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1998/11/10 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES November 10, 1998 The Council of the City of Rohnert Park met this date in regular session commencing at 8:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Linda Spiro presiding. CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately 7:58 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Reilly, Vidak- Martinez, and Mayor Spiro Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, City Engineer Gaffney, Planning Director Schulenburg, Public Works Director Stephens, and Department of Public Safety Director Rooney. 1. CLOSED SESSION: Mayor Linda Spiro reported on the closed session which commenced this evening at 7:00 to discuss matters listed on the agenda attachment, representing an update, with no action taken at this time. 2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by Council and signified on original set of minutes. Upon motion by Councilmember Flores, seconded by Councilmember Reilly, the minutes of October 27 1998 were unanimously approved as submitted. 3. APPROVAL OF BILLS: Upon motion by Councilmember Mackenzie seconded by Council Vice Mayor Vidak - Martinez, City bills presented in the amount of $644,357.88 attached herewith were unanimously approved. 4. ADDING INFORMATIONAL NON - AGENDAED MATTERS: Mayor Spiro asked Councilmembers or staff if there were any non- agendaed informational items to add to the agenda. There were none to add. Rohnert Park City Council Minutes (2) November 10, 1998 5. WELCOME AND INTRODUCTION: Recreation Director Tint Barry Mayor Spiro welcomed Mr. Barry and commended his selection for this position. Mr. Barry shared his background with Council and stated that he was pleased to be here in the community and looked forward to working with the City Manager and Staff. 6. MAYOR'S PRESENTATIONS: Mayor Spiro signified that many individuals and community agencies are never acknowledged for their wonderful service to the community and since this was the month of Thanksgiving, she wanted to personally acknowledge and thank them. For Distinguished Individual Service: • Lynne Conde for her energy and dedication to building a state -of -the -art library in Rohnert Park • Dan Mubley, of `Buddies Pizza" for all that he contributes to our Students • Ralph Jones for his selfless dedication to Homeless Prevention • Reverend Sam Tharpe for years of dedication providing an annual Thanksgiving Dinner to residents of our Community • Marie t1nsick for a 15 year labor -of -love bringing Christmas food & gifts to those with needs in our Communitv • Bill Stephens for his many hours of service to the 1998 Founder's Day Celebration • Brian Justin Tietz, Troop No. 431, for being installed as an Eagle Scout in the Boy Scouts of America For Outstanding Community Service: • Boy Scouts of America • Orchestra Sonoma • Girl Scouts of USA Konocti Council • PAL (Police Activities League) • Boys' & Girls' Club of Rohnert Park . Pilipino- American Association • 20 -30 Club of Rohnert Park • Becoming Independent • Planned Parenthood • Big Brothers/Big Sisters of Sonoma County • Redwood Empire Sids • Ca Human Development Corporation • Rotary • Council on Aging • Rohnert Park District of Adoption Svcs. • Easter Seals • Santa Rosa Lioness Club • Education Foundation . SCAYD (Sonoma County Associates • Friends of the Animals in for Youth Development the Redwood Empire (faire) • Sonoma State University Associated Students • Head Start • Sonoma State University Center for Performing Arts • Home Hospice Thrift Store • Sonoma State University Project Censored • KRCB - Channe122 . St. Vincent de Paul • Lady Lions of Rohnert Park • Veterans Charities of Northern California • North Bay Industries • YMCA • Northbay Veterans Center • YWCA (SANTA ROSA) Mayor Spiro commented that more certificates would be awarded at the next Council meeting in November. Councilmember Reilly requested that a five - minute break be taken. RECESS: Mayor Linda Spiro declared a recess at 8:21 p.m. RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 8:28 p.m with all Councilmembers present. Rohnert Park City Council Minutes (3) November 1d, 1998 7. YOUTH CITY COUNCIL REPRESENTATIVES from 1998 -99 Youth of the Year Program Mayor Spiro introduced Youth Representatives Senior Jennifer Weaver and Junior Manisha Hall, who provided the youth report. • Jennifer Weaver reported that the Football team beat Cardinal Newman High School, that this was the first time in eight years and she was very excited about that. She further reported that the Pop Warner team would play against Ukiah on Sunday. • Jennifer further reported that ASP was sponsoring a food drive for the hurricane victims, the first high school in Sonoma County to do so, and the local middle and elementary schools were also participating. She remarked that individuals who wanted to donate should contact ASP. She further reported that the victims were in need of everything. • Manisha Hall. reported that the Soccer team had a fun season, despite their record. She further reported that the Women's team would take the pennant next year. • Manisha further reported that the Homecoming event was the most successful it has ever been. There were over 700 students in attendance so the dance had to be moved to the Gym to accommodate everyone. 8. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). 1) Gary Jelinck, 608 Racquet Club, signified that he was speaking on behalf of Paul Baldocchi who could not be at the meeting regarding the Canon Manor issue. He first congratulated Councilmembers Jim Reilly and Armando Flores on their re- election. Mr. Jelinck requested that Canon Manor West representatives continue discussions with the City of Rohnert Park regarding potential annexation. He reported that he was pleased that a letter would be sent to the Board of Public Utilities of Santa Rosa to request sewer capacity and requested that the Council Sub - committee meet with representatives from Canon Manor West to discuss the annexation fees. He requested that information be provided on the annexation fees. City Manager Netter replied that he was in the process of meeting with staff to review and calculate the annexation fees, that this would be accomplished before a meeting with the Sub- committee was scheduled. 2) Clifton Buck - Kauffman reported that the Cotati Accordion Festival (CAF) was very successful this year. He read his letter to Council. He was pleased that the CAF Committee was able to use local vendors from Cotati and Rohnert Park, that many of the participating groups made money, and that next year they hoped to expand. He thanked both the Cities of Cotati and Rohnert Park, CAF attendees, the CAF staff and those who donated raffle tickets. He further commented that it would be more successful if it was the Rohnert Park - Cotati Accordion Festival. 9. CONSENT CALENDAR Mayor Spiro asked if there were any questions regarding the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. Mayor Spiro reviewed the titles of items listed on the Consent Calendar. City Manager Netter requested Resolution 98 -210 be removed from the Consent Calendar. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda. Acceptance of Cash/Investments Reports for Month Ending August 31, 1998 and September 30, 1998. Resolution Nos: 98 -208 Expressing Appreciation to Joe Topper, recently resigned as General Manager of the Former Red Lion Inn and the Current Doubletree Hotel, following 5 years of dedicated service 98 -209 In Recognition and Appreciation of Elizabeth A Lidster 98 -211 Approval of Program Supplemental Agreement, Snyder Lane Bike Path, Phase III, Project No. 1994 -7 98 -212 Approval of Program Supplemental Agreement, Expressway South -bound Loop On Ramp, Project No. 1996 -1 98 -213 Approval of Stop Sign Installation, Cielo Circle /Crest Court 98 -214 To Implement the Reporting of the Ca1PERS Employer Paid Member Contributions as Additional Compensation for Certain Employees in the Department of Public Works Represented by Service Employees International Union (S.E.I.U.) Local 707 Upon motion by Councilmember Flores, seconded by Councilmember Reilly, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. 10. OTHER RESOLUTIONS FOR CONSIDERATION: 98 -215 Authorizing Certain Classification and Salary Adjustments for City Positions City Manager Netter signified that two positions, an Associate Planner and a Public Safety Communication Supervisor approved by City Council in the 1998 -99 Budget were discussed in the Closed Session held previously this evening. He reported that Council had previously approved a 5% salary adjustment for the Utility Clerk position, with the condition the job description be adjusted to reflect a higher level of responsibility and qualifications, and that after reviewing the job description and responsibility of the position, staff recommended the title be changed to Utility Service Representative. City Manager Netter further reported that adjustments are recommended in the Evidence Technician/Property Specialist position to include: 1) a 2.5% adjustment; and 2) the title be changed to more appropriately reflect the work performed and responsibility of the position, that these are the recommendations to be changed by this resolution. Rohnert Park City Council Minutes (5) November 10,1998 Upon motion by Councilmember Flores, seconded by Councilmember Reilly, reading of the resolution was waived and Resolution 98 -215 was unanimously adopted. 