1999/01/26 City Council MinutesRohnert 'ark City Council Minutes
January 26, 1999
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Pro Tempore Vicki Vidak- Martinez presiding.
CALL TO ORDER: Mayor Pro Tempore Vidak - Martinez called the regular session to order at
approximately 7:00 p.m. and led the pledge of allegiance.
ROLL CALL: Present: (4) Councilmembers Flores, Mackenzie, Spiro,
and Mayor Pro Tempore Vidak- Martinez
Absent: (1) Mayor Reillv (out of town on business)
Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner,
Assistant City Manager Leivo, Finance Director Harrow, City Engineer Gaffney, Planning
Director Schulenburg, Public Works Manager Stephens, Public Safety Director Rooney,
Fire Services Commander Cassei and Community Resource Specialist Vander Vennet.
1. CLOSED SESSION: Mayor Pro Tempore Vidak- Martinez reported on the closed session
which commenced at 6:00 p.m. to discuss matters listed on the agenda attachment,
representing an update. No action taken at this time.
2. APPROVAL OF MINUTES:
Approval of the January 12, 1999 minutes was deferred to the next Council meeting.
3. APPROVAL OF BILLS: Upon motion by Councilmember Flores, seconded by
Councilmember Mackenzie, City bills presented per the attached list in the amount of
$1,550,780.80 were unanimously approved.
4. ADDING INFORMATIONAL NON - AGENDAED MATTERS:
Mayor Pro Tempore Vicki Vidak - Martinez asked Councilmembers or staff if there were
any non - agendaed informational items to add to the agenda.
• Councilmember Mackenzie signified one item to add: the previous meeting's Council
Communications List, #28 from Altamont residents.
• Councilmember Flores indicated two items to add under Committee Reports regarding
the recent meeting with SSU Associated Student Board.
• Councilmember Linda Spiro signified two items to add under Committee Reports,
5. MAYOR'S PRESENTATIONS /CELEBRATING COMMUNITY CONTRIBUTIONS:
Mayor Pro Tempore Vicki Vidak - Martinez presented Certificates of Awards expressing
appreciation for Outstanding Community Service as follows:
• Rohnert Park Pee Wee Baseball - accepted by Julie Craig, President. She shared contents
of prepared acceptance statement on behalf of the Rohnert Park Pee Wee League and the Board,
expressing appreciation to the City, Pee Wee Board Members (past, present & future), coaches,
team parents, parents and children. She introduced their current Board Members as follows:
Vice President Trish Delzell; Team Parent Coordinator Shari Lorenz; Coaches Representative
Dean Merrill; Secretary Cindy ?Merrill; Registrar Sandy Baker - Kenny; Equipment
Representative Joe Kinney; Concessions Manager Melanie Grahm, and Treasurer Karen Fisher.
' Rohnert Park City Council Minutes (2) January 26,1999
• Rohnert Park Rancho Cotate Baseball League - In the absence of a representative,
Mayor Pro Tempore Vidak- Martinez advised this award would be forwarded to this
organization.
• Proclaiming February 21 -27, 1999 as National Engineers' Week - accepted by
Janice Thompson, Director of the Redwood Empire Branch of the National 'Engineers
for the Local Engineers Week Committee.
6. YOUTH CITY COUNCIL REPRESENTATIVES
from High School 1998 -99 Youth of the Year Program
Youth Representatives Senior Marissa Eggering and Junior Corinna Cole provided the
youth report which included:
• Results of research projects, at the end of the fall semester, from Ms. Ganzler's U.S.
Government classes benefiting both the school and the community. Projects included
bathroom restoration, an on -site student -run radio program, solving the traffic problems
along Snyder Lane and in the student parking lot, and trash on campus. The projects
were presented to the Cotati- Rohnert Park Unified School District Board of Education.
• The Rancho Cotate Drama Club is presenting "The Complete Works of William
Shakespeare, Abridged ". The cast and crew are in rehearsals all week and will be
performing this Friday and Saturday'. January 29 and 30; and next Friday and Saturday,
February 5 and 6. The doors open at 7:30 p.m. and the play lasts until approximately
10:00 p.m. Tickets cost $3 for students and $5 for adults.
• New international students arrived recently.
• Locating Public Safety Officers at the school intersection has made a beneficial
difference on traffic related problems and continued surveillance of the areas is
advisable.
7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT BOARD REPRESENTATIVES
SSU Associated Student Board Representative Senior Karl Binswanger introduced
Senior Brandon Chong, Mr. Binswanger provided the SSU ASB report which included:
• Expressed appreciation to City Councilmembers Flores and Mackenzie for attending
their meeting yesterday, and looked forward to working with the other City
Councilmembers. Progress was made on the following issues: lack of student housing;
student friendly businesses; explanation of Noise Ordinance and residential parking.
