1998/12/08 City Council Minutes1 �W
oATx oR,AFFzRMATroN
Of .ALLEGIANCE FOR
PUBLIC OFFICERS AND
EMPLOYEES
State of California,
County of ..59..1agm ............. ss.
Rohnert,Park
City .....
Tie Execution of this Oath is 94quired by Article XX, Section 3, of the
Constitution of the State of California.
I, James J. Reilly, Jr .................. do solemnly affirm
that I wiflsupport and defend the Constitution of the UnitedStates and
the Constitution of the State of California against aff enemies, foreign
anddomestic; that I wdl dear true faith andaflegiance to the Constitution
of the UnitedStates and the Constitution of theState of California; that
I tats this ob4ation freely, without any mental reservation or purpose
of evasion; and that I wifl welfand faithfully discharge the duties upon
which I am about to enter.
Subscribed and sworn to before me this ....$Kh ..... Day of
...... ecember . ......
Ig 98
............ ......
/ ,61
A l
Deputy Citv Clerk
T tle of Officer Administering Oath
ORIGINAL to 11/3/98 Election File
cc: Councilmember Reilly
cc Attch to 12/8/98 Minutes °
oa�TX oR,AFFrRmA7roN
OfALLEGIANCE FOR
PUBLIC OFFICER,S AND
EMPLOYEES
State of Calfornia,
County of ... §4DRw.......... SS.
Rohn
City of ..ert. Park .,
The Execution of this Oath is 94quired by .Article XX, Section 3, of the
Constitution of the State of California.
I ............ Armando., F.:..Flores .................. do sofemnfy affirm
that I wiflsupport and defend the Constitution of the UnitedStates and
the Constitution of the State of Cafforma against afl enemies, foreign
and domestic; that I wiffbear true faith and affegiance to the Constitution
of the UnitedStates and the Constitution of theState of California; that
I taff this obligation freefy, without any mentaf reservation or purpose
of evasion, and that I wilfweffand faithfuffy discharge the duties upon
which I am about to enter.
Subscribed and sworn to before me this ... 8th. ..... Day of
,,,December , „. „I 19..8 .
Z.. Z
Signature of Person Taking Oath
INN - Deputy City Clerk
7tfe of Officer.Adninistering Oath
E'1`12,
ORIGINAL to 11/3/98 Election File
cc: Councilmember Flores
cc: Attch. to 12/8/98 Minute
f'7-1 Via/ �� /iYlgB .
c.m
-1
N T E R
O F F I C E
To:
Fellow Council Members
From:
Jake Mackenzie
Subject:
Rotation of the Mayorship
Date:
November 24, 1998
This evening will hopefully mark the return of the unwritten and generally observed practice of
rotation of the Mayorship of Rohnert Park amongst seated Council Members. A study of past
practice, including conversations with some of our " emeritus" officials, revealed a history of
rotation of the Mayorship[ until last year at this time] and that the Vice - mayorship has not
always been a stepping stone to the next year's Mayorship. Given the above findings and
recognizing the need to restore equity and comity to this process, I submit to my fellow Council
Members the following proposal;
A] Policy.
I] By resolution, the Council agrees to a policy of rotation of the Mayorship based
on seniority of current service on the Council. This policy should go into effect after the change
in Mayorship and Vicemayorship for the 1999 -2000 time period. The Vicemayor should be that
Council Member next in seniority to the Mayor. In the case of equal seniority, alphabetical order
will determine the Mayorship and the Vicemayorship for that next year.
ii] The term of the Mayorship and Vicemayorship shall be for one year.
iii]4[four] years shall elapse between each Councilmember's term as Mayor or
Vicemayor except as deemed necessary under the circumstances delineated in subsection iv]
below or other circumstances agreed upon by the Council as a whole.
iv] In the event of an individual Councilmember's condition of extraordinary
personal hardship or of an extraordinary inability to work directly with the City Manager and
fellow Council Members, the next Council Members in order of seniority, as stated above, shall
rotate into the positions of Mayor and Vicemayor.
B] Interim Policy through the year 2000.
In order to facilitate adoption of the above policy,
it is the interim policy of this Council to recognize Vicemayor Vidak - Martinez as Vicemayor for
the 1998 -1999 term to be followed by her rotation into the Mayorship for the 1999 -2000 term. At
the time of her rotation into the Mayorship, Council Member Mackenzie shall be appointed as
the Vicemayor. The year 2000 being the year of a General Election, the policy contained in
section A] i] above shall then go into effect with Council Member Mackenzie rotating into the
Mayorship should he successfully run for reelection.
Rohnert Park City Council Minutes
December 8, 1998
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Linda Spiro presiding.
CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately
6:20 p.m. and led the pledge of allegiance.
ROLL CALL: Present: (4) Councilmembers Flores, Reilly, Vidak - Martinez,
and Mayor Spiro
Absent: (1) Councilmember Mackenzie (out of state on business)
Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner,
Assistant City Manager Leivo, Finance Director Harrow, City Engineer Gaffney, Planning
Director Schulenburg, Public Works Manager Stephens, Recreation Director Barry,
Public Safety Commander Williams and Public Safety Lieutenant Smith.
1. CLOSED SESSION: Mayor Linda Spiro reported that the closed session commenced this
evening at 6:00 to discuss matters listed on the agenda attachment, representing an update,
with no action taken at this time.
2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by
Council and signified on original set of minutes. Upon motion by Councilmember Flores,
seconded by Councilmember Reilly, with the absence of Councilmember Mackenzie, the
minutes of November 24, 1998 were unanimously approved as amended.
3. APPROVAL OF BILLS: Upon motion by Vice Mayor Vidak - Martinez, seconded by
Councilmember Flores, with Councilmember Mackenzie absent, City bills presented per
the attached list in the amount of $1,320,717.70 were unanimously approved.
4. ADDING INFORMATIONAL NON - AGENDAED MATTERS:
Mayor Linda Spiro asked Councilmembers or staff if there were any non - agendaed
informational items to add to the agenda. Mayor Spiro signified one item to add. City
Manager Netter signified one informational item to add.
5. MAYOR'S PRESENTATIONS: Mayor Spiro recognized and/or made presentations as follows:
*Commending Robert Williams, Public Safety Commander, on the Occasion of His Retirement
•Commending Douglas Smith, Public Safety Lieutenant, on the Occasion of His Retirement
-Recognizing Rancho Cotate High School for receiving two Golden Bell Awards from the
California School Boards Association for: (1) 3 -1 -3 Program, a partnership with SSU for students
whose parents did not attend college or students considered at risk, who go to high school for three
years, with their senior year taking high school and college courses to enable graduating from
college in three years; and (2) Panel of Young Americans, made up of ethnically diverse students
who speak to other schools and communities about the importance of diversity and how to handle
prejudice.
•CEL.EBR4TING COMMUNITY CONTRIBUTIONS /Awards for Outstanding Community Svc.
♦ Association for the Arts o Lew Kuehm ♦ MaryAnne Sapio, Miss Sonoma County
♦ Exchange Bank . Rohnert Park Children's Teen Chorus ♦ Sunburst Project
Rohnert Park City Council Minutes (2) December 8,1498"
6. YOUTH CITY COUNCIL REPRESENTATIVE
from High School 1998 -99 Youth of the Year Program — Youth report
Senior Youth Representative, Eric Rico, reported as follows:
• Interact Club activities during this holiday season include sending medical packages to Peru and
has adopted two children to support in South America; locally, the Club is preparing food baskets
for distribution to low- income families; and Members of the Club are devoting time to help
elementary school children learn how to read.
• The California Scholarship Federation is selling candygrams for the holiday season to help raise
money for scholarships, which the Senior members will receive at the end of the school year.
• The national Honor Society is helping with the Giving Tree and Toys for Tots. The Club will also
participate in the D.A.R.E. program and will talk to other schools about drug and alcohol use. The
club will be mentoring through Operation Getting it Together.
Junior Youth Representative, Janelle Sahouria, reported as follows:
• Extended congratulations to the Panel of Young Americans and the 3 -1 -3 Program at Rancho
Cotate High School for receiving the Golden Bell Award from the California School Board
.'association, as mentioned in the preceding recognitions by the Mayor.
• The two Ecstasy dances, organized by students working with the Community Center, were a
success and well- attended by Rohnert Park Youths. The next dance will be soon and will be
called Explosion. These dances are raising money for a permanent teenage dance center.
• Rancho Cotate High School is currently holding a canned food drive and will beat their goal of
9,899 cans. They are also trying to fill up a Roman Room with boxes of Top Roman and would
appreciate community members dropping off non- perishable food in the main office to help with
their drive.
7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT REPRESENTATIVE to the City Council
SSU Associated Student Representative, Senior, Karl Binswanger reported as follows:
• The first semester closed yesterday.
• The new Associated Student Board is getting oriented.
• They will be involved with finals next week.
• Extended congratulations for success of December V World AIDS Day joint efforts between
SSU Student Health Center and the Sonoma County Department of Health.
• JUMP, a community service branch, has been running a successful stuffed animal drive in the
dorms and has donated many to the family Sports Center and to families in need. They have also
prepared food for the homeless.
