1999/01/12 City Council MinutesRohnert Park City Council Minutes
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January 12, 1999
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Reilly presiding.
CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 6:30 p.m. and
led the pledge of allegiance.
ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Spiro, Vidak- Martinez,
and Mayor Reilly
Absent: (0) None
Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner,
Assistant City Manager Leivo, Finance Director Harrow, City Engineer Gaffney, Planning
Director Schulenburg, Public Works Manager Stephens, Public Safety Director Rooney,
Recording Clerk, Maria McConnell
1. CLOSED SESSION: Mayor Reilly reported on the closed session which commenced this
evening at 6:00 to discuss matters listed on the agenda attachment, representing an update, with no
action taken at this time.
2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by
Council and signified on original set of minutes.
Upon motion by Councilmember Vidak - Martinez, seconded by Councilmember Flores, the minutes
of December 8, 1998 were approved with the following changes being made by Councilmember
Vidak - Martinez, with Mayor Reilly abstaining.
Councilmember Vidak - Martinez referenced item # 15, page 6, and stated she questioned the choice of
Mr. David Sabsay due to the fact he was previously employed by the Sonoma County Library system.
City manager Netter explained the selection process.
Upon motion by Councilmember Flores and seconded by Councilmember Mackenzie, the minutes of
December 16, 1998 were unanimously approved with the following change being made by
Councilmember Spiro who stated she had requested a letter be written to Dr. Bruns from Wendie
Schulenburg outlining the City Council's discussion of the proposed design plans and timetables and
wanted her request for this letter to be reflected in the Minutes.
3. APPROVAL OF BILLS:
Upon motion by Councilmember Spiro, seconded by Councilmember Vidak- Martinez, City bills
presented per the attached list in the amount of $1,273,143,98 were unanimously approved.
4. ADDING INFORMATIONAL NON - AGENDAED MATTERS:
Mayor Reilly asked Councilmembers or staff if there were any non- agendaed informational items
to add to the agenda. Councilmember Flores stated he wished to discuss the redwood trees on
Rohnert Park Expressway.
Rohnert Park City Council Minutes (2) January 12,1999
5. WELCOMING the NEW YEAR- COMMENTS /INSIGHTS from YOUTHS of the COMMUNI'
6. YOUTH CITY COUNCIL REPRESENTATIVES
Jr. Angela Broaddus from the High School 1998 -99 Youth of the Year Program was present to give
the youth report.
Ms. Broaddus reported on first semester finals and sophomore, Bering Tsang, and freshman, Laura
Lively, winning the school speech competition in the Martin Luther King, Jr. Oratorical Contest, each
winning a $ 100 savings bond and scheduled to appear at the LBC to speak on Jan. 17, 1999.
Ms. Broaddus asked if there have been any developments in the swimming pool complex proposed last
year.
Mayor Reilly advised the swimming pool complex is still under review and he would recommend it be
modeled on the Koret Center at USF.
*C O R R E C T 10 N ABOVE from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out/addition underlined)
Councilmember Vidak- Martinez stated she was very impressed with the article that appeared in the
Empire News section of the Press Democrat honoring these two students.
Councilmember Mackenzie recommended a motion be made to recognize Bering Tsang and Laura
Lively, with a certificate of commendation signed by the Mayor congratulating them on their award.
7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT REPRESENTATIVE
Due to the Semester Break, no SSU Student Representative was present for this meeting.
8. MAYOR'S PRESENTATIONS:
Mayor Reilly asked if any groups have been overlooked in the December 8, 1999 City Council presentati
ceremony, that staff advise them.
Councilmember Spiro recommended that the Mayor continue presentations on an ongoing basis.
Mayor Reilly stated he would consider her recommendation.
Councilmember Mackenzie added to Councilmember Spiro's suggestion and stated that the
presentations draw attention to groups that are usually not recognized and agreed the presentations
should continue in some format and said sometime during this next year, would like to discuss
establishing a policy. Council concurred.
9. SCHEDULED PUBLIC APPEARANCE:
Lynne Conde, Chairperson, Citizens Steering Committee for New Library Facility, was recognized and
presented her outline entitled "Proposal for a New Rohnert Park - Cotati Library Facility" which
explained the need for a new library along with statistics and information. Ms. Conde reviewed her
concerns that the present library is not adequate for the area population, does not provide enough
resources for school age children, and neglects community business opportunities as well as having
insufficient parking and safety concerns. Ms. Conde also distributed "Proposal Ideas for a New
Library Facility" that outlined the design and uses to be made available for a new library facility.
Rohnert Park City Council Minutes (3) January 12,1999
Ms. Conde thanked everyone for their help and support on this project and their help in creating the
pamphlets and commended Mr. John Del Osso and others on their writing of the proposal.
Ms. Conde reviewed her travels to several other libraries including Aliso Viejo, Benicia Public Library
and the Humboldt County Library. She advised that these libraries offer the following features: rooms
for multi video and electronic computer and internet access; laser discs, computer literacy programs for
parents who don't know how to use computers; learning foreign languages and many other services
including the ability to learn job skills at the library.
Ms. Conde stated that the Humboldt County Library and Aliso Viejo Library have been designed for
future expansion by the ability to easily add a second story. She stated that many of the libraries are
staffed by volunteers and donations of furniture and other items have been made to the libraries by local
businesses.
Ms. Conde reviewed her information with the use of an overhead projector and a six - minute video of
the libraries she visited.
Councilmember Flores thanked Ms. Conde for the time she took and her presentation. He stated he
was familiar with volunteer groups such as "Friends of the Library" who provide a very worthwhile
service to the community.
Councilmember Spiro asked if fundraising from the community could be implemented.
Ms. Conde stated it was an excellent idea and she would look into it.
Councilmember Mackenzie stated the City of Cotati should be included and updated on the process and
asked what is their fiscal responsibility.
Ms. Conde stated when she first started her Steering Committee for a New Library, she approached the
City of Cotati to become involved and she has not heard from them. She stated that Mr. John Delosso
has spoken with them recently and they will be making the same presentation in 2 weeks. It is hoped
that Cotati will join in, if not on capital costs, on operations so that the library could stay open more
days and evenings.
Mayor Reilly thanked Ms. Conde for her report and advised they will review the information and visit the
site of the proposed new library.
SPECIAL PROCLAMATION ANNOUNCEMENT - DIANE TOMKINS
Mayor Reilly announced that Diane Tomkins, the city's Rent Control and Housing Specialist, has
accepted a position with the Water District in Contra Costa County: The Mayor thanked Diane Tomkins
for her numerous contributions and presented her with a proclamation to express the city's gratitude for
her razor sharp mental abilities and valuable assets as Rent Control Housing Specialist that has endeared
her to the public she has so well served. Mayor Reilly read the proclamation and wished her continued
success in behalf of the council and city staff.
i2ohnert Park City Council Minutes (4) January 12,1999''
10. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly stated that in compliance with
State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited
to 3 -5 minutes per appearance with a 30 minute total time limit). No one responded.
11. CONSENT CALENDAR
Mayor Reilly asked if there were any questions regarding the matters on the Consent Calendar which
were explained in the City Manager's Council Meeting Memo. Councilmember Vidak- Martinez asked
that Resolution 99 -01 be pulled and asked if the policy regarding electronic media would be applied to
the library.
City Manager, Joe Netter, advised that the city does not have control over the management of the
library but this issue will be addressed in the Resolution.
