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1998/11/24 City Council MinutesRohnert Park City Council Minutes November 24, 1998 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Linda Spiro presiding. CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately 7:05 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Reilly, Vidak - Martinez, and Mayor Spiro Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, Administrative Assistant to the City Manager Pennrich, Planning Director Schulenburg, Public Works Director Stephens, Recreation Director Barry, Management Analyst Fogle, and Community Resource Specialist Vander Vennet. 1. CLOSED SESSION: Mayor Linda Spiro reported on the closed session which commenced this evening at 6:00 to discuss matters listed on the agenda attachment, representing an update, with no action taken at this time. 2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by Council and signified on original set of minutes. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, the minutes of November 10, 1998 were unanimously approved as amended. 3. APPROVAL OF BILLS: Mayor Linda Spiro requested staff to provide additional information on check No. 08520 to Hispanic Hotline, and signified that she commended this effort. Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak - Martinez, City bills presented per the attached list in the amount of $1,309,905.23 were unanimously approved. 4. ADDING INFORMATIONAL NON- AGENDAED MATTERS: Mayor Linda Spiro asked Councilmembers or staff if there were any non - agendaed informational items to add to the agenda. Councilmember Flores signified one item to add on the Library Steering Committee. Rohnert Park City Council Minutes (2) November 24,1998 5. MAYOR'S PRESENTATIONS: Mayor Linda Spiro noted that many organizations have already been acknowledged throughout the year. She encouraged any who may have been inadvertently missed to notify City Hall to be scheduled for recognition on a future Council meeting agenda. Mayor Spiro reviewed contents of the documents prepared for recognition and made presentations as follows: 1) Commending James Park, Ph.D., Manager Youth & Family Services on the Occasion of His Retirement Dr. Park expressed appreciation to God for directing Rohnert Park, to the City Council for its support, to the Department of Public Safety and his staff for making his time here so productive, and to the youth of Rohnert Park for allowing him to be a part of their lives. Council commended Dr. Park for his beneficial contribution of twenty -nine years of dedicated service to the City of Rohnert Park and extended best wishes to Jim and his family for a happy retirement. 2) Recognizing Jud Snyder for Distinguished Individual Service for his many years of dedicated coverage of City Council meetings & community events 3) CELEBRATING commUNITY coNTI;munoNS Certificates of Recognition & Appreciation for Distinguished Service.-. Businesses: ♦ Chamber of Commerce ♦ Mountain Shadows Plaza o Southwest Shopping Center ♦ Codding Enterprises ♦ Pacific Theatres ♦ State Farm Insurance Company ♦ Commerce Plaza ♦ Padre Town Center ♦ University Square ♦ Herrington Square ♦ Park Plaza Center ♦ Hewlett Packard ♦ Red Lion Plaza Association Committees /Commissions/Organizations: Sports Organizations. ♦ Bicycle Advisory Committee ♦ Mountain Shadows Junior Linksters ♦ Building Bridges ♦ Pop Warner Football League s Community Outreach for Youth & ♦ Rohnert Park Babe Ruth Bambino Families (COYF) Baseball, Inc. Cotati Accordion Festival + Rohnert Park Babe Ruth League ® Cultural Arts Commission ♦ Rohnert Park Soccer League ♦ Face- to-Face ♦ Rohnert Park Swim Team ♦ 4-11 Club /Organization ♦ Rohnert Park Tennis Club Friends of the Library, Elizabeth ^� St. L' ,izabeth Seaton CYO Basketball ♦ Housing Financing Authority ♦ Ministerial Association Parent/Teacher Organizations. ♦ Mobile Home Spaces ♦ Creekside ♦ John Reed Rent Appeals Board ♦ Evergreen ♦ La Fiesta s Parks & Recreation Commission ♦ Gold Ridge ♦ Marguerite Hahn ♦ Planning Commission ♦ Monte Vista ♦ Senior Citizens Advisory Commission ♦ Mountain Shadows Middle School ♦ Senior Center /Craft Shoppe ♦ Rancho Cotati High School ♦ Sister Cities Relations Committee ♦ Richard Crane ♦ Sonoma County Wineries' California Welcome Center ♦ Thomas Page ♦ Waldo Rohnert Mayor Linda Spiro recognized Scout Troop 68, with Scout Master Ron Polini, who were present in the audience working toward their Citizens /Community Badges. In closing the presentations, Mayor Spiro shared a quote by Winston Churchill, "We make a living by what we get. We make a life by what we give." Rohnert Park City Council Minutes (3) November 24,1998 RECESS: Mayor Linda Spiro declared a recess at approximately 7:38 p.m. RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 7:48 p,m, with all Councilmembers present. 6. YOUTH CITY COUNCIL REPRESENTATIVES from 1998 -99 Youth of the Year Program Youth Representative Senior Amie Schmale provided the youth report. She advised that they had their first meeting of the school year and had an interview with James Karp, Assistant Manager. 7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS REPRESENTATIVE to the CITY COUNCIL Mayor Linda Spiro welcomed newly assigned SSU Associated Student Representative, Senior Karl Binswanger, Political Science Major, who reported as follows: *This is an invaluable step in bridging the gap between the campus community and the community of Rohnert Park and expressed appreciation to the City Council Members, 1997 -98 Associated Student Board of Directors, Executive Director Larisa Mar, Vice President Or. Rand Link, and Stephanie Klyver. *Women's Soccer defeated Mesa State 4 -1 on Sunday with the final four beginning on December 4. *World's AIDS Day, December 1, with free anonymous HIV testing both in the Quad and in the Health Center, offered as a joint venture between SSU Student Health Center and the Sonoma County Department of Health. There will be a candlelight vigil at 7:30 p.m., Ives Hall #119. •Yesterday's SSU Associated Student Board meeting included acceptance of the Certificate of Appreciation from the City Council, Dr. Link's report from the recent joint meeting with the City Council regarding plans for the future development of Rohnert Park. •In closing, Karl Binswanger shared that he is looking forward, both personally and as an SSU Associated Student Board Member, to working with the City Council to accomplish some of the goals that he has for student/city relations. AGENDA ORDER: Mayor Linda Spiro advised that item #13 listed later on the agenda would be moved forward and handled at this time, due to the public hearing scheduled for the item and as a courtesy to those present at this meeting for the item. 13. INTEREST ON SECURITY DEPOSITS - Proposed Ordinance Amendment 1) Staff -- City Attorney Flitner advised that this ordinance was introduced at the previous Council meeting. He explained that the purpose of the amendment to 19.71.030 of the Rohnert Park Municipal Code is to allow the tenants to be better informed and to be notified by landlords of the designated provisions of the tenants rights to interest on'security deposits at the time the lease in entered into. The rest of the ordinance remains the same. Rohnert Park City Council Minutes - (4) November 24,1998 2) PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 7:54 p.m. SUPPORT 1. Marie Knetzger, a local tenant, shared her written comments which she distributed to the City Council, expressing support of the amended ordinance. In closing, she summarized her points on tenants awaiting the Council's decision concerning: (1) the effective date of the wording "landlords shall advise in writing, etc. "; (2) the effective date and the amount of a handling charge for landlords; and (3) confirmation that landinrA will he n»reri of the wiefert in nvt vvmp1,,;ng �i th vrdi;aailvG Sv7 4%--- A.. —.