98 -216 Urging the Governor of the State of California to Take Action to Ban the Use of the Gasoline Additive MTBE, and Recommending the Federal Government Discontinue the Requirement of Fuel Oxygenates in the State of California. City Manager Netter signified that this item was carried over from the October 27`" City Council meeting to provide Council ample time for review and consideration of this resolution. Upon motion by Councilmember Reilly, seconded by Mayor Spiro, reading of the resolution was waived and Resolution 98 -216 was adopted. The motion was approved 41 with Councilmember Mackenzie abstaining. 11. REVIEW OF COMMISSION /COMMITTEE /BOARD APPOINTMENTS AND LIAISON ASSIGNMENT City Manager Netter explained that the Commissions, Committees, and Boards list was provided for Council's review and information purposes only, for possible future changes or ratification, that no action was necessary tonight. Councilmember Mackenzie suggested, for Council's consideration, that the City provide an orientation or training for new and current Commissioners or Board members. He signified some ideas for the training could include an overview and policies of the Commission, what their roles are, what the expectations are, what the functions are in relation to Council, and to provide clarification on these relationships. Councilmember Reilly commented that the discussion should include Councilmembers' liaison assignments. He asked whether a temporary ad -hoc committee should be moved to a regular committee if the committee met on an on -going basis. Councilmember Flores requested that when these discussions occurred, Council examine the full scope of individual Councilmembers' work on these committees. Mayor Spiro asked if the Commission/Board members had been notified of their term expirations. City Manager Netter explained that a copy of the memorandum Council received was also being sent to Commission/Board members whose terms expired in December. Additionally, a letter would be sent to inquire whether they were interested in being re- appointed to their respective positions. City Manager Netter commented that he would develop an orientation- training proposal to bring to a future meeting for Council's consideration. 12. ROHNERT PARK WELLNESS CENTER - HEALTH CARE CAMPUS PROPOSAL City Manager Netter explained that a very extensive, thorough report had been provided for Council's review. He presented a summary overview of the changes for Council that included Rohnert Park City Council Minutes (5) November 10, 1998 the revised rent schedule. He reported that the Committee has been meeting on a daily basis to develop the rent schedule, that the documents have been reviewed and approved by City Attorney and the RPWC Council Sub - committee, and that staff believes the current Lease balances the needs of the City and RPWC, and best interests of the citizens of Rohnert Park.. He further explained that Committee members were present to answer questions Council may have. Mayor Spiro asked Councilmember Reilly to provide a report on the RPWC. Councilmember Reilly responded by saying he wanted to reiterate what staff and Council Sub - committee had previously reported: that it has been a long process to design and develop the concept of a Wellness Center and all that it potentially has to offer, that a lot of legal work has been done to ensure the City is protected and not giving away anything, and that citizens wouldn't have to travel to other areas to receive this kind of service. He further stated that finalizing the Lease is probably one of the smallest components of the whole project and congratulated the RPWC staff for putting together this packet. He commented that he realized Council had not been provided sufficient time to review the documents, but asked if there were any questions. Councilmember Mackenzie signified that this item had been identified as an action item but wanted there to be no mistake, this was a discussion item only. Mayor Spiro agreed that no action would be taken at this time. Mayor Spiro commended the Committee for all their hard work on this project. Councilmember Flores commented that he is supportive of the Wellness Center and would like to see the Center go ahead as planned and be successful. He commended the staff on their thorough analysis of the Lease. City Manager Netter provided an overview of the old and new revised Rent Schedules that included alternate scenarios with CPI adjustments. He explained that the revised rent schedule has built in benchmarks to protect the City, including re- evaluations and adjustments to match market value in years 15, 25, and 35. Vice