• ASB production hosted a concert featuring bands only from SSU, which was a success.
8. SCHEDULED PUBLIC APPEARANCES:
George Williams, Commander, Veterans of Foreign Wars, presented to the Mayor, a
Certificate of Appreciation to the City of Rohnert Park in recognition of its contribution
toward the programs of Veterans of Foreign Wars, fund raising activity on November 7,
1998, presented by Frederick Waldo Rohnert - General Hap Arnold Post No. 3237,
Department of California. Commander Williams also expressed concern regarding
statistics on the declining number of students and adults that know the meaning of
December 7, 1941. -- Councilmember Flores expressed agreement with this concern as
the sacrifices the Veterans have made are certainly. deserving of continued historical
recognition. He shared that schools, especially secondary, are currently going through the
process of reviewing formats, which includes aspects of these concerns. -- Mayor Spiro
acknowledged that December 7, 1941 is when the Japanese bombed Pearl Harbor.
Rohnert Park City Council Minutes (3) December ll 19"
9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance
with State Law (The Brown Act), citizens wishing to make a comment may do so at this
time (limited to 3 -5 minutes per appearance with a 30 minute total time limit).
Thomas R. Woodcock, 195 Verde Circle, expressed concerns regarding relations between mobile
home park owners /managers and residents, with a lack of effectiveness for addressing
problems. He reviewed reasons for the residents needing this type of affordable housing
and urged the City Council to take steps to purchase Rancho Verde Mobile Home Park.
*************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
10. CONSENT CALENDAR
Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent
Calendar which were explained in the City Manager's Council Meeting Memo. There
being none, the Mayor reviewed the titles of items listed on the Consent Calendar.
Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda
Resolution Nos:
98 -233 Commending Patricia Hilligoss, Mayor, City of Petaluma, on the Occasion of Her
Retirement
98 -234 Approving a Lease with Option to Purchase with Municipal Leasing Association, Inc.
98 -235 Ratifying the Memorandum of Agreement with the Rohnert Park Employees
Association (RPEA)
98 -236 Rejecting the Claim of Omar Chavez, a minor, w /Joseph L. Stogner, Esq. (re. alleged
incident by police)
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, with
Councilmember Mackenzie absent, the Consent Calendar as outlined on the meeting's
agenda, was unanimously approved.
11. ADMINISTRATION of OATH OF OFFICE to COUNCILMEMBERS ELECT:
Armando F. Flores James J. Reilly, Jr.
Deputy City Clerk Judy Hauff administered the Oath of Office to Councilmembers Elect
Armando F. Flores and James J. Reilly, Jr. -- City Manager Netter presented the
Certificates of Election to Councilmembers Flores and Reilly, verifying the official
returns of the Consolidated General Election held on November 3, 1998, certifying that
Mr. Flores and Mr. Reilly were elected to the office of City Council for the City of
Rohnert Park.
Councilmembers Flores and Reilly each expressed appreciation to everyone involved in
their successful campaign efforts, with special recognition of the support of their wives,
families, and/or campaign managers. Mayor Spiro extended congratulations to both and
signified looking forward to continuing to work together.
Rohnert Park City Council Minutes (4) December8, 1998
12. BUDGET 1998 -99 recommended Fees /Charges Increases
1) Garbage & Rubbish Disposal Rate Increase and Debris Box Rate Increase
Mayor Linda Spiro advised, for public information, that the budget items listed at this
time on the agenda for consideration are due to previously negotiated contract agreements.
City Manager Netter explained the staff report for this item, as reviewed in the Council
Meeting Memo, per information in the public hearing notice regarding the proposed
4.15% refuse collection rate increase, effective January 1, 1999. This public hearing was
duly noticed and scheduled at this time. He responded to Council questions and advised
that Finance Director Harrow was also available to respond to further questions, if any.
PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 7:27 p.m.
City Manager Netter noted that letters received from citizens, as indicated on the Communications
List for this Council meeting, would become part of the record for this public hearing expressing
opposition to the proposed increase as follows:
1. Lola Felix and Jimmy Felix, 924 Holly Avenue
2. Nancy L. Mirata, 958 Hacienda Circle
3. Paul D. Stutrud, P. O. Box 2205
4. John F. Hudson, 399 Bonnie Avenue
The Mayor continued the public hearing to the January 12, 1999 City Council meeting.
Mayor Spiro indicated that the monthly amounts for a 4.15% refuse collection rate increase
would be $.75 for 90 gallons (to $19.05 /mo. ), $.50 for 60 gallons (to $12.40 /mo. ), and
$.40 for 35 gallons (to $9.55/mo.). She requested comparisons with other cities, as
provided in the past, for further review of this item, as well as repeating the above - reviewed
staff report at the January 12 Council meeting. Council concurred.