—t of 1994, simply by complying with the wording here proposed that now, "landlords shall advise in writing...." OPPOSE 2. Mike McCallum, P. O. Box 4002, Santa Rosa, Ca., representing North Coast Rental Housing Association, expressed opposition of the amended ordinance and reviewed reasons which included: it will cause more arguments, work and expense; responsibilities of property managers are extensive and this will require more record keeping, filing, keeping track of forms, etc. while they are trying to run more efficiently; in checking with the bank earlier today, the current interest rate is 1.75% in the area; property owners and managers are getting more regulated everyday and these kinds of regulations are making it not worth the effort to own or manage properties and many are becoming discouraged and are going to investments instead. Mr. McCullum asked the Council to consider these concerns and expressed appreciation to the Council for listening to their viewpoint. OPPOSE 3. Jerry Labonte (no address given) expressed opposition to the amended ordinance as it is very unprofitable for landlords today. He questioned why rentals have been rising steadily every year and asked if that is why property management is not profitable and is it from having to keep additional records and transfer the costs to the individual apartments. He lives in a complex with 220 apartments, which are filled up in spite of high rents, so he does not see this issue as a problem. There being no one further desiring to speak, Mayor Spiro closed the public hearing at approximately 8:10 p.m. Discussion of the amended ordinance on Interest on Security Deposits proceeded as follows: *Vice Mayor Vicki Vidak - Martinez asked if her understanding was correct that this includes both lease and rental agreements. City Attorney Flitner answered in the affirmative. *City Attorney Flitner responded that this would include both lease and rental agreements and the Vice Mayor's comment reflects a question of term rather than type. *Vice Mayor Vidak - Martinez reviewed aspects of ordinance language which included that "shall" means they must do that, and that the payment of interest on security deposits was already included in the initial ordinance, except to have it in writing. She noted that the above citizen comments, regarding the amount of a handling charge for landlords, was not included in the amended ordinance language. •Councilmember Flores shared his perspective that when the individuals rent property, whether it is a home, a condo or an apartment, there is enthusiasm on both parts. As long as that harmonious relationship is maintained, it is not a problem. Rohnert Park City Council Minutes (5) November 2471998 *Councilmember Reilly signified agreement with the gentleman's concerns expressed during the public hearing, and that sometimes there is a burden on all walks of life. However, relating to his own years as a young renter, when money was short, Mr. Reilly shared that he would want his money back including interest, even if it was a low amount, so this ordinance represents a greater good, unless it can be shown otherwise. There will be some additional bookkeeping involved but that is overridden by the results. Councilmember Reilly signified that the question about the effective date needed to be deferred to staff. *City Attorney Flitner advised that the effective date of an ordinance is thirty (30) days after the adoption date. Mr. Flitner responded to Mayor Spiro's question regarding the application on month -to -month rentals that it would probably apply if they continued without default in timely rental payments for the designated twelve months. *Councilmember Reilly referred to the 1994 ordinance for this item and asked if landlords would be required to go back and pay interest on security deposits. City Attorney responded under existing terms, it was only "when requested by tenant ". *Councilmember Mackenzie shared comparisons of relationships that he has experienced as both tenant and landlord. He recognized the significance of the amount of money to renters and also the frustrations a landlord can have. Mr. Mackenzie signified he was persuaded to agree with the preceding comments of Mrs. Knetzger and that equity would be served by amending this ordinance to include her suggestion that the Council consider adding words which allows the landlords to receive a reasonable handling charge of one - tenth of the percentage of interest paid on 30 -day certificates of deposits. *Mayor Spiro shared that she is the only member of the City Council that is a renter. She supported the initial ordinance for this item and clearly supports it now. Mayor Spiro expressed appreciation for the supportive comments of the other Councilmembers regarding the consideration of this ordinance. 3) Ordinance for adoption: No. 643 Amending Section 9.71.030 of the Rohnert Park Municipal Code to Provide for the Notification of the Tenants Rights to Interest on Security Deposits at the Time the Lease is Entered Into A motion was made by Vice Mayor Vidak - Martinez to adopt Ordinance No. 643, seconded by Councilmember Flores with friendly amendment for inclusion of the above - reviewed language for the landlords to receive a handling charge for administering the yearly interest. Discussion of the motion included confirmation by City Attorney Flitner that a motion to amend the language of an ordinance is proper to do at this time. City Manager Netter shared a precautionary comment that there are property groups in the community that would not be aware of an additional revision and the opportunity should be provided for proper publication to be duly noticed. Council could reintroduce the ordinance later with the revised language, is so desired. The above motion was confirmed with the friendly amendment withdrawn and unanimously approved, reading was waived and Ordinance No. 643 was adopted. RohneriPark City Council Minutes (6) November Z4, 1498 RETURN TO ORIGINAL AGENDA ORDER: Mayor Linda Spiro advised the meeting would return to the original agenda order at this time beginning with item #8. 