Mayor Vidak- Martinez asked what provisions had been made for the end of the Lease. She asked if it would revert back to the City. *CORRECTION BELOW from 11/24/98 City Council meeting: Per Councilmember Reilly (deletion lined out/addition underlined) Management Analyst Angela Fogle replied that staff realized that the *building buildings will depreciate, but provisions have been made for the tenants to do major improvements periodically throughout the term of the lease. That the intent is not to own the building in 54 years, but that at year 45 the lessee has the option to request the lease be renegotiated and money can be used to improve the building. She explained the worst case scenario would be the City would take over the project or have the option to make major renovations. Vice Mayor Vidak - Martinez asked if the terms were acceptable to lenders. Wellness Center Project Manager Christina Belle replied that the City is safeguarded. Ms. Fogle added that the attorneys put in enough clauses to make it attractive. Rohnert Park City Council Minutes (7) November 10, 1998 Discussion ensued with Councilmembers expressing their concerns on the rent market, Medicare and other expenditures not covered by insurance, would the City find themselves in the wellness center business, and maintaining the quality of the facility. Ms. Fogle replied that this was a win - win situation, that the City was safeguarded. Mr. Netter reported that the goal was to have this item on the November 24 agenda for action and to have Council's questions answered by that time. He requested that Councilmembers who had questions to forward them to staff so that answers could be provided prior to the next meeting. Vice Mayor Vidak - Martinez suggested that the name of the center be named the "Martin Stone Health Campus ", number two on the list provided to Council; abbreviated, MS Health Campus. Council agreed to discuss the naming of the center at the next meeting, to defer this item and agendize it for action at the next Council meeting. 13. PROPOSED CITY PROJECT PRIORITIES AND STRATEGIC PLAN DISCUSSION City Manager Netter reported that at the Team Leadership Session on October 6, 1998, City Council asked Department Heads to develop a list of current projects, then prioritize them. Department Heads met in a 4 -hour planning session on October 20, 1998 to develop the list, identified project priorities, and assigned the projects to the following categories: • Planning Projects* • General Plan • Community Health - Human Services • Economic Development • Technological Innovation • Services and Infrastructure • Operations and Staffing • Parking Lot* • Policy Decisions *This was added to the list at the Department Heads planning session. Mr. Netter reviewed the projects in each category for Council's consideration. He expressed that some projects may move up on the list through discussions with Council, but that staff felt some of the projects may have to be deferred or eliminated due to the heavy work load. He further stated that staff wanted Council to see what projects they were currently working on before even attempting to start the strategic planning process, to discuss the priorities list with Council, and come up with a realistic list that can be accomplished in 1999. Councilmember Flores stated that the goal was to have a final priority list by February 1, 1998, that Phase II would begin in the year 2000, and Phase III in 2001. He expressed that Department Head staff could not realistically do all these projects at this time. Rohnert Park City Council Minutes (8) November 10,1998 City Manager Netter asked Council if they had any questions regarding the list; if there weren't any, the list would be finalized at the work session in January with the City Council. 14. CAPITAL PROJECTS FINANCING PLAN FOR CITY HALL, ADMIN. OFFICES AND RELATED FACILITIES City Manager Netter reported that at the October 27, 1998 City Council meeting, Council directed staff to proceed working with Stone and Youngberg to prepare documents to secure revenues for various projects. The underwriters have prepared honds and other dnenmentc required for the issuance of a Certificate of Participation. Mr. Netter read part of the document for Council and expressed that, because of the accelerated timeline most of the work would have to be done without future work sessions. Discussion of this item included the following comments: • Councilmember Reilly requested clarification on the two proposals staff were working on. Of the 12 million dollars, what projects would the City do; and that this specific bond issue approves a new City Hall. • Councilmember Reilly stated that only one motion was made for both bonds and they are