Acknowledging City Manager /Clerk's report on posting of the meeting's agenda
Accepting Cash /Investments Report for Month End, November 30, 1998
Resolution Nos:
99 -01 Approving Policy for Use of Electronic Media
99 -02 Award of Contract for Fiberglass Re- surfacing, Alicia Pool
99 -03 Awarding the Contract for the Re- Roofing and Repair of Miscellaneous City
Facilities
99 -04 Awarding the Contract for Countertop Replacement and Repair of Miscellaneous
City Buildings
99 -05 Calling for Sealed Proposals for Miscellaneous Repairs to Sidewalks at Various City
Sites
99 -06 Calling for Sealed Proposals for Weather Protective Enclosure for Dog Room A at
Animal Shelter
99 -07 Calling for Sealed Proposals for Replacement of Restroom Partition at Burton
Avenue Recreation Center
99 -0o Caning for Sealed Proposals for Replacement of Pool heater at Lady Bug Swim
Center
99 -09 Calling for Sealed Proposals for Installation of Slide Gates at Sewer Plant
Approving the Rancho Cotate Pop Warner Football and Cheerleading League's request for
Community Funds in the amount of $500
Accepting dedications on Parcel map No. 163 located at 5505 Redwood Dr. (Press
Democrat Property)
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie
the Consent Calendar as outlined on the meeting's agenda, was unanimously approved.
Rohnert Park City Council Minutes (5) January 12,'1999
12. LIBRARY PROJECT
1) Report from Consultant David Sabsay
a) Size Analysis
b) Site Location Analysis
• Council discussion/direction
The City Council recognized, David Sabsay, Library Consultant, and presented the Councilmembers
with a revised version of his report distributed earlier. Mr. Sabsay stated he used three different
formulas, which are outlined on page 16 of his report, to arrive at the figure for a 26,000 square foot
building. He felt a library of this size is looking beyond the next 20 years in serving the community
adequately. Mr. Sabsay stated they looked at 12 different sites in the city and arrived at the conclusion
that the proposed civic center sites are the most feasible. Other sites were either out of the center of
the community, would not be conducive to pedestrian traffic or were too small to accommodate a
26,000 sq. ft. library building.
Councilmember Flores asked if a 26,000 sq. ft. facility would be able to accommodate the predicted
ABAG growth of this area by the year 2020 which is predicting an estimated population of 70,000
residents in Rohnert Park, Penngrove, Cotati and surrounding service area, and if it would then be
feasible to look at a two story library building for further expansion.
Councilmember Vidak - Martinez cited the City of Petaluma's library being 26,000 sq. ft. and
questioned if a bigger library might be more beneficial to look at, at this time.
Mr. Sabsay stated that the Petaluma Library was originally designated to be a stand -alone library, but
now is part of the countywide library system and was projected to be the size it is. He also stated a
structure that could eventually be expanded to two stories is a good plan.
Councilmember Mackenzie referenced the projected ABAG figures of 70,000 in our service region
with Rohnert Park projected to be 55,000 and Cotati at 10,000, He felt these are very aggressive
estimates and reflect maximum growth figures. Therefore, he is satisfied with a proposed 26,000 sq.
ft. library facility. He stated there have been complaints from residents about moving the library from
its present site and those concerns will be addressed at a community debate.
*C O R R E C T 10 N BELOW from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out)
Mayer- Reilly stated he felt the ei-Ae eentef tevm eenter- '' - to be the best. eheiee and steAed
that these objeefing te its being meved, will evenimually get use. ie itts nievix leeatien. He advised th
aeeess te the site be ear-effilly analyzed so it v�ill be eem,enient te all whe want te utilize it. He stated
Councilmember Flores thanked Mr. Sabsay for his presentation and stated the Council recognizes the
importance of the documents he completed and stated there will be questions on these different sites.
He stated one of the top priorities is for a facility that is aesthetically pleasing and serves all members
of the community.
Rohnert Park City Council Minutes (6) January 12,1999'
Councilmember Flores made a motion to accept the report and 1) affirm the size of the new library at
26,000 sq. ft; and 2) approve the siting at the City Center site.
Councilmember Mackenzie, made a request for discussion.
Councilmember Mackenzie clarified that the library structure will be approximately 26,000 sq. ft. and
the most feasible site is the civic center site. He stated he would agree to the motion but was not
ready to endorse those decisions, as he felt a public comment period should be held before the final
decision is made. *Mr. Mackenzie noted that the City council had been presented with a petition from
residents of the Altamont Apartments
*C O R R E C T 10 N ABOVE from 2/9/99 City Council meeting: Per Councilmember Mackenzie (addition underlined)
Councilmember Flores stated if the Council is looking at a new city hall and civic center including a
library, then the architects need to know what they are looking at as an indicator and guide for them to
come back to the City Council with their recommendations. He stated his motion puts in place a
starting point and that is the spirit of the process. Councilmember Flores stated that in previous
council meetings, the council voted in a moratorium to establish a civic anchor for a successful down
town and his motion is only confirming what has already been decided upon.
Councilmember Spiro stated she supported the location of the library at the south entrance of the
proposed town center.
Mayor Reilly stated he felt this is a valuable report and the Council should accept the report and there
are still some outstanding issues that need to be discussed, such as what roles will Cotati and Santa
Rosa have. He stated it is most likely going to be built at that site and that size. He advised the
Council to wait until they have all the information and public hearings have been held in order to get
and input from the residents who are going to use the library.
Councilmember Flores stated he felt the Council should look at this realistically and he did not think , I
do not think the City of Cotati would donate funds to the Rohnert Park Library as Rohnert Park
would not be willing to build a public building in Cotati. He stated the City should work with the
Sonoma County Library system and felt the proposed civic center site would be enhanced by the
placement of the library at that location.
Mayor Reilly asked for a call for the question.
Councilmember Flores made the motion that the Council accept the report from Mr. Sabsay and
confirm the 26,000 sq. ft. and approve the civic center location, Councilmember Vidak - Martinez,
seconded the motion.
All in favor with the exception of Councilmember Mackenzie and Mayor Reilly who voted no.
Councilmember Spiro asked for a point of discussion.
Councilmember Spiro stated that at the Vision Meeting to take place next week, Council should know
where we are going to put a library.
*C 0 R R E C T 10 N BELOW from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out)
Mayor- Reilly agreed that tWs is the pfoper way to handle this and asked Couneil te move en to ite.m.
Rohnert Park City Council Minutes (7) January 12, 1"9
2) Recommended Library Architect Screening Committee
Councilmember Flores made the motion and recommended Lynn Conde, David Sabsay, Roger
Pearson, Judge Joe Murphy, John Dell'Osso, Wendie Schulenburg, Joe Gaffney, Joe Netter, Mayor
Reilly, and *mysel€ Councilmember Flores for the ten member Architect Screening Committee, motion
seconded by Councilmember Spiro.
*C O R R E C T 10 N ABOVE from 219/99 City Council meeting: Per Mayor Reilly (deletion lined out/addition underlined)
Mayor Reilly stated that as a matter of procedure, that Joe Netter select his staff members he wishes to
serve on this Committee. Councilmember Flores stated he already confirmed the staff member
selections with Mr. Netter, City manager Netter confirmed that this would be a Brown Act committee
with agendas properly noticed, etc.
Councilmember Mackenzie stated there is a memo from Joe Gaffney to Joe Netter wherein he
integrates the civic center design and recommended he work of this screening committee be dovetailed
with this request.