8. SCHEDULED PUBLIC APPEARANCES: 1) Building Bridges Representatives re. Founder's Day Event Recognition Lauri Henue and Kim Bricker, representatives of Building Bridges, reviewed background of the formation of Building Bridges from agencies getting together, which included the Department of Public Safety, the Cotati - Rohnert Park School District, SCAYD (Sonoma County Associates for Youth Development) and Youth & Family Services, for the purpose of supporting programs of diverse backgrounds to reduce social conflicts in our community. Vice Mayor Vicki Vidak- Martinez was recognized as part of their committee and an invitation was extended to others to attend the next meeting to be held at 12:30 p.m. on January 12, 1999 at 6225 State Farm Drive. Acknowledgment was made of the great success of this year's Founders Day Event and Public Works Manager Bill Stephens and Personnel Manager Pamala Robbins were commended for their assistance above and beyond normal expectations. It was also noted that the Building Bridges Group received the 2nd Annual Redwood Award for prevention activities in communities and this group was specifically acknowledged in the Cotati - Rohnert Park area for the Red Ribbon Award for next year. Also mentioned was the number of high profile activities to identify in terms of ensuring a successful curriculum, as well as after school activities, to let the Council know of these activities for the City of Rohnert Park. Councilmember Mackenzie signified that the suggestion was made during the previous appearance that Building Bridges has volunteered to be involved in Founders Day 1999 and he shared the importance to agendize this matter early in the year to enable action on that kind of option. He signified that the Founders Day Council Committee comprised of Councilmember Reilly and himself would appreciate that as well. 2) Paul Baldocchi re. Canon Manor -- Paul Baldocchi shared comments as a homeowner representing Canon Manor following the last meeting with the City Manager and other representatives of the City of Rohnert Park. He signified that he felt strongly that the point needs to be made that this is a new and unique project that will never have to be dealt with again on the vacant land that had short sighted and bad planning. They have spent their hard earned money in the city's retail stores and hard earned tax dollars supporting this city. Their children attend the local schools and the homeowners need to be rewarded at this time, not punished. Mr. Baldocchi noted that the vacant landowners will have little say with the outcome and at this time urged the City Council, along with Sonoma County representatives, not to lose site of this fact. He shared that newly elected County Representative Mike Kerns has come forward and said he is willing to meet on this project to ensure its success. Mr. Baldocchi commented that the acceptance of the Penngrove Water Company tends to save landowners millions of dollars and the homeowners feel this proposal would meet all the necessary requirements. He urged the City Council to be visual and work together with them, along with LAFCO recommendations, to ensure that the Canon Manor West project is a success. Rohnert Park City Council Minutes (7) NevemWr 24, 5 9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). 1) John Hudson, 399 Bonnie Avenue, reviewed his concerns related to the Burbank Housing item listed on the agenda later this evening for the Community Development Commission to consider funds to ultimately build a low income housing proposal. His comments included urging compliance with Article 34 of California's Constitution and also to open the process by advertising for proposals. 2) Robin Bleckwehl. President, Rohnert Park Chamber of Commerce, expressed appreciation to the City Council for recognizing the volunteers of the community. Ms. Bleckwehl shared contents of a flyer she distributed to Council for the 16th Annual Holiday Lights Celebration, sponsored by the City of Rohnert Park and the Rohnert Park Chamber of Commerce, to be held on Thursday, this December 3rd from 6:00 to 7:00 p.m., hosted by the Exchange Bank, 6290 Commerce Boulevard. 9. CONSENT CALENDAR Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Councilmember Reilly requested removal of Resolution 98 -226 from the Consent Calendar as he wanted to register a no vote on the item. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda Acceptance of Cash/Investments Report for Month End, October 31, 1998 Resolution Nos: 98 -218 Commending Robert Williams, Public Safety Commander, on the Occasion of His Retirement 98-219 Commending Douglas Smith, Public Safety Lieutenant, on the Occasion of His Retirement 98 -220 Approving Reimbursement from the Sonoma County Water Agency for the Cleaning of Cook Creek Conduit 98 -221 Calling for Sealed Proposals for Hot Water Pressure Washer for Waste Water Treatment Plant 98 -222 Extending Bid Opening for Water /Sewer /Garbage Billing Contract 98-223 Extending Bid Openings for Countertop Replacement and Repair in Miscellaneous City Buildings 98 -224 Finding that the Proposed First -Time Homebuyer Assistance Program will be of Benefit to the Rohnert Park Redevelopment Project Area 98 -225 Implementing the Reporting of the CaIPERS Employer Paid Member Contributions as Additional Compensation for Public Safety Management Employees Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with the exception of Resolution No. 98 -226, the Consent Calendar as outlined on the meeting's agenda, was otherwise unanimously approved. Rohnert Park City Council Minwft (8} November 2d 1998 Resolution No. 98 -226 Authorizing the City Manager to Negotiate a Sole Source Contract with an Appraiser for an Appraisal of the Community Center Complex to be Pledged as Collateral for the City Hall Bond Issuance Mayor Spiro read the title of this resolution. Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and approved 4 -1 with Councilmember Reilly dissenting, reading of the resolution was waived and Resolution No. 98 -226 was adopted. 