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1999/02/23 City Council MinutesRohnert Park City Council Minutes February 23, 1999 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Reilly presiding. CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 7:07 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Spiro,Vidak- Martinez, and Mayor Reilly Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, Personnel Manager Robbins, Recreation Director Barry, City Engineer Gaffney, Building Official Braun and Public Works Manager Stephens. 1. CLOSED SESSION: Mayor Reilly reported on the closed session which commenced this evening at 6:00 to discuss matters listed on the agenda attachment, representing an update. No action was taken at this time. 2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by Council and signified on original set of minutes. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with Councilmember Linda Spiro abstaining due to absence from the meeting, the minutes of February 9, 1999 were unanimously approved as amended. 3. APPROVAL OF BILLS: Upon motion by Vice Mayor Vicki Vidak Martinez, seconded by Councilmember Mackenzie, City bills presented per the attached list in the amount of $594,888.21 were unanimously approved. 4. ADDING INFORMATIONAL NON - AGENDAED MATTERS: Mayor Reilly asked Councilmembers or staff if there were any non - agendaed informational items to add to the agenda. Councilmember Linda Spiro indicated two items to add under Matters from Council regarding flags and an ordinance. Councilmember Flores indicated one that was covered under the posted agenda items. Councilmember Mackenzie indicated an item to add under Matters from Council regarding Jim Harberson's retirement dinner. Mayor Reilly indicated an item to add from a phone call he received regarding the City's tow policy. Rohnert Park CitgCoumii minutes (2) 1 February 23,1999 ii 5. YOUTH CITY COUNCIL REPRESENTATIVES from High School 1998 -99 Youth of the Year Program High School Youth Representatives Senior Cynthia Rail -and Junior Kristin Avery provided the youth report which included: • The third quarter is almost half way through and progress reports will be handed out at the end of this week. • The "Turnabout" dance on February 13th was a success. • Winter sports are over and the awards night will be on March 10th. • Election convention to elect new Associated Student Body Members will take place at Rancho Cotate High School on March 18th. • Provided an update on the WASC (Western Association of Schools and Colleges) in process. Representatives will visit RCHS campus March 14 -17. The Committee consists of l student, teachers, and administrators from various districts in California interviews will be held to review reports prepared by Rancho Cotate High School to decide it RCHS. should be accredited. • Requested consideration of adding a traffic officer at RCHS intersection to assist with directing traffic. Councilmember Flores referred to'the preceding comments on traffic concerns and asked the City Manager to discuss this with the Director of Public Safety. Council agreed. 6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT REPRESENTATIVE SSU Student Representative Senior Karl Binswanger was absent. Senior Brandon Chong provided the SSU Associated Student report which included: • Activities at SSU have been light because of the holiday. • Many students favor banning junk guns, as considered at the previous Council meeting. • The recent U.C. Davis basketball game was sold out with the largest crowd ever, with thanks to community efforts and support. • Various different programs will be happening soon including Women's History Month and Asian Heritage Month. • Howard Zinn will be speaking on May 5th at Warren Auditorium. • Mr. Chong planned to attend the Committee workshop for the General Plan process beginning at 9:00 a.m. this Saturday at the Community Center. • The next SSU Associated Student Board meeting will be Monday, March 1st, 12:30 p.m. at the Student Union. Mr. Chong looked forward to seeing the previously designated Council Liaisons at the SSU ASB meeting. • Mr. Chong responded to Council question that he would check with Dr. Link about providing the student newspaper to the City Council. • Mr. Chong commented that SSU traffic seems to be better. Vice Mayor Vidak - Martinez shared that she made the previously indicated phone calls a couple of months ago to the Board of Supervisors to ask them to expedite the process on traffic lights at SSU. Supervisor Tim Smith signified plans to expedite the traffic light permitting process. Councilwoman Linda Spiro expressed concern about U -turns being made at Redwood Drive and Rohnert Park Expressway. City Manager Netter responded that U -turns are alright, unless signs are posted indicating "No U- Turns ". Rohnert Park City Council Minutes (3) Fek"" 13,1999 7. SCHEDULED PUBLIC APPEARANCES: 1) Mike Kerns, 2nd District Supervisor - City Manager Netter advised that Mike Kerns was unable to attend tonight's Council meeting due to illness. Mr. Netter recommended that Mr. Kerns attend the second Council meeting in March for full" Council attendance. 8. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). City Manager Netter distributed letters to Council, which were received the 1 st of February, requesting space at the PAL building from Cecelia Belle of Sonoma County Associates for Youth Development (SCAYD), Michele Rogers of Early Leaning Institute, and commented on previous communications with Community Outreach for Youth and Families (COYF). Mr. Netter indicated that he previously advised these representatives that their requests were referred to the City staff subcommittee team to include in considerations for use of the PAL building. The Subcommittee has not completed its assignment at this time. The City Manager updated Council on progress toward use of the PAL building and reviewed the background reasons for the City's interest in the PAL building i.e., wanting the land adjacent to the Public Safety Building for potential possibilities for a home for the COYF Center, SCAYD's Welfare to Work Program, and others. Because of a multitude of other projects, staff has not been able to work on this one. Mr. Netter understood the above requests are under time constraints, but indicated the need to work out a use plan and timing for coordination of use of the building. Some basic improvements have been completed to the building, such as replacement of ceiling tiles and flooring should be completed this week, so by the first part of March, the building should have open use space available. But for other uses, another eight weeks was estimated for further construction that would be necessary, involving additional costs, bidding, etc. 1) Cecelia Belle, Executive Director of Sonoma County Associates for Youth Development (SCAYD), 7345 Burton Avenue, Rohnert Park, explained above - referenced letter request to lease a portion of the PAL building from the City to expand their services to provide local Welfare -To -Work Employment and Case Management services. 