, an amendment to the regular Council meeting minutes would not be necessary. Approval of Bills Upon motion by Councilmember Hopkins, seconded by Council - member Eck, the bills presented per the attached list in the amount of $691,793.24 were unanimously approved. Non- agendaed Mayor Spiro queried if any Councilmember had any non - agendaed Matters items to add to the agenda. Councilman. Eck and Councilman Reilly each said they had one miscellaneous item to add to the agenda. Rohnert Park City Council Minutes (2) November 24, 1992 Unscheduled Mayor Spiro stated that in compliance with State Law (The Brown Act), Public anyone in the audience who wished to make a comment may do so at this Appearances time on non - agendaed items, and /or wait to speak on agenda items as scheduled. In most cases under legislation of the new Brown Act, the Council cannot handle an item without agendizing. To ensure accurate recording, "Speaker Cards" are provided at the entrance of the Chamber and unscheduled public appearances are requested to fill out the cards and present to recording clerk after speaking. Jake Mackenzie, 1536 Gladstone Way, said he was here tonight to represent his wife, Barbara Mackenzie, who was unable to attend this Council meeting because she had a conflict in her schedule. He said copies were provided to Council of memo dated November 11, 1992 from Barbara Mackenzie, Chairperson of the General Plan Committee, regarding the General Plan (copy attached to original set of these minutes). Mr. Mackenzie said the referenced memo was written because Mrs. Mackenzie did not feel that the minutes of the November 10th, 1992 City Council meeting accurately reflected the activities of the General Plan Committee. He reviewed contents of the memo regarding the complexities involved to update the entire General Plan and clarifying that the General Plan Committee has never intentionally delayed the General Plan process. Dave Mochel, 4405 Hollingsworth Circle, said for the past seven or eight months, he has also been a member of the General Plan Review Committee. Mr. Nbchel said he was unable to attend the previous Council meeting but read the minutes. He said he was a little alarmed when he reviewed the annexation fee discussion. Mr. Nbchel continued to share his views on annexation fees regarding why they are collected and how they should be spent. Mr. Nbchel said there was another item on tonight's agenda regarding the request for an amendment to the Zoning Ordinance that should be part of the General Plan update. He continued by saying that the Draft General Plan was not complete and has not been approved by the General Plan Committee. He said he would like to continue the process, but wants it done properly with citizen input and not just a document written by staff. Mr. Wchel said he hoped Council would take time to do the General Plan correctly and give the Committee the opportunity to make its recommendations. C O N S E N T C A L E N D A R Mayor Spiro queried if anyone had any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Acknowledging the City Manager /Clerk's report on the posting of the agenda. Resolution A RESOLUTION OF THE CITY COL.VCIL OF THE CITY OF ROHNERT PARK REJECTING No. 92 -185 CLAIM OF ROBERTA CHILDS (c /o Law Offices of Hansen & Jones) Re. Alleged Injury at "S" Park Rohnert Park City Council Minutes (3) November 24, 1992 Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK No. 92 -186 SUPPORTING THE REQUIREMENT FOR A NINETY (90) DAY REVIEW AND ACTION BY THE DEPARTMENT OF TOXIC SUBSTANCES CONTROL ON COUNTY HAZARDOUS WASTE MANAGEMENT PLANS Ratify Resolution No. 92 -184 - CONN4WING WARREN K. HOPKINS ON THE OCCASION OF HIS RETIREMENT FROM CITY SERVICE AND NAMING HIM "MAYOR EMERITUS" OF THE CITY OF ROHNERT PARK Upon motion by Councilmember Hollingsworth, seconded by Councilmember Reilly, the Consent Calendar as outlined on the meeting's agenda was unanimously approved. Gender Balance - City Manager Netter referenced copies provided to Council of letter dated November 14, 1992 from Nora Cousens, Chair of Women in Leadership Task Force for the Commission on the Status of Women requesting consideration of a resolution pertaining to gender balance and shared comments as reviewed in the Council Nbeting NI°mo. He said the letter specifically referenced consideration of this item by the newly seated City Council and, therefore, staff recommended deferring same to the next Council meeting. Discussion followed during which Councilman Eck confirmed receiving a call from Nora Cousens informing him that representatives of the above- referenced Commission were not prepared to attend tonight's Council meeting. A motion was made by Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, to defer the Gender Balance item to the next regular Council Meeting on December 8, 1992. Further discussion followed during which Councilman Hopkins said he would like to comment on the Gender Balance item since he would not be seated on Council to vote at the next meeting. He said in looking over positions in this County, women have done exceptionally well as far as getting elected to office. Mr. Hopkins said that should take care of the gender balance problem. He said it is true that women are not being appointed to certain positions for some reason, but when people are qualified for any position only because they are women or men, you will be putting yourself at risk. It is a shame if the only reason people are appointed to openings is because they are women or men and not because of their qualifications. W. Hopkins said he thought he recalled the discussion last year of the gender balance resolution considered whereby the wording contained unnecessary obligations. These obligations seemed to be retained in the sample resolution attached to the above- referenced letter. Further discussion confirmed Council agreement that a gender balance resolution should not have specific requirements but should encourage women to apply to openings. Council concurred to defer this item to the next regular Council meeting on December 8, 1992 and that a resolution for consideration should be prepared without obligatory statements. Rohnert Park City Council Minutes (4) November 24, 1992 STOP SIGNS (on Santa Dorotea Circle at Dawn Drive) City Manager Netter explained the resolution as reviewed in the Council Meeting Memo. He referenced copies provided to Council of letter dated October 8, 1992 from Donna K. Merritt and said she was present at tonight's meeting to represent the request for the stop sign on Santa Dorotea Circle at Dawn Drive. W. Netter confirmed that City Engineer Brust had reviewed the request and does not recommend the stop sign for reasons listed in his letter to residents dated April 1, 1992 responding to previous request for same. Donna Merritt, 914 Santa Dorotea Circle, said she was the one who originally petitioned for the stop sign at the north intersection of Dawn Drive and Santa Dorotea Circle earlier in the year when she received signatures from the majority of the neighbors. The above- referenced letter requesting re- evaluation for the stop sign has been signed by the three residents located on the two corners and facing the location in response to City Engineer's request for same. Ms. Merritt said she has been a resident of Santa Dorotea Circle for fourteen years and reviewed the various reasons for needing the stop sign including accidents, speed of the traffic and children walking to school. Discussion followed. Resolution A RESOLUTION DESIGNATING, AUTHORIZING, AND APPROVING THE INSTALLATION No. 92 -187 OF STOP SIGNS (on Santa Dorotea Circle at Dawn Drive) Upon