The motion and second were unanimously approved.
13. OTHER RESOLUTIONS FOR CONSIDERATION:
Resolution Nos:
99 -10 In Support of the Retention of the Two Rock Coast Guard Training Center
Motion made by Councilmember Flores, seconded by Councilmember Spiro and unanimously
approved, reading was waived and Resolution No, 99 -10 was adopted,
99 -11 Expressing Support of Proposed Patrick's Law Legislation Requiring Advanced
Planning for Pedestrian Access to all New Schools
Motion to adopt was made by Councilmember Spiro, seconded by Councilmember Mackenzie.
Councilmember Flores asked to make a friendly amendment to the motion that whatever legislation
arises out of the Patrick's Law, that it does not become a financial burden.
Councilmember Spiro stated that the Patrick's Law Legislation is supported throughout the County
and financial outlay should not be considered when people's lives are concerned.
Councilmember Flores stated that a blanket resolution is not the solution and would like to see other
language being used in this Resolution. He stated that sidewalks for school children cannot be built in
all areas without looking at the individual situations and cited rural areas of the county where there are
no sidewalks and schools with 100% busing would be heavily impacted by this law.
Councilmember Mackenzie stated Councilmember Flores is pointing out if this legislation becomes
part of the education code, then schools would not be able to open unless the infrastructure was in
place. Councilmember Flores stated the problem is such that it cannot be easily resolved with one
legislative action. City Manager, Joe Netter, recommended that a plan be developed to meet this intent
in a cooperative manner and read the recommended language changes for the resolution.
Mayor Reilly and the Council concurred. The above motion to adopt Resolution No. 99 -11 with
above - reviewed language changes was unanimously approved.
Rohnert Park City Council Minutes (8) January 12,1999
14. INTEREST ON SECURITY DEPOSITS — Establishment of an Administrative Service Fee
This Ordinance would provide for the imposition and collection of an administrative charge for
managing and accounting for interest on security deposits. The Ordinance allows for 10% of the
interest amounts payable to be retained by the landlord in order to assist in payment of the
administrative fees for administering interest on security deposits.
City Manager, Joe Netter, advised the Councilmembers that this item was scheduled for a public
hearing, however, the notice did not get published as required and this item should be continued until
January 26, 1999.
City Attorney, John Flitner, advised that the Public Hearing be opened for this item as it was listed on
the agenda and a resident is present who wishes to speak on this item, and the public hearing then be
continued until January 26, 1999.
PUBLIC HEARING: Mayor Reilly opened the public hearing at approximately 8:35 p.m.
Ms. Clara Mae Mathis, 101 Enterprise Drive, Apt, 142, Rohnert Park was recognized and read a
prepared statement of support of the Ordinance for interest on security deposits Ms. Mathis read the
prepared statement in behalf of Marie Knetzger, who was unable to attend the meeting (statement
attached to Minutes).
Ms. Mathis asked City Attorney, John Flitner, a question regarding a tenant's situation where a fee
could be retroactively grandfathered into the Ordinance.
City Attorney, John Flitner, advised this would be a public policy questions and he would have to look
into it and compared it with income tax laws that can sometimes be retroactive.
There being no one further desiring to speak, Mayor Reilly continued the public hearing at
approximately 8:45 p.m. to the next City Council meeting.
Ordinance for adoption: (Continued until the January 26, 1999 City Council meeting)
No. 644 Adding Section 9.71.032 to Chapter 9.71 of the Rohnert Park Municipal Code to
a ovide :: ;r the 1inposition and Collection of a Charge for ivianaging and Accounting
for Interest on Security Deposits
15. BUDGET 1998 -99 RECOMMENDED FEES /CHARGES INCREASES
1) Garbage & Rubbish Disposal Rate Increase and Debris Bog Rate Increase
a) Staff report
b) PUBLIC HEARING (cont'd from 12/8/98 Council meeting)
CoullcilniemberiVfacken2ie asked for• a 10- minute break.
Mavor Reilly advised a 10- minute break will be taken after the conclusion of this item
Rohnert Park City Council Minutes (9) January 12,1999
City Manager, Joe Netter, advised this is a public hearing and this item has been continued from the
December 8, 1998 City Council meeting. He called Mike Harrow, Finance Director to review the staff
report and answer questions from Council.
Mike Harrow, Finance Director, was recognized, and stated that a survey was conducted and a rate
comparison was made with surrounding cities. Mr. Harrow reviewed the results of that survey with
the Council and proposed a 4.5% rate increase and the new rates will become effective March 1, 1999.
Mr. Harrow stated the rate increase will generate approximately $125,000 of which $109,000 will be
due to Empire Waste Management.
Councilmember Mackenzie asked if the Empire Waste Management contract expires in 2001.
City Manager Netter, advised the contract will expire in June 2001 and is not automatically extended.
PUBLIC HEARING: At approximately 8:50 p.m., Mayor Reilly re- opened the public hearing that
was continued from the December 8, 1998 City Council meeting.
Mr. John Hudson, 399 Bonnie Ave., Rohnert Park, was recognized and stated he noticed that the
franchise agreement expires with Empire Waste Management in 2001. He stated that the City of
Windsor put a referendum on their ballot to repeal their agreement with Empire Waste Management
and when they did that, Empire Waste Management came back and reduced their rates by half. In the
lawsuit, Empire Waste Management vs. City of Windsor, the First Court of Appeals ruled that what
the City of Windsor did was legal and is subject to referendum. Mr. Hudson recommended that the
City of Rohnert Park do the same thing that Windsor did and stated if the Council has the best interest
of its citizens, it would not raise their rates. Mr. Hudson questioned the use of the remaining $16,000
after $109,000 is paid to Empire Waste Management and asked if the City is making a profit off of its
residents. He stated that cities are prohibited in making a profit on city services and the city could
expect some litigation from this rate increase. He recommended that the City Council put this rate
increase on the ballot as a cause to repeal the exclusive contract with Empire Waste Management and
then put the offer out to bid to other vendors. He predicted that the rates would be cut in half by such
an action.
With no one else wishing to speak Mayor Reilly closed the public hearing a approximately 8:52 p.m.
Mayor Reilly stated it would be an action of the citizens to start in motion a referendum to repeal the
contract with Empire Waste Management and it is not a function of the City Council to take such an
action and would require additional legal opinions. However, he stated he did have concerns about
the excess of $16,000 and asked what fund is that money going into and what is it used for.
Mr. Harrow explained how the money is spent throughout the city by Public Works in their Spring
Cleaning programs and other community clean up days throughout the year. He stated these fees also
apply to the billing and mailing costs, dumping fees, composting fees and other expenses that far
exceed $16,000.
Mayor Reilly stated he didn't have a problem with the cost of doing business but he did have a problem
with excess fees going into the General Fund and being used for other than garbage related items.
City Manager, Joe Netter, stated that many of these services provided by Public Works are free
services to the residents. He advised the current accounting system in place is not sophisticated
enough to trace every cent. He stated the rate increase is a justifiable fee and it was cleared with the
City Attorney, John Flitner.
Councilmember Spiro asked what the cost to the city is for the special pick -ups Public Works does.
Mr. Harrow says those pick ups cost approximately $30,000 to the city.
Rohnert Park City Council Minutes (lo) January 12,'19"
Resolution No.