2) Michele Rogers, Executive Director of The Early Learning Institute, 1319 Gaspar Court, Rohnert Park, explained above letter request to lease a portion of the PAL building from the City for shared space with SCAYD, for children's group programs, parent support and community trainings for their new organization, which is a fairly new Sonoma County children's non -profit serving young children with disabilities and developmental delays, and their families. This space would house their main office and be used as activity space. Discussion of these proposals and potential uses of the PAL building ensued by Council, including invitation to representatives to attend the upcoming new Town Center meetings to be involved in the process of developing the overall design. Americans for Disabilities Act (ADA) has to be addressed for ramps, doors, etc., anticipation of recommendation from Rohnert Park's Community Outreach for Youth and Family Services (COYF) and emphasis that Rohnert Park citizens should have priority, but also encouraging inclusion and success of the above requests. City Manager Netter noted that the real delay will be on the construction recommended finalizing the recommendations as soon as possible so that the remodeling program can be initiated. Rehuert Park towed Minutes (4) "Februa 23,;1999 3) John Hudson, 399 Bonnie Avenue, expressed concerns related to recent propositions for balanced growth, which he felt was a one way proposition as there is no such thing as balanced growth, and residents are being required to pay for additional sewer and water capacity in Rohnert Park. He urged residents to attend the General Plan session to consider these matters, scheduled to be held this coming Saturday at 9:00 a.m. at the Rohnert Park Community Center. 4) Dan Olivera, 412 Santa Barbara Court, Rohnert Park, introduced his daughter Michelle, who was recently selected to represent Sonoma County in the Miss Teen California Pageant taking place March 26th in Los Angeles. He explained the mix -up in directi( ,°s that led to missing the Parks and Recreation Commission meeting on Monday, February 22nd, and requested Council to consider their request for sponsorship assistance for Michelle to attend the Pageant in Los Angeles from March 26 -28, Recreation Director Tim Barry responded to Council question that this item was scheduled on the Parks and Recreation Commission agenda last night, but was deferred Lo its March 22nd agenda due to the absence of the applicants. Further discussion with Mr. Olivera included confirmation that his daughter's attendance was not contingent upon the approval of this financial assistance and that reimbursement would be a satisfactory consideration. Council concurred it would be best to follow the usual procedure for this request and that it should be reviewed by the Parks and Recreation Commission at its meeting of March 22nd, and, if recommended, could then be scheduled for ratification by the City Council at its meeting of March 23rd. Council expressed congratulations and good luck to Michelle Olivera. Councilmember Linda Spiro indicated that she was scheduled for another event at the Wyndham Hotel, Los Angeles Airport, on March 25th, and since it was the same location for the Miss Teen California Pageant, she might be able to make arrangements to stay over and also attend the Pageant. 9. CONSENT CALENDAR Mayor Reilly asked if there were any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Mayor Reilly read titles of items listed on the Consent Calendar. City Manager Netter responded to question from Councilmember Linda Spiro regarding Resolution No. 99 -47 and referral to previous comments about signage for the Spreckels Performing Arts Center at the Rohnert Park Expressway Interchange location, that this would be a contingency of the quitclaim deed represented in the resolution. Acknowledging the City Manager /Clerk's report on posting of the meeting's agenda Acceptance of Cash/Investments Report for Month End, January 31, 1999 Resolution No: 9947 APPROVING QUITCLAIM DEED TO STATE OF CALIFORNIA FOR MISC. PROPERTY AT ROHNERT PARK EXPRESSWAY INTERCHANGE Rohnert Park City Council Minutes (5) February 23,1999 Resolution No: 99- 48 REJECTING THE CLAIMS OF ADELE AND ROBERT RINGWALD C/O ROBERT H. GREENFIELD, ATTORNEY (re. injuries due to alleged sidewalk negligence) Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. 10. ELECTRONIC MEDIA POLICY, Resolution No. 99 -01 - City Manager Netter advised that this policy was approved by the Council at its meeting of January 12, 1999. At the previous Council meeting, Vice Mayor Vidak- Martinez indicated that she had some questions regarding implementation and monitoring of this policy, so requested this item be re- agendized for further discussion. Personnel Manager Pamala Robbins, and Chairperson of the staff committee that formulated this policy, similar to other policies adopted by cities throughout the state and nation, reviewed the background and reasons for adopting the Electronic Media Use Policy. Ms. Robbins responded to Council questions. Council commented on differing perspectives related to the wording of this policy. Discussion concluded in Council concurrence to request further review of the language of this policy by City Attorney Flitner with Personnel Manager Robbins for consideration of revisions that emphasize the appropriate use of city property and the sufficiency of simply indicating that inappropriate use of city property is subject to disciplinary action. 11. Y2K SYMPOSIUM HELD 2/18/99 at Vets Memorial Building, Santa Rosa City Manager Netter referred to the Press Democrat article of February 19, 1999 provided to Council for this item, and memorandum of February 20th from Building Official Lee Braun of Rohnert Park City staff who attended the symposium. Mr. Braun reviewed his report summarizing the key factors addressed at the symposium and responded to Council questions. He acknowledged that, technologically speaking, there may be little or nothing to fear regarding Y2K, but seems advisable to encourage the public to prepare themselves and their families for this event no differently than they would for other emergencies, such as three days supply of water for each family member, etc. Though there is a clear delineation between one issue and the other, the implication is that we should always be prepared for emergencies, like earthquakes, and the suggestion is to be proactive. The Red Cross provides an excellent pamphlet for this purpose entitled, "Your Family Disaster Plan ". 