motion by Councilman Reilly, seconded by Councilman Eck, and unanimously approved, including friendly amendment by Mayor Spiro to incorporate cutting down a bush at said intersection, reading of Resolution No. 92 -187 was waived and said resolution was adopted. Ordinance AN ORDINANCE OF THE CITY OF ROHNERT PARK AMENDING TITLE 10, CHAPTER No. 569 10.52, SECTION 10.52.010 AND ADDING CHAPTER 10.53, SECTIONS 10.53.010 THROUGH 10.53.020 (REGARDING PRIVATE PARKING FACILITIES /PRIVATE ROADWAYS City Manager Netter explained the ordinance for introduction as reviewed in the Council Meeting Memo. This ordinance amends related Municipal Code sections declaring certain off - street parking facilities open to the public to be subject to certain provisions of the California Vehicle Code. Staff recommends introduction of this ordinance. Upon motion by Councilman Hopkins, seconded by Councilman Hollings- worth, and unanimously approved, reading of Ordinance No. 569 was waived and said ordinance was introduced. Rohnert Park City Council Minutes (5) November 24, 1992 Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING No. 92 -188 A NEGOTIATED SEI'iZEMENT WITH THE CITY OF COTATI ON SEWER CHARGES AND AUI'HORIZING AND APPROVING AMJDMQU NO. 2 TO THE AGREEMENT WITH THE CITY OF COTATI FOR SEWER SERVICE City Manager Netter explained the resolution for consideration as reviewed in the Council Meeting Memo. This resolution accepts a negotiated settlement with the City of Cotati on sewer charges and authorizes and approves Amendment No. 2 to the agreement for sewer service to be in compliance with previously executed Amendment No. 1, as reviewed, which corrected a discrepancy and negotiated a settlement on the billings for Cotati's share of Rohnert Park's plant operation, maintenance and capital costs for use of the Santa Rosa subregional sewerage system. Staff from the two cities have worked through the calculations and have agreed to a negotiated settlement of past billings for alleged overpayments for fiscal years 1988 -89 through 1991 -92 in the amount of $174,490. Staff recommends approval of this resolution. Upon motion by Councilman. Hopkins, seconded by Councilman Hollings- worth, and unanimously approved, reading of Resolution No. 92 -188 was waived and said resolution was adopted. Animal Shelter Project No. 1990 -14 City Manager Netter referenced plans on display pertaining to comparisons of the revised floor plan for the phase -down of the Animal Shelter Project No. 1990 -14 to building the entire Shelter as planned. He shared comments as reviewed in the Council Nbeting Memo informing Council that he and Director of Public Works Brust met with the architects, builder, Animal Shelter staff and a member of FAIRE regarding the proposed Animal Shelter project. In looking at the details closer and fine tuning the estimates, it is estimated that the phase -down project needs funding of approximately $1,032,000 as compared to the $1,192,000 figure estimated to build the entire shelter as planned. This $1,032,000 is the bare minimum to have an acceptable and operational shelter. Therefore, the decision really boils down to two options - - either do the project or defer the project until next year when the City knows what the State will "hit" on City revenues. Because of the good price and the possibility of selling off city -owned land to offset the State hit next year, staff would recommend to Council to consider the entire project with minor changes. City Manager Netter responded to Council inquiry that the award of the animal shelter bid is being considered at the City Council meeting instead of the Comm mity Development Agency meeting because the City is the contractor to the award of bid. If the plan is to spend additional funds, then that would be ratified at the Community Development Agency meeting. A solution to the funding is to use additional CDA reserves and authorize the City Manager to proceed with a program to sell a portion of city -owned land to offset any loss of revenues by the State next year and in future years. Selling city land would only be a last resort option and would be recommended if the Council deems it appropriate. Rohnert Park City Council Minutes (6) November 24, 1992 City Manager Netter reported that, as of 5:00 p.m. this evening, a meeting with Mr. Paul Golis and Attorney Maurice Fredericks finally settled terms for the proposed Animal Shelter site. Mr. Golis informed us that he would be willing to release the revision on the City's Sewer Plant land for that portion needed for the Animal Shelter with the condition that the Shelter be substantially completed within one year. Maurice Fredericks, Attorney representing Paul Golis, said Mir. Golis always has and always will have the best interest of the City of Rohnert Park in mind. The conditions placed on the site were so Council could fully consider the best use of the property. Mr. Golis does want to put the condition of substantial improvement on the specific property for the specific use within one year with access of right of way. The reason is to determine whether or not the project is the best use of the property and funds. Attorney Fredericks reviewed the example of the gift from Mr. Golis of the sewer plant that was built going into regional use. He said the City has to consider a tremendous amount of problems and has a lot of very important decisions to make related to the budget cuts, but you seem to be dead set to use property and funds for a project that is not necessarily to the best interest of the commmity. Even so, Mr. Golis is ready to consider the Animal Shelter project for the referenced property provided the condition of building it in one year is met, or is substantially completed within one year. City Manager Netter referenced site plans on display and said it is staff's opinion that the Golis property is the best site for the proposed animal shelter and the best use of same. He more fully reviewed details of the above- referenced staff report and responded to further Council questions regarding same. Because the $160,000 savings is not adequate to pursue the phase -down option as authorized by Council at its previous meeting, staff recommends approval to build the Shelter as planned in the amount of $1.192 million and not accept any of the add -ons as specified in the amounts of $15,085 and $6,000 for a total deduction of $21,085, or $1,170,915 to build the entire animal shelter. A motion was made by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, rescinding authorization to build a phase - down Animal Shelter project as approved at the previous Council meeting of November 10, 1992. ' Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RESCINDING RESOLUTION NO. 92 -182 AND AUTHORIZING AWARD OF CONTRACT, ANIMAL, SHELTER, PROJECT NO. 1990 -14 Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, Resolution No. 92 -189 was adopted rescinding Resolution No. 92 -182 for the Animal Shelter authorizing award of contract in the amount of $1,170,915 million as recommended by staff. Discussion followed during which Councilman Hollingsworth said efforts toward the approval of this project have gone on for a long time and it was his recommendation to staff and the public that we not push Rohnert Park City Council Minutes (7) November 24, 1992 anything through without concrete figures. Council looks to staff to give concrete figures to review. To have some alternatives to consider are appreciated. The people promoting this project have waited several years for its approval. Mr. Fredericks made a good comment when he referred to Mr. Golis' hope for the highest and best