2) Wastewater Treatment and Disposal
Finance Director Harrow provided the staff report for this item, as summarized in the
Council Meeting Memo, and explained the information provided in the public hearing notice
for the proposed 5% increase in the sewer service rates effective January 1, 1999 for
residential customers and February 1, 1999 for commercial customers. These monthly
increases would be $1.60 for a single - family resident (to $33.10 /mo.) and $.21 for
commercial (to $4.38/mo.) This public hearing was duly noticed and scheduled at this time.
Mayor Spiro requested staff to provide this report again at the January 12, 1999 Council
meeting.
PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 7:30 p.m.
City Manager Netter noted that letters received from citizens, as indicated on the Communications
List for this Council meeting, would become part of the record for this public hearing expressing
opposition to the proposed increase as follows:
1. Patricia Siebert, 753 Carlita Circle
2. Lola Felix and Jimmy Felix, 924 Holly Avenue
3. Paul D. Stutrud, P. O. Box 2205
4. A. N. (Tony) Nardone, Jr. and Patricia E. Narcone, 320 R.P.Expressway West
5. John F. Hudson, 399 Bonnie Avenue — Mr. Hudson also shared comments, along
with reference to his letter listed herein, expressing his reasons for opposing the
proposed 5% increase for this item.
There being no one further desiring to speak, Mayor Spiro continued the public hearing to the
January 12, 1999 City Council meeting. — City Manager Netter and Finance Director Harrow
responded to Council questions for clarification of the written documents provided for this item.
Rohnert Park City Council Minutes (5) December 8,1998
13. INTEREST ON SECURITY DEPOSITS ISSUE
1) Information Letter and Mailing
City Manager Netter explained this letter prepared by City Attorney Flitner, as requested
by Council at its previous meeting, to provide informational language regarding
Ordinance No. 643, amending 49.71.030 of the Rohnert Park Municipal Code to provide
for the notification of the tenants rights to Interest on Security Deposits at the time the
lease is entered into. The City Manager is in the process of developing a system to mail
this informational letter to interested parties.
2) Establishment of an Administrative Service Fee
City Manager Netter explained the ordinance drafted by City Attorney Flitner, which was
also previously requested by Council, to provide for the imposition and collection of an
administrative charge for managing an accounting for interest on security deposits, as this
was not included in the previous Ordinance 643. Mr. Netter recommended, if Council
proceeds with the introduction of this ordinance, that a formal public hearing should be
duly noticed and scheduled at its January 12, 1999 meeting prior to considering adoption.
Council agreed.
PUBLIC COMMENTS: Mayor Spiro opened public comments on this item. No one responded.
Ordinance for Introduction:
No. 644 Adding Section 9.71.030 to Chapter 9.71 of the Rohnert Park Municipal Code to Provide for
the Imposition and Collection of a Charge for Managing and Accounting for Interest on
Security Deposits
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and
unanimously approved with Councilmember Mackenzie absent, Mayor Spiro read the
full contents of the ordinance and Ordinance No. 644 was introduced.
14. EXPRESSWAY OVERPASS BRIDGE PROJECT
City Manager Netter referred to plans on display for this item. City Engineer Gaffney
reviewed his staff report provided to Council and advised that this project will be the first
phase of the widening of the overcrossing. A second project, projected for spring 1999,
will complete the widening and the southbound loop onramp. Later, a Caltrans project will
build the northbound loop onramp and a second Park `n' Ride lot, with completion of all
three projects for the roadway improvements planned for 2001. The estimated cost of the
bridge widening is $1.3 million. The resolution for consideration on this evening's agenda
calls for bids to be opened on Phase I of the project on January 20, 1999 and referred to
Council at its meeting of January 26, 1999. City Manager Netter and City Engineer
Gaffney responded to Council questions. Discussion followed.
Resolution No.
98 -237 Calling for Sealed Proposals, Rohnert Park Expressway Interchange, Phase I, Project
No. 1991 -4
Upon motion by Mayor Linda Spiro, seconded by Councilmember Flores, and
unanimously approved with Councilmember Mackenzie absent, reading was waived and
Resolution no. 98 -237 was adopted.
Mayor Spiro suggested a letter to the Governor expressing concerns regarding the length of
time of almost eight years it has taken for this project approval. Council concurred.