12. PARKS AND RECREATION MATTERS: 1) Fee Schedule for 1999 Recreation and Aquatics Programs and Facilities Recreation Director Tim Barry summarized the report provided to Council for this item, which the Parks and Recreation Commission reviewed at its meeting of January 25, 1999, and recommends approval. Recreation Director Barry responded to Council questions. Vice Mayor Vidak - Martinez indicated support of the fee schedules at this time but was interested in seeing a written review from staff for at -risk youths and also, families with lots of children. Discussion included comparisons of differing needs for flexibility and affordability, and acknowledgment of the balance of the City's contributions to other organizations, like the Boys and Girls Club. A motion was made by Councilmember Mackenzie, seconded by Councilmember Flores, and unanimously approved to ratify the above - reviewed 1999 Fee Schedule for Recreation and Aquatics Programs and Facilities. ttohnert Park City Councij Minutes (G) Febraary, 23,1999 2) 1999 -2000 Aquatics Schedule Recreation Director Tim Barry reviewed the staff report provided to Council for this item and responded to Council questions. Discussion included Councilmember Flores expressing appreciation for scheduling changes made at Alicia Pool for public swim. Mr. Flores asked if Alicia Pool public swim hours could be extended another 45 minutes to 5:00 p.m. and then extend the Swim School to 7 :00 p.m. on week days, June 12 - August 19, to encourage maximum use and for the benefit of residents to be able to enjoy public swimming in their neighborhood during that time. Recreation Director Barry responded he would review the possibility to see what it would cost. A motion was made by Councilmember seconded by Councilmember Mackenzie and unanimously approved, to ratify the 1999-2000 Aquatics Schedule and request the Recreation Director to check into the feasibility of costs to extend Alicia t, jot public swim hours another 45 minutes to 5:00 p.m. and extend the Swim School to 7:00 p.m. on week days, June 12 - August 19. 13. COMMITTEE /COMMISSION/BOARD APPOINTMENT: Rick Shone was newly appointed to the Bicycle Advisory Committee upon nomination by Mayor James Reilly, seconded by Councilmember Linda Spiro, and unanimous Council concurrence, for a two year term to expire December 31, 2000. 14. CONCEPT FOR CITY'S ANNUAL REPORT (LS) Councilmember Linda Spiro referred to her request at the previous Council meeting to consider on this agenda the City's Annual Report because of the upcoming millenium. Ms. Spiro shared that since the City is not having the celebration event for the millenium, due to previous discussions to check into possibilities of participating in County efforts, it may be advisable to proceed with the additional expenditure for preparation of the City's Annual Report for 2000. City Manager Netter reviewed letter of February 16, 1999 from Publicist Reba Roberts regarding her interest in completing an annual report for the City for the year 2000. The City Manager explained that this letter was provided for Council's information and discussion at this time, as funds have not been provided in the 1998 -99 budget for an annual report for this fiscal year. If an annual report is to be considered, sufficient planning and timing should be established for the completion of a quality report. An example copy of the City's last annual report prepared in 1994 by Reba Roberts was also provided to Council for informational purposes. Council recognized Publicist Reba Roberts and commended the Annual Reports she prepared for the City in past years. Discussion concluded upon motion by Councilmember Flores, seconded by Councilmember Spiro, to move forward with the concept for the City's Annual Report for the year 2000 for a first rate document to include selected and appropriate photos, such as the City's new Department Heads, and vision of proposed developments, like the new city hall and library, for inclusion in 1999 -2000 budget considerations, was approved 4 -1 with Mayor Reilly dissenting due to the preference to wait until mid -2000 to include reports on actual developments like the new.town center, city hall, library, etc. Rohnert Parts City c,ounca minates (7) Febroa X3,19" 15. MOBILE HOME PARK RENT APPEALS BOARD MATTER: • Recommending Ordinance No. 494 Amendment re. Annual General Adjustment City Manager Netter explained the staff report provided for this item which included acknowledging the Ordinance 494 previously established an' annual general adjustment based on the Consumer Price Index (CPI) as reported from September to September. However, since the CPI for all urban consumers for the San Francisco - Oakland area changed from monthly to bi- monthly reporting, the September to September CPI could not be computed, as these months were not in the reporting schedule. The ordinance amendment involves a very slight change which includes the language "as of in front of the indication for the month of September. This allows for picking a date for the CPI prior to the designated month, such as August of each month. A resolution was adopted by the Mobile Home Park Rent Appeals Board at its meeting of February 4, 1999 recommending this ordinance amendment, which requires a 4 /5th vote of the City Council. Ordinance for introduction: No. 648 AMENDING SECTION 9.70.050 (Annual General Adjustment) OF CHAPTER 9.70 OF THE ROHNERT PARK MUNICIPAL CODE (MOBILEHOME ORDINANCE) REGARDING CPI INDEX AND AGA PERIOD Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, reading was waived and Ordinance No. 648 was introduced. 16. CABLE TV MATTERS: 1) Staff report on Century transfer to TCI 2) Report/Update on Joint Powers Authority and Contract with Buske Group City Manager Netter advised that staff reports from Management Analyst Angela Fogle were provided to Council explaining the above - listed Cable TV matters, as summarized in the Council Meeting Memo. Ms. Fogle explained the reports and responded to Council questions. She introduced representatives of Century Communications, Steve Lamb and Jeff Butler, who were available to respond to further Council questions. Discussion included City Manager Netter advising that it is staff's recommendation to activate the City Council Cable TV Subcommittee for further review and discussion of this matter. Mayor Reilly acknowledged that he and Councilmember Flores were the Council Liaisons on the Cable TV Subcommittee last year. In response to Mayor Reilly asking if any other Councilmember was interested in serving on this Subcommittee, Councilmember Linda Spiro volunteered, and was so appointed by the Mayor, to be on the Subcommittee with Councilmember Flores. 