separate items. He also commented that these were separate projects, his understanding was that money would be spent on the library, meeting rooms, or a sports complex and he was not in favor of a new City Hall complex. • Councilmember Flores remarked that Council needs to make a specific decision, that the discussion they had a month ago on the interest rate situation is tenuous, that an import ant consideration is to look to the immediate future, to look at the needs, and that time is not on `our side'. • Finance Director Harrow and City Manager Netter provided an overview of the interest rates and the potential revenue. Mr. Harrow commented that if interest rates came down, the opportunity would be missed. • Councilmember Mackenzie commented that he was expecting to see two separate resolutions. That in reviewing the timeline he sees the project is `fast tracked'. However, with the advice Council is receiving on interest rates, this could be a starting point - -to establish and identify a downtown for Rohnert Park. He further stated that he was nervous about the accelerated schedule, but that this was an opportunity to redefine the City and if it's not done when interest rates are low, an opportunity may be lost to move forward, He expressed that his inclination was to move forward. Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, reading of the resolution was waived and Resolution 98 -217 was adopted. The motion was approved 4 -1 with Councilmember Reilly dissenting based on his previous comments. 15. LIBRARY PROJECT UPDATE City Manager Netter reported that he had the information from the Library Committee regarding the Feasibility/Needs Assessment Study to share with Council. He remarked that he would have preferred to have the Library Committee meeting and the Council Meeting reversed with the Rohnert Park Cif, Council Minutes (9) November 10, 1998 Library Committee meeting this evening instead. He requested that Council give him the authority to hire a sole source consultant to conduct the Needs Assessment Study. Councilmember Flores commented that in examining the schedule, he found it to be very aggressive and is hesitant to have City Staff doing this project, considering their priority list and time. He further remarked that he will continue to work with Lynne Conde and attend the Library Committee meetings in developing a goal for the best Library siting and what kind of library it should be. That those decisions will come out of this study and bring the City into the 21st century via Sonoma State University and the school district to develop a program that meets the needs of the community. City Manager Netter requested Council's support in this matter. Councilmember Flores recommended that Council give City Manager full discretion. He stated that the feasibility /needs assessment study is needed and can be easily accomplished in a month if City Manager used staff and a consultant. He expressed that he thought Council was supportive and that the Library is a priority. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, Council unanimously approved authorizing City Manager Netter full discretion in conducting the Feasibility/Needs Assessment Study. EXTEND COUNCIL MEETING: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, the meeting was extended past 10:00 p.m. to finish necessary agenda items. Discussion continued on the Library Project Update: City Manager Netter stated that the Library Committee designed the survey and that he wanted to work on the criteria before sending it out under City's name. He commented that he wanted to ensure Council had the opportunity to review the study and give its endorsement. He further stated that the study would be used as an information tool only, not a decision making tool, and that it would provide an indication of how the community felt about a new Library. Councilmember Flores remarked that it would be a good informational tool and would like to hear recommendations from City Manager on the best way to receive maximum community input. He asked if putting it in the utility bills was an option. Mayor Spiro asked for clarification on the term "group book facility "? City Manager Netter replied that he couldn't answer that, he could only guess, that there may be others who could address this question. Bob Young asked to approach the podium to answer this question and reported that a group book facility was a room where one or more persons could use to read. He explained that this was a first draft of the study. He also reviewed the options of the Library siting - -to leave it Rohnert Park City Council Minutes (10) November 10, 1-998-1 where it is and expand, or there would be limitations if the Library was built at another location —it would be half the size. He pointed out that if the existing Library was torn down and rebuilt, the citizens would be without a library for a short time. Councilmember Mackenzie asked if using random telephone calls was an option; that would give the City time to be self - selecting. Mr. Young replied that if a telephone survey were used, these people might have to be re- contacted four times. City Manager Netter reported that at the next Library Committee meeting, members would discuss the survey, statistical sampling, needs assessment and that another tool may be needed. Mayor Spiro commented that this item needed to be carried over to the next meeting. Council concurred. 