Loading...
1999/07/27 City Council MinutesRohnert Park City Council Minutes ID July 27, 1999 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Reilly presiding. Prior to convening the regular session, a Work Session and a Study Session proceeded separately as follows: 6:00 p.m. - A Work Session was held with Ralph Freedman, Principal Consultant from Ralph Andersen and Associates regarding the recruitment process for the Director of Public Safety. 6:45 p.m. - A Study Session was held on the results of the lease space search for Non -Profit Groups, SCAYD and Learning Institute, and to review options and possible solutions for solving the space needs problems. CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 7:55 p.m. and led the pledge of allegiance. ROLL CALL: Present: (4) Councilmembers Flores, Mackenzie, Spiro,Vidak- Martinez, and Mayor Reilly Absent: (1) Vice Mayor Vidak- Martinez (out of town on business) Staff present for all or part of the meeting: City Manager Netter, City Attorney Betsy Strauss, Assistant City Manager Leivo, City Engineer Gaffney, Planning Director Schulenburg, Public Works Manager Stephens and Building Official Braun. 1. CLOSED SESSION: Mayor Reilly acknowledged that the above - referenced Work Session and Study Session were held as signified on the Council agenda. He reported on the closed session which commenced this evening at 7:00 to discuss matters listed on the agenda attachment, representing an update. The Mayor advised that no action was taken at this time, with the exception of announcing the Council Subcommittee meeting to be held with representatives of Rancho Grande Mobile Home Park August 21, 1999, 10: a.m.- 12:noon. 2. APPROVAL OF MINUTES: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with the absence of Vice Mayor Vicki Vidak - Martinez, the minutes of July 13, 1999 were unanimously approved as submitted. 3. APPROVAL OF BILLS: Upon motion by Councilmember Mackenzie, seconded by Councilmember Linda Spiro, with Vice Mayor Vicki Vidak- Martinez absent, City bills presented per the attached list in the amount of $2,029,270.26 were unanimously approved. Rohnert Park City Council Minutes (2) July 27, 1999 4. ADDING INFORMATIONAL NON- AGENDAED MATTERS: Mayor Reilly asked Councilmembers or staff if there were any non- agendaed informational items to add to the agenda. Councilmember Linda Spiro signified one Council Committee Report to add on the Senior Advisory Commission meeting. Councilmember Flores indicated two Council Committee Reports to add regarding the Library Subcommittee and the Mobile Home Park Subcommittee. Councilmember Mackenzie signified adding reports on the results of two meetings under Council Committee & /or other Reports regarding the Sonoma County Agriculture & Open Space District meeting and the Sonoma County Transportation Authority (SCTA) meeting. Mr. Mackenzie indicated one item to add under Matters from Council regarding the Bicycle Ice Cream Social attended last Friday with recognition of the Bicycle Advisory Committee Award. City Manager Netter indicated two additional items under the City Manager's Report. 5. MAYOR'S PRESENTATION of Resolution No. 99 -140 Honoring John D. Flitner on the Occasion of His Retirement from the Office of City Attorney - Mayor Reilly shared contents of this engraved resolution and made the presentation to Attorney Flitner. City Council Members separately commended Mr. Flitner for his twenty -five years of beneficial and dedicated service representing the City. Attorney Flitner expressed appreciation for this recognition and recalled a Chinese proverb, "May you live in interesting times ", and shared that is certainly what they have had during the past years. The City Council extended best wishes to Attorney Flitner in his future endeavors and toward an enjoyable retirement. 6. YOUTH CITY COUNCIL REPRESENTATIVES from High School 1999 -2000 Youth of the Year Program 1) Recognizing High School Youth of the Year Program Representatives - High School Youth Representatives Senior Angela Broaddus and Junior Sean Tate provided this youth report. Senior Angela Broaddus introduced the new Junior Youth Representative Sean Tate and noted that arrangements were made for them to trade meetings with the representatives signified on the Council meeting agenda. Sean Tate referred to following up on old business and asked if there has been any progress on development of the swimming pool and /or a skate park. Mayor Reilly signified that staff had recently provided an update on the swimming pool issue that there has been some discussion between the City and SSU regarding joint effort swimming pool possibilities. He shared that it has been a while since skate park considerations have been mentioned, but if it is a project students are still interested in, they should make it known. Mayor