use of the property and funds. Councilman Hollings -worth said he just wanted to bring that out as it kind of bothers him that the cost of the project keeps increasing. Councilman Eck said one of the problems is that when the bid came in, this project was a top priority, but the people came in at a bad time with limited funds via state budget cuts. The only alternative priority was regarding the freeway overcrossing. This Animal Shelter project has been on the back and front burner for several years. Councilman Eck said he still has not seen anything that is a higher priority. Mayor Spiro said all the previous points were excellent and she was not going to change her vote regarding the matter, but did want to know when the City gets into tougher times and others come down on the Council for making this decision, would the animal shelter people continue to stand behind them. From a prudent fiscal standpoint, this is not the best use of our money based on what is happening in the economy. Mayor Spiro said she hoped the animal shelter people would still be here supporting the City when future funding complications appear. Councilman Hollingsworth said he was the one who originally brought up the idea of selling City property to help fund this project, as such money could be used to improve the Expressway overpass, etc. He asked if such City land could be leased rather than selling it as he would hate to see the City lose the land. Leasing the land would provide revenues to the City on a monthly basis. Hugh Codding, President of Codding Enterprises, responded to above inquiry that, speaking as a lender, the only problem is that lenders are not anxious to lend money on leased property. However, he thought it could be worked out with a reasonable subordination agreement. Dawna Gallagher, 7342 Rasmussen Way, said the bidder of the Animal Shelter was present at tonight's meeting and asked if the bid was established not to be exceeded by the amount specified. Ms. Gallagher said she wanted to be sure of accountability. *CORRECTION from 12/8/92 Council Councilman Hopkins and City Manager Netter responded to above inquiry meeting: Change and reviewed the bidding process. It was pointed out that the only Councilman Hop- time bids exceed established amounts is by further review and approval kins to Council-of Council. In any case, a bidder mast obtain Council authorization man Eck. to �do so. A motion was made by Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, authorizing the City Manager to investigate possibilities to the selling or leasing of city -owned land and to report back to City Council with the options. Rohnert Park City Council Minutes (8) November 24, 1992 Councilman Reilly asked if FAIRE had any long term plans or ideas for raising funds for the Animal Shelter. Holly Blue, 1312 Gold Way, representative for FAIRE (Friends of the Animals in the Redwood Empire) said that none of the FAIRE people even take expense money as they are all volunteers. She said they were anxious to get started on fund raising for the Animal Shelter. FAIRE has already put $55,000 into the shelter project via cash that has been donated. Also, they are providing cages that cost $3,000 that will go into the new shelter and FAIRE has $9,000 in its savings account to go into the new shelter making a total pledge of $12,000 at this time. Ms. Blue said they are very happy and excited about finally getting the approval of this project. She said the City Manager has asked if there will be more volunteers. Ms. Blue said she was sure there will be more volunteers in the new facility since it has been obvious that many people just have not wanted to participate in the old facility. Mayor Spiro said it is nice to see citizens step forward and volunteer their services for such worthwhile projects like they have done for the Theatre Guild and the Rohnert Park Symphony. City Manager Netter clarified the statement regarding staffing of the shelter and said that if additional staff is requested, it will be looked at very carefully. Because of tremendous budget cuts in other departments and the needs in other critical areas, the possibility is very slim. Therefore, he would look to FAIRE to provide more volunteers to cover additional staffing needs. Further discussion followed during which Councilman Eck said there should be a long range plan established for City land next to the Stadium since there is no specific plan on that land and Council has never reviewed the matter in any kind of pro- active session. This should also be included in the General Plan goals so other plans do not come in at random. Councilman Hollingsworth said he thought the use of the land next to the Stadium should be contiguous to what is already out there. He said this was part of the General Plan done in 1972. Staff could bring that information back at the same time they do the review on funding mechanisms on City land. W. Hollingsworth said these are some of the things that need to be done to update the General Plan and the General Plan Committee can give Council its recommendations on those elements. Mayor Spiro said this matter needs to be discussed thoroughly, but it is not on tonight's agenda. Councilman Eck requested this item be placed on the next Council agenda. City Manager Netter responded that it would be better to place this item on the agenda of the first meeting in January when staff will be presenting options regarding the General Plan update process. A motion was made by Councilman Eck, seconded by Councilman Hollings- worth, and unanimously approved, to place the General Plan item on the Council agenda for its first meeting in January, 1993. Rohnert Park City Council Minutes (9) November 24, 1992 Resolution A RESOLUTION RESCINDING RESOLUTION NO. 92 -165 AND AWARDING CONTRACT TO No. 92 -190 THE SECOND LOWEST RESPONSIBLE BIDDER (Trimming and Removal of Various Trees) City Manager Netter explained the resolution as reviewed in the Council Meeting Memo. Due to the circumstances of this particular situation, staff recommends accepting Kevin Hagstrom's withdrawal of his bid by rescinding Resolution No. 92 -165 and awarding the tree trimming and removal services contract to the second lowest responsible bidder, Batt's Tip Top Service, Inc. in the amount of $6,075.00. Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, reading of Resolution No. 92 -190 was waived and said resolution was adopted. Zoning Ordinance Amendment Request from Codding Enterprises: City Manager Netter said copies were provided to Council of letter dated November 17, 1992 from Hugh B. Codding, Chairman of the Board, Codding Enterprises requesting an amendment to the Zoning Ordinance to accommodate an affordable rental housing project south of the Price Club, adjacent to Rancho Feliz Mobile Home Park. Mr. Netter referenced plans on display regarding the 72 unit rental housing proposal. He said copies were also provided to Council of staff report dated November 18, 1992 responding to this request and how it relates to the Rohnert Park planning process. City Manager Netter shared comments as reviewed in the Council Meeting Memo regarding this matter pointing out that a year ago the City's response to this request recommended it be done through the General Plan Update process rather than through zoning. With the General Plan Update being uncertain at this time, this project has not progressed. Because of the uncertainty of the General Plan Update, if Council wants to consider this project, then staff would recommend it be processed through a General Plan Amendment and not a Zoning Ordinance change. The process would take approximately 