17. RANCHO FELIZ MOBILE HOME COMMUNITY • Issues on towing of vehicles • Staff report and letter from Community Manager . Chem Carrol City Manager Netter explained this item, as reviewed in the Council Meeting Memo, and indicated that additional information was provided in the staff report from Sergeant Frazer which was distributed to Council at the meeting. Discussion concluded in Council concurrence with Sergeant Frazer's recommendation that the City Attorney review this matter to determine whether or not the streets in Rancho Feliz qualify as public or private roadway based on existing state and local statutes and ownership of the property. Council also requested City Attorney Flitner to decipher whether or not the towing authority can be delegated to a towing company from the management or owner of a property. Rahwit P" ch :coup i Minutes (8) Febru ail X999 18. LETTER FROM FATHER JOHN GRIFFIN, ST. ELIZABETH SETON CHURCH re. Parking along Snyder Lane City Manager Netter advised that this letter from Father John Griffin of February 19, 1999 was provided to Council requesting flexibility in parking in front of the St. Elizabeth Church on Snyder Lane, and pertaining to the bike lane the City instituted approximately two years ago along Snyder Lane from Creekside Middle School to the north. Mr. Netter also advised that a staff report from City Engineer Gaffney was distributed to Council at this meeting providing an update on this item, which reviews allowance for flexibility in accordance with the Streets and Highway Codes. Paul Skanchy, Rohnert Park resident, shared comments on behalf of the above letter from Father Griffin, and explained the schedules for masses and other special occasions when the flexibility for parking in the bike path on a temporary basis is needed. Mayor Reilly shared a portion of the updated information provided, in the staff report from the City Engineer indicating as follows: (1) according to Section 890.4(b) of the Streets and Highways Code, parking would be allowed for this Class H bike lane, as it was not signed for "No Parking "; and (2) the Bicycle Committee recommended that reasonable use of parking in the bike lane be permitted, and that the parishioners be encouraged to use the onsite parking as much as possible. Mayor Reilly acknowledged that with this updated information, since Class II bike lane parking is allowed, the above request from the church for this type of parking is resolved. The Mayor added that Council may now want to give further consideration to posting "no parking" signs along the bike path during school hours. Councilmember Mackenzie commented that from his experience as a bicyclist in the vicinity of St, Elizabeth Church, most of the time there are no cars parked in the bike path during average bicycling times. There is a general concern throughout current discussions that very shortly there will be a bicycle path that comes to Baumgardner Lane in the vicinity of St. Elizabeth's and then there will be a problem. Therefore, Mr. Mackenzie requested as follows: (1) refer this matter to the Public Safety Department, and/or the City Engineer and the City Attorney for a clear interpretation and compliance with the Streets and Highways Code 890.4(b) on some signage that indicates that there be "no parking" in Class II bike lanes in the community during designated times, such as school hours; and (2) this item should then be referred back to the Bicycle Advisory Committee for consideration of the parking signs and related factors, such as the end of the school year and how to cross over or handle the change. Council concurred. RECESS: Mayor Reilly declared a recess at approximately 9 :20 p.m. RECONVENE: Mayor Reilly reconvened the Council meeting at approximately 9:25 p.m. with all Councilmembers present. Rohnert Put City Council Minutes- (9) February 23,19" 19. LIBRARY PROJECT City Manager Netter explained this item, as reviewed in the Council meeting memo, and responded to Council questions which included confirmation that Council was provided with a resolution for consideration approving an agreement with David Sabsay for Library Consulting Services. This matter was discussed previously with Council and this is the second phase of the library project. The fee rate for these services is $70.00 per hour, not to exceed $42,000. David Sabsay estimates the Building Program will be approximately 320 hours; the Preliminary Design 120 hours; working drawing 120 hours; and work with public presentation, citizens' committees, etc. 40 hours. The City Manager indicated that staff is in the process of developing the exhibits for the contract which will include the scope of services and required timelines, which staff will be monitoring and providing updates to Council. The City Manager has discussed the insurance requirements with Jeff Davis, General Manager of Redwood Empire Municipal Insurance Fund (REMIF), who has indicated the insurance requirements can be reduced to $500,000, Discussion ensued. Resolution No: 9949 APPROVING AN AGREEMENT WITH DAVID SABSAY FOR LIBRARY CONSULTING SERVICES Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and unanimously approved, reading was waived and Resolution No. 99 -49 was adopted. City Manager Netter distributed to Council the new schedules for the Library Steering Committee, Councilmember Flores referred to the two timelines previously approved by Council and reviewed aspects of the new schedules. Mr. Flores signified that because of going through the process of a lot of workshops, he emphasized two points: (1) the City Engineer's proposed date of April 27th for the architect selection; and (2) library construction optimistic and conservative dates of August 2001 for the earliest and April 2002 for the latest. He indicated the date for consideration of the architect selection will be moving up to March 13th for the Architect Screening Committee meeting to review proposals, and to April 27th for consideration by the full City Council. 20. INTEREST ON SECURITY DEPOSITS • City Attorngy update on Ordinance Nos. 643 & 644 re. Index on Interest Rate City Attorney Flitner reviewed his memorandum dated February 19, 1999 distributed for this item and responded to Council questions. The City Attorney recommended that the interest rate on security deposits be something certain and easily determined as of a specific date so there is no question or issue about the rate of interest to be paid on the account. He referred to examples of articles in the Press Democrat under key rates for Treasury bill auction results, average discount rate, and recommended preparation of an amended ordinance for clarification of this item for consideration at the next Council meeting. Council concurred. Rohnert Park City Ca nw l" Minutes (10) Fehr w7 23,1999 21. SONOMA COUNTY LAW ENFORCEMENT CONSORTIUM - Public Safety CAD/RMS Syst( 1) Project Plan & Executive Summary — Update 2) Council approval of Tasks 1 4 and 1.5 City Manager Netter explained this item, as reviewed in the Council meeting memo, and responded to Council questions. Council was provided with the Consultant's Report, Wise Consulting Services, with the Project Plan and Executive Summary, which lists the update on the CAD/RMS grant application the cities have jointly pursued through the COPPS grant from Washington, D.C. The Summary provides information on the alternatives with the grant, or options if the grant is not secured, and outlines the City's match, as well as the proposed amounts authorized in the grant. The City Manager reviewed Tasks 1.4 and 1.5, as outlined on page 15 of the report, with Rohnert Park's allocation of 13.796% resulting in an expenditure of $7,395.00. Task 1.4 includes a data collection of a request for information and ultimate development of the Request for Information (RFI). Task 1.5 is the ultimate development of the Request for Proposals (RFP). City Manager Netter recommended Council authorization of the $7,395.00 to continue to pursue this opportunity for a joint system among the County and cities in Sonoma County. Upon motion by Councilmember Linda Spiro, seconded by Councilmember Mackenzie, and unanimously approved, to authorize the above - reviewed expenditure in the amount of $7,395.00, as recommended by the City Manager. 