Rohnert Park City Council Minutes (6) Itcembeir 5,1998`
15. LIBRARY PROJECT UPDATE
1) City Manager's report on selection of Consultant
City Manager Netter explained the background leading up to this item, as reviewed in the
Council Meeting Memo, concluding in his recommendation to adopt the resolution for
consideration approving separate agreements with David Sabsay for library consulting
services for: Phase I regarding Library Needs Assessment and Site Selection; and Phase
11 regarding All Phases of the Library Building Project at a later date, if deemed
appropriate.
Councilmember Flores reviewed his separate memorandum dated December 3, 1998
commending the choice of Mr. Sabsay, former Director of the Sonoma County Library,
highly respected professional, and an exceptional administrator and librarian.
Lynne Conde, Chairperson, Citizens Steering Committee for a New Library, distributed
See's Candy Awards as a token of appreciation from the Committee for the efficient
efforts involved toward this project. She complimented the items presented at this
meeting for Council's consideration. Ms. Conde advised plans of their group to tour other
designated facilities and that she would be compiling a state -of -the arts report to present at
the next City Council meeting in January.
Resolution No.
98 -238 Authorizing the City Manager to Execute an Agreement with David Sabsay for
Library Services Consultations
Upon motion by Councilmember Flores, seconded by Mayor Spiro, and unanimously
approved with the absence of Councilmember Mackenzie, reading of the resolution was
waived and Resolution No. 98 -238 was adopted.
2) Proposed Timeline and Selection of an Architect (Councilmember Flores)
City Manager Netter advised that Council was provided with the memorandum dated
December 3, 1998 from Councilmember Flores for this item (copy attached to original set
of these minutes).
Councilmember Flores expressed appreciation to Lynne Conde for being one of the most
valuable steering forces behind the citizens committee for the new library, including
acknowledgment of Ms. Conde going to Long Beach, at her own expense, to review the
state -of -the -art library toward the benefit of our community.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and
unanimously approved with Councilmember Mackenzie absent, to adopt the above-
referenced timeline as proposed by Councilmember Flores for the Rohnert Park - Cotati
Community Library Project reflective of the expansion or new construction, along with
the proposed monitoring of staff, consultants and architects from the recommended
process selection. In response to concerns expressed by Councilmember Reilly pertaining
to constraints already put on staff for the current General Plan process, the motion
included acceptance of friendly amendment by Mayor Spiro to adopt this procedure with
flexibility for staff to make timeline changes, if necessary.
Rohnert Park City Council Minutes (7) December 8,1"8
3) Coordinate same timeline & selection of architect for possible City Hall /Library Jt. Project
City Manager Netter referred to the beginning process for the selection of an architect
for the City Hall project and reviewed the importance of coordinating the same timeline
and selection of an architect due to inter - related aspects of the possibility of becoming a
City Hall/Library Joint Project. Council concurred.
RECESS: Mayor Linda Spiro declared a recess at approximately 8:15 p.m. to convene the
Community Development Commission meeting as signified on the agenda.
RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 8:45 p.m. With the
exception of Councilmember Mackenzie, all other Councilmembers were present.
16. PLANNING AND ZONING MATTERS:
1) File No. 1816: Consideration of an Urgency Ordinance Prohibiting the Issuance of Building
Permits in the Recommended Civic /Town Center Area for 45 Days - Planning Director
Wendie Schulenburg explained the staff report provided for this item, which was directed by
Council at its meeting of November 24, 1998 by the adoption of Resolution No. 98 -231, and
responded to Council questions.
A motion was made by Councilmember Flores to adopt the above- reviewed urgency
ordinance for the 45 day moratorium subject to the exclusion of the two signified
existing projects, due to the concerns he expressed affecting current projects in progress.
Said motion died for lack of a second.
Planning Director Schulenburg responded to further Council questions. She referred to
plans on display and stressed the importance of the location being a key intersection to this
plan area. Ms. Schulenburg reviewed the standard operating procedure in order for a project
to be vested. She confirmed that neither of the existing two projects were vested and
clarified that the one project in question was held up by County environmental procedures,
not by the City. Planning Director Schulenburg recommended working with both of the
existing projects for inclusion in the guidelines of the civic /town center, as it would not be a
significant delay for the proposed adoption of the guidelines anticipated by the end of
March.
Discussion included a motion by Vice Mayor Vidak- Martinez to adopt this urgency
ordinance with the provision that these two current projects be expedited, with Mayor
Spiro indicating her interest to second the motion depending upon the City Attorney's
explanation of the voting requirement. Discussion of the motion included:
• City Attorney Flitner advised that the urgency ordinance would require a four -fifths
vote to be adopted.
• Councilmember Flores suggested this item could be handled at the next Council
meeting on December 16 when the full Council will be present. He sympathized with
the situation and agreed with staff that the location is a cornerstone for the town center
project, but did not agree with changing the rules on other projects in mid - process, so
could not support the motion.