2 to 3 months for completion. The City is allowed four (4) General Plan amendments per year. The City had one (1) such amendment in 1992, therefore has three (3) remaining options, if Council so desires to proceed in this direction. Hugh Codding has indicated that he would be willing to bus children to and from public schools, if and when necessary, however, the proposal is to build only studio and one bedroom units which should discourage tenants with school age children. A focused EIR would probably have to be done, or possibly a Negative Declaration. A motion was made by Councilman. Hopkins, seconded by Mayor Spiro to proceed with discussion, to accept Hugh Codling's letter request and start the normal proceedings through a General Plan Amendment process to see if this is a worthwhile project. Discussion followed during which Councilman Eck said he thought this project would be a significant change in the General Plan so there would have to be a General Plan amendment. He said maybe he could consider voting in favor of the project if there were some assurance in advance that the units would only be for adults and Rohnert Park Rohnert Park City Council Minutes (10) November 24, 1992 residents. Councilman Eck pointed out that amenities in the proposal, which he did not limited to adults and Rohnert Park residents. now if he could approve of rezoning the area family setting on the West side. there were absolutely no mind if the project were He could not say right because it is not a good Councilman Hopkins said these considerations should come out of the hearing process which should proceed to find out if it is a desirable project. Councilman Eck said there is nothing in the law that would prohibit an applicant from applying and that Codding Enterprises should go ahead and apply. Councilman Hollingsworth said the project should stand on its own merits. He said to let it be brought forth and heard through the Planning hearing process, and whether or not Council will accept the Planning Commission recommendation is unknown at this time. Hugh Codding, of Codding Enterprises, said he was the advocate of this project and would like to remind Council that when the EIR was done for the Expressway Mall, one of the requirements was to provide housing to the employees of the project. He said Codding Enterprises has had considerable experience in building. He reviewed several examples of similar projects with studio and one bedroom units of which they have never had any children residing in any of them. He confirmed he could not imagine a worse place to have children than in one bedroom apartments. Even so, if the proposed units did have any children, Mr. Codding said they would fund busing to school. He also said, if anyone deserved credit for this proposal, it was the Mayor, because he would not have proceeded with it if he had not had some encouragement from Mayor Spiro about a year and a half ago to do so. Since then, Codding Enterprises has made the effort to come up with a project that is compatible with the needs and the area. In response to Councilman Eck's inquiry pertaining to long term bonding that would ensure an affordable housing project, Mr. Codding said there are no bonds, no favors of any kind, and they are not asking for any quarters. All Codding Enterprises wants is to use its property for the highest benefit use to the City which is what they have been doing for about 25 years, Discussion followed during which Council unanimously approved the above motion by Councilman. Hopkins, seconded by Mayor Spiro, to refer this project to the proper Planning process and wish them well. City Manager Netter advised that it would also be necessary for Hugh Codding to submit an application for a General Plan Amendment for this housing project. RECESS Mayor Spiro declared a recess at approximately 8:00 p.m. RECONVENE Mayor Spiro reconvened the Council meeting at approximately 8:15 p.m. with all Councilmembers present. Rohnert Park City Council Minutes (11) November 24, 1992 Bicycle Advisory Committee: City Manager Netter referenced copies provided to Council of letter dated November 16, 1992 from City of Cotati requesting to have one or more Cotati residents on the Bicycle Advisory Committee. Mr. Netter shared comments regarding this matter as reviewed in the Council Feting Memo confirming that small cities are not required to have their own committees, but are encouraged to have representation and input on inplementing bicycle plans. A motion was made by Councilman Hopkins, seconded by Councilman Reilly, approving a City of Cotati resident on Rohnert Park's Bicycle Advisory Committee provided the City of Cotati agrees to pay its proportionate share of staff time required for this Committee. Discussion followed during which Director of Public Works /City Engineer Brust responded to various Council questions to clarify the procedures and requirements for Bicycle Advisory Committees. The Rohnert Park Committee will develop a plan for Rohnert Park. If Cotati is involved, there will be additional compensating funds provided for both cities. Council queried if the City of Rohnert Park has approached the City of Cotati in regard to sharing these costs to which staff responded "no ". Further discussion followed. Councilman Hopkins withdrew his above motion and recommended waiting until this matter could be reviewed in January with the new City Councils of both cities. Director of Public Works /City Engineer Brust responded to further Council questions that the minimum number of members required to form a Bicycle Advisory Committee is three (3), plus one (1) staff member, and participation with the Countywide Committee. If the population of a city is under 10,000, it can join with another city. W. Brust confirmed a deadline requirement of March 1st, 1993. Councilman Reilly said since the staff report revealed that the City of Cotati will have to have a Bicycle Advisory Committee even if it does not join with the City of Rohnert Park, he still liked the original motion and preferred not to withdraw his second to the motion if Councilman. Hopkins would put it back. Discussion continued. City Manager Netter said staff would write a letter to the City of Cotati indicating tonight's Council comments regarding this matter, so it can be reviewed prior to the joint meeting with Cotati in January. Councilman Reilly said he still preferred to stay with the motion because he thought it needs to be done now, so Cotati might as well be informed of this Council's decision regarding the matter. Councilman Hopkins brought his motion back, as seconded by Councilman Reilly, to allow one member from the City of Cotati on Rohnert Park's Bicycle Advisory Committee provided there is agreement to proportionate sharing of staff costs. Said motion was approved by the following vote: AYES: (3) Councilmen Hopkins, Reilly and Mayor Spiro NOES: (2) Councilmen Hollingsworth and Eck ABSENT: (0) None Rohnert Park City Council Minutes (12) November 24, 1992 Dorothy Rohnert Spreckels Performing Arts Center matters: 1) Center Update - City Nbnager Netter said copies were provided to Council of Statement of Operations for the Performing Arts Center for the four months ending October 31, 1992. Mr. Netter shared contents therein as reviewed in the Council Meeting Memo confirming the good news that the downsizing of the Performing Arts Center has accomplished growth in revenues and reduction in expenses. 