A sign up list has been posted in the ASB office for the current Rohnert Park General
Plan Update process. The students are anxious to work with the community to foster a
better relationship and they are excited that the City Council shares their enthusiasm.
• Sports items included recognitions as follows: (1) Men's Basketball at SSU broke into
the top 25 National Ranking for the first time in program history; (2) Women's Soccer
recognized Luke Oberkirk as NCAA Division H Coach of the Year, and Amy Apodaca
and Sara Brosius as All- American Athletes.
• SSU Children's School Infant - Toddler Program opened and Associated Students are
excited to be helping student /parents.
• Brandon Chong shared aspects of his background. He has been involved for 4, years
with the Associated Students Productions (ASP), a programming board which works
closely with the community in providing entertainment and education to SSU and
surrounding community. He looks forward to helping the already improving
relationship between SSU and Rohnert Park.
I.Rohnert Park City Council Minutes (3) January 26, 1"9
g. SCHEDULED PUBLIC APPEARANCE:
Pacific Theatres' presentation of $15,000 donation to Rohnert Park Boys & Girls Club
Linda O'Leary, Representative of Pacific Theatres, displayed the large plaque check in the
amount of $15,000 prepared for this item and made this presentation. Colleen Militello,
President of the Boys & Girls Club, expressed appreciation for this donation and for the
honor of receiving it on behalf of the Boys & Girls Club. The funds would be used for
programming and improvements. She introduced Board Members of the Boys & Girls
Club present at this Council meeting as follows: First Vice President Patrick Rooney,
Executive Director Michelle Rocha, Treasurer Ellen DeMartini, and Kathy Vander
Vennet.
9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Pro Tempore Vidak- Martinez stated that
in compliance with State Law (The Brown Act), citizens wishing to make a comment may
do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time
limit). No one responded. Ms. Vidak - Martinez noted that a speaker card had been
submitted earlier this evening by Marty Grindahl, but she was not present at this time.
10. CONSENT CALENDAR
Mayor Pro Tempore Vicki Vidak - Martinez asked if there were any questions regarding
the matters on the Consent Calendar which were explained in the City Manager's Council
Meeting Memo. City Manager Netter advised the need to remove the November 30th
Cash Report listed as item B as it was accepted on the previous agenda. Councilmember
Mackenzie requested pulling Resolution No. 99 -23 for recognition. Council agreed.
Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda
Resolution Nos:
99 -24 ENDORSING THE ROHNERT PARK BOYS AND GIRLS CLUB COMMUNITY
DEVELOPMENT BLOCK GRANT APPLICATION
99 -25 REJECTING THE CLAIM OF CHERYL WILSON C/O ATTORNEYS JOHN
WANER AND NORMAN BOYER (re. fall and injuries from alleged sidewalk defect)
99 -26 REJECTING THE CLAIM OF VIDA, EVITA, DAVID, ELIZABETH AND JANIS
GAITON AND ROSA VELASQUEZ C/O TERRY ALLEN BREMNER, ESQ. (re.
alleged injuries and trauma inflicted by police)
Approving request for $2,000 contribution to the Horseman's Association for 1999
Founder's Day Event
Approving donation of two (2) Annual Sports Center Memberships and two (2)
Summer Season Family Pool Memberships for the Education Foundation "Sharing
of the Green Auction 1999"
Upon motion by Councilmember Flores, seconded by Councilmember Linda Spiro, with
the absence of Mayor Reilly, the Consent Calendar as outlined on the meeting's agenda,
was unanimously approved.
Rohnert Park City Council Minutes (4) January 26, 2999'
Resolution No.
99 -23 ACKNOWLEDGING AND HONORING ROGER PETERSEN ON THE
OCCASION OF HIS RETIREMENT (from his position as Maintenance Helper,
Department of Public Works, after ten years of faithful service to the City of
Rohnert Park)
Councilmember Mackenzie commended Roger Petersen on his retirement, on behalf
of the full Council, and expressed appreciation for his dedicated service to the City.
Mr. Mackenzie extended best wishes to Roger for a happy retirement. Councilmember
Flores added that it has been a real credit to the City to have individuals of this caliber to
work for the City.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Linda Spiro,
and unanimously approved with the absence of Mayor Reilly, reading was waived and
Resolution No. 99 -23 was adopted.
11. INTEREST ON SECURITY DEPOSITS - Establishment of an Administrative Service Fee
City Manager Netter reviewed the explanation for this item in Council Meeting Memo.