• Councilmember Reilly suggested that it would be more appropriate to table this item
to the next Council meeting of December 16, 1998 for consideration by the full
Council. Council concurred.
Ro6nert Park City Council Minutes (8) December 8,1998
City Manager Netter referred to the additional staff report and resolution distributed to
Council at this meeting, and signified that this is the second part to the preceding item,
which would authorize the City Manager to execute a contract with the Firm of Moore
Iacofano Goltsman for a designated amount for the planning and facilitation of a design
process and development of design guidelines for the Civic /Town Center. He advised that
this could be declared an emergency item and handled at this time, for ratification at the
next Council meeting, due to the importance of the 45 day time period. Planning Director
Schulenburg explained the above - referenced staff report with attached process chart for
the proposed Rohnert Park Downtown Design Parameters and responded to Council
questions, She recommended adoption of the resolution for this item, even though the
urgency ordinance is being tabled to the next meeting, because of the significance of the
time frame for preparation of the final documents anticipated by March.
Discussion concluded in City Manager Netter recommending that the Council authorize
the City Manager to proceed with some preliminary work for initial efforts of the project,
since the delay would only be one more week, and to defer consideration of the resolution
for this item to the next Council meeting of December 16, 1998 to be considered with the
urgency ordinance. Council concurred.
2) File No. 1799: Wilfred/Dowdell Specific Plan - 24+ acres West of U.S. 101 re. Request
for Budget Augmentation for Additional Analysis for the Wilfred/Dowdell Specific Plan
Planning Director Wendie Schulenburg explained the staff report provided for this item
with referral to adoption of Resolution No. 98 -176 on September 8, 1998 approving a
consulting contract of $75,000 with Parsons Harland Bartholomew & Associates (HBA)
for preparation of the above - referenced Specific Plan. The resolution for consideration on
tonight's agenda is for the approval of an additional $4,500 for preparation of several out -
of -scope work tasks which have been identified by HBA, and submitted as outlined in
RBA's Contract Amendment A. Staff has reviewed the contract amendment and
recommends approval.
Resolution No.
98 -239 Authorizing the Mayor to Sign and Execute an Amendment to the Consulting Contract
with Parsons Harland Bartholomew & Associates for Preparation of a Specific Plan,
Environmental Impact Report, and Development Agreement for the Willfred /Dowdell
Specific Plan (Planning File No. 1799)
Upon motion by Vice Mayor Vidak - Martinez, seconded by Councilmember Flores, and
unanimously approved with Councilmember Mackenzie absent, reading was waived and
Resolution No. 98 -239 was adopted.
Planning Director Schulenburg reviewed her staff report distributed at this meeting updating
Council on the status of the Wilfred Dowdell Specific Plan and EIR Process. The additional
analysis and meetings, as signified therein, will extend the project to early May with an
anticipated LAFCO review in June or July 1999. A plan will be presented to Council
through the upcoming workshop process. Council commended these efforts to date.
Rohnert Park City Council Minutes (9) December 8, 1998`
17. COMMISSION /COMMITTEE /BOARD APPOINTMENTS:
City Manager Netter referred to the updated list provided to Council for review of two year
terms to expire December 31, 1998 and brought attention to the members who have indicated
whether or not they are interested in being re- appointed. He recommended a combined
notice announcing the obvious vacancies. Council agreed. Vice Mayor Vidak- Martinez
indicated that she would call her nominations to ask about their interest in re- appointment.
Re- appointments for two year terms to expire December 31, 2000 were made as follows:
COMMUNITY OUTREACH FOR YOUTH & FAMILIES (CO
Laurie Henue was re- appointed to COYF via nomination motion by Councilmember
Reilly, seconded by Councilmember Flores, and unanimously approved.
Pam Stafford was re- appointed to COYF via nomination motion by Councilmember
Flores, seconded by Councilmember Reilly, and unanimously approved.
CULTURAL ARTS COMMISSION
Linda Holm was re- appointed to the Cultural Arts Commission via nomination motion by
Mayor Spiro, seconded by Councilmember Reilly, and unanimously approved.
Tim Danesi was re- appointed to the Cultural Arts Commission via nomination motion by
Councilmember Reilly, seconded by Vice Mayor Vidak- Martinez, and unanimously
approved.
Kimberly Butler was re- appointed to the Cultural Arts Commission via nomination
motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and
unanimously approved.
Anita Levin was re- appointed to the Cultural Arts Commission via nomination motion by
Councilmember Flores, seconded by Vice -Mayor Vidak- Martinez, and unanimously
approved.