99 -12 Setting solid Waste Disposal and Rubbish or Refuse collection Rates
Councilmember Spiro made the motion to adopt the resolution to approve the garbage and rubbish
disposal rate and debris box rate increase, motion seconded by Councilmember Flores.
Councilmember Mackenzie advised that when the current contract expires in 2001, the City Council
will review the rate increases and option to solicit bids. He stated he was not inclined to hold a special
election at this time on a matter that in 2001 can be resolved and the City can go out to bid.
The motion and second * ously was approved, with Mayor Reilly opposed, reading was
waived and Resolution No. 99 -12 was adopted.
*C O R R E C T 10 N ABOVE from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out/addition underlined)
Mike Harrow, Finance Director, reviewed a proposal made by city staff to increase the sewer service
rates by 5% effective January 1, 1999 for residential customers and February 1, 199 for commercial
customers. This rate increase would offset increased sewer service costs mainly from the City of
Santa Rosa's subregional Wastewater plant. Those costs have increased by $290,000 per Laguna Plan
0 &M and $329,000 for Laguna Plant capital. The increased expenditures for the Santa Rosa
Subregional total over $600,000. Based on these figures, a 5% increase will help offset some of the
increased costs as well as avoid major increases in the future. Mr. Harrow advised the increase
represents a $1.60 increase per month per household increase or 5 cents a day. Commercial accounts
will increase by approximately $2.00 a month.
Councilmember Vidak - Martinez stated that in a comparison study, Rohnert Park residents are paying
much less than other communities in the county and would support a rate study.
City Manager, Joe Netter, advised that eight letters in opposition to the garbage and sewer rate
increases have been received and will be made part of the record.
PUBLIC HEARING: At approximately 9:05 p.m., Mayor Reilly continued the public hearing from
the December 8, 1998 meeting.
Mr. John Hudson, 399 Bonnie Avenue, was recognized and stated the amount going to the General
Fund , $840,000 for budget 98 -99 and budget 97 -98, showed an increase of $25,600. He felt this
amount was a fair representation of the salary of one clerical employee. In 98 -99, the city is adding a
new supervisor position at $40,000, so now this amounts to two new employees. Mr. Hudson wished
to remind Mayor Reilly that the bond issued in October for $300.000 was to expand the sewer sysrPm
and Mayor Reilly was opposed to that. He stated it was unfair for the citizens to have to pay for the
expansion of the sewer plant because of developers. Mr. Hudson questioned the depreciation change
figure of a 315% and asked how is that possible, even if depreciation is figured in, depreciation
expense cannot be tripled without tripling your assets. He stated that Proposition 218 provides only
that the funds can be used for anticipated expenditures and asked, how in good faith, can the figures
be tripled from budget 96 -97.
Mayor Reilly closed the public hearing at approximately 9 :10 p.m. - Councilmember Spiro stated she
felt the depreciation question was a good question from Mr. Hudson. Mayor Reilly asked Mike
Harrow to explain the 315% increase. - Mr. Harrow responded to the depreciation question issue that
in budget 95 -96 he computed an actual list of all of the city's assets, which represented an increase of
$270,000. This reflected a more accurate depreciation expense. He stated the city's expense at the
subregional plant have increased substantially. He stated the increase will offset any decreases.
Rohnert Park City Council Minutes (11) January 12, 1999
Councilmember Flores stated he would like to see a cost of living adjustment made rather than a 5%
automatic increase and stated he is sympathetic with senior citizens living on fixed incomes.
Mr. Harrow stated the City has a low- income assistance plan.
Councilmember Mackenzie stated that under the EIR recently approved by Santa Rosa, the fees are
going to increase substantially at the Llano Road sewer plant. He stated he would like to see a study
of where the 19% is being paid out and that Rohnert Park is not subsidizing Santa Rosa.
Finance Director Harrow indicated that he and City Manager Netter are recommending a sewer rate
study be completed this year. The last one was 10 years ago. This study will review rates and other
factors. Council concurred to the completion of a sewer rate study.
Resolution No:
99 -13 Amending Resolution Establishing Rates and Charges for Sewage Treatment and
Disposal Service
Councilmember Mackenzie made the motion to adopt Resolution 99 -13 amending resolution
establishing rates and charges for sewage treatment and disposal service, motion seconded by
Councilmember Vidak- Martinez.
Councilmember Flores asked for a discussion and a motion to adjust the increase to 3.4% for residents
based on the cost of living.
Councilmember Mackenzie did not agree to change his motion.
The motion and second was carried, with Councilmember Flores opposed, reading was waived and
Resolution No. 99 -13 was adopted.
MAYOR REILLY CALLED A RECESS AT 9:25 P.M.
MEETING CALLED BACK TO ORDER AT 9:35 P.M.
16. WEED ABATEMENT — Conclusion of 1998 process
1) Staff report
2) PUBLIC HEARING
City Manager, Netter, reviewed provisions of Ordinance No. 27, wherein property owners, after being
given sufficient warning, fail to comply to abate the weeds on their property, the Public Works
Department will remove the weeds and bill the property owner. Mr. Netter stated there are two
invoices outstanding totaling $403.00. He stated this concluded the 1998 weed abatement process.
Councilmember Spiro stated she has received comments from residents that the city does not do
enough with weed abatement.
PUBLIC HEARING: Mayor Reilly opened the public hearing at approximately 9:30 p.m. With no
one wishing to speak on this item, the public hearing was closed.
17. LOCAL LAW ENFORCEMENT BLOCK GRANT
(designated for Public Safety Communications Supervisor)
1) Staff report
2) PUBLIC HEARING
City Manager, Netter, advised the City of Rohnert Park has received funds from a federal Local Law
Enforcement Block Grant. He stated the Advisory Committee was established to oversee the use of
Rohnert Park City Council Minutes (12) January 12,1999
these funds and recommended a Communications Supervisor be hired for the Department of Public
Safety. Mr. Netter recommended the adoption of Resolution 99 -14 so the funds can be requested,
Councilmember Flores asked how the program will be supported in future years.
Mr. Netter stated they are very optimistic that the efficiency derived from this action will offset any
additional costs.
PUBLIC HEARING: Mayor Reilly opened the public hearing at approximately 9:50 p.m. With no
one responding, the public hearing was closed.
Councilmember Spiro made the motion to adopt Resolution 99 -14, seconded by Councilmember
Vidak- Martinez and unanimously approved.
99 -14 Authorizing and Approving Expenditure of Local Law Enforcement Block Grant
(LLEBG) Funds Received to Hire a Public Safety Communications Supervisor for
the Rohnert Park Department of Public Safety
18. BOND FINANCING PROGRAM for Library, City Hall & Economic Development Projects
• Report on trip to rating Agencies (LS /JN)
Councilmember Spiro stated the trip was very successful and they were well received. She stated the
presentation package consisted of 60 pages and it only took 30 minutes to make their presentation
and it was a marathon meeting and very productive. However, they will know how productive, when
they get their rating.
Councilmember Flores asked what are the rate comparisons between bonds and certificates of
participation and if bonds are given a higher rating if they are insured.
City Manager, Netter, stated that the Certificates of Participation (COPS) generally carry a higher
rating which results in a lower interest rate on the bonds, while the Tax Allocation Bonds (TABS)
sometimes will receive a lower rating resulting in a slightly higher interest rate on the bonds. Each
issue is subject to insurance which will raise.