11. PRESENTATION OF "BICYCLE FRIENDLY CITY" RECOGNITION Representatives of the Bicycle Advisory Committee, Richard Armerding, Julie Calleja, and Former Chairman Rick Luttman, were present for this presentation. Mr. Armerding shared contents of letter explaining the award received from the League of American Bicyclists recognizing Rohnert Park's commitment to providing quality bicycle facilities and approving the "Bicycle Friendly City" recognition. He acknowledged that Former Chairman Rick Luttman was a key element in this effort, with the assistance of City Engineer Gaffney, City Manager Netter, and other City staff. Mr. Armerding presented the plaque to Mayor Spiro, who expressed appreciation on behalf of the full Council. Councilmember Mackenzie referred to the "Bicycle Friendly City" signs on display, which he noted would be posted at appropriate locations in the community. Mr. Mackenzie added that the previous City Engineer Ron Brust, who staffed the Bicycle Advisory Committee for a number of years before his retirement, was also instrumental in this effort. He expressed appreciation for the efforts of the Bicycle Advisory Committee and, for public information, noted the Bicycle Maps on the front table in the Chamber, which are available upon request at City Hall. 12. ROHNERT PARK WELLNESS CENTER - Health Care Campus Proposal (on City site) 1) Council Committee /Staff rem -- City Manager Netter referred to the background and review of extensive documents for this item and acknowledged representatives of the Rohnert Park Wellness Center present at this meeting. He extended appreciation to Management Analyst Angela Fogle for her efforts toward putting the documents together. City Attorney Flitner has thoroughly reviewed the documents and feels the city is protected with the provisions of both the Project Agreement and the Ground Lease Agreement presented for Council's continued review and consideration of approval tonight. City Manager Netter shared the belief that this is a win -win situation and the community has been waiting for this for a long time. 2) Council Review of Draft Lease(cont'd from 11/10/98 City Council meeting No additional comments were signified by Council at this time. 3) PUBLIC COMMENTS - Mayor Linda Spiro invited public comments on this item at approximately 8:47 p.m. No one responded. Rohnert Park City Council Minutes (9) November 24, 1998 4) Council discussion/action - Council commended the efforts involved for this project and expressed appreciation to the representatives of the Rohnert Park Wellness Center and City staff for the extensive work on the project for the past five years. It was noted that a beneficial aspect of this project for the City will be the additional revenues which could be from $11 to 13 million. Mayor Linda Spiro publicly extended appreciation to Management Analyst Angela Fogle for the many hours she expended on the preparation and review of the documents presented for this project. *Resolution Nos: 98-227 Approving a Project Agreement with the Rohnert Park Wellness Center, LLC, for a Health Care Campus 98-228 Approving a Ground Lease Agreement with the Rohnert Park Wellness Center, LLC, for a Health Care Campus Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, reading was waived and Resolution Nos. 98 -227 and 98 -228 were separately and consecutively adopted. *Naming of Health Care Campus in recoenition of Martin Stone Discussion of this item included reference to the various names previously considered. Vice Mayor Vidak - Martinez recalled her recommendation at the previous Council meeting, improvised from the second suggestion on the list provided, of "Martin Stone Health Care Campus "* ". *C O R R E C T 10 N ABOVE from 11/8/98 City Council meeting: Per Vice Mayor Viclu Vidal- Martinez (deletion lined out) RPWC representative Christina Bell reviewed their preference for "Martin Stone Community Health Care Campus" and with no acronyms. Mayor Spiro confirmed the previous request not to abbreviate Martin Stone's name. Councilmember Flores commented on past discussions with RPWC representatives and noted that it became very clear that this will be a national model and, for that reason, suggested the name should be "Martin Stone Rohnert Park Community Health Care Campus ". Mayor Spiro responded or it could be "of Rohnert Park" at the end. Ms. Bell signified acceptance for RPWC representatives adding that the directional signs could then emphasize "Community Health Care Campus ". Upon motion by Councilmember Reilly, seconded by Councilmember Flores, and approved 41 with Vice Mayor Vidak- Martinez dissenting, to name this facility "Martin Stone Community Health Care Campus of Rohnert Park ", 13. INTEREST ON SECURITY DEPOSITS /Ordinance Amendment - This was handled earlier. Rohnert Park City Council Minutes (10) November 24,1998 14. COUNCIL YEAR 2000 PROJECT - Matters related to the General Plan process 1) General Plan Oversight Committee update (VVM/JM) & 2) RFO ( &quest for Qualifications) Selection for Planning Services Councilmember Mackenzie reported that this Committee met twice since the last regular City Council meeting and as a result, the action item on the agenda has been prepared for Council consideration at this time. Mr. Mackenzie shared that this Committee, comprised of Vice Mayor Vidak- Martinez and himself, will provide future reports to the full Council. If they have a mantra at the moment, it is that they want to be certain their reports are accurate. so thev have been scrutinizing the C' nmmittPw mPSatino rnir999tac +n h'a 099rss +190 _ _ record accurately reflects their discussions. They have arrived at the resolution prepared for Council consideration tonight, which ensures considering the needs and views of others. Councilmember Mackenzie commented that, if they have a second mantra, it is that in a few months the Council will be adopting the Year 2000 Project. Mr. Mackenzie offered to answer any questions the Council may have on these efforts. Vice Mayor Vicki Vidak - Martinez signified that one of the main focuses will be to adhere to the previously designated timeline. In the preparation of this particular resolution, they looked carefully at getting the best possible assistance for each component of the job, and will involve significant staff cooperation. The City Manager will make sure sufficient staff time is allotted. Ms. Vidak - Martinez advised that the resolution presented for Council consideration at this time was unanimously approved by the Committee. Resolution No: 98-229 Approving the Recommendation for the General Plan Ad Hoc Committee and Authorizing the City Manager to Execute a Consulting Contract With Planning Consultant Vicki Hill, Rick Brown, and the Firm of Dyett & Bhatia for Assistance in Preparation of the General Plan Work and Public Participation Program Upon motion by Vice Mayor Vidak - Martinez, seconded by Councilmember Mackenzie, and unanimously approved, reading was waived and Resolution No. 98 -229 was adopted. City Manager Netter reviewed the timeline on display, pointing out the red line which indicated being on target for this project, with the above items handled tonight, as previously designated and anticipated for this evening's Council meeting. He explained the next major hurdle expected to be accomplished during the next month of December, which includes Ad Hoc Committee, Selected Consultant(s), Advisor(s), and Project Team to prepare the Work Program as follows: A) Design General Plan, Public Participation Process; B) Incorporate the results of the Summit, work of the Planning Commission, and other General Plan proposals; C) Create a Program to determine the General Plan "Project Area" and Urban Growth Boundary (UGB). Then, at the January 12, 1999 City Council meeting, the AD Hoc Committee recommendation is anticipated for full Council approval of the Work Program, including the public participation process and program to determine UGB. Mayor Linda Spiro shared that perhaps a third mantra could be, if all are cooperating, and even