2 & 3) Creation of Rohnert Park Theatre Guild and Presentation of "The Follies" - City Manager Netter referenced comments reviewed in the Council Meeting Memo pertaining to the creation of the Rohnert Park Theatre Guild. He introduced Judy Sotak, a member of same , to further review this item. Judy Sotak, 1458 Warrington Road, Santa Rosa, said she was a long time resident of the Rohnert Park area for over 30 years. She reviewed efforts of a group of commmity members that have been meeting to create an association that would function as a fundraising and conmunity awareness group supporting theatrical productions and presentations of the Dorothy Rohnert Spreckels Performing Arts Center. She said this effort is similar to what has been done for the Symphony and the Ballet with the conclusion that the Theatre also needs its own organization. She explained her involvement with "The Follies" in Santa Rosa that was done for the Memorial Hospital for years which raised in excess of $170,000. She said the Theatre Guild would like to proceed with that kind of activity for the Performing Arts Center and requested funding loan assistance in the amount of $5,000 to help the newly formed organization to get started toward this effort. Nis. Sotak responded to various Council questions to further clarify the intent and efforts involved toward the formation of the Theatre Guild. She said it was expected that each of the Councilmembers would have a particular role in "The Follies" and the Guild would like to have this show be an annual, or semi - annual event for the benefit of the Theatre. She further explained how "The Follies" production works which is a New York Cargill_ production. City Manager Netter comm-nted that the $5,000 loan would be paid back from box office receipts, Discussion followed. Upon motion by Councilman Hopkins, seconded by Councilman Eck, a seed loan in the amount of $5,000 to help in the creation of the Rohnert Park Theatre Guild was unanimously approved. Resolution RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK ESTABLISHING No. 92 -191 JUST CONDENSATION FOR STREETLIGHT FACILITIES TO BE ACQUIRED FROM THE PACIFIC GAS AND ELECTRIC CONDANY City Manager Netter explained the resolution for consideration as reviewed in the Council Meeting Memo and related staff report dated November 19, 1992. David LaFever, representative for Pacific Gas and Electric Company, said he was here tonight to assure the City Council that P. G. & E. is willing to negotiate the price of the referenced street lights. As long as a fair price for the system can be resolved, P. G. & E. is willing to extend its support of the City's purchase of the street lights. Rohnert Park City Council Minutes (13) November 24, 1992 City Manager Netter and P.G. & E. representative David LaFever responded to various Council questions regarding this matter including details related to franchise fees and actual volume of gas and electric that goes through the system. Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, reading of Resolution No. 92 -191 was waived and said resolution was adopted. Source Reduction and Recycling Element: City Manager Netter referenced copies provided to Council of staff report and two (2) resolutions for consideration regarding 1) Negative Declaration on Source Reduction and Recycling Element and 2) adoption of the Source Reduction and Recycling Element. He shared contents therein as reviewed in the Council Meeting Memo. Mr. Netter said a public hearing had been scheduled at this time regarding this matter. Public Hearing - Mayor Spiro opened the public hearing at approximately 8:38 p.m. There being no one desiring to speak, Mayor Spiro closed the public hearing. Resolution A RESOLUTION FINDING THAT THE SOURCE REDUCTION AND RECYCLING ELEMENT No. 92 -192 WOULD HAVE NO SIGNIFICANT EFFECT ON THE ENVIRONMENT AND CERTIFYING THE NEGATIVE DECLARATION Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, reading of Resolution No. 92 -192 was waived and said resolution was adopted. Resolution A RESOLUTION ADOPTING THE CITY OF ROHNERT PARK SOURCE REDUCTION AND No. 92 -193 RECYCLING ELEMENT Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, reading of Resolution No. 92 -193 was waived and said resolution was adopted. Household Hazardous Waste Element: City Manager Netter said copies were provided to Council of staff reports and two (2) resolutions for consideration regarding 1) Negative Declaration on Household Hazardous Waste Element and 2) Adoption of the Household Hazardous Waste Element. He shared contents therein as reviewed in the Council Meeting Memo. Resolution A RESOLUTION FINDING THAT THE HOUSEHOLD HAZARDOUS WASTE ELEIvffiV'I' WOULD No. 92 -194 HAVE NO SIGNIFICANT EFFECT ON THE ENVIRONMENT AND CERTIFYING THE NEGATIVE DECLARATION Resolution A RESOLUTION ADOPTING THE CITY OF ROHNERT PARK HOUSEHOLD HAZARDOUS No. 92 -195 WASTE ELEMENT Upon motion by Councilman Eck, seconded by Councilman Hollingsworth, and unanimously approved, reading of Resolution Nos. 92 -194 and 92 -195 were waived and said resolutions were consecutively adopted. Rohnert Park City Council Minutes (14) November 24, 1992 Cable Television - New Consumer Law City Manager Netter referenced copies provided to Council of staff report regarding the new Cable Television Consumer Law and shared contents therein as reviewed in the Council Feting Memo. He said copies were also provided to Council of letter dated November 13, 1992 from Law offices of Smithwick & Belendiuk notifying that Congress overrode the President's veto of the Cable Television Consumer Protection and Coiipetition Act of 1992, and that the new law allows the FCC to prescribe procedures and standards for the establishment of reasonable rates for basic cable service. Mr. Netter recommended a review of this matter by the City's Cable TV Consultant. A motion was made by Councilman Hopkins, seconded by Councilman Reilly, and unanimously approved, directing review of the issues per the new Cable Television Consumer Law by said City Consultant for comments to the FCC. Bingo - Status of PAL parking lot City Manager Netter said copies were provided to Council of letter dated November 18, 1992 from PAL (Redwood Police Activities League) regarding committee formed to research the parking lot issue. He said this information is being provided to PAL. Discussion followed during which Councilman Hollingsworth referred to the gross revenues received by PAL Bingo games and said it seemed they should be able to pay for necessary parking. Mayor Spiro responded that PAL does make sizable contributions to the comnanity. City Manager Netter confirmed he would review the matter with PAL and have them respond back to the possibilities. Communications- Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. 1) Councilman Eck referenced receipt of announcement on the upcoming Mayors' and Councilmembers' institute in Burlingame, Ca. and said staff should make sure Dawna Gallagher is notified because it is an excellent place for new Councilmembers to obtain information. City Manager Netter confirmed he had already notified Councilmember Elect Gallagher and that this item would be listed on the next Council agenda. 2) City Manager Netter referenced item No. 11 on tonight's comninications from Quaker Hill Development Corporation regarding its proposed Vast Oak Properties Wastewater Reclamation Plan. He said staff is in the process of discussing this matter in greater detail with Quaker Hill Development Corporation, the City of Santa Rosa, and Councilman Eck as the City's liaison member. Mr. Netter said he would report back to Council when there is more information from Santa Rosa regarding this matter. 