16. INTEREST ON SECURITY DEPOSITS - Proposed Ordinance amendment City Attorney Flitner reported that at Council's request, he reviewed and conducted an analysis of Ordinance 587, Section 3. He signified that the amendment requires a landlord to provide written notice of the tenant's right to receive interest on the security deposit; failure to do so would allow the tenant the right to receive interest payments on the security deposits. He stated that everything else remains the same. He recommended that this paragraph be amended as follows: "Before the lease /rental agreement is signed by the tenant the landlord shall give the tenant written notice of the tenant's right to receive interest on the security deposit so that the tenant is aware of his or her rights regarding the payment of interest before he or she signs the lease /rental agreement. If the landlord fails to advise the tenant in writing and if the tenant would otherwise qualify to receive interest as provided in this section then the tenant shall have the right, at the option of the tenant, to demand to receive interest payments on the security deposit, as herein provided, after the first twelve months of the lease /rental agreement." Upon motion by Councilmember Reilly, seconded by Councilmember Flores, reading was waived, and the amendment to Ordinance No. 643 was introduced and unanimously approved. Council agreed to schedule a Public Hearing at the next Council meeting prior to adoption. 17. LETTER TO BOARD OF PUBLIC UTILITIES, CITY OF SANTA ROSA, REQUESTING ALLOCATION FOR CANON MANOR WEST PROPOSED FUTURE ANNEXATION City Manager Netter reviewed City Engineer Gaffney's draft letter requesting sewer allocation. Vice Mayor Vidak - Martinez signified that the letter should include language indicating the health impact on residents. Rohnert Park City Council Minutes (11) November ip, 1998 Mayor Spiro asked if the letter would have more impact if signed by the Mayor, or is 'staff to staff' sufficient? City Manager Netter remarked that he would ensure the letter was going to the appropriate staff person and would have the letter signed by Mayor and staff. By Council consensus, Staff was directed to go forward with the letter that included the following changes: 1) include language indicating health impact on residents; 2) have letter signed by Mayor and Staff (City Engineer). 18. PARKS AND RECREATION MATTERS: 1) Status of Aquatics Master Plan 2) Procedures for beginning the "M" Pool Project City Manager Netter reported that due to the changes in personnel in the Recreation Department, Tim Barry the new Rec. Director has submitted a progress report on the proposed Aquatics Master Plan. Mr. Netter remarked that he hoped it tied to #2 of this item, the "M" pool project, and that the proposed aquatic study would assist in identifying what the needs are. The decision would relate to what Sonoma State University has, then this would be a driving force unless Council wanted a second pool. Discussion included the following comments: *Viee Mayor Vidak Maffinez asked whm the plan was. Vice Mayor Vidak - Martinez remarked I know that the plan should precede the projects. Councilmember Reilly stated that he agreed with Vice Mayor, the key is the master plan. If you speed up the timetable, it takes more time to get it right. *CORRECTION ABOVE from 11/24/98 City Council meeting: Per %ace Mayor Vidak- Martinez (deletion lined out/addition underlined) Mayor Spiro remarked that after reviewing the timeline, it would be another year. Councilmember Flores agreed with the Mayor, the concern is Council has included this project in the 98 -99 Budget. He further commented that Council has a general idea of what kind of facility it is looking at and should move in that direction. He recommended that an architect is hired to prepare a plan to present to Council in the Spring, then construction could begin. Councilmember Mackenzie signified that he also agreed with the Vice Mayor, that Council had had a discussion that there should