22. ACTION FOR BETTER CITIES (ABC) City Manager Netter explained this item, as reviewed in the Council Meeting Memo, advising that "Action for Better Cities" (ABC) was a major topic of discussion at the City Manager's Executive Committee Meeting at the League of California Cities' Conference held the first week of February. ABC is a 501(c)(4), non - profit corporation formed under the IRS rules, which authorizes engaging in campaign activities to advocate adoption of public policies beneficial to cities. This is a continuation of last year's legislative efforts for ACA 42. Concerns to deal with include funding resources and political issues like elected officials with goals in mind to become state officials. City Manager Netter recommended that this item be discussed with each City Council to provide information and feedback on this movement. There will also be discussions and review by both the Mayors' and Councilmembers' Association, as well as the City Manager Groups. The complete outline previously provided to the City Managers at the League Conference was provided to the City Council for its information, review and discussion. Council shared differing views on this effort as follows: • Councilmember Jake Mackenzie shared reasons opposing this which included the need to look into the ethics as cities do have representatives lobbying for their concerns in the League of California Cities; efforts with the Wilson Administration were unsuccessful last year; and he was uncomfortable with hiring people for initiatives on a ballot. • Vice Mayor Vicki Vidak- Martinez signified that she tended to favor the ABC approach, as Councilmembers used to be able to go to city, state and national_ levels and be heard, which is no longer the case. As Representative Ron Gates has indicated, the basic reasoning behind the support is that the lobbyists have not been that effective. This is looked at as another way to bring forth the interests of the cities, even though the process may need some adjusting. Rohnert Park City Council Minutes (11) 1 February 23,1999 • Councilmember Linda Spiro commented on the key concern to the effort being legalities about elected officials lobbying to raise money, similar to the restrictions on using Councilmembers' pictures. Money from the taxpayers cannot be used on either side of it, but there is the need to come up with a way to protect the cities. She encouraged further consideration of possibilities. Mayor • • concern. _ help us in euF effefts to lobby. in the end, the peeple tha. pay ta*es and pay the bills. Thefe is a fine line te eensider-, and will be meving up and devm, like Prepesifie 13, beeatise of the feeling of taking advantage ef the meney, i.e., the eity is going te pay the dues, but I . i eeming from t&xpayer-s. Mayer- Reilly indieated theA this results in paying their- ewn money lebbying themselves, se he eeuld net imagine the whole ide-a wer-ldng in any way, shape ef fefm. The Mayer- eemmented f6i4her- en the knowledge e *C O R R E C T 10 N ABOVE from 3/23/99 City Council meeting: Per Mayor - Reilly (deletion lined out) EXTEND COUNCIL MEETING: Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and approved 4 -1 with Councilmember Linda Spiro dissenting, the meeting was extended past 10:00 p.m. to finish necessary agenda items. 23. PLANNING AND ZONING MATTERS: • Sommers, Oats & Associates Recreational Master Plan Proposal (Use of City Land at Stadium) City Manager Netter referred to the staff report from Planning Director Wendie Schulenburg with attached proposal from Sommers, Oats & Associates outlining their proposal to master plan the 16+ acres in the vicinity of the Rohnert Park Stadium for recreational uses. The City Manager introduced Buck Oats and Jeff Sommers, who reviewed their proposal with request for consideration of the concept, and responded to Council questions. Discussion included the Council commending the proposal and commenting on past discussions on possibilities related to this area. Council reviewed inter - related aspects of the pending results of the Phase I Environmental Study currently in process; the merits of tonight's proposal reflecting concerns of the Community Summit compared to other possibilities that have not been ruled out, such as a convention center; and the need for inclusion of tonight's proposal, along with others for considerations of best use in the City, and being part of the current General Plan process. With reference to agreement with comments by Vice Mayor Vidak - Martinez on having a timing consideration, Councilmember Mackenzie recommended considering the comments reflected in this discussion and to move forward with due caution. This would be in the same manner that efforts are moving ahead with the new civic center with results of the summit and hearing back from sounding boards regarding what is important to people, as this proposal may be the best use. Council concurred. In response to the Mayor's request for two subcommittee volunteers for this item, Councilmember Linda Spiro volunteered. Mayor Jim Reilly indicated that he would join Ms. Spiro on this subcommittee. Rr# Park Cwncil Mimt #e (12), 23 iy`. 24. COUNCIL. YEAR 2000 PROJECT — Matters related to the General Plan process • General Plan Oversight Committee update re. General Plan Revision Work Plan Amendment #1 with revisions in schedule (VVM/JM) Vice Mayor Vicki Vidak- Martinez and Councilmember Jake Mackenzie reviewed and recommended Council approval of the interim schedule changes associated with this revised process (copy attached to original set of these minutes). It was specifically noted that the overall goal of placing an Urban Growth Boundary measure on the March 2000 ballot will be achieved. The amended Work Plan is to be presented :f °'I.e public workshop to be held this Saturday, February 27th, at 9:00 a, m. at the Commu,ol y Cent ,'. tc -° -=de the opportunity for citizen input on their visions for the next 20 years. Sounding Board sessions for receiving additional input started as of Monday, so Phase II is under way. The revised Work Plan process basically indicates doing the themes first, then proceed with refined alternatives as the basis for the alternatives analysis and report, to be presented to the Planning Commission and City Council at the end of March. The Preferred Plan would then be developed at the Committee level by the end of April, and presented to the Planning ,Commission and City Council in May. The remainder of the work tasks will remain the same, with completion of the Draft General Plan and EIR at the end of Duly 1999, allowing sufficient time for public review and City Council approval. Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak Martinez, the General Plan Revision Work Plan Amendment #1 was unanimously approved. Councilmember Mackenzie noted that options have been mentioned in discussions, open meetings, correspondence, meeting minutes, etc. with some put into typewritten form and others more formal, such as an option proposal from Van Logan. Mr. Mackenzie commented that this has been discussed and signified that any individuals wishing to present options to the Ad Hoc General Plan Oversight Committee, may do so. He clarified that being into Phase II of this process is asking for public input and provides the opportunity to look at different options for the purpose of information at this time, but is not for the purpose of analyzing any particular proposal at this time. Councilmember Linda Spiro signified that if proposals are being reviewed, there should be an outreach to all to provide equal opportunity, as there could be some developers that are not aware of this process. Councilmember Mackenzie clarified, for the record, that these are unsolicited proposals resulting from Phase II of the process for receiving public input. City Manager Netter shared that individuals could send written proposals to his office to be submitted to the Ad Hoc General Plan Oversight Committee, and be advised that this is for informational purposes only at this time. Council agreed. 25. COUNCIL COMMITTEE & /OR OTHER REPORTS: 1) Performing Arts Center QM/LS) Councilmember Linda Spiro reported that this Committee meeting included review of the sculpture and consensus to place it in the original location previously selected where the artist designed it for initially. With regard to lighting on the sculpture, and because of all the other meetings currently involving the Council, the PAC Committee elected not to have more public workshops at this time, and recommended Council concurrence for the Rohnert Park City Council Minutes (13) February 23,1999 responding sign company to proceed with research for the sculpture lighting, as well as consideration of the electronic message board/signage along Rohnert Park Expressway. The proposed plan would be presented for Council review at a future Council meeting, possibly by its second meeting in March. The marketing with communications seems to have been a good idea toward attracting more people to performances with preliminary results being very positive and cost effective. The PAC Committee also discussed the Music Hall Season and aspects related to participation of Rohnert Park Association for the Arts (AFTA). Councilmember Jake Mackenzie indicated that the above - referenced signage location was on Snyder Lane and Rohnert Park Expressway. The research would, include review of the costs and visualization for this and the other issue on lighting the sculpture, but it was the consensus of the Committee to wait for approximately a twelve month period to endorse the concept. Council signified agreement with above - reviewed Committee recommendations. Councilmember Spiro also reviewed the Committee's discussion regarding considerations for the 10th Year event for the Spreckels Performing Arts Center. Director Michael Grice mentioned spreading it over the whole year and will prepare a proposal. This could be funded with the bond money through the Redevelopment Agency. 2) Report on meeting at Rancho Grande (JR/AF) Councilmember Armando Flores reported that this was a very good meeting on Saturday which Mayor Reilly and he attended, exploring the possibilities of the Greenbook settlement losses between the different mobile home park owners. Parameters were discussed to give the Resident Association an indication on as much information as possible in order to prepare a recommendation to the full Council regarding what may or may not be achievable. Mr. Flores indicated being very pleased with this first meeting. Another meeting has been scheduled with Rancho Verde and possibly the Five Parks Committee, as previously suggested by the City Manager. Mayor Jim Reilly reported that Councilmember Flores and he basically summarized the discussions of the mobilehome park owners, without expressing opinions of whether good or bad, but to listen to what they propose. It was acknowledged that this was for the purpose of taking information for the determination of the best course of action. 3) Community Outreach for Youth and Families (COYF) Commission Councilmember Linda Spiro advised that she administered the oath of office to the new COYF Commissioners sworn in at this month's COYF meeting of February 3rd. She referred to notices received for the Daisy presentation of money for safe havens scheduled next month and encouraged a City representative to attend COYF's next meeting for recognition of this presentation. 4) City Center Design Workshop Councilmember Linda Spiro reviewed beneficial results of this workshop held on Saturday. A lot of ideas were taken, attendees broke up into four different groups and put the ideas for the town center together with the experimental model. It was very insightful and will be interesting to see the final report on this effort. RDhnert Park City,Coundl Minutes (14) February 23,1999 26. MAYORAL ROTATION SCHEDULE • Review /consideration of separate memos from Councilmembers Jake Mackenzie and Councilmember Armando Flores (copies attached to original set of these minutes) Councilmember Mackenzie referred to postponement of this item from previous Council meetings and reviewed highlights of his memo dated December 1, 1998 for the "revised version" of his recommendation for a procedure to establish a formal rotational policy for the Mayor and Vice Mayor with signified details for the following sections: A] Policy; and B] Interim Policy through the year 2000. Councilmember Flores expressed support of the policy that Councilmember Mackenzie provided for Section A, but recommended to substitute in Section B the rotation schedule provided in his memo dated November 30, 1998, subject to re- elections, for all City Councilmembers, to carry the Interim Policy through the year 2003. C O R R E C T 10 N BELOW from 3/23/99 City Council meeting: Per Councilmember Linda Spiro (deletion lined out/addMon underlined) A motion was made by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, to approve Section A for this rotational policy as presented by Councilmember Mackenzie and Section B to include the amendment as presented by Councilmember Flores. Discussion of the motion included: • Mayor Reilly signified to remove his name listed for Vice Mayor under the year 2003 as he did not think he would be running for re- election. • Councilmember Linda Spiro commended the past process for selection of officers and ahead, for the past eleven ,years was concerned about having a list this many vears ahead, even though three votes of a Council would change it anyway. She could only recall one other time in the past when the Vice Mayor did not rotate. The new rotational policy could become a difficult problem to administer later and complicates the process. Since three votes of a Council can