MOBILEHOM . SPACES RENT A P A S BOARD
Marie Vinsick was re- appointed to the Mobilehome Spaces Rent Appeals Board via
nomination motion by Councilmember Flores, seconded by Mayor Spiro, and
unanimously approved.
PARKS AND RECREATION COMMISSWN
James Stevens was re- appointed to the Parks and Recreation Commission via nomination
motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and
unanimously approved.
Gay Carlson was re- appointed to the Parks and Recreation Commission via nomination
motion by Mayor Spiro, seconded by Councilmember Reilly, and unanimously approved.
Gary Tatman, was re- appointed to the Parks and Recreation Commission via nomination
motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and
unanimously approved.
Rohnert Park City Council Minutes (10) December 8,1998'
COMMISSION /COMMITTEE /BOARD APPOINTMENTS
Re- appointments for two year terms to expire December 31, 2000: (cont'd)
PLANNING COMMISSION
David Militello was re- appointed to the Planning Commission via nomination motion by
Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and unanimously
approved.
Greg Nordin was re- appointed to the Planning Commission via nomination motion by Vice
Mayor Vidak - Martinez, seconded by Councilmember Flores, and unanimously approved.
David Mochel was re- appointed to the Planning Commission via nomination motion by
Councilmember Reilly, seconded by Councilmember Flores, and unanimously approved.
Mark. Nilson was re- appointed to the Planning Commission via nomination motion by
Mayor Spiro, seconded by Councilmember Reilly, and unanimously approved.
SENIOR .ITIZF,NS ADVISORY COMMISSION
E'Lane Bielecki was re- appointed to the Senior Citizens Advisory Commission via
nomination motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez,
and unanimously approved.
Lenore Jurgiel was re- appointed to the Senior Citizens Advisory Commission via
nomination motion by Councilmember Reilly, seconded by Councilmember Flores, and
unanimously approved.
SISTER CITIES RELATIONS COMMITTE (At Large Appointments)
Mike Grubler, Dennis McCormack, Ron Rasmussen, Rebecca Rishe were re- appointed
at -large via motion by Councilmember Reilly, seconded by Mayor Spiro, and unanimously
approved.
18. CABLE TV MATTERS:
1) TCI Purchase of Century Communications
City Manager Netter advised that the staff report from Management Analyst Fogle for this
item was provided to Council for its information. Steve Lamb, General Manager of Century
Communications, reviewed aspects of this item and responded to Council questions.
2) Cable TV Consulting Services Contract with Buske Group
City Manager Netter reviewed the staff report from Management Analyst Fogle provided to
Council for this item recommending adoption of the resolution for consideration which
represents the two - pronged aspects as signified below in the resolution title.
Resolution No.
98 -240 Authorizing the City Manager to Negotiate and Sign an Agreement with the Buske
Group for Cable Television Consulting Services, and to Negotiate and Sign an
Agreement with Six Other Jurisdictions to Share These Consulting Costs and
Reimburse Rohnert Park
Upon motion by Councilmember Flores, seconded by Mayor Linda Spiro, and
unanimously approved with Councilmember Mackenzie absent, reading of the resolution
was waived and Resolution No. 98 -240 was adopted.
Rohnert Park City Council Minutes (11) December.8,19"
19. COUNCIL YEAR 2000 PROJECT - Matters related to the General Plan process
• General Plan Oversight Committee update (VVM /JM)
Vice Mayor Vicki Vidak - Martinez reported that Councilmember Mackenzie and she have
been meeting regularly on this Committee. Ms. Vidak- Martinez commended the efforts of
everyone involved including meeting with Mr. Bhatia of the recently contracted consulting
firm of Dyett & Bhatia for assistance in preparation of the General Plan Work and Public
Participation Program. Mr. Bhatia has indicated that Rohnert Park had a lot of new ideas
and the basis is visual. He has had a lot of experience working with cities with diverse
views. Their firm has completed a number of projects so will be available for Rohnert
Park. Planning Director Wendie Schulenburg has completed necessary efforts to date for
the Wilfred/Dowdell Specific Plan and is proceeding with efforts toward developing the
General Plan work plan, which is anticipated to be on the next regular agenda for the City
Council's first meeting in January. Members of this Committee are making sure there is a
consensus for recommendations and will include efforts to reach out to people that have not
been part of these discussions in the past. The next meeting of the General Plan Oversight
Committee will be held at 7:30 a.m., Monday, December 14, 1998,
20. COUNCIL COMMITTEE & /OR OTHER REPORTS:
Councilmember Flores advised as follows:
• A Towing Committee meeting has been scheduled at 4:00 p.m.,
Thursday, December 17, 1998.