This ordinance was introduced at the December 8, 1999 City Council meeting and allows
for 10% of the interest amounts payable to be retained by the landlord in order to assist in
payment of fees for administering interest on security deposits. The duly noticed public
hearing was continued from the previous Council meeting.
PUBLIC HEARING: Mayor Pro Tempore Vicki Vidak - Martinez opened the continued public
hearing at approximately 7:36 p.m. There being no one desiring to speak, the Mayor Pro
Tempore closed the public hearing.
Council commended Ms. Marie Knetzger for her efforts toward making this a reality and
for her well prepared written presentations. City Attorney Flitner responded to Council
questions. He confirmed that this ordinance is to the landlord's benefit (Ordinance
No. 644). The previously adopted ordinance requiring interest to be paid on security
deposits (Ordinance No. 643) is already in place, and requires the payment twelve (12.)
months after the ordinance is in effect, so the tenants rights are protected. Ordinance No.
644 considered at tonight's Council meeting, would become effective thirty (30) days after
its adoption.
Ordinance for adoption:
No. 644 ADDING SECTION 9.71.032 TO CHAPTER 9.71 OF THE ROHNERT PARK
MUNICIPAL CODE TO PROVIDE FOR THE IMPOSITION AND COLLECTION
OF A CHARGE FOR MANAGING AND ACCOUNTING FOR INTEREST ON
SECURITY DEPOSITS
Upon motion by Councilmember Flores, seconded by Councilmember Linda Spiro, and
unanimously approved with the absence of Mayor Reilly, reading was waived and
Ordinance No. 644 was adopted.
Rohnert Park City Council Minutes (15) January 26,1999
12. -BANNING JUNK GUNS"
City Manager Netter referred to the comprehensive staff report provided for this item from
Director of Public Safety Rooney including an ordinance and two resolutions for
consideration following the presentation. Director Rooney provided a slide presentation
of his thorough research of the "Junk Guns" (aka "Saturday Night Specials "). • He noted
that Junk Guns were of inferior design, materials, and /or manufacturing methods :,The cost
to society of this class of handgun far outweighs any possible benefits. Director Rooney
recommended that Rohnert Park follow similar policies and procedures developed by
various jurisdictions in California. Director Rooney responded to Council questions. He
emphasized that this would not infringe upon the right to bear arms but would control the
sale of the dangerous "junk guns ". He confirmed that, following Council approval, letters
would be sent to local dealers explaining the policy. There are no gun shops in Rohnert
Park but there are some private dealers.
The Council commended Director Rooney's extensive research and review. In response to
Mayor Pro Tempore Vidak- Martinez's invitation to comment on this item, Council Youth
Representatives indicated that the policv to ban the sale of junk guns was a good idea.
Ordinance for introduction:
No. 647 ADDING CHAPTER 9.96 TO THE ROHNERT PARK MUNICIPAL CODE TO
PROHIBIT THE SALE OF JUNK GUNS
Upon motion by Councilmember Linda Spiro, seconded by Counciimember Mackenzie,
and unanimously approved with the absence of Mayor Reilly, reading was waived and
Ordinance No. 647 was introduced.
Resolution No:
99 -27 ADOPTING A ROSTER OF JUNK GUNS
Upon motion by Councilmember Mackenzie, seconded by Councilmember Linda Spiro,
and unanimously approved with the absence of Mayor Reilly, reading was waived and
Resolution No. 99 -27 was adopted.
Resolution No:
99 -28 APPROVAL OF PROCEDURE FOR APPEALING THE CLASSIFICATION OF A
FIREARM AS A JUNK GUN
Upon motion by Councilmember Linda Spiro, seconded by Councilmember Mackenzie,
and unanimously approved with the absence of Mayor Reilly, reading was waived and
Resolution No. 99 -28 was adopted.
13. 1997 -98 COMPREHENSIVE ANNUAL FINANCIAL REPORT
1) Staff report - City Manager Netter referred to the staff report provided to Council for this item
which included:
a) Comprehensive Annual Financial Report and Management Letter
b) Community Development Commission
c) Rohnert Park Housing Financing Authority
d) Agreed -Upon Procedures Report for Appropriations Limit Calculations
Finance Director Harrow reviewed highlights of the report and the General Fund Balance
Sheet beginning on page F -23 of the Comprehensive Annual Financial Report.
Cash increased approximately $1.3 million. Total revenues were $1.7 million over budget;
Hohnert Park City Council Minutes t�) January 26.1999 �
expenditures were under budget approximately $147.000. revenues exceeded expenditures
by approximately $1.5 million; and special reserve funds increased by approximately $1.4
million. Mr. Harrow advised that the findings noted in the audit financial statements
pertaining to AB 1290 are being resolved. The findings regarding the housing element are
being resolved through the current General Plan process.