Reilly responded to Ms. Broaddus' question pertaining to the possibility of efforts to proceed with a petition for a skate park, that Council always likes to hear from citizen interest. Councilmember Mackenzie commented on the current progress of the General Plan Ad Hoc Subcommittee, and that at a suitable time, possibly in September when students are available, the Subcommittee would be wanting to meet with the Youth Representatives to consider their interests and ideas. One of the results of the previous Youth Summit included considering a larger type skate park. The time is right to review all ideas due to current efforts moving toward the General Plan Update. The Youths of the Year representatives could be moving ahead with efforts on ideas and making suggestions. Mr. Mackenzie also suggested that the Youth Representatives check with Lew Kuehm to assist with their efforts. Councilmember Mackenzie anticipated there would be public hearings later this fall on considerations of the General Plan Update. lZal�nert i'ark Citv Council Minutes (3) July 27, 1'999' Councilmember Flores suggested that the petition process include adults as well as youths and, also, if possible, to obtain information from other surrounding areas with skate parks, like Santa Rosa. Councilmember Mackenzie noted that Healdsburg is also working on efforts toward a skateboard park. Youth Representative Angela Broaddus reported further on beneficial results of the Youth Job Hot -Line. She indicated that after the Associated Student Board meets in August, a date can be determined on when to meet with the Council Subcommittee on the skate park. Councilmember Linda Spiro commended the involvement of Angela Broaddus at Saturday's July 17th Town Center meeting. Ms. Broaddus indicated that the ASB Chair also attended. 2) Other Youth comments if any - Mayor Reilly invited other youth comments, noting that this time is signified on the agenda to provide the opportunity for other youths of the community to ask questions, make announcements and /or share comments on other youth related matters. No one responded. 7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT BODE' REPRESENTATIVE SSU Associated Student Representative Senior Eric Carlson provided the SSU Associated Student report. He referred to the message received from the City Manager's Office last week indicating that the City Council is interested in meeting with the SSU Associated Student Board. Mr. Carlson shared that the ASB has dispersed for the summer, but the Executive Board meets every Thursday, and the Board of Directors will also be meeting on Mondays in the Student Union. He invited the Councilmembers to meet with them and noted that some interesting projects are in the works. 8. SCHEDULED PUBLIC APPEARANCES: 1) Rev. John Griffin St. Elizabeth Seton Church - Letter request for consideration of deferred payment program for building permit fees. City Manager Netter noted that Father John Griffin was unable to attend this meeting as he was out of town, and that a representative from the Church was available for this item. Mike Doyle, Parrish Council President, St. Elizabeth Seton Church, referred to the letter request dated July 1, 1999 distributed at the previous Council meeting requesting the Council to consider a deferred payment program for the building permit fees. He reviewed the more recent letter from Fr. Griffen dated July 23, 1999, requesting that the Building Permit fee of $23,789.33 be deferred for a two year period, to be handled in three equal payment amounts of $7,929.78 as follows: one -third due on occupancy of the building, December 1999; one -third due on December, 2000; and one -third due on December 2001. Discussion included Council acknowledging review of background information provided on similar payment arrangements made in the past with other churches in the community. City Attorney Betsy Strauss responded to Council question that this item was sufficiently listed on the meeting agenda for the Council to take action at this time, if so desired. Upon motion by Councilmember Linda Spiro, seconded by Councilmember Flores, and unanimously approved with the absence of Vice Mayor Vicki Vidak- Martinez, to grant the above - reviewed request from St. Elizabeth Seton Church for a deferred payment program for building permit fees of three equal payments in the amount of $7,929.78 due consecutively and separately each year in December of 1999, 2000 and 2001. Itohnert Park City Council' Minutes (4) July 27, '1999` 2) Lynn Conde, Chair., Steering Committee for a New Library - ProgresslUpdate. Ms. Conde provided this progress report which included: a) Proposed brochure for new Rohnert Park - Cotati Community Library - Ms. Conde commented on background efforts of this Committee over the past year. She reviewed the revised and final brochure