• A Stadium Committee meeting has been scheduled at 7:30 a.m.,
Saturday, December 19, 1998 with Mr. Fletcher.
21. COMMUNICATIONS: Communications per the attached outline were brought to the attention
of the City Council. No action was taken unless specifically noted in these minutes.
1) City Manager Netter referred to item #27 listed on Communications from Mayors' and
Councilmembers' Association, Board of Directors meeting, Thursday, December 10, 1998
and noted appointments to be considered as follows: appointment to the County Human
Services Commission; and appointment of two representatives to the Policy Advisory
Committee for the solid Waste Management Alternatives Analysis. Vice Mayor Vicki
Vidak - Martinez indicated her interest in the Human Services Commission and requested
the letter prepared by the City Manager signifying her interest to include reference to her
background and experience in human services.
2) Councilmember Reilly referred to item 419 listed on Communications from a resident
regarding concern about music noise at the Doubletree and suggested review of this item
on the next regular Council meeting agenda.
22. MATTERS FROMMOR COUNCIL:
1) Formal cancellation of 12/22/98 Council meeting (due to Dec. 25th Holiday)
A motion was made by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez,
and unanimously approved with the absence of Councilmember Mackenzie, to cancel
the December 22, 1998 City Council meeting due to the December 25t` Holiday.
2) Citizen letter request urging support of petition to ban assault weapons (LS)
Mayor Linda Spiro recommended scheduling this item for review on the next regular
Council meeting agenda. Council concurred.
Rohnert Park City Council Minutes (12) December 8,1998
3) Mayoral Rotation Schedule: a) Memo from Councilmember Jake Mackenzie
b) Memo from Councilmember Armando Flores
Councilmember Flores recommended this item be placed on the January 12, 1999 Council
meeting agenda for consideration. Council concurred.
4) Sonoma County New Tourism Organization - Application deadline 12/11/98
City Manager Netter explained the outreach efforts for receiving applications for this
newly formed fifteen seat council. He acknowledged that Vice Mayor Vidak - Martinez is
on the Investors Committee. Mr. Netter recognized Robin Bleckwehl, President, Chamber
of Commerce, and shared information Ms. Bleckwehl provided regarding Michael George
being interested in this appointment and requested a letter support from the City Council.
Council concurred.
5) Mayors' and Council Members' Institute January 6 -8 1999 Hyatt Regency Sacramento
Mayor Linda Spiro announced this item.
6) Rotary Club of Rohnert Park - Cotati letter regarding cultural understanding
Mayor Linda Spiro distributed this letter resulting from discussion at the recent Rotary
meeting regarding the importance of information and/or training provisions for public
servants toward improving interacting with various ethnic cultures. She requested the
City Manager to discuss this with the Public Safety Director regarding the importance of
diversity and to focus on this in the Department's training.
23. CITY MANAGER'S REPORT:
1) Annual CPI increase on Golf Rates - informational
City Manager Netter advised that this item from Finance Director Harrow was provided
for Council's information.
2) Martin Stone Community. Health Care Campus of Rohnert Park Announcement/Event
City Manager Netter reviewed considerations for this item. Council expressed agreement
with considering this announcement at a ground breaking event and acknowledged
interest of representatives of the Rohnert Park Wellness Center to be included and that a
Grand Opening would be held later at the appropriate time.
3) Report on meeting with SSU staff on proposed symposium with City staff
City Manager Netter reported that they had a very good first meeting for this item and
indicated that January 19, 1999 from 12:00 -4:00 p.m, is being considered for the next
meeting at SSU Campus.
4) Choose date for 1999 Founder's Day Event
City Manager Netter signified that September 25"' is recommended for this event.
Council concurred.
5) Meeting with School District representatives regarding traffic /enforcement
City Manager Netter reported on the recent successful meeting with Representatives of the
School District, Jan Heffron and Ann Huber, and Director of Public Safety Pat Rooney
regarding efforts for traffic control and enforcement of speed limits at the various schools.
Staff will also be reviewing engineering factors in the near future.
Robnert Park City Council Minutes (13) December 9, 1998
24. CITY ATTORNEY'S REPORT:
City Attorney Flitner advised the Mayor's report on the closed session was sufficient.
25. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Linda Spiro asked if there were any additional unscheduled public appearances at
this time. No one responded.
26. ADJOURNMENT: There being no further business, Mayor Linda Spiro wished everyone
happy holidays and adjourned the meeting at approximately 9:58 p.m. to 6:00 p.m.,
Wednesday, December 16, 1998, at City Hall for necessary business matters and for the
Ceremony for 1999 City Council Officer Selection.
Jud auff eputy C' Perk
jh/mins:120898
Linda Spiro, May r