3) City Manager Netter referenced copies provided to Council of letter dated November 16, 1992 from Domestic Priorities Leadership Council expressing concern with the increasing number of unfunded federal mandates. The letter specifically requests support of Rohnert Park City Council Minutes (15) November 24, 1992 HR 5545, a legislative initiative that will a) require that federal legislation cannot be considered by the full House or Senate without an analysis of the cost of compliance to state and local governments and to the private sector, and b) require that federal agencies fully analyze the economic costs of new regulations before they are issued and adopt the lowest cost option when more than one option of equal merit is available. City Manager Netter said he thought it would be appropriate to respond with Council's support accordingly. A motion was made by Councilman. Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, directing a letter be written over the Mayor's signature supporting the legislative initiative HR 5545 as requested. City Manager's Report: 1) Mobile Home Rent Appeals Board - City Manager Netter referenced copies provided to Council of Rent Appeals Board reports regarding (1) 1993 Registration /Filing Fees and (2) Annual General Adjustment for 1993. These reports are for Council's information and have been certified by the Mobile Home Rent Appeals Board. 2) Low Income Scholarship Program - City Manager Netter said copies were provided to Council of staff report dated November 12, 1992 from the Recreation Department regarding implementation of Low - Income Scholarship Program with attached policy and procedures. Council approval is requested to send letters to non - profit groups, businesses, and individuals soliciting donations in order for the Recreation Department to proceed with the program. Council concurred. 3) Overpayment of Municipal Court fines - City Manager Netter said copies were provided to Council of letter dated October 19, 1992 from the Sonoma County Administrators Office regarding overpayment of Municipal Court fines and the County's decision to waive collection of same. Mr. Netter shared contents therein regarding the referenced overpayment of approximately $60,000 that the County deemed would not be cost effective to pursue collection from cities, therefore, the City of Rohnert Park is the beneficiary of $1,700 as a result of these overpayments. This item was provided for Council's information. 4) CDBG Allocation Policy & Procedures - City Manager Netter said copies were provided to Council of County of Sonoma Agenda Item Sun nary Report for its meeting of October 20, 1992 regarding concept approval of Conr=ity Development Block Grant (CDBG) Funding Allocation Policy and Procedures for 1993 -94. He shared contents therein regarding the various changes and said staff has met with CDBG representatives regarding same. 5) Formation of a Rohnert Park Breakfast Meeting - Chamber of Commerce City Manager Netter referenced copies provided to Council of letter from the Rohnert Park Chamber of Commerce with informational attachments advising of meeting dates for the formation of a Rohnert Park Breakfast Meeting. He said Councilman Eck and Assistant to the City Manager Leivo attended the first meeting on November 19, 1992 and there seems to be a lot of individuals interested in this idea. W. Netter said another meeting will be held on December 9, 1992 Rohnert Park City Council Minutes (16) November 24, 1992 regarding this matter. This may be an effort that could prove to be effectual. It seems to be very successful both in Petaluma and Santa Rosa where the Breakfast meetings are drawing over 200 people. The meetings provide bits and pieces of what is happening in town. There are different guest speakers from government, education, corporations, etc. and a lot of fun with skits, programs, etc. This could provide a forum that can be considered for other issues that may be coming up in the future. 6) NYayor Emeritus - City Manager Netter said that since Mr. Hopkins has been named "Mayor Emeritus ", there may be situations or occasions when the Mayor is unable to attend, and Mr. Hopkins could represent the City at such times. Council agreed. W. Hopkins acknowledged he would represent the City in Cloverdale for Councilmember Erlene Pell's retirement dinner held on December 8, 1992, which is a Rohnert Park Council meeting night. City Attorney's Report: 1) City Attorney Flitner referenced copies provided to Council of letter dated November 9,1992 from the City Attorney of the City of Palo Alto requesting the City of Rohnert Park's participation in the League of California Cities - sponsored amicus brief for Roberts v. City of Palmdale. He reviewed contents therein pertaining to the Brown Act explaining that the Roberts court of appeal concluded that the Public Records Act privilege exemption did not permit Palmdale to refuse disclosure of a confidential city attorney -city council memorandum because the city did not follow Brown Act procedures for pending litigation closed sessions when the memorandum was distributed. The amicus brief supports the proposition that the Brown Act's pending litigation exception expresses and limits the attorney - client privilege with respect to meetings only. City Attorney Flitner recommended joining this amicus brief because Council may at some time want to discuss something in confidence for one reason or another. He said there would be no cost to the City to sign on this amicus brief. A motion was made by Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, to support the amicus brief for Roberts vs. City of Palmdale as recomnended by City Attorney. 2) City Attorney Flitner referenced copies provided to Council of letter dated October 30, 1992 from the Law Offices of Burke, Williams & Sorensen whereby the Legal Advocacy Committee of the League of California Cities requested preparation of an Amicus Brief for Greenwood v. City of San Marino. Mr. Flitner reviewed contents therein explaining that this case has serious repercussions for cities in an era of reduced revenues. If the Trial Court ruling is allowed to stand, annexation proceedings initiated by residents may be required to go forward even where a city has determined that it cannot deliver services to the annexed area without a net loss of revenues. City Attorney Flitner responded to various Council questions regarding this matter. He recommended joining the amicus brief because it does seem to take away from Council's responsibility related to annexation where such proceedings have been initiated by residents. Rohnert Park City Council Minutes (17) November 24, 1992 Councilman Hopkins said he thought there was a possibility that this could happen, but in recalling his 15 to 16 years on LAFCO, he could never remember a time when LAFCO approved annexations that cities did not want. He said he agreed with the spirit of the amicus brief, but concluded the people involved with it probably do not understand LAFCO proceedings. A motion was made by Councilman Reilly, seconded by Councilman Hopkins, and unanimously approved, to support the amicus brief for Greenwood vs. City of San Marino as recomrended by City Attorney. 3) Mobile Home Park Rent Appeals Litigation - City Attorney Flitner referred to the Las Casitas vs. City (NOI decision) and advised that the Court ruled in favor of the Nbbile Home Park decision regarding rules and regulations. In view of the court decision, that issue will follow its normal course with the recommendation of the Rent Appeals Board. 