though the entire program is slightly less palatable to all of us, it will probably be approved, as no one is 100% satisfied, but everyone will be happy with the progress, which is important to all of us. Rohnert Park City Council Minutes {11) November 24,1998 15. PLANNING AND ZONING MATTERS: 1) File No. 1814: Consideration of Adoption of An Interim Ordinance Prohibiting Parking' arking' Exceptions in Residential Districts - Planning Director Wendie Schulenburg reviewed the staff report for this item which was provided for Council's consideration due to a recent increase in applications for the conversion of garages to living space and the related loss of uncovered parking spaces for single - family dwellings has raised concerns about public safety and welfare. She explained aspects of the Government Code Section 65858, which permits the adoption of an urgency measure, and signified that staff recommends proceeding in this manner. Ms. Schulenburg responded to Council questions and advised that a public hearing had been duly noticed and scheduled at this time. Discussion included: •Councilmember Mackenzie noted his observation that there are many garages in Rohnert not occupied by cars. In terms of the number of 100 single family units that have been converted in twenty -three years, and even though the number of cars per household in this community is high, Mr. Mackenzie indicated that he was not convinced that an emergency exists. He signified that it seems the problem lies elsewhere, so he would be voting against this item. *Mayor Spiro shared that she planned to support staff's recommendation and indicated that although Planning Director Schulenburg has not been with the City very long, commended her for bringing this, as well as other things to the Council's attention in a timely manner. •Councilmember Flores signified the real focus is for bicycle and pedestrian public safety. *Planning Director Schulenburg responded that the main issue is on street parking and that Councilmember Mackenzie is correct that there can still be space in the driveway for parking. The reasoning of the Planning Commission to direct staff to review this was safety aspects versus aesthetics. Their concern was from a proliferation of aspects over the past few months and needing an ordinance to allow time to study the issue. PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 9:14 p.m. There being no one desiring to speak, the Mayor closed the public hearing. Councilmember Flores expressed support the study, but agreed with Councilmember Mackenzie that the urgency is not there. He recommended continuing with the study under the normal timeline process to see if there is cause for concern and/or the need to proceed with other measures for bicycle and pedestrian public safety. Council concurred. 2) File No. 1810: Proposed Amendment to the Land Use Element of the General Plan and Certification of Negative Declaration -- Planning Director Schulenburg reviewed the staff report provided for this item and responded to Council questions. A public hearing was duly noticed and scheduled at this time. PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 9:19 p.m. There being no one desiring to speak, the Mayor closed the public hearing. Resolution No. 98-230 Approving an Amendment to the Land Use Element of the General Plan to Include a Discussion of the Appropriateness of Multi -Family Residential Uses in the Commercial and Limited Industrial Land Use Designations and Associated Policies and Implementation Measures and Certification of the Negative Declaration Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, reading was waived and Resolution No. 98 -230 was adopted. Rohnert Park 'City-Council M mAes (12) ' November 24,'1998 PLANNING & ZONING MATTERS: (cont'd) 3) File No. 1816: Consideration of an Urgency Ordinance Prohibiting the Issuance of Building Permits in the Recommended Civic /Town Center Area for 45 Des Planning Director Wendie Schulenburg reviewed the staff report provided for this item and responded to Council questions. Ms. Schulenburg advised that staff recommends adoption of the resolution presented at this time and consideration of the moratorium at the December 8th Council meeting is recommended to allow time for public notice and heariniz. Discussion included Council comments commending efforts of the Community Summit coming together and looking forward to the potential of a town center. * Councilmember Flores mentioned needing a process in good faith for existing projects and asked if this ordinance for the creation of a town center would impact or hinder existing, projects Director Schulenburg responded that they worked with the concept of this in mind and that there would be some design impact but nothing else *C O R R E C T 10 N ABOVE from 12/8/98 City Council meeting: Per Vice Mayor Vidak- Martinez & Councilmember Flroes (addition underlined) Resolution No. 98 -231 Directing Stall to Prepare an Urgency Ordinance Prohibiting the Issuance of Building Permits in the Recommended Civic/Town Center Area for a Period of 45 Days Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, including direction to place the item on the Council meeting agenda of December 8, 1998, as recommended by staff, reading of the resolution was waived and Resolution No. 98 -231 was adopted. 16. LIBRARY PROJECT UPDATE - City Manager Netter referred to direction at the previous Council meeting giving him the authority to hire a sole source consultant to conduct the Feasibility/Needs Assessment Study and advised that he identified Assistant City Manager Leivo, Public Works Manager Stephens and himself to proceed with this project. They had a meeting with Roger Pearson and Molly McDermott and received a proposal from Cy Silver, also well known in the industry. Mr. Netter signified that he has also talked to David Sabsay, and that Assistant City Manager Leivo and the City Manager are in the process of review. Mr. Netter referred to Councilmember Flores' previous report distributed to Council and signified that efforts are being made in conjunction with Sonoma State University and City of Cotati. City Manager Netter advised that his goal is to meet Monday of next week with David Sabsay and, possibly, by the December 8th Council meeting, he could have the consultant available to introduce to the City Council. A meeting with the Committee has been scheduled on December 1 st, and with the library Advisory Board on December 9th. Councilmember Flores expressed appreciation to City Manager Netter for attending the Subcommittee meeting. Mr. Flores distributed his report dated November 24, 1998 regarding the recommended process for the selection of a Library architect. He emphasized the basis of the fast track as the Committee is concerned about the interest rate situation and, also, about the certificates of participation. With that in mind, Councilmember Flores shared contents of his report as follows: Rohnert Park City Council Minutes (13) November 24,1998 Recommended Process Selection of Library Architect A. Aspects (Based on the Feasibility Study Recommendation) 1. Request Elevation Drawings on the City Owned Five Acre Site. 2. Request a General Interpretation of a 25,000 Square Foot Single Story Facility 3. Request References. 