19. CAPITAL PROJECTS FINANCING PLAN for City Hall, Admin. Offices & Related Facilities
1) Consideration of documents for 1999 Tax Allocation Financing, and 1999 Certificates of
Participation Financing
a) Staff report
b) Council discussion /action
City Manager, Netter, reviewed his staff report on this item and introduced Mr. David Tan, a
representative of the Bond Team of Nossaman, Guthner, Knox & Elliott, LLP. Mr. Netter advised the
Council that Mr. Tan would walk the Council through the financing plan and answer any questions
they may have. Mr. Netter also advised the Council that several other representatives of the firm were
present and would be introduced to the Council by Mr. Tan.
Rohnert Park City Council Minutes (13) January 12, 1999
Mr. Tan was recognized and referred to the memo from his form dated January 5, 1999 to the City
Council and the Ordinance No. 646 for introduction and the other documents as listed in that memo,
Mr. Tan introduced Mr. Steve Malekian to answer any questions on legal documents.
Mayor Reilly asked what Ordinance No. 646 enacts.
Mr. Malekian and City Manager Netter explained the history and purpose of Ordinance 646 which
makes certain finds as required by AB 1290.
Discussion followed with City Manager Netter and Attorneys Malekian and Tan responding to
Council question.
Mr. Malekian stated that the Ordinance is a legal requirement that become law in 1983 which
establishes how long a debt can be carried before it is paid off.
Mr. Netter stated it extends the amortization of the loan.
Councilmember Mackenzie stated that this Ordinance would not preclude the city from creating a
Rohnert Park Finance Authority and is a totally separate item.
Ordinance for adoption:
No. 646 Making Findings and Determinations Reqpecting the Establishment and Extension
of Certain Dates Required by the Community Development Law of the State of
California with Respect to the Redevelopment Plan for the Rohnert Park
Redevelopment Project
Councilmember Spiro made the motion to waive the reading and adopt Ordinance No. 646, seconded
by Councilmember Mackenzie and unanimously approved.
Mr. Tan stated that Resolution 99 -15 was an execution and delivery of a Joint Exercise of Powers
between the City and the Community Development Agency. He said a companion resolution will later
be approved by the CDC. The JPA is named the Rohnert Park Finance Authority (RPFA).
Councilmember Flores discussed the Joint Powers Agreement, lease payment arrangements, IRS
requirements and the Arbitrage requirements.
Mr. Malekian advised the Council they could hire a firm to -do the Arbitrage Report for about $500.00
a year and they had three years before this became a concern.
Resolution No.
99 -15 Authorizing the Execution and Delivery of a Joint Exercise of Powers Agreement By
and Between the City of Rohnert Park and the Community Development
Commission of the City of Rohnert Park
Councilmember Flores made the motion to waive the reading and adopt Resolution 99 -15, motion
seconded by Councilmember Mackenzie and unanimously approved.
Rohnert Park City Council Minutes (14) January 12,1999
City Manager, Netter, stated that there was a minor change to Resolution 99 -16 which involved a
flexibility clause allowing for the possibility of a financial mechanism called "SWAP" which may result
in a lower bond interest rate, thus saving interest costs.
Mr. Tan introduced Mr. Sohail Bengali to comment on this procedure.
Councilmember Flores inquired if the change presented any issues with the proposed bond issue,
timing, etc. The answer was negative, allowing the city more flexibility.
Councilmember Spiro asked if the wording "variable rate debt synthetic fixed rate is a rate that is fixed
to us and variable to the agency that is issuing it.
Mr. Bengali stated these rates are reset weekly and bond insurance companies can issue on a variable
rate basis, but the resulting outcome for the City is fixed rate bonds in series with specified terms,
Mayor Reilly asked if the risk to the citizens of Rohnert Park on this funding is absolutely zero.
Mr. Malakian stated that the tax allocation bonds are paid out of the tax increment and on the
certificate of participation and the City makes the annual lease payments. He stated if the buildings are
destroyed in some way, the City would have no obligation and there is no cost to the taxpayers. If the
issues become insured, then there is an additional layer of security.
Councilmember Spiro asked for further clarification in laymen's terms.
Mr. Malakian explained the process and information contained in the January 5, 1999 memo.
Resolution No.
99 -16 Approving the Issuance by the Community Development Commission of the
Community Development Commission of the City of Rohnert Park Redevelopment
Project Tag Allocation Bonds Series 1999, in the Aggregate principal Amount of Not
to Exceed $13,000,000
Councilmember Mackenzie made the motion to waive the reading adopt Resolution 99 -16, motion
seconded by Councilmember Spiro and unanimously approved.
Mr. Tan reviewed Resolution 99 -17 with the Council and stated this Resolution authorizes the asset
collateral documents to be the Community Center and Sports Center and approves a trust agreement,
lease agreements and other financing documents. This transaction involves the Certificates of
Participation not to exceed $6 million.
Councilmember Flores asked when the closing of this transaction will take place.
Mr. Bengali stated they will receive commitments by Friday, January 15, 1999 and they anticipate that
by the first two week in February, 1999, the funding would be available.
Mayor Reilly asked if the $6 million proposed for a new City Hall has to be used for that purpose, or
could that money be used elsewhere.
Mr. Malakian stated that money can be used for other purposes as long as it is an allowable use.
Rohnert Park City Council Minutes (15) January 12, 1999
Resolution No.
99 -17 Approving Preliminary Official Statement for Rohnert Park Capital Facilities
Project Financing, Approving, Authorizing and Directing Execution of Certain
Lease and Other Financing Documents, and Authorizing and Directing Certain
Actions with Respect Thereto
Councilmember Flores made the motion to waive the reading and adopt Resolution 99 -17, motion
seconded by Councilmember Vidak- Martinez and unanimously approved.
City Manager, Netter, reviewed Resolution 99 -18 approving and authorizing execution of Amendment
No. 1 which will be handled by city staff and deliver an agreement to 3 loans to be a restructured
amortization.
Resolution No.
99 -18 Approving, Authorizing and Directing Execution of Amendment No. 1 to the
Amended and Restated Loan Agreement No. 2
Councilmember Spiro made the motion to waive the reading and adopt Resolution 99 -18, motion
seconded by Councilmember Mackenzie and unanimously approved.
Councilmember Mackenzie made the motion to continue the City Council meeting
beyond ]Op. m., seconded by Councilmember Flores, and unanimouly approved
2) Request for Proposals (RFP) Architect Selection
City Manager, Netter, referred to a report presented by Joe Gaffney, City Engineer dated January
4, 1999. Mr. Gaffney stated he is in the process of preparing a RFP for the Civic Center area,
which will include the City Hall, Council Chambers and Library facilities. He stated in regard to
the library proposal the timeline is more aggressive due to public participation and staff is hoping
to schedule the RFP so the information will be available to the participants and can come together
at the same time. Mr. Netter advised that Mr. Gaffney has proposed to submit the RFP to four
local architects and asked the Council if they wished to go State wide with the RFP and does the
Council wants a combined RFP to include each project sparately and jointly, i.e. bid on projects
Library or City Hall — separately; or, Library and City Hall jointly together.
Joe Gaffney, City Engineer, was recognized and reviewed his memo of January 4, 1999 with the
Council. He stated that he felt the two buildings are distinctly different and would recommend
two RFPs and one design for the overall design. Mr. Gaffney referred to the public safety facility
original plans, which should set the design theme for the rest of the complex. He stated the
architect for the library could be selected during the design process and be ready to start the library
design and the two building plans could then be reviewed by the select committee. He suggested
that the City Hall project start first since this building will require much less public involvement
than the library building.