4) City Attorney Flitner referenced the Sim Case currently on appeal and said, as of last Friday, the brief is in and that case should be moving along a little faster now. The brief will probably be set in 60 to 90 days. Matters from Council: 1) Creation of a "Com=ity Round Table" - Councilman Reilly said he wanted to share a couple of ideas pertaining to the creation of a Comtunity Round Table comprised of a wide variety of people and topics that would deal with long term plans of the comn.inity such as borders, encroachment of Santa Rosa, etc. Discussion followed during which concerns were expressed comparing the need to the complexities of further Council involvement; a need to spearhead the idea to get it going even if Council does not have any real involvement; consideration of referring the idea to the Chamber of Commerce; and the possibility that the formation of the Rohnert Park Breakfast meetings (as previously reviewed during tonight's Council meeting) could suffice to meet the need, if something could be established to address the issues. Suggestion was also made to set up some kind of neighborhood town meetings that could just be scheduled and have the people come. Councilman Reilly said there are a lot of people wishing something like this would happen, but if someone does not take the initiative, it will not get done. Councilman Hollingsworth suggested that it would be better for the Chamber of Commerce to spearhead this type of effort. 2) City Manager Netter said the League of California Cities North Bay Division Quarterly Dinner Meeting will be held in Novato on December 3rd, 1992 at 6:00 p.m. Councilman Hopkins referred to his position on the League of California Cities Ehpire Division and said unless there is going to be someone that was going to take his place on a fairly regular basis, Council should probably consider moving into the North Bay Division because it is a lot easier to get to Novato for those meetings and the City has the option of being in either division. Rohnert Park Citv Council Minutes (18) November 24, 1992 Discussion followed during which Mayor Spiro said the trips to the meetings have not been a deterrent to her because they have been held on weekends and the extra distance has not seemed to be a factor. Councilman Eck said there has been a serious change in regard to districting and Rohnert Park is starting to be pegged as "south ". Council agreed the move to the North Bay Division should be placed on the next Council agenda for further review. 3) City Manager Netter said the Recreation Department's Annual Volunteer Luncheon will be held on Thursday, January 21, 1993 at the Com=ity Center. 4) City Manager Netter said the Mayors' & Councilmembers' Executive Meeting will be held on December 19, 1992 at Equus Restaurant and that the Mayors Selection Committee will meet on December 16, 1992 at 4:00 p.m. in the Board of Supervisor's Caucus Room, Santa Rosa for City appointments to LAFCO (2 seats available). Mayor Spiro said she would like the appointment. She reminded Council that she had previously tried for the appointment and just did not think the Selection Committee would pick Rohnert Park. Councilman Hopkins said it would be something the Mayor might want to think about if Nancy Read moves up to a regular seat on LAFCO. He said people are talking about moving these appointments around. It was concluded that if any Councilmember is interested in the appointments and wants to submit a letter signifying same, they should do so. Councilman Reilly said he would like to be on the Golden Gate Bridge Highway & Transportation District, though meetings every Friday would be hard to make. He said he would also be interested in the LAFCO appointment. He agreed he would write his own letters, if interested. 5) Councilman Reilly referenced comments pertaining to the General Plan Update procedures at the bottom of page 7 of the previous Council meeting minutes of November 10, 1992 and inferences that the General Plan Committee was in limbo. He said it was his understanding that this was not so, but that the General Plan Committee was working to finish the elements and the Council would not do anything until the the new Council was seated. Council directed the General Plan Committee to finish the elements. Councilman Hollingsworth responded that he did not recollect giving such direction but remembered indicating it would be wise to do so. Mayor Spiro said she thought the minutes reflected Council's understanding that the General Plan Committee was going to finish out the elements on which it was Working and she had no problem with that. She said, apparently, new members would have to be selected so, in essence, the General Plan Committee is not in limbo. Councilman Hollingsworth said he thought the Committee was looking for direction from Council. City Manager Netter said he thought the prudent thing to do was wait until the new Council is seated and review the options available, then decide what actions should be taken. Rohnert Park City Council Minutes (19) November 24, 1992 Councilman Reilly continued that it has been said here that the General Plan Committee was in limbo. He said he had no problem with the understanding of this matter if a motion would be made to change that now, but the direction was to finish up the elements the Committee was working on. Mayor Spiro responded that her recollection was just the opposite with concurrence that the elements needed to be done. A motion was made by Councilman Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, to wait until the new Councilmember is seated at the December 8th Council meeting before proceeding further regarding this matter with no need to disband the General Plan Committee, but ask them to wait until then. City Manager Netter expressed preference to wait until January 1993 to place the General Plan item on the Council agenda in order to give staff sufficient time to formulate options and alternatives regarding this matter. Council responded that the item could be placed on the December 8th meeting for general discussion and then deferred to the January meeting, if necessary. 6) Councilman Reilly acknowledged that the Housing Task Force is shrinking and asked if Council was going to have direction for them. Council concluded this item could also be included with discussions of the next Council meeting on December 8th, 1992. 7) Councilman Hopkins said he had been reading quite a bit about open space in the paper. He said he remembered going through this open space initiative and Council supported the concept but did not support the Board of Supervisors being the main power to make all the decisions. Councilman Hopkins said he would like everyone to start questioning the Board of Supervisors about the feasibility and logic of particular decisions because the idea of open space is not something hidden off in the corner of the county someplace to benefit one person. Councilman Hopkins gave examples of an area to the south in the County and another one north of Healdsburg that are not highly visible open space areas and said that was not the intent of open space designations. Councilman Eck responded that Councilman Hopkins was on the Advisory Committee and if they are not going to take your advice, what is the use of being on it. However, he said he thought they had learned a lesson about too much coming from the top down and by- passing procedures from this last procedure regarding Corte Madera. Councilman Eck said this was not a project totally without some merit, but agreed it has not been handled correctly. He agreed a polite reminder should be written to the Board of Supervisors expressing the concerns expressed by Councilman Hopkins and that this Council supports the open space tax measure, but did not support the District because of the make up of the Board and representation. A motion