4. Request a Presentation to the City Council (Finalists) B. Timeline 1. Feasibility Study Completion - December 31, 1998 2. Announce Request for Architect Proposals - January 4, 1999 3. Determine Scope of Tax Allocation Bonds - January 12, 1999 4. Select a Sub - Committee to Choose 5 - January 12, 1999 Finalists for Presentation and Interview 5. Presentation by Finalist Architects to - January 26, 1999 City Council at Afternoon Work Session 6. Select an Architect for the New Library - January 26, 1999 Councilmember Flores responded to questions on his report which included clarifying that item #2 on the above timeline in only recommending to start thinking about it and would have to be confirmed at a regular Council meeting. Responding to concerns expressed by Mayor Spiro on the timeframe that the architect proposal cannot be announced without discussing the feasibility study, Councilmember Flores signified that he had no problem with delaying this to the January 12, 1999 regular Council meeting. Discussion included further comments as follows: *Councilmember Reilly shared that while the referenced site may be the ultimate location, he did not want it to sound like just a formality, as there could be a disconnect from those using the current location. He signified hoping there will be a trade off and asked if there is something that can be done to draw them to the new location, pointing out that there is a core group of people that like the current location. Councilmember Reilly commented on the feasibility study that there may be positives or negatives about it and he thought the City Council has the right to say it prefers #1, even though the feasibility study recommends #2. •Councilmember Flores agreed and signified that the points made by Councilmember Reilly are very reasonable. *City Manager Netter explained aspects of the feasibility study for the future site of the library like recommended square footage to accommodate the population of an area. He acknowledged that the previous discussions regarding possibilities with SSU have been put on hold temporarily and that a representative of SSU has stated that the focus of a university for a library is so different from that of a public library. This is not to say that the combination with the high school might not have some compatibility, but at the same time, they would have to modify their plans for public use. *Councilmember Mackenzie signified that it is very important that, if the City is moving in a certain direction for a new library facility, that SSU will be included and notified. He stated that we should be quite formal in informing them that this is where we are going and would hope the same from them on their progress. Rohncrt Park City Council M €notes (14)= Novvmber 24,1498 •City Manager Netter responded that he will be having a meeting with University Officials and would share comments of this discussion. •Councilmember Reilly questioned if the Citizens Steering Committee for the New Library Proposal was no longer independent because they are not giving a report. He expressed concern about this as it relates to the Brown Act. It no longer seems independent as it was understood they were going to come before the City Council with recommendations and now staff is coming before the City Council with recommendations. •Councilmember Flores explained that the first page of his above report was the only part that the City Manager and he reported. This was simply to facilitate the process and he was sure Mrs. Conde would agree. The rest of the numerous pages attached was the report dated November 11, 1998 from the Citizens Library Steering Committee. •Vice Mayor Vicki Vidak- Martinez recalled that Mrs. Conde was very specific on her request to have staff involved and assumed the Steering Committee would also be presenting its recommendation to the City Council. •Councilmember Flores confirmed that his report tonight was for informational purposes only and that he will be available, and so will Mrs. Conde, for further review of 0 is item. EXTEND COUNCIL MEETING: Upon motion by Councilmember Flores, seconded by Councilmember Reilly, and unanimously approved, the meeting was extended past 10:00 p.m. to finish necessary agenda items. 17. SELECTION OF CITY COUNCIL OFFICERS FOR 1999 1) Selection of Mayor A motion was made by Councilmember Mackenzie, seconded by Councilmember Reilly, to nominate Councilmember Reilly as Mayor for 1999. Discussion of the motion included: *Councilmember Flores signified that he has served on various City Councils with only one time that he has been concerned about the selection of Mayor, In this case, he thought there are individuals fullv capable in being fair and competent and he has been very pleased to serve. Mr. Flores commented that, having said that, he would like to see the City Council establish a rotation process and would be very supportive of Vice Mayor Vicki Vidak- Martinez as Mayor for 1999, with Councilmember Jim Reilly as Vice Mayor. Councilmember Flores signified that he does support Councilmember Reilly, but Mr. Flores has proposed the rotation process before and saw no problem in doing something like that. *Councilmember Mackenzie signified that he has not discussed this matter with Councilmember Flores or others. Mr. Mackenzie acknowledged that, a year ago, he nominated Councilmember Reilly as Mayor for 1998. There was no second to his motion, so he was now bringing this item forward. He distributed copies of his memorandum of this date regarding Rotation of the Mayorship and shared contents (copy attached to original set of these minutes). Rohnert Park City Council Minutes (1'.� November 24,1998' •Councilmember Mackenzie added, by way of an editorial comment, that the Vice Mayor and he became City Council Members at the same time, and the others are more senior than the two of them. Mr. Mackenzie reaffirmed that he has not discussed this with any of the Council Members and represented his recommendation to return to traditional rotation of the Mayor and Vice Mayor. Councilmember Mackenzie also recognized that he and Vice Mayor Vidak - Martinez have worked well together on committees this past year. Commenting that this may not be what the Vice Mayor may wish for herself, Councilmember Mackenzie signified that he would like to consider Councilmember Reilly as the next Mayor. *Mayor Linda Spiro expressed appreciation to Councilmember Mackenzie for taking the time to prepare the recommendation for the rotational process but felt it needs time for Council review and further discussion. A initial motion made by Councilmember Mackenzie, seconded by Councilmember Reilly, was approved 4-1 by roll call vote, with Vice Mayor Vicki Vidak - Martinez dissenting, and Councilmember Reilly was selected as Mayor for 1999. 