distributed to Council, which was approved by Friends of the Library earlier today, and was developed by John Dell'Osso and Artist Rebecca Wrucke. The purpose of the brochure is to provide information to the community on the efforts, reasons, provisions and timeline for developing the new library facility, as well as explain to individuals in the community who may want to partner with efforts toward providing enhanced new resources by nuig wuuivuuvuS p$j%avi� Lv: Friends of the Library, P.O.Box 1521, Rohnert Park, Ca, 94928. Ms. Conde responded to Council question regarding plans for distribution of the brochures. Efforts will include providing the brochures to businesses in the community and discuss possibilities of donating funds and/or equipment like computers. The brochures will also. be passed out to citizens at the upcoming Founders' Day Parade, September 25, 1999. Ms. Conde expressed appreciation to Mr. Jim Strauft of Odel Printers for handling the printing of the 2000 brochures and to Odel Printers for donating their cost of approximately $1850 for this project. b) Founders' Day Parade Float Entry - Ms. Conde referred to the flyer distributed to Council and explained aspects of the Library Steering Committee Float Entry which included: float trailer provided by Tauraso Vineyards; float driver will be Joseph Tauraso; float landscaping with live plants design by Windmill Nurseries and hand - crafted poppies by Rancho Cotate students and Brownie Troop 338 with the help of talented Brownie Mom, Linda Lamb; float storage at City of Cotati Corporation Yard for one week of covered, locked storage for decorating the float; and Yellow Brick Road "Classic" Oz Theme with actors as follows: (1) "Dorothy" by Leah Conde; (5) "Cowardly Lion" by Joe Mitchell (2) "Wicked Witch" by Jenny Dennett; (6) "Tin Man" by Shamus Stafford (3) "Scarecrow" by Ben Mitchell (7) "Munchkins" by Brownie Troop 338 (4) "Glenda" by Emily Mitchell and, Music will be "We're off to see the Library, the wonderful library of ours!" Ms. Conde shared that the thrust is to raise public awareness for the new library efforts. Council commended Ms. Conde on the above report regarding the new library efforts to date. In response to recognition comments by Council Committee Members Flores and Mackenzie, Mayor Reilly expressed appreciation to Public Works Manager Bill Stephens and staff, on behalf of the full Council, for doing all the work related to maintaining and preparing for the Founder's Day Parade on Saturday, September 25, 1999. 3) Ed Brauner, Assistant City Manager City of Santa Rosa/Update on Geysers Wastewater Project & Impacts on Existing Reclaimed Wastewater Users Mr. Brauner provided this update on the Geysers pipeline selection with use of map on display by slide presentation and review of staff report presented at the City of Santa Rosa Council meeting of July 20, 1999 (copy attached to original set of these minutes). This update included review of the process, schedule, costs, and responding to Council questions which included addressing additional concerns of the Rohnert Park City Council regarding reduction of irrigation in the existing system. -- In response to City Manager Netter asking Council if there is continued interest in touring the pipeline routing, Council agreed current meeting schedules were too extensive at this time, but if any Councilmember were interested in this tour, to let the City Manager know to enable making necessary arrangements. Ro4�nert Pads City Council Minutes (5) July 27, 1999' 9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). Michelle Gilson, 1204 Magnolia Avenue, shared contents of her letter distributed to Council with pictures regarding sidewalk water run -off concerns between their property and the adjacent property to the east at 1202 Magnolia Avenue. The City Council referred this item to the City Manager for review and referral to the appropriate City Department for handling. 10. CONSENT CALENDAR Mayor Reilly asked if there were any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda Resolution Nos: 99 -164 PROCLAIMING AUGUST 15 -21 AS "CALIFORNIA JUNIOR MISS WEEK" 99 -165 CONGRATULATING AND SENDING BEST WISHES TO MARYANNE SAPIO AS 1999 MISS AMERICA PAGEANT CONTESTANT 99 -166 CALLING FOR SEALED PROPOSALS FOR REPLACEMENT FLOORING IN THE SENIOR CENTER MULTI -USE ROOM 99 -167 CALLING FOR SEALED PROPOSALS FOR PLAYGROUND STRUCTURES FOR VARIOUS CITY PARKS 99 -168 CALLING FOR SEALED PROPOSALS FOR DIESEL EXHAUST EXTRACTION SYSTEM FOR PUBLIC SAFETY NORTHERN STATION 99 -169 AWARDING THE CONTRACT FOR OUTDOOR FENCING AT THE ROHNERT PARK ANIMAL SHELTER 99 -170 AWARD THE CONTRACT FOR RENOVATION OF THE GYMNASIUM FLOORS AT THE PETER M. CALLINAN SPORTS CENTER 99 -171 RESCINDING RESOLUTION NO. 99-117 FOR AMENDMENT NO.4 AND APPROVING AMENDMENT NO. 5 TO THE AGREEMENT