Councilmember Flores stated he felt the suggestion has merit that both products run concurrently
and recommended two requests for RFPs, that could be joined together in one; i.e. the A, B or
A & B approach
Rohnert Park City Council Minutes (16) January 12,1999`'
Councilmember Spiro stated she would like to include a design firm that has experience in
designing libraries. She cited the many problems experienced with the public safety building and
wants to avoid a rerun of those problems.
Councilmember Mackenzie stated he is pleased with the RFP draft as presented because it includes
the Vision Workshop and public participation. He suggested that perhaps the City Hall and the
Library becomes one building. He stated he wouldn't be in favor of doing a parallel RFP process.
Councilmember Mackenzie stated that he recommended the RFP be circulated to a much wider
territory than Sonoma County. He stated that these projects will be signature buildings for
the City of Rohnert Park and the City should get the best possible, therefore recommends a
state wide search.
Councilmember Vidak- Martinez agreed with Councilmember Mackenzie.
Mayor Reilly stated that the County of Marin asked Architects to design the Civic Center structure
and the best designer was given an award of $10,000. He stated the same procedure used in
Rohnert Park would then get the benefit of many different designs to review at a savings.
Mr. Gaffney stated he spoke with a research firm, Hawkins Marktell, who will advertise for it in
their publications. He stated in his first review of available architects, the largest concentration
were located in the Bay area.
Mayor Reilly stated by consensus the Council direction is to expand the RFP to include both
projects as previously outlined and to solicit architects on a state wide outreach.
RECESS CITY COUNCIL MEETING TO CONVENE CDC MEETING
RECESS: Mayor Reilly declared a recess at approximately 10:20 p.m.
RECONVENE: Mayor Reilly reconvened the Council meeting at approximately 10:30 p.m, with
all Councilmembers present.
20. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1) Staff report
2) Consolidated Plan Application Process
3) Matching Funds Issue
4) Council discussion/action
Resolution No:
99 -19 Authorizing Submittal of CDBG Applications and Authorizing Additional Funds for
the Proposed CDBG Projects
City Manager Netter explained the resolution and indicated that by approval the Council would be
authorizing certain matching shares from the General Fund to support the listed projects.
Councilmember Flores made the motion to waive the reading and adopt Resolution 99 -19,
seconded by Councilmember Vidak- Martinez and unanimously approved.
Rohnert Park City Council Minutes (17) January 12, 1999
EMERGENCYAGENDA ITEM
City Manager, Netter, advised the Council there was an emergency agenda item that has to be in by
January 15, 1999. He stated the item was presented by Ralph Jones for the shelter for the homeless
program. They are submitting an application for County CDBG Funds and need a resolution of
support to meet the grant terms.
Councilmember Spiro made the motion to approve the emergency item and prepare a proclamation
and letter of support for Mr. Jones, motion seconded by Councilmember Flores, to declare this an
emergency item passed unanimously.
Resolution No.
99 -22 Endorsing the Homeless Prevention Group's 1999 -2000 Community Development
Block Grant Application
Councilmember Jake Mackenzie made the motion to adopt Resolution No. 99 -22 by title,
seconded by Vice Mayor Vicki Vidak - martinez, and unanimously approved.
21. COMMITTEE /COMMISSION /BOARD Appointments: (two year terms expired 12131198)
Bicycle Advisory Committee
Councilmember Mackenzie asked that these appointmenta be postponed until the next Council
meeting.
Richard Armerding
(JM nomination)
Julie Calleja
(LS nomination)
John Monaghan
(AF nomination)
Jill Morgan
(VVM nomination)
James Svenda
(JR nomination)
Councilmembers unanimously agreed.
6) Community Outreach for Youth & Families (COYF)
Cris Caton (VVM nomination)
Anita Felton (LS nomination)
Bernine Hudosh (JM nomination)
Councilmember Vidak- Martinez nominated Cris Caton.
Motion made by Councilmember Vidak- Martinez, seconded by Councilmember Flores and
unanimously approved.
Councilmember Mackenzie asked that he be given more time to look at all the applications and for a
postponement to the next meeting.
Councilmember Spiro also requested more time and postponement to the next meeting for her
nomination.
Rohnert Park City Council Minutes (18) January 129 1"9
7) Cultural Arts Commission
Lew Kuehm (JM nomination)
Councilmember Mackenzie made the motion to approve the appointment of Lew Kuehm to the
Cultural Arts Commission, motion seconded by Councilmember Flores, and unanimously approved.
8) Housing Financing Authority
Howard B. Hitt (Ratification of Resident Election)
Councilmember Flores made the motion to approve, seconded by Councilmember Spiro and
unanimously approved.
Florence Gresty (City Council At Large Appointment)
Councilmember Spiro made the motion to approve, seconded by Councilmember Flores.
City Manager, Netter, asked that this appointment be continued until the next meeting due to Ms.
Gresty has not confirmed she wishes to continue as a member. Council agreed.
Marilyn Williams (City Council At Large Appointment)
Councilmember Mackenzie made the motion to approve, seconded by Councilmember Spiro, and
unanimously approved.
9) Mobilehome Spaces Rent Appeals Board
L. Kurt Engelhart (JM nomination)
Councilmember Mackenzie made the motion to approve, seconded by Councilmember Flores and
unanimously approved.
6) Parks and Recreation Commission
Gerald Griffin (JM nomination)
%I%j ilaiieiiiber viackenzie iiiade t M tiiutioii to approve, seconded by Councilmember Flores and
unanimously approved.
Susan Allred QR nomination)
*Ceuneilmember Maeken Mayor Reilly asked that the nomination of Susan Allred be postponed
until the next City Council meeting.
*C O R R E C T 10 N ABOVE from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out/aaddidon underlined)
7) Planning Commission
Shawn Kilat (JM nomination)
Councilmember Mackenzie made the motion to approve, seconded by Councilmember Vidak-
Martinez and unanimously approved.
Rohnert Park City Council Minutes (19) January 12, 1999
8) Senior Citizens Advisory Commission
Dorothy Johnson (WM nomination)
Councilmember Vidak- Martinez made the motion to approve, seconded by Councilmember
Mackenzie and unanimously approved.
22. PLANNING AND ZONING MATTERS:
1) File No. 1816 —Town Center Update
2) Resolution for consideration
Planning Director Schulenburg reviewed her report and updated the Council on the Town Center.
She stated our town center project is moving forward and the city held a kick off meeting today with
the stakeholders and our staff. All tenants were invited from the Padre Town Center as well as
surrounding business and property owners. Approximately 10 people attended and they were all
very significant players in the project, including Dr. Bruns. She stated that the, common themes that
came out of the last two meetings is that we are setting the terms of opportunities and establishing
the key intersections of Rohnert Park Expressway and Commerce Boulevard. She advised that the
development of the creek area would also create a sense of place, however, numerous regulatory
agencies come into play with the development of the creek area.
Planning Director Schulenburg stated next Tuesday night there is a public meeting scheduled for
everyone, then we will follow up with a second meeting at the senior center on March 18, 1999.
She stated the city has received a good response from developers and the concept of mixing retail
with residential has received positive feedback.
Councilmember Vidak - Martinez stated she found Planning Director Schulenburg's report on the town
center very interesting and stated that it reflected what the volunteers came up with on the Town
Center Task Force.