2) Selection of Mayor Pro TemQore (Vice Mayor) Councilmember Flores expressed appreciation for Councilmember Mackenzie's statement. He signified that the rotational process was well thought out and also considers Councilmember Vidak- Martinez as Vice Mayor. -- A motion was made by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved by roll call vote, to select Councilmember Vidak - Martinez as Vice Mayor for 1999 and to support the above - reviewed rotational process, as proposed by Councilmember Mackenzie. . Vice Mayor Vicki Vidak - Martinez expressed appreciation to Councilmember Mackenzie for his memo on the rotational process and for his thoughtfulness. She agreed with the progression and with the potential solution Mr. Mackenzie provided to Council on this item. She commented that she has been the Vice Mayor for two years now and as your representative, will continue efforts to serve the needs of the community for food, public safety, shelter and county government. She will continue to be an advocate for good government. Vice Mayor Vidak - Martinez signified that, not only is education important in itself, but is important for self improvement, and she would continue to support efforts of SSU and the Cotati - Rohnert Park School District. She shared that she looks forward to working with this City Council, expressed appreciation for this opportunity, and supports the Mission Statement adopted last year which she read as follows: The City Council serves the interests of the diverse citizens of Rohnert Park. We want a safe and healthy environment for all City residents. We will work to ensure a self-sustaining community with an admirable level of facilities and services. Rohnert Park City-Council Minutes (16) November 24,1998' 18. MOBILEHOME SPACES RENT APPEALS BOARD MATTERS: 1) Review of Disposition of $60,000 Grant to RAB -- City Manager Netter explained the staff report provided for this item, as reviewed in the Council Meeting Memo. Mayor Spiro leaves - Mayor Linda Spiro left the chamber at approximately 10:12 p.m. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved 4 -0-1, with Mayor Spiro absent, to authorize making the adjustment for the above - reviewed reimbursement from $60,000 to $27,977 to compensate for the application of 1988 fees and expenses for the Rent Appeals Board's first year of operation in 1988, as recommended by staff. 2) Request to direct RAB to hold public hearing on changes to the Rohnert Park Municipal Code, Chapter 9.70 Mobile Home Ordinance -- City Manager Netter explained the staff report provided for this item, as reviewed in the Council Meeting Memo. Mr. Netter signified that it is the recommendation of staff for Council to direct the Rent Appeals Board to hold a public hearing on amending Chapter 9.70.050 to change the Consumer Price Index (CPI) period from September- September to August - August, but to use the same CPI and, if the public hearing results in changes to Chapter 9.70, such results shall be returned to the City Council for consideration, according to Muni -Code provisions. Mayor Spiro returns - Mayor Linda Spiro returned to the chamber at approximately 10:16 p.m. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, to direct the Rent Appeals Board to hold the above - reviewed public hearing for the CPI, as recommended by staff. 19. PARKS AND RECREATION MATTERS: 1) Aquatics Master Plan- Staff Update -- City Manager Netter advised that staff has provided a revised schedule for this item and changes were made to expedite the construction of the "M" Section Pool. He signified that Recreation Director Tim Barry was available to review this update. Recreation Director Barry referred to the last Parks and Recreation Commission meeting and reviewed his updated memorandum for this item. He was pleased to advise that this project has been put on the fast track, which will reduce a couple of months of the previously designated timeline. Mr. Barry referred to the designated $10,000 budget for consulting services and recommended accepting the proposal of Jones & Matthews for an additional amount of $1,500. City Manager Netter confirmed that the additional $1,500 can be an authorized budget amount and staff would proceed in this manner to expedite this project. 2) Street Sweeping Days -- City Manager Netter advised that this item was inadvertently listed on the agenda under Parks & Recreation matters and should have been listed as a separate Public Works report. Council was provided a street sweeping schedule and area map of the City. Staff is in the process of developing a brochure for distribution in the utility bills to request residents to move their vehicles on street sweeping day. An aggressive education and informational campaign will be conducted through "Street Beat" and other methods of communication to assist with this citywide effort to keep our community clean. Rohnert Park City Council Minutes: (17) November 24,1998 20. COUNCIL COMMITTEE &/OR OTHER REPORTS: 1) Joint Meeting with Sonoma State University President's Cabinet Councilmember Mackenzie commended this excellent meeting with President Armifiana's Cabinet, and urged follow - through efforts, noting that the City Manager previously signified that he has already scheduled a meeting with SSU President Armifiana. He recognized that one team exists already with Spreckels Performing Arts Director Grice, and commented that this needs to keep on track. Discussion included Mayor Spiro suggesting to make sure traffic is handles with the Department of Public Safety in anticipation of the number of cars expected for the proposed concert hall at SSU. Vice Mayor Vidak - Martinez shared that she discussed this recently with * County Supervisor Tim Smith, especially the additional traffic expected at night, and he indieated theA basieaHy, SSU is pu#ing in4he Supervisor Smith indicated he would support proceeding on the fast track within the County System. She also mentioned this effort in conversation with the new County Supervisor, Mike Kerns. City Manager Netter commented that if the concert hall does come about, and with all the entrepreneurial programs coming up, Council may want to consider annexing the SSU area into the City, which could be beneficial from additional sales tax revenues. Mayor Spiro asked if the City can obtain sales tax from SSU and signified the desire for staff to look into it. Councilmember Mackenzie commented that annexation of the SSU vicinity was discussed previously and could certainly be reconsidered. He was interested in this, especially as Council proceeds with the City's General Plan process. Councilmember Flores agreed there certainly is the need of dialogue to consider the annexation, but probably not related to income for the City, as it was his understanding that the only thing this would be giving them, is the right to the local vote of those living on campus. *C O R R E C T 10 N ABOVE from 12/8/98 City Council meeting: Per Vice Mayor Vicki Vidak- Martinez (deletions lined out/additions underlined) 2) Senior Citizens Advisory Commission - Mayor Linda Spiro reported that the Senior Advisory Commission had a good meeting this week. Ms. Spiro shared examples of one concern that was discussed regarding seniors getting duped by telephone ads which result in hugh costs instead of the savings that are indicated. She requested Council concurrence to send a letter to the Governor and/or consumer agents addressing this concern and asking if television ads have regulations or requirements similar to her experience with insurance companies. A motion was made by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, to proceed with the above letter, as requested. 