be a plan and that building wouldn't begin in the "M" section until an analysis had been done on what was wanted. He commented that Council should stick with the original solution. City Manager Netter recommended that Council hire a sole source consultant with experience in this area, that way time could be saved; that in itself could save several months in the selection process. Council concurred that City Manager Netter and City Attorney Flitner would look at hiring a consultant to complete the aquatics plan and evaluation. Rohnert Park City Council Minutes (12) November 10,1998 3) "Are You O.K.T' Program Upgrade City Manager Netter reported that the "Are you OK" program has been successful and that it has been used primarily by seniors; however, it requires staffing on evenings and weekends. Staff has researched and found a system that can be used. However, a budget augmentation of $3300 is needed to purchase the system. Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, the request to auarnent the Budget and purchase the TRT. -TEND cvctem wag nnanimnugly annrnvPd ., a - - -- - - -- - -- - -- - - .i - - -- -- -- -- --------- - - - - --� - rr - -._ -. 19. PLANNING AND ZONING MATTERS: 1) Recreational Vehicle Parking Codes City Manager Netter reported that at the October 27, 1998 City Council meeting, Council requested this item be agendized. He also signified that boats on trailers are not covered by this ordinance, but would ask the Department of Public Safety about this. He asked Council if they wanted the Planning Department to take on this issue? *CORRECTION BELOW from 11/24/98 City Council meeting: Per Mayor Spiro (deletion lined out/addition underlined) Councilmember Flores remarked that this was an issue of major concern and recommended that City staff investigate the following: 1) Sources of financial support to assist in putting *beats boats on trailers or trailers into back yards; and 2) Sites in the City or adjacent areas suitable for storage of recreational vehicles or boats. Discussion concluded with Council's concurrence to refer this matter to the Planning Commission for review and recommendation to City Council. 20. COUNCIL. YEAR 2000 PROJECT - Matters related to the General Plan process Vice Mayor Vidak- Martinez reported that there were no updates to report, that the next meeting was scheduled for Monday, November 16 to review applicants for the RFQ. 21. TELECOMMUNICATIONS COMMITTEE PROPOSAL Mayor Spiro reported that she requested this matter be agendized to "stay on top" of telecommunication matters. She further reported that the committee would include two Councilmembers, two Staff, and two cOminunity ,"ambers. City Manager Netter recommended that the Telecommunications committee be included in the liaison assignments' discussion. Council agreed. 22. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1) COYF Commission meeting of 11/4/98 Councilmember Mackenzie reported he finally had clarification that he was one of the liaisons to this Committee, and that there was a lot going on in this area. He stated that it was very important to work with staff on the workshop mentioned earlier to clarify these matters. That this is a top priority - -to communicate with the members especially with regard to where they fit i.e. their roles and responsibilities. Rohnert Park City Council Minutes (13) November 10, 1998 2) Choose date for Towing Committee meeting Councilmembers Flores and Mackenzie reviewed their calendars and decided to schedule the next meeting of the Towing Committee on December 17, 1998 at 4:00 p.m. 3) Investors Committee Update Vice Mayor Vidak- Martinez reported that at the October 28, 1998 meeting, discussion focused on nominating members to the Tourism Council that would also include members from the vacation and lodging industry. Not only would members represent industry but geographic region as well, categorized by supervisorial districts. She also reported that the Tourism industry generates $8 million annually and that $1 million of this is generated by Rohnert Park. She stated she could use this information as `ammunition' for seats on the Council. She signified that the committee would meet next during the second week in December. 