change it at any time, it would be a false sense of security. • Councilmember Mackenzie indicated that he drafted the policy, and by drawing the rotational list as he proposed, then it becomes very clear that the person with the greatest seniority would be the Mayor, and then the Vice Mayor would be the next Mayor. He reviewed reasons for recommending departure from the unwritten practices of the past including observations of practices in the past two years that he thougbt were not fair. Councilmember Mackenzie commented that if there were to be an extraordinary circumstance, and since there is not a vote of the citizens for these offices in this city and none of these things are in the ordinance or elections code than *>7oro A —AA I­ .. LIlVl V al"Julu VG a M y clear and equitable process. Mr. Mackenzie responded to the question on Item A(iv) from Councilmember Spiro that "as a whole" means "as a majority "; and to comment by Mayor Reilly referring to Councilmember Mackenzie scheduled for Vice Mayor prior to Councilmember Flores having more than four years in office, that this was established in terms of consecutive order. • Mayor Reilly referred to concerns he has emphasized in the past about a mayor running for re- election, and signified that he would feel critical of something that allows it. He agreed that the new Councilmembers following the rotational schedule toward becoming Mayor could be worked out, but it should be noted if there are changes on the Council so the schedule would not have to start over. Mayor Reilly shared that he was not going to vote for or against this rotation, but agreed with Councilmember Spiro that this is somewhat unenforceable regardless of what any schedule indicates. Mr. Reilly commented that his idea of extraordinary might not be the same criteria that someone else has, but there is a need for the idea of rotation. Rohnert Park City Council Minutes (15) February 23,1999 Councilmember Linda Spiro recommended friendly amendments to change Item NO from alphabetical order in case of equal seniority, to "by chance" such as drawing straws; and to remove sections iii and iv from Item A, as she did not think it was necessary nor should the Council be determining the term for a variety of reasons, such as people have died in office. The initial motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, without acceptance of the preceding friendly amendments recommended by Councilmember Spiro, was approved 3-1 -1, with Mayor Reilly abstaining and with Councilmember Spiro dissenting, and the City Manager was directed to proceed with preparation of the resolution for the second Council meeting in March for the rotational policy as presented by Councilmember Mackenzie for Section A and Section B to include the amendment as presented by Councilmember Flores to the year 2003. 27. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. City Manager Netter referred to the last item listed on Communications from Rancho Cotate High School Project Graduation Committee requesting fee waiver, as in past years, for use of the Sports Center for the annual graduation event on June 11, 1999. This letter request was overlooked on the previous Communications list if January 29, 1999. Council concurred to place this item on the Consent Calendar of its next regular Council meeting. 28. MATTERS FROM/FOR COUNCIL: 1) Mayors' & Councilmembers' Assn. Exec. Meeting results, 2/11/99 (Mayor Reilly) Mayor Reilly reported on aspects of this meeting including the County Counsel attended for the Metropolitan Transportation Commission (MTC) legal requirements. The City Selection Committee received three nominations which had to receive support from at least five of the nine cities. Mayor Reilly signified that concerns were expressed by some of the cities in the discussion that ensued on this matter. Mayor Reilly reviewed the voting results of the three nominations as follows: Sam Salmon of Windsor received 7 yes votes, 1 abstention by Sebastopol and 1 no vote by Santa Rosa; Sharon Wright of Santa Rosa received 8 yes votes and 1 no vote by Windsor; and Jake Mackenzie of Rohnert Park received 8 yes votes and 1 no vote by Windsor. Councilmember Mackenzie noted that the Board of Supervisors was scheduled to consider the MTC appointment this afternoon and assumed he did not get the appointment since he had not been called. 2) Mayor's & Councilmember' General Meeting matters Mayor Reilly acknowledged matters related to this item as follows: • By -law amendments proposed at January 14, 1999 meeting will be voted on at March 11, 1999 meeting — See paragraph from minutes of April 10, 1997 • Proposed Amendments, i.e. rotation, appointment procedures, etc., to be discussed at March 11, 1999 meeting and considered for approval at May 13, 1999 meeting • Appointments to be considered March meeting: Bay Area Air Quality Management Board and Airport Land Use Commission Rohner# Park City Council Minutes (16) February 23,1999 3) RV's, Boats, Trailers, etc./Enforcement of Existing Ordinances — Memo (LS) Councilmember Linda Spiro reviewed concerns related to this item and requested review of the City's existing ordinance on a Council meeting agenda in the near future. Ms. Spiro indicate( that there is a quiet group of people who are tired of the parking problems caused by recreationa vehicles. She recommended that the City work toward having a place to store recreationa. vehicles. Council agreed to place this item on its agenda of the second meeting in March ant concurred with suggestion by Councilmember Flores to request the City Manager to have the Planning Director research what other cities have done through her professional contact, as wel as reviewing possibilities for providing a place of storage for recreational vehicles in the City. 4) Supervisor Jim Harberson retirement event Friday evening February 19 1999 Councilmember Mackenzie indicated that the City Manager and he attended this event. 5) Provision Concerns for Mentally Handicapped - Councilmember Mackenzie referred to recent concerns in a news article of Deputy Sheriff Shawn McDermott testifying that mentally handicapped people are having to be housed in jails, and recommended that = le City Manager request the Department of Public Safety provide a report on this. Council concurred. 6) Human Services meeting - Vice Mayor Vidak - Martinez advised that she attended a Human Services meeting with discussions beginning on the process of reviewing grant proposals. 7) Miss Sonoma County Pageant - Councilmember Flores indicated that he attended the recent Miss Sonoma County Pageant at the Spreckels Performing Arts Center. He noticed that there was a major tear on the backdrop which took away from the beauty of the facility. With Spreckels Performing Arts Center being Rohnert Park's show case, the backdrop needs to be replaced and the expenditure needs to be considered in the upcoming year 2000 budget reviews. 8) McPhails Opening - Councilmember Spiro commended this event and explained that she was not able to attend due to illness. She indicated that arrangements need to be made for Councilmembers to attend these important events. 