21. TRANSPORTATION MATTERS: Transportation Improvement Program City Manager Netter explained the resolution prepared for Council's consideration voicing the desire to alleviate the congestion on U. S. Highway 101 and supporting continued discussions of the Sonoma County Transportation Authority (SCTA), the Sonoma County Board of Supervisors and the Transportation Coalition to develop options that will address the traffic congestion and transportation needs of Sonoma County. Resol.No. Supporting a Transportation Improvement Program to Mitigate Congestion on 98 -232 U. S. Highway 101 Upon motion by Councilmember Reilly, seconded by Councilmember Flores, and unanimously approved, reading was waived and Resolution No. 98 -232 was adopted. Rohnert Park City Council Minutes (18) November; 24, 1M 22. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. 1) Vice Mayor Vicki Vidak - Martinez brought attention to item #10 listed on Communications from the Salvation Army requesting local volunteers for the Community Kettle for 2 hours on designated dates. She indicated that she signed up for 2 hours and encouraged others who wanted to sign up to call the referenced phone number 542 -0981. 2) Mayor Linda Spiro referred to item #3 on Communications and signified she would like to support the efforts from Bob Tunks distributing the petition form urging City Councils throughout the County and the Cnnnma ('n„t,4,i T2.,. A -,P Q....._.: ._ a,- L__ ,. ... -- - -v --- -- -- -- ----- ,� -____• -- - - --y a %Jcuu Vi JU�.IGl V1JV1J W UdIl d55ilU11 weapons. Councilmember Reilly suggested this item be agendized for consideration. Council agreed. 3) Mayor Spiro referred to item #5 on Communications regarding the Sonoma County Tourism Program/Transition Plan, dated October 28, 1998, and signified that it is the role and responsibility of the Investors Committee, made up of the cities within Sonoma County, to evaluate the Tourism Program. She shared that it is very difficult to evaluate any kind of program that has advertising and stressed the need to be cautious in that area. Ms. Spiro referred to last item on the list indicating "secure investment" and signified the need to be very cautious with that one, too, due to not wanting to be overwhelmed by agencies and staff. 4) Mayor Spiro referred to item #16 on Communications from U. S. Conference of Mayors regarding Community Development Block Grant (CDBG) Services and Best Practices and recommended Rohnert Park's Youth & Family Services be submitted. Council concurred. 23. MATTERS FROM/FOR COUNCIL: 1) Santa Rosa Downtown Plaza Process (JM) -- Councilmember Mackenzie signified that he attended part of the public session for the Santa Rosa Downtown Plaza. Process. He shared that this process of involving the community, some of the ideas that came out of the process were very valuable, and some of the principles in the document could help Rohnert Park. 2) Year 2000 - Rohnert Park Celebration Committee (LS) -- Mayor Linda Spiro reviewed her interest for a committee to be set up for this item. She would like to volunteer to be on it and thought the Chamber of Commerce might be interested in this. Councilmember Flores suggested that Mayor Spiro work with the Chamber on possibilities regarding this idea. Council concurred. 3) Joint meeting with Associated Student Board of SSU -- City Manager Netter reviewed the memo provided on the responses from Councilmembers regarding availability for meeting with the Associated Student Board of SSU. Council agreed with suggestion by Councilmember Mackenzie that it would seem be sufficient for two Councilmembers to attend and that the City Manager should proceed with setting it up. 4) A.M. Rohnert Park 7.00 a m , Wednesday, December 2, 1998 Mayor Spiro announced this item. 5) Chamber of Commerce Annual Holiday Social, hosted by Bay View Bank, 6500 Commerce Blvd., 5:30 p.m., Thursday, December 10, 1998 -- Mayor Spiro announced this item. NAnert Park City Council Minutes (19) November 24,1998 24. CITY MANAGER'S REPORT: 1) Basic improvements for PAL building -- City Manager Netter referred to the plans on display and explained staff's recommendation to remove carpets, place new tiles, paint, etc. He advised that one non -profit group has used the facility to make baskets. Council agreed with the improvements recommended by staff. 2) Canon Manor update -- City Manager Netter signified that the memorandum from City Engineer Gaffney regarding the Canon Manor meeting on November 18, 1998 was provided to Council for informational purposes only at this time. As suggested at the close of the memo, another meeting of the Canon Manor Subcommittee will be scheduled to discuss the referenced issues before presenting them to the full Council. 3) Century Communications/TCI merger -- City Manager Netter explained the letter from Century Communications dated November 20, 1998 indicating that this merger has been completed. Additional information will be provided to Council on this in the near future. 4) Employee Appreciation Dinner, Friday, January 29, 1999 at the Doubletree City Manager Netter announced this event. He advised that the Employee Committee is currently working on this and the theme will be centered around the California Gold Rush. 5) Joint Meeting Calendar for 1999 - Proposed frequency /dates City Manager Netter advised that this item was provided for Council's review and, if Council agrees with the proposed frequency and dates, then his office will start contacting the various agencies regarding same. Council concurred. Mayor Spiro suggested that consideration might need to be given to the Senior Citizens Advisory Commission as some of them have a problem attending night meetings. 6) Holiday Greeting Cards -- City Manager Netter shared the example for Holiday Greeting Cards to be sent to the City's VIP list and City employees. Council commended the choice. 25. CITY ATTORNEY'S REPORT: City Attorney Flitner advised the Mayor's report on the closed session was sufficient 26. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro asked if there were any additional unscheduled public appearances at this time, No one responded. 27. ADJOURNMENT: There being no further business, Mayor Linda Spiro adjourned the meeting at approximately 10:50 p.m. /2. . ezf� � - ", � � 7 , � . -VMM-% Jud au eputy Clerk Linda Spiro, Mayor jh/ x:1124 mn