4) ABAG General Assembly Councilmember Mackenzie reported that he had attended the ABAG meeting. He referred to the memorandum distributed by Petaluma City Manager Fred Stouder that may be of interest to all. 23. TRANSPORTATION MATTERS: 1) Sonoma County Transportation Authority (SCTA) meeting of Nov. 9th Councilmember Flores referred to his memorandum regarding the Transportation Improvement Program that states voters clearly told us they wanted solutions to the Highway 101 issue, but did not like the funding methods. At the meeting Supervisor Cale presented a proposal for Council's consideration supporting a resolution of a 1/4 -cent sales tax. Councilmember Flores reviewed the projected revenues that would be generated by this sales tax and requested Councils' support in directing City Manager to draft a resolution in support of a June 1999 ballot measure. Harvey Goldberg asked to approach the podium to address this issue. He cautioned Council to be extremely careful regarding this issue. Mayor Spiro requested that the City Manager prepare a resolution and agendize it for the next Council meeting. 24. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. 25. MATTERS FROM/FOR COUNCIL: 1) Jt. Dinner Meeting with SSU President Arminana's Cabinet, Tues., Nov. 17th, 5:30 p.m., Spreckels Performing Arts Center City Manager asked Councilmembers to submit their comments to formulate a program. 2) Proposed meetings with SSU Associated Student Body Councilmembers reported that they were in the process of submitting dates to Karen. Rohnert Park City Council Minutes (14) November 10,1998 3) Mayors' & Councilmembers Assn. mtg., Thrs., Nov. 12th, 6 :30 p.m., at the River House Restaurant, Petaluma City Manager reported that this was provided for informational purposes only. 4) Selection of date for New City Council Officers & Celebration Councilmember Mackenzie reported that he had made it very clear that he would be out of town on December 8th and would not be at the City Council meeting that evening. He further stated that he wanted to be included in the selection of officers. Discussion concluded with Council's agreement of the following schedule: November 24, 1998 - Selection of Officers December 8, 1998 - Swearing in of Newly Elected Councilmembers December 16, 1998 - Celebration, family members to be invited 26. CITY MANAGER'S REPORT: 1) 1999 Master Calendar for City Council Joint Meetings City Manager Netter explained that he provided this list of recurring meetings for Council's benefit. He signified that this draft could be used as a guide, that scheduling these types of meetings was inconsistent so he wanted to design a system so as not to forget. Councilmember Reilly remarked that the Cotati - Rohnert Park joint meetings should be on the schedule. City Manager agreed to add the cities of Cotati/Rohnert Park to the joint meeting list. City Manager Netter signified that he would put this item on the next agenda for further discussion. 2) Americans with Disabilities Act (ADA) citywide compliance City Manager Netter signified that this status report has been provided for Council's review. 3) Century Communications City Manager Netter signified that this status report has been provided for Council's review. 4) Proposed Retirement Party, December 30th, 3:00 — 6 :00 p.m., for Commander Williams, Lieutenant Smith, Dr. Park City Manager Netter reported that the planning committee decided to hold a joint event for the three retirees. He also reported that he authorized $1200 per person as a `rule of thumb' that would include a gift, food, and drinks. He explained that Council would be receiving invitations soon. Councilmember Flores stated that these individuals have devoted their career to the City and, at minimum expense, should be offered a choice of a golf pass or sports center pass. Rohnert Park City Council Minutes (15) November 1U, 1998 5) Sewer and Garbage matters City Manager Netter reported that Finance Director Harrow has indicated he is considering holding a public hearing on December 8`' for sewer and garbage rate increases, and that this will be effective January or February 1999 for billing purposes. 5) Community School City Manager Netter reported that he had received a letter from Mark Wheeler who had incurred additional costs. Mr. Netter remarked that a meeting needed to be scheduled with Jan Heffron concerning the traffic concerns in front of the high school. He stated that he would schedule a meeting as soon as possible with Jan Heffron and Ann Huber to discuss the safety issues. Vice Mayor Vidak- Martinez commented that there were traffic problems on Snyder Lane as well. 27. CITY ATTORNEY'S REPORT City Attorney signified there was nothing to report at this time. 28. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro asked if there were any additional unscheduled public appearances at this time. No one responded. ADJOURNMENT: There being no further business, Mayor Linda Spiro adjourned the meeting at approximately 11:00 p.m. to 5:30 p.m., Tuesday, November 17, 1998, at Spreckels Performing Arts Center for the dinner meeting with Sonoma State University President Ruben Arminana and his Cabinet. Karen Pennrich, Deputy City Clerk KR 1111198 Mayor