Councilmember Flores referenced the San Antonio project and asked Planning Director Schulenburg if
in her planning experience she felt some of the aspects of that project could be included in the town
center.
Planning Director Schulenburg stated that the creek is part of the Russian River water basin, but the
city does have control over the banks and she would look at various ways of developing this area to
create a vista such as was accomplished in the.San Antonio project.
Councilmember Mackenzie stated that some of the ideas surfacing in this plan originated in the
Summit meetings.
Councilmember Spiro added the idea of the inclusion of a wedding chapel in the project.
Rohnert Park City Council Minutes (24) January 12,1999'
Resolution No: 99 -20 Declaring Certain Wireless Communication Facilities Exempt from
the Use Permit Requirement of Zoning Ordinance Chapter 17.64
Planning Director Schulenburg reviewed her staff report. She stated the Ordinance was originally
written and adopted quickly to accommodate facilities coming into town. At present there are no
height restrictions and did not cover all the districts in the city. If the facility did not meet the city's
requirements, findings for a Variance would have to be made. She stated in order to move forward in
a timely manner on telecommunication applications, the changes to Chapter 17.64 would expedite the
procedure. She stated that two consultants, Lynn Goldberg and Nancy Read have been researching
the data which is extensive and the technology is advancing rapidly.
Councilmember Spiro stated that the Council made a decision to form a Council Committee to review
this procedure. She stated there are Federal implications involving the rewrite of this Ordinance.
Planning Director Schulenburg stated much thought has gone into the rewriting-of the Ordinance and
this is a stop gap procures as we have applications on file that we need to act on now.
Councilmember Flores stated he was not happy with the location of the PacBell antennas location at
the Public Safety Building as he felt this location is a cornerstone of the town center.
Planning Director Schulenburg stated the antenna will be 10 ft. or less and the visual impact is
minimal.
Councilmember Spiro stated she would not support this item because she didn't think the details have
been covered and did not think the Council was well informed on this subject at this time.
Councilmember Mackenzie made the motion to waive the reading and adopt Resolution 99 -20,
motion seconded by Councilmember Flores, motion was approved 4 -1, Councilmember Spiro
was opposed.
Mayor Reilly appointed a Telecommunications Committee to be composed of Councilmember
Spiro and Councilmember Mackenzie.
2�. COUNCIL EAR 2000 PRO�r.0 i — Matters related to the General Plan process
1) General Plan Oversight Committee update (VVM/JM)
2) Approval of Work Program including Public Participation Process & Program to determine UGB
Councilmember Mackenzie advised that all of the Consultants were present to make their
presentations and answer any questions that the Council may have.
Councilmember Mackenzie advised that he and Councilmember Vidak- Martinez have been meeting
regularly and have provided the Council with our working minutes. Councilmember Mackenzie stated
that before this process can move forward, the Council needs to endorse a major budget change. He
stated the budget change is due to the increase in consulting fees that will be required in order to
update the General Plan and establish the Urban Growth Boundary. He stated we are also forming
outreach committees and it is the city's goal to get through this process and do it right.
Rohnert Park City Council Minutes (21) January 12,1999
Councilmember Vidak- Martinez stated the Committee has been meeting *endlessly re ug_larly with
Commissioners Kilat and Nordin, and Consultants, Rick Brown and Vicki Hill. She stated this is a
huge budget and the city is trying to comply with the time frame. She stated she was personally
uncomfortable with the budget but added, if it will bring peace to our city, she is all for it. She stated
there will be many public meetings and we want a lot of public participation.
*C O R R E C T 10 N S ABOVE from 2/9/99 City Council meeting: Per Vice Mayor Vidak - Martinez (deletions lined outladditions underlined)
Councilmember Flores stated that if people were still viewing the Council meeting at 11:30 p.m., he
hopes they will participate in the public meetings and he appreciated their staying tuned in.
Councilmember Spiro stated she agreed with the concerns of the Council and the procedure, however,
she asked if the Council could review some of the items before they are produced as they are policy
conditions being put forth and the council should have input.
Councilmember Vidak- Martinez stated that is what this session is about and the Consultants are here
to answer any questions the Council may have at this time. She stated they are working with a time
line and don't have many options to make changes.
Councilmember Spiro asked how the Council members could get their views expressed.
Councilmember Mackenzie stated if there is something in this work plan that you do not agree with or
understand, now is the time to discuss it.
Councilmember Spiro asked if there is no mechanism to get these questions answered, she would ask
for an additional Council meeting.
Mayor Reilly stated the Consultants are here to answer questions and recommended that the process
move on as it is late in the evening.
Mr. Rick Brown, of the Results Group, was recognized and stated that a trust needs to be established
in order to get the General Plan process done within the time frame allotted.
Councilmember Spiro referenced page 7 "input gathering" and asked who is determining this.
Mr. Brown stated they are using a data base consisting of all of the residents and are using a sampling
technique where names are picked randomly.
Councilmember Spiro asked if this is one group or multiple groups.
Mr. Brown stated he and Councilmember Vidak - Martinez discussed sounding board sessions and
focus groups to discuss what are the issues and problems. Each group will consist of 12 people and
will meet at various times.
Councilmember Spiro stated regarding the Media Outreach group she was concerned that she would
read a policy decision in the newspaper that the Council had no knowledge of
Mr. Brown stated the Media Outreach group is a focus group and Council would receive a copy of
their schedules.
Raunert Park City Council Minutes (22) January 12,1999
Councilmember Spiro expressed further concerns regarding public attendance at meetings;
participation in the workshops; and meeting schedules. She stated that in reviewing the schedule for
March 25'h and 306`, how could the Council approve something they haven't had the chance to review.
Mr. Brown stated a discussion has taken place to conduct a combination Planning Commission and
City Council meeting for those dates.
Planning Director Schulenburg stated there was a conflict nn this rinte rt„P to tha i aam,a r,f ral;4�nrn;n
Cities annual meeting, however, she stated the Planning Commissioners are considering foregoing this
meeting in order to attend the City's meeting.
Councilmember Flores stated the process is on a tight time line and he felt an aspect of trust has to be
made and there are situations that can be address as we go through the process.
Councilmember Vidak- Martinez stated the Council agreed to the schedule and it has been a major
driving force and the Council needs to move forth and stated all decisions were made with much
thought and not arrived at frivolously.
Councilmember Mackenzie stated they are also working on a tight schedule and needs to have their
comments prepared and printed within the next few days.
Councilmember Spiro stated she recognized the fact that this process could not be accomplished
without trust but stated this is a 5- member board, not a 2- member board. She stated she had not seen
the Minutes that Councilmember Mackenzie had referred to. She stated she wanted to see all of the
Minutes.
Councilmember Mackenzie stated many of these topics were covered in the Hudson Report.
Mayor Reilly stated the Council needs a policy decision. He stated Measure N is still in place and the
process, as he sees it, is for a final plan. He stated the Council always has the right to say no to
something they don't agree with.
Councilmember Spiro stated she helped pick the people for the Committee but feels there needs to be
unanimous approval for everything involving this process and did not want to get to the eleventh hour
and find they do not agree.
Councilmember Vidak- Martinez stated the entire goal is for the final project to be unanimously
approved.
Councilmember Mackenzie made the motion to adopt Resolution 99 -21 approving the General Plan
Work Plan and authorizing the City Manager to Execute agreements with certain Planning
Consultants, motion seconded by Councilmember Vidak - Martinez. City manager Netter emphasized
that the council's action also approved the revised General Plan Budget as listed in the documents.