was made by Councilman Hopkins, seconded by Councilman Hollingsworth, and unanimously approved, directing a letter be written over the Mayor's signature to the Board of Supervisors expressing above - reviewed Council concerns pertaining to the intent of the open space measure. Rohnert Park City Council Minutes (20) November 24, 1992 Unscheduled Public Mayor Spiro asked if anyone in the audience wished to make an Appearances appearance at this time. Linda Branscomb, 21 Anne Way, said the City of Cotati is not charging the City of Rohnert Park for any residents to serve on the Environmental Advisory Board. If MI'C's intent is a countywide bicycle plan, Cotati should be included. Mayor Spiro responded that the referenced Advisory Commission is not required. Ms. Branscomb said she would like to do some research on mixed zoning because the idea should not be discarded when jobs can be produced in mixed use areas. She said she would like to provide further information regarding this matter at another time. Adjournment Mayor Spiro adjourned the meeting at approximately 9:30 p.m. to Monday, December 7, 1992 at 7:00 p.m. for swearing in new City Councilmembers and changing Council officers. Depo Ci Clerk Mayor .JF".0BG ki November 11, 1992 Trr L i�J 7 1 Y ?4y t �/' _/ I(' J MEMO} TO; MAYOR AND CITY COUNCIL MEMSERa FROM: BARBARA MACKENZIE, CHAIRPERSON, RE: GENERAL PLAN GENERAL PLAN COMMITTEE �.m'a After the everts at last night's council meeting, it seems appropriate to clarify the activities of the General Platt Caitimittee. Despite recent references in the local press to the General Plan "being held hostage" by our committee, and co mnenLa from the Mayor last night implying that we have stalled the proc;es6 since adding the annexation proposal in June, our committee has NEVER intentionally delayed the General Plan pi-u�ess. Those who think we have delayed this pj-ucess are unclear about the original responsibility of our committee. We were instructed by the City Council to update the ENTIRE General Plan, with a focus on the annexation proposal, and to also propose greenbelt boundaries around Rohnert Park. We were appointed as a General Plan Committee: in March, and met for the first time just before a pre- - scheduled Town Meeting on March 21. From the bagininng, our committee set a high priority on gathering additional input from the community. We held three town meetings and vent out e survey. We consistently worked hard to complete the General Plan update process. It is simplistic to ;pink that we could solicit citizen input, meet with the Housing Task Force regarding the housing Element, alid work out a number of compromises on difficult issues such as units built per year, greenbelt borders, water /wastewater issues, and others, in just a few months. We d {d o;ir best, and met every month for at least two LONG meetings per month. By the and of September, we were reasonably ::Luse to completing the draft plan, even though some of us felt rushed and would have preferred to have done a more thorough job. At this point, we asked staff to put all of our changes into a complete draft document sc we could see the plan in its entirety. We waited well over a month for the staff to do this. This delayed our next meeting until October 26. We spent the entire 0c,tober 26 meeting on the Cunservation Element, which was full of controversial topics and information. We there Set November 9, just two weeks later, for potentially our filial meeting. Since the results of the election on November 3 will probably change the direction of the Genera. Play process, we voted on November 9 to pint our work on hold, until the new council provides furthez instructions. l t 'Z;iiei) GENERAL PLAN COMMITTEE �.m'a After the everts at last night's council meeting, it seems appropriate to clarify the activities of the General Platt Caitimittee. Despite recent references in the local press to the General Plan "being held hostage" by our committee, and co mnenLa from the Mayor last night implying that we have stalled the proc;es6 since adding the annexation proposal in June, our committee has NEVER intentionally delayed the General Plan pi-u�ess. Those who think we have delayed this pj-ucess are unclear about the original responsibility of our committee. We were instructed by the City Council to update the ENTIRE General Plan, with a focus on the annexation proposal, and to also propose greenbelt boundaries around Rohnert Park. We were appointed as a General Plan Committee: in March, and met for the first time just before a pre- - scheduled Town Meeting on March 21. From the bagininng, our committee set a high priority on gathering additional input from the community. We held three town meetings and vent out e survey. We consistently worked hard to complete the General Plan update process. It is simplistic to ;pink that we could solicit citizen input, meet with the Housing Task Force regarding the housing Element, alid work out a number of compromises on difficult issues such as units built per year, greenbelt borders, water /wastewater issues, and others, in just a few months. We d {d o;ir best, and met every month for at least two LONG meetings per month. By the and of September, we were reasonably ::Luse to completing the draft plan, even though some of us felt rushed and would have preferred to have done a more thorough job. At this point, we asked staff to put all of our changes into a complete draft document sc we could see the plan in its entirety. We waited well over a month for the staff to do this. This delayed our next meeting until October 26. We spent the entire 0c,tober 26 meeting on the Cunservation Element, which was full of controversial topics and information. We there Set November 9, just two weeks later, for potentially our filial meeting. Since the results of the election on November 3 will probably change the direction of the Genera. Play process, we voted on November 9 to pint our work on hold, until the new council provides furthez instructions. TEL NO AOV 11 ,'�� 1 _ •4 I would like �o nu to that most members of our committee, despite their own philosophies on growth issues, worked hard and spent many, many hours reading and reviewing materials as well as attending our meetings and public forums. Unfortunately, other members of our committee contributed very little to the process, and did not demonstrate a dedicated interest in really doing tiiF- work of the committee. 'hey were apparently there (when they DID show up) to deliver "yes" votes on the annexation proposal. They seem to see the entire process as a pro forma exercise, deserving only minimal effort. This cynical viewpoint did nothing to help our committee's work. Those who tuck our responsibilities seriously, whether or not we agreed with the Council's 3 -2 vote to update the General Plan to look at one project only, ate offended by the inference that we have delayed this process --- which indeed was nearly completed in only seven months Insteau of the years which other cities spend on General Plan updates. Several committee members propose that the new Council let us finish our current draft, and -then send it to neighborhood advisory groups -- the establishment of which is, we hope, a high priority. We can build on this draft and create a LONG 'PERIL document, with extensive citizen involvement,, to take us well into the next century. We think this process is too important to be done in reaction to individual developers' requests, and we hope the new council considers the General Plan update pruuuBs one to be taken seriously, and done thoroughly for the long terin _ cc. Rohnert Park Clarion Press Democrat