City Manager Netter expressed appreciation to Finance Director Mike Harrow and staff
(or doing an exemplary job. i4r. - getter pointed out that this is the first Management
Letter from external auditors that he was aware of with no comments on items needing
further attention.
Finance Director Harrow introduced representatives of the Citv's External Independent
Auditors from Macias, Gini & Company LLP, Manager David Bullock and Linda Hurley.
Mr. Bullock reviewed aspects of the above - referenced documents, basic auditing
procedures and responsibilities factors of auditors required under government auditing
standards. He confirmed that there were no management letter findings or reportable
conditions. He noted that auditors `viii be required to report on Y2M issues. Mr. Bullock
responded to Council questions related to this report.
Council commended the thoroughness of the Independent `kuditor's analysis and
expressed appreciation to Finance Director harrow and staff for the continued quality of
the Finance Department staff.
2) Council acceptance - City Manager Netter recommended acceptance of these reports. He
indicated that the Community Development Commission report would be addressed later
this evening.
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with
the absence of Mayor Reilly, acceptance of the above- listed items a, c and d for the
1997 -98 Comprehensive Annual Financial Report, was unanimously approved.
14. BOND FINANCING PROGRAMS for Library, City Hall, Admin. Offices & Related Facilities
1) Staff report and update on bond ratings and insured issues - City Manager Netter provided
this report. He has received preliminary information from the City's Bond Underwriters,
Stone & Youngberg, on the bond ratings and insurance options following the recent trip to
New Y ork by himseif, Finance .Director Harrow and Councilmember Linda Spiro. He was
happy to report that the preliminary ratings provided by Standard & Poor's is an A- Rating
for the Certificates of Participation (COPs) and an A- Rating for the Tax Allocation Bonds
(TABS). Fitch IBCA, a rating agency, has given the City an A- rating for the COPs and a
triple B+ rating for the TABS. 'These bonds will go to market tomorrow, January 27th.
Interest rates have declined even further and should range between 5.3% to 5.5% on the
TABS issue and 4.8% to 4.7% for the COPs.
Finance Director Harrow reported on the beneficial aspects of obtaining insurance. Three
companies solicited in New York are interested in insuring both the Certificates of
Participation issue and the Tax Allocation Bonds. The three insurance agencies were as
follows: (1) AMBAC Insurance Corporation, f2) MBIA Insurance Company; and (3)
FSA Insurance Company. Based on preliminary analysis, the quotes given by AMBAC for
the COP issue resulted in the lowest premium, and the lowest premium offered for the tax
'lohnert Park City- Council Minutes (7) January 26. 1999
allocation bond was from NIBIA. If the insurance premiums are paid and secured on both the
Certificates of Participation and the Tax Allocation Bond issues, the rating will be a triple A
insured rating. The interest rates would be lower. Discussion ensued during which City
Manager Netter and Finance Director Harrow responded to Council questions related to this
item. Council commended these efforts.
2) AB 1290 Ordinance for adoption
` = ,,o.646 MAKING FINDINGS AND DETERMINATIONS RESPECTING THE ESTAB-
LISHMENT AND EXTENSION OF CERTAIN DATES REQUIRED BY THE
COMMUNITY DEVELOPMENT LAW OF THE STATE OF CALIFORNIA WITH
RESPECT TO THE REDEVELOPMENT PLAN FOR THE ROHNERT PARK
REDEVELOPMENT PROJECT
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and
unanimously approved with the absence of Mayor Reilly, reading was waived and
Ordinance No. 646 was adopted.
) City Hall/Library projects time line for RFP and architect selection — update
City Manager Netter referred to the staff report dated January 26, 1999 from City Engineer
Gaffney. Staff proposed combining the Library and the City Hall projects for architect selection.
City Engineer Gaffney reviewed his above - referenced memorandum and responded to Council
questions. Discussion included:
® Councilmember Flores noted that the timeline was not that much different from his previous one
the Council adopted.
• Councilmember Linda Spiro asked if the idea of one building for the city hall and library had been
eliminated. Review of proposals on March 13th may eliminate citizen input.
* Councilmember Mackenzie expressed concern regarding the timing of workshops. He had not
realized the consideration of one facility for a city hall/library had been abandoned.
• Councilmember Flores shared that it appears that most libraries.- are stand alone libraries. The
timeline suggested by the City Engineer allows plenty of time to include the ideas from the Town
Center Design process. The Requests for Proposals are just for the qualifications of the firms, not
design.