Council concurred.
Rohnert Paris City Council Minutes (23) January 12, 1999
24. COUNCIL COMMITTEE & /OR OTHER REPORTS:
1) Performing Arts Center, 12/14/98 mtg. results (JM /LS) — POSTPONED -
2) Towing Committee, 12/17/98 mtg. results (AF /JM)
Councilmember Flores stated the Committee has met twice with the towing service to allow towing
companies located in Rohnert Park and Cotati an exclusive towing service. He recommended a public
hearing be held on this topic.
Councilmember Mackenzie agreed that a public hearing be held and the Council consider a change in
the Municipal Code and all towing companies be notified there is going to be a public hearing on this
matter.
City Manager, Netter, stated they have contacted the City of Cotati to see if they concur, and they
haven't responded yet. He stated they will put this item on the next agenda.
*C O R R E C T 10 N BELOW from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out/addition underlined)
3) Stadium Committee, 12/19/98 mtg. results (AF/ *JM JR)
Councilmember Flores stated he and Councilmember Mackenzie met with Mr. Fletcher and staff
regarding the condition of the stadium and maintenance in order to keep it in the safest and most
usable condition. We also discussed how to enhance the stadium to make it more of an asset to the
city. It would cost $45,000 to improve the steps and planking.and the city needs to supplement the
fund and wish to discuss the additional funding with the council. Councilmember Flores stated they
also reviewed improving the snack bar as well as repairing the dry rot. He stated these two
improvements to as well as improvements for the physically challenged need to be made to the
stadium. He estimated that $25,000 would take care of the immediate needs.
Mayor Reilly stated he would refer this item to staff.
City Manager, Netter, stated they hadn't anticipated replacing all of the boards and felt that would
stretch the city's budget. He recommended this item be completed by adding an additional $25,000 for
bleacher repairs and defer all other items until the next year's budget.
Councilmember Spiro made the motion to increase the budget by $25,000 but not to exceed $50,000
total for stadium improvements, motion seconded by Councilmember Mackenzie and unanimously
approved.
4) Sonoma County Tourism Program Investors Committee, 1/6/99 mtg. ResultsVVM)
Councilmember Vidak- Martinez stated were 100 applicants for this Committee and she was pushing
for Michael George. She stated of the 15 seats only one is a Rohnert Park citizen and had hoped the
City would have had more participation.
Councilmember Spiro stated she would like to see a copy of the issues discussed and the Minutes.
25. CITY COUNCIL LIAISON ASSIGNMENTS FOR 1999
Mayor Reilly distributed a memo outlining Council Liaison Assignments for 1999.
Rohnert Park City Council Minutes (24) January 12,19"
26. MAYORAL ROTATION SCHEDULE THIS ITEM WAS POSTPON ED UNTIL THE
JANUARY 26, 1999 CITY COUNCIL MEETING
l) Review /consideration of separate memos from
• Councilmember Jake Mackenzie
• Councilmember Armando Flores
2) Council discussion/direction
7.6 CnM1%47T1U1i` A 9ryn%TC. (ry �.avw.....: a: - aL. _L _ J t ._ _ , ,
%- Vi1H1LULLIVaLLULL.) peL uLC dLLdU1LCU ouuiile were Drought to
the attention of the City Council. No action was taken unless specifically noted in these minutes.
THIS ITEM WAS POSTPONES UNTIL THE JANUARY 26, 1999 CITY COUNCIL
MEETING
28. MATTERS FROM/FOR COUNCIL:
1) Mayors' and Councilmembers' Association — Appointments to consider
• Metropolitan Transportation Commission (MTC)
• Solid Waste Management Alternatives Analysis /Policy Advisory Committee
• County Child Care Planning Council
• North Bay Division Executive Board
• Association of Bay Area Governments (ABAG) Executive Board
Councilmember Spiro advised that * the Metropolitan
Transportation Commission appointment consideration was continued.
*CORRECTION ABOVE from 2/9/99 City Council meeting: Per Mayor Reilly (deletion lined out/addition underlined)
2) Golden Gate Bridge, Highway and Transportation District appointment
• Support letter for Councilwoman Spiro
Councilmember Flores asked for a letter of support of the Council, Mayor Reilly
Agreed by consensus.
3) Sonoma County Area Agency on Aging letter request for funding support of $500
sponsorship for the Sonoma County Elder Abuse Prevention Conference, Luther Burbank
Center, Wed., March 24, 1999
Councilmember Vidak- Martinez made the motion to support, seconded by
Councilmember Mackenzie and unanimously approved.
ill C„ Co «a_ 1 I,--- m , ,• ,•
�, .�vrlviLa t VtAMy .,0L,Lnussion on nuan/ruDllc Policy's Survey summarizing countywide
diversity on boards and commissions — Consider time & date for Joint Workshop previously
recommended by City Council THIS ITEM WAS POSTPONED UNTIL THE JANUARY 26,
1999 CITY COUNCIL MEETING
5) County approach to celebrate Sesquicentennial and Millennium THIS ITEM WAS
POSTPONED UNTIL THE JANUARY 26, 1999 CITY COUNCIL MEETING
6) Copeland Creek Community (CCC) Project Task Force Proposal QM) THIS ITEM WAS
POSTPONED UNTIL THE JANUARY 26, 1999 CITY COUNCIL MEETING
7) Police Review Commission (Mayor Reilly)
Mayor Reilly advised the CHP had an article on the Citizen's Over Sight Committee that' he
would pass on to the City Manager.
Rohnert Park City Council Minutes (25) January 12,1999
8) COYF Goals & Objectives (Mayor Reilly)
Councilmember Mackenzie asked that the goals and objectives for Commissions be
*-r iShed- published.
*C 0 R R E C T I O N ABOVE from 2/9/99 City Council meeting: Per Mayor Reilly
9) Miscellaneous, if any (deletion lined out /addition underlined)
Mayor Reilly asked Councilmember Flores if he could wait on his discussion of the redwood trees.
Councilmember Flores agreed to discuss at the January 26, 1999 meeting.
29. CITY MANAGER'S REPORT: THIS ITEM WAS POSTPONED UNTIL THE
JANUARY 26, 1999 CITY COUNCIL MEETING
1) Response to citizen regarding noise concerns
2) Street signs with new logo/update on Logo Business Cards, Letterhead, etc
3) Ground Hog Job Sharing Day — Tues.. Feb. 2, 1999
4) Date for workshop on Master Joint Meeting Calendar
5) Miscellaneous, if any
Councilmember Vidak- Martinez asked when they can expect to receive their Business cards.
City Manager, Netter, advised the new logo held up the order but he would look into it.
Councilmember Spiro stated she felt the logo was unattractive on the new business cards and asked
that the sweetpea be used instead and asked that this item be carried over for discussion at the next
meeting.
30. CITY ATTORNEY'S REPORT: THIS ITEM WAS POSTPONED UNTIL THE
JANUARY 26, 1999 CITY COUNCIL MEETING
1) Any items from closed session
2) Other, if any
31. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Reilly asked if there were any additional unscheduled public appearances at this time. No one
responded.
32. ADJOURNMENT: There being no further business, Mayor Reilly adjourned the meeting at
approximately 12:15 p.m.
6
aria McConnell, Recording Clerk Ja es J. Reilly, r., Mayor
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