9) Sign Ordinance - Councilmember Spiro reviewed concerns expressed by a citizen regarding being sited for putting out flags. Ms. Spiro provided a list to the City Manager of sixteen places with flags and commented on the need to be consistent and that she had discussed the matt-r with Planning Director Wendie Schulenburg. Councilmember Mackenzie commented that this whole enforcement issue brings up the whole question of exceptions and what is the general policy of the City. He recommended inclusion of the review of code enforcement in the strategic planning discussions. Mayor Reilly signified that there may be legal exceptions for some situations, but if not, he agreed with established procedures that they should be cited. 10) Public Input on consideration of Ordinance to Prohibit the Sale of Junk Guns - Mayor Reilly referred to comments made on this item at the previous Council meeting by the Highway Patrol Dispatcher. Mayor Reilly shared that he received a call from Captain Cox of the California Highway Patrol who wanted to make it clear that the dispatchers comments were not a representation of the Highway Patrol. Rohnert Park City Council Minutes (17) February 23,1999 29. CITY MANAGER'S REPORT: 1) Update on Subregional System Capacity City Manager Netter advised that this staff report dated February 18, 1999 from City Engineer Gaffney was provided to Council for its information. 2) Urban Area Water Costs Comparison City Manager Netter advised that this report from the North Marin Water District dated as of February 11, 1999, was provided for Council's information. 3) Revised Budget Schedule 1999 -2000 - Council to select dates for worksessions City Manager Netter referred to the 1999 -2000 Budget Calendar provided to Council and noted the indication for City Council budget conferences between April 28 and June 22. He requested Council to review their calendars to consider selecting dates for budget worksessions by the second Council meeting in March. 4) Spring Clean up set for April 10 -18, 1999, Rohnert Park Stadium City Manager Netter announced this item. Councilmember Flores referred to the provisions for removal of large objects which are set up for the physically impaired and requested consideration of provisions for others who may not have pickups. 5) City Department Head Retreat — Marconi Center Marshal, Ca., March 11 & 12, 1999 City Manager Netter announced this item. 30. CITY ATTORNEY'S REPORT: Any items from closed session - City Attorney Flitner advised that the Mayor's report on the closed session was sufficient. 31. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly asked if there were any additional unscheduled public appearances at this time. No one responded. 32. ADJOURNMENT: There being no further business, Mayor Reilly adjourned the meeting at approximately 11:27 p.m. r Ju Hau eputy Jerk J es J. Reilly Jr., Mayor jh -a: \02239 mn Fellow Councilmembers Page 2 December 1, 1998 hardship or of an extraordinary inability to work directly with the City Manager and fellow Council Members, the next Council Members in order of seniority, as stated above, shall rotate into the positions of Mayor and Vicemayor. B] Interim Policy through the year 2000. In order to facilitate adoption of the above policy, it is the interim policy of this Council to recognize Vicemayor Vidak - Martinez as Vicemayor for the 1998 -1999 term to be followed by her rotation into the Mayorship for the 1999 -2000 term. At the time of her rotation into the Mayorship, Council Member Mackenzie shall be appointed as the Vicemayor. The year 2040 being the year of a General Election, the policy contained in section A] i] above shall then go into effect with Council Member Mackenzie rotating into the Mayorship should he successfully run for reelection. r'. L ? -01 -1998 8:32AM FROM BLVEMACJAZZ 707 S84 2338 an MEMO O F F I C E To: Fcllow Council Members From: Jake Mackenzie Subject: Rotation of the orship t V i Date: December I, 1 8 -- This evening/will hopefully mark the return of the unwritten and generally observed practice of rotation of the Mayorship of Rohnert Park amongst seated Council Members. A study of past practice, including conversations with some of our " emeritus" officials, revealed a history of rotation of the Mayorship( until last year at this tune] and that the Vice- mayorship has not always been a stepping stone to the next year's Mayorship. Given the above findings and recognizing the need to restore equity and comity to this process, I submit to my fellow Council Members the following proposal; A] Policy. i] By resolution, the Council agrees to a policy of rotation of the Mayorship based on seniority of current service on the Council. This policy should go into effect after the change in Mayorship and Vicemayorship for the 1999 -2000 time period. The Vicemayor should be that Council Member next in seniority to the Mayor. In the case of equal seniority, alphabetical order will determine the Mayorship and the Vicemayorship for that next year. ii] Immediately following certification of the results of the General Election hold in November 2000, the City Clerk shall draw up and publish a list of Councilmember seniority and date of last term as City Officer to be used to establish the following 2 ( two] terms of the Mayorship and the Vicemayorship.This process shall be repeated following each General Election held in the City of Rohnert Park.' iii] The term of the Mayorship and Vicernayorship shall be for one year. iv]4(four] years shall elapse between each Councilmembcr's term as Mayor or Vicemayor except as deemed necessary under the circumstances delineated in subsection iv] below or other circumstances agreed upon by the Council as a whole. v] In the event of an individual Councilmember's condition of extraordinary personal For example, such a list compiled in November 1998 would read as follows: Spiro -10 years in offlce and Mayor in 1997 and 1998. Reilly -8 years in office and Mayor in 1994. Flares -4 years in office and Mayor in 1996. Mackenzie -2 years in ogee. Vidak- Martinez -2 years in office. 13CLLCV VGw3L RECEIVED ` jZ- jQ 9 City Of Rottnert park Nov 3 0 1998 From The office of - Armando F. Flores, Councilmen CITY OF November 30, 1098 ROHNERT PARK _ C011NC1L:, ,tc ulz M "V11 LANFOt►S D AGL1\6A 9;9- To: Linda Spiro, Mayor COPY T0: Joe Netter, City Manager COPY TO: Re: Apeaggftauests Council - Meeting of Decembor a. 1998 I. CQLsj„der ARi)roy1Jgf Mayor Rotation Schedule 1009 - Jim Reilly, Mayor Vicki Vldak.-Martiroz, Vice Mayor 2040 - Vleki Vidak - Martinez, Mayor Jake Mackenzie, Vice Mayor 2041 - Jake Mackenzie, Mayor (Subject To Re- Election) Armandn Flores, Vice Mayor 2002 - Armando Floras, Mayor Linda Spiro, Vine Mayor (Subject To Re- Election) 2003 - Linda Spiro, Mayor Jim Reilly. Vice Mayor 2. consider Approval_,.}f 11ohnert Park -Cotetl taaMunity Library, Time -Une 3. Consider Loproval of Process _Q(..:Et1q_Select1oa Qf The Rohnert Park -Cotaj COMMunity Llbrary _ fphltect