• Mayor Pro Tempore Vidak - Martinez mentioned a memorandum from Mayor Reilly dated January
25, 1999. He supported the new library facility but was against the new city hall at this time. A
higher priority should be given to a Convention Center, 50 -meter pool, Westside Fire Station, Teen
Center, Veteran's Center, baseball/softball/soccer complex, and skate park(s).
Mayor Pro Tempore Vidak - Martinez signified that she has always seen the city hall and library as
separate facilities because of the different functions. She liked the proposed timeline. She did not
want citizen input to be neglected.
® City Manager Netter confirmed the RFP's were for qualifications of the firms and not the design at
this point. They might want to submit bids on one, or both, or a joint facility. The Architect would
take into consideration the results of the town hall center process.
® City Engineer Gaffney added that none of the design efforts will start until the town center process
is nearly. The architect will have to work with the committees, City Council, citizens groups, etc.
motion was made by Councilmember Mackenzie, seconded by Councilmember Flores, to accept the
proposed timeline, as recommended by staff, with the recommendation of (1) appointing Vice Mayor
Vicki Vidak - Martinez to the committee (Mayor Reilly indicated that he was going to ask Ms. Vidak-
,dartinez if she would serve on the committee), and (2) acceptance of a friendly amendment by
ouncilmember Spiro to include retaining the option to consider the joint city hall /library facility, was
<inanimously approved.
ttohnert lark City Council Minutes (8) January 26,1999
15. CONI —MI 1 -1 EE %COIVIMISSION/BOARD Appointments: (two year terms expired 12/31%98)
This item was continued from the previous Council meeting. Mayor Reilly's nominations
were deferred to the next Council meeting, due to his absence from this meeting.
Appointments for two year terms to expire December 31, 2000 were made as follows:
RICYCI,E ADVISORY COMMIIIFF
David Hardy was newly appointed to the Bicycle Advisory Committee upon nomination
motion by Councilmember Mackenzie, seconded by Councilmember Flores, and
unanimously approved.
Richard Echavarria was newly appointed to the Bicycle Advisory Committee upon
nomination motion by Councilmember Linda Spiro, seconded by Councilmember Flores,
and unanimously approved.
James Kline was newly appointed to the Bicycle Advisory Committee upon nomination
motion by Councilmember Flores, seconded by Councilmember Mackenzie, and
unanimously approved.
James Svenda (two year term expired 12, '31; 98) (JR nomination) DEFERRED
COMMITNITY OUTREACH FOR YO TTII & FAMH,IFS (aC'OYF) CO101mISSION
Anne Kinsey -Goldy was newly appointed to the Community Outreach for Youth &
Families (COYF) Commission upon nomination motion by Councilmember Linda Spiro,
seconded by Councilmember Mackenzie, and unanimously approved.
Anita Felton was re- appointed upon nomination motion by Councilmember Mackenzie,
seconded by Councilmember Flores, and unanimously approved.
OIJ MG FINANCING A TTIIORITY (City Council At Large Appointment)
Florence Gresty was re- appointed at large upon motion by Councilmember Flores,
seconded by Councilmember Linda Spiro, and unanimously approved.
PARKS An RF..RF.ATION COMMISS10N
Susan Allred (two year term expired 12131198) (JR nomination) DEFERRED
16. COUNCIL YEAR 2000 PROJECT -- Matters related to the General Plan process
1) General Plan Oversight Committee update (VVM /JM)
Councilmember Mackenzie reported that it has been a very active period of time.
Everyone has been working at putting the Work Plan into affect, which was approved two
weeks ago. The Council Committee was interviewed on the Pat Thurston Show and on
KSTF -TV, Channel 50. Councilmember Mackenzie reviewed the Press Democrat article
of January 19,1999.
Vice Mayor Vidak - Martinez reminded everyone of the General Plan Update Community
Workshop to be held this Saturday, January 30th, from 9:00 a.m. to 12:00 noon at the
Community Center, 5401 Snyder Lane. The Ad Hoc Committee and Consultants are
asking the City Council Members who attend to observe and listen, but not actively
Rohnert Park City Council Minutes (9) January 26,1999:
participate. There will be the opportunity for Council to make opening and closing
appreciation comments. Arrangements have been made for the full Council to receive the
minutes of the Ad Hoc Committee meetings. if so desired, Councilmembers may submit
issues to the Committee.
Councilmember Mackenzie reported that Mundie & Associates will proceed to estimate the
fiscal impacts to help in deliberations. Staff is notifying other agencies, such as the Army
Corp of Engineers, Department of Fish & Game, LAFCO staff, SSU and neighboring
cities. The County Board of Supervisors and the City of Santa Rosa Council will be
notified that staff will hold an information meeting.
City Manager Netter and City Attorney Flitner responded to Council questions related to
Brown Act requirements. City Manager Netter advised that the meetings are publicly
noticed and open to the public which meets the requirement for full Council attendance.
City Attorney Flitner confirmed that, as long as the Council does not caucus, it is
appropriate for the full Council to attend such noticed meetings where members of the
public are invited. City Manager Netter also advised that the previously established
Sounding Boards are also under way.
17. COUNCIL COMMITTEE & /OR OTHER REPORTS:
1) Performing Arts Center, 12/14/98 meeting results esults (JM/LS)
Committee Members Mackenzie and Spiro recommended deferral of this report. A proposal
on campus design is being prepared for review by the full Council. Council agreed.
2) Joint Meeting with SSU Associated Students Board, 1/25/99 meeting results (JNVAF/)
Councilmember Mackenzie reported on issues discussed including student housing, the lack
of rentals for students in Rohnert Park, rental conversions to owner - occupied, and the
timeline of the current General Plan Update process. Councilmember Mackenzie indicated
that the 33 acres east of J Section and north of the campus has potential for student housing.
Councilmember Flores additional items discussed including the importance of friendly
relations with the community, store hours, and business opportunities. Mr. Flores
suggested that businesses offer discounts to students. The City's Noise Ordinance was also
mentioned including the stipulation that parties are supposed to quiet down by 11:00 p.m.
Discussion ensued regarding being good neighbors. Councilmember Flores recommended
further meetings.
Councilmember Mackenzie added that they discussed parking concerns. For Founder's Day,
students will be back for the fall semester. Maybe they will be able to participate in the
program.
3) Library Steering Committee, 1/13/99 meeting results (AF)
Councilmember Flores reported that this committee met on January 13th and toured the
library in R.incon Valley. Councilmember Flores commended members of their committee.
Ms. Lynn Conde kept everyone abreast. Mr. Flores noted that a presentation on the library
proposal will be made at the City of Cotati's next Council meeting. This cooperation will
ensure a first class library project by the time there are meetings with the architect. The
design of the project will include efforts of the Town Center Design Project.
Rohnert Park City Council Minutes (10) January 26,1999
4) Mayors' & Councilmembers' Association (VVM)
Vice Mayor Vicki Vidak - Martinez advised that she was appointed to the Human Services
Commission.
5) Senior Citizens Advisory Commission (LS)
Councilmember Linda Spiro reported that this Commission met this week. They discussed
the new Town Center, General Plan Update process, and the library. Seniors would like to
have a scheduled time to check out books in advance. Seniors are concerned about
transportation to the new Town Center and Library area. Traffic at Rohnert Park
Expressway and Commerce Boulevard was discussed including concerns about trucks
making the turn and stopping.
Councilmember Linda Spiro indicated that construction will cause traffic /transportation
problems. She requested Georgia Prescott be acknowledged in some way from the Mayor,
such as a proclamation, Councilmember Spiro advised that the Seniors have raised
approximately $58,000 and commended the Seniors for their fundraising efforts.
RECESS: Mayor Pro Tempore Vidak- Martinez declared a recess at approximately 9 :15 p.m.
RECONVENE: Mayor Pro Tempore Vidak- Martinez reconvened the Council meeting at
approximately 9:22 p.m. With the exception of Mayor Reilly, all other Councilmembers
were present.
18. MAYORAL ROTATION SCHEDULE
1) Review /consideration of separate memos from
• Councilmember Jake Mackenzie
• Councilmember Armando Flores
2) Council discussion /direction - DEFERRED -
Mayor Pro Tempore Vidak- Martinez referred to Mayor Reilly's request that the
above item be deferred to the next Council meeting to enable full Council discussion.
Council concurred to defer this item to the next Council meeting.
19. CAD/RMS PROJECT — public safety and Y2K records management solution
• Staff report–City Manager Netter explained the topic and responded to Council questions.
1) CAD/RMS update
This update included (a) Cost for Phase I, $16,762 or 13.76% of the total, and
(b) informational review of revised COPS MORE grant proposals.
Upon motion by Councilmember Flores, seconded by Councilmember Linda Spiro, and
unanimously approved with Mayor Reilly absent, to continue with above - referenced
CAD/RMS Phase I task as recommended by staff.
2) Recommended Y2K records management solution – City Manager Netter
recommended approval of the lease at a cost of $2,800 to $3,800 per month for two to
five years. This would be less cumbersome than other alternatives.
Upon motion by Councilmember Flores, seconded by Councilmember Linda Spiro, and
unanimously approved with Mayor Reilly absent, to support the above - reviewed Y2K
records management system as recommended by staff.
Rohnert Park City Couneil Minutes (11) January 26,1999
20. COMMUNICATIONS: Communications per the attached outline were brought to the attention
of the City Council. No action was taken unless specifically noted in these minutes.
1) Councilmember Mackenzie referred to item #28 on the January 12, 1999 Communications
list of the previous City Council meeting. Residents of the Altamont Apartments submitted
a petition requesting the Library to remain at the present location. Mr. Mackenzie noted
that the recent Council decision has been made to develop a new library in the new
Town/Civic Center. He suggested writing a letter response over the Mayor's signature to
the Altamont residents to let them know about the City Center Design Workshop to be held
Saturday, February 20, 1999. Information should include that this workshop will include
discussion on the possibility of shuttle services to the Senior Center, pedestrian crossings
and/or other new connections to the new Town Center. Council concurred.
2) City Manager Netter referred to items 412 & #13 on the Communications list from
Mayor Reilly and Councilmember Flores respectively. The Press Democrat has requested
nominations for inclusion in a Spring publication for the "20th Century Sonoma County's
Most Important Persons ". Names recommended include Hugh codding, Paul Golis,
Jimmie Rogers, Peter Callinan and Maurice Fredricks. Council concurred.
21. MATTERS FROM/FOR COUNCIL:
Mayor Pro Tempore Vidak - Martinez shared request from Mayor Reilly to defer the first
item below and asked what is the Council's pleasure. Council concurred.
1) Mayors' and Councilmembers' Association
• By -law amendments proposed at 1/14/99 Mayors' and Councilmembers'
General Meeting to be voted on at General Meeting March 11, 1999
• Proposed Amendments, i.e. rotation, appointment procedures, etc. – to be discussed at
Mayors' and Councilmembers' General Meeting of March 11, 1999 and considered for
approval at Mayors' and Councilmembers' General Meeting on May 13, 1999.
• Metropolitan Transportation Commission appointment (LS)
2) Sonoma County Commission on Human Rights
• Human/Public Policy's Survey summarizing countywide diversity on boards and commissions
• Consider time & date for Joint Workshop previously recommended by City Council
City Manager Netter explained the response to Council's previous request for a survey,
which is attached to letter dated November 23, 1998 from the Sonoma County
Commission on Human Rights. Mr. Netter advised that he recently discussed this item
with City Manager Paul Marangella of Cotati, who indicated interest in joining the effort.
Discussion included Councilmembers expressed concerns regarding extensive schedules
for the current General Plan Update process. Since this issue is not as critical, Council
concurred with recommendation by Councilmember Flores to consider scheduling the
joint workshop for this item in the summer, due to the current busy schedules.
Councilmember Linda Spiro objected to the question on sexual orientation in the survey.
3) League of Woman Voters of Sonoma County— housing and transportation in Sonoma
County, January 30, 1999, 9:30 a.m. -12:30 p.m., Metro Center – Oakland
Mayor Pro Tempore Vidak - Martinez announced this item.
Rohnert Park City Coanca Minutes (12) January 26,1999
4) County approach to celebrate Sesquicentennial and Millennium
City Manager Netter explained this letter dated December 9, 1998. The first Task Force
meeting was held on January 20, 1999 at 4;00. No one from our City was able to attend.
Councilmember Linda Spiro suggested to let the County proceed with the efforts this year
and Rohnert Park can consider something a year later. Council discussion included
comparisons with other spectacular events and expressed agreement to check on how
Rohnert Park might be able to participate with the County efforts. Councilmember Linda
Spiro signified that she might be able to attend the meetings as the City Council
representative. Council concurred.
5) Copeland Creek Community (CCC ) Project Task Force Proposal (JM)
City Manager Netter advised that Public Works Manager Bill Stephens proposed this
project and has provided an update on past successful Copeland Creek Cleanup Days.
Councilmember Mackenzie reviewed efforts which started with one third grade class from
Monte Vista. Public Works Manager Bill Stephens shared aspects of this proposal.
He suggested expanding the project to include all the creeks within the watershed that
affect our community, including the Laguna de Santa Rosa. Most participants in last
year's event came from the Cotati - Rohnert Park Unified School. By including the entire
watershed drainage system, children from all the schools within the district could be
involved in their own local area. Council commended this effort and concurred to
proceed with this project, as proposed by staff
b) Academic Awards Banquet, Rancho Cotate High School Seniors - City donation
City Manager Netter explained the request.
Upon motion by Councilmember
and unanimously approved, to
Achievement Awards.
Mackenzie, seconded by Councilmember Flores,
contribute $200 to the above - reviewed Academic
7) McPhail's Appliance Grand Opening, Tuesday, February 9, 1999 5:00 p m
City Manager Netter announced this event and recommended a gift from the City.
Council concurred.
8) North Bay Economic Outlook Conference — Doubletree Friday February 12 1999
Mayor Pro Tempore Vidak - Martinez announced this conference.
9) SSU Student discounts - Councilmember Flores requested the City Manager to provide
information and/or recommendations regarding what discount services the City offers, or
could offer to students. Mr. Flores also suggested that the Chamber of Commerce Council
Subcommittee recommend consideration of a welcome package from local merchants
with discounts for new students. Efforts could involve Founder's Day and distribution of
booklets that would promote discounts from merchants. Vice Mayor Vidak- Martinez
indicated that she has a model for this type of effort from the Mayors' &
Councilmembers' Association. Councilmember Linda Spiro recommended this item be
placed on the next Council meeting agenda for discussion. Council concurred.
10) Noise Ordinance - Councilmember Mackenzie recommended that the City provide
information to SSU Associated Student Board regarding the City's Noise Ordinance.
Councilmember Flores indicated that the City's Newsletter or student handbooks could
encourage respect for our neighbors and harmony in our community.
Rohnert Park City Council Minutes (13) January 26, 1999
11) Concept of Annual Report - Councilmember Linda Spiro suggested that the City prepare
an Annual Report for 2000. The item will be on the next Council meeting agenda.
12) Recreational Vehicle Parking - Councilmember Spiro reported that a citizen asked if
recreation vehicles were considered second residences and thus were subject to residential
zoning requirements such as property line set backs. She asked staff to investigate this
question.
13) Local Government Commission - Councilmember Spiro congratulated Councilmember
Mackenzie on his recent appoint to this Board.
22. CITY MANAGER'S REPORT:
1) City Department Head/SSU Executive Staff Symposium on 1/19/99 - report
City Manager Netter reported on this productive symposium. SSU's key management
staff reviewed SSU's reviewed SSU's development plans. SSU will prepare an
environmental review of the proposed projects including the Music Center. SSU and City
staff will continue to meet.
2) Response to citizen regarding noise concerns
City Manager Netter reviewed the staff response to a complaint regarding noise from a
Doubletree event. Council concurred that the City should focus on mitigations.
Thismatter will be revisited later, if necessary.
3) Ground Hog Job Shadowing Day — Tuesday February 2 1999
City Manager Netter advised that the City will participate in this program.
EXTEND COUNCIL. MEETING: Motion by Councilmember Mackenzie, seconded by
Councilmember Flores, and unanimously approved, extended the Council meeting `past
10:00 p.m. to finish necessary agenda items.
4) Date for Workshop on Master Joint Meeting Calendar
City Manager Netter reviewed previous efforts to establish a Master Calendar and
recommended that the City hold a workshop. Council agreed.
5) Teen Center Update - Adjusted timeline
City Manager Netter reviewed the staff report, dated January 13, 1999 from Housing
Specialist Diane Tomkins. City Engineer Gaffney is preparing Request for Proposals
(RFP) for an architect.
6) City Merit Awards - Santa Rosa Model
City Manager Netter reviewed how Santa Rosa recognizes community members. Vice
Mayor Vicki Vidak - Martinez displayed the award she received. Council concurred to
place this item on a future agenda for further consideration.
7) City Manager Dept. Meeting - League of Calif. Cities, February 3 -5 1999} Monterey
City Manager Netter advised he would be attending this meeting.
Rohnert Park City Council Minutes (14) January 26,1999
23. CITY ATTORNEY'S REPORT:
1) Any items from closed session
City Attorney Flitner advised that the Mayor Pro Tempore's report on the closed session
was sufficient.
2) Lease agreements - City Attorney Flitner indicated that the information Council requested
recently on lease agreements was provided in his memorandum dated January 21, 1999,
24. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Pro Tempore Vidak - Martinez asked if there were any additional unscheduled
public appearances at this time. No one responded.
25. ADJOURNMENT:
There being no further business, Mayor Pro Tempore Vicki Vidak - Martinez adjourned the
meeting at approximately 10:05 p.m. to 9:00 a.m., Saturday, January 30, 1999 at the
Rohnert Park Community Center, 5401 Snyder Lane, for a General Plan Update
Community Workshop.
J Ha , Deputy ' Clerk
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Vicki Vidak - Martinez, Mayor Pro Te pore