WITH OLD ADOBE SERVICES, INC. FOR PARK CLEANING SERVICES 99 -172 AUTHORIZING AND APPROVING A CONTRACT AGREEMENT WITH WESTERN SHOWER DOORS TO REPLACE RESTROOM PARTITIONS AT BURTON AVENUE RECREATION CENTER (BARC) 99 -173 ACCEPTING COMPLETION AND DIRECTING CITY ENGINEER TO FILE NOTICE OF COMPLETION, MAGNOLIA PARK PHASE II, PROJECT 1994 -8 99 -174 RATIFYING THE AUTHORIZATION AND APPROVAL OF LETTER AGREEMENT WITH RALPH ANDERSEN & ASSOCIATES TO PROVIDE RECRUITMENT SERVICES Ordinance for adoption: NO. 653 AMENDING CHAPTER 10.72 OF THE ROHNERT PARK MUNICIPAL CODE TO PERMIT THE USE OF ELECTRIC- ASSISTED BICYCLES ON BIKE PATHS Upon motion by Councilmember Linda Spiro, seconded by Councilmember Flores, with Vice Mayor Vicki Vidak- Martinez absent, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. it ®hriert Park Cite Council Minutes (6) duly 27, 1999] 11. UNIFORM BUILDING CODES - Proposed Amendments City Manager Netter advised that the Ordinance No. 652 for Uniform Building Code Amendments was introduced at the previous Council meeting. It is now presented for consideration of final adoption and has been duly noticed and scheduled for a public hearing at this time. This ordinance would become effective thirty (30) days following adoption and would be posted and published as required by law. Building Official Lee Braun reviewed the staff report provided for this item and responded to Council questions, which included advising that the Uniform Building Codes are updated every three years. The amendments reflect more restrictive standards than those which are contained in the California Building Standards Code, due to findings based on local topographical, geographical and climate conditions, which all local jurisdictions have due to specific local conditions. PUBLIC REARING: Mayor Reilly opened the public hearing at approximately 9:12 p.m. There being no one desiring to speak, the Mayor closed the public hearing. Ordinance for adoption: No. 652 Repealing and Reenacting Certain Chapters of Title 15 of the Municipal Code of the City of Rohnert Park, Adopting by Reference the 1998 Edition of the California Building Standards Code, Known as the California Code of Regulations, Title -24 (CCR, T -24), Incorporating Where Applicable, and Amending Certain Identified California Building Standards Through Express Findings of Local Necessity Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved with the absence of Vice Mayor Vidak- Martinez, reading was waived and Ordinance No. 652 was adopted. 12. SONOMA COUNTY WATER AGENCY- Eleventh Amended Agreement for Water Supply ® Report from Pamela Jeane, Engineer, Sonoma County Water Agency City Manager Netter advised that Randy Poole, General Manager, Sonoma County Water Agency, was available at this Council meeting for this item. City Engineer Gaffney reviewed the staff report provided for this item and responded to Council questions, which included advising that this would increase the capacity of the system to serve the existing needs and is not the full expansion previously considered. This new agreement increases Rohnert Park's daily allotment from the Petaluma Aqueduct from 1 million gallons per day (MGD) to 15 MGD. It provides for the financing of various improvements to the Water Supply System, including a parallel aqueduct from Rohnert Park to Kastania Road, an additional collector well on the Russian River, and other assorted facilities. The Executive Summary was provided to Council and the Eleventh Amended Agreement for Water Supply in its entirety is available for review in the City Engineer's office. City Engineer Gaffney referred to page 3 of the Executive Summary, pertaining to urban water conservation implementation requirements of the water contractors, and noted that Rohnert Park currently utilizes 70% local wells and 30% aqueduct, which is unique among water contractors and Rohnert Park stands alone on that aspect. With regard to urban water re -use systems, Rohnert Park has one of the largest systems in the county at 42 million gallons. Another big component is Rohnert Park's Toilet Replacement Program, which may be the only city in California doing free toilet replacements, and represents permanent water conservation measures. Rohnert Park City Council Minutes (7) Jule '27, 1999' Randy Poole, General Manager, Sonoma County Water Agency, responded to additional Council questions on the above - referenced Eleventh Amended Agreement for Water Supply including comments regarding interpretations of the "best efforts" language for water re -use systems. Mr. Poole indicated that SCWA is open to however it is done, such as Rohnert Park's recycled water use and toilet retrofit programs would count, however, noted that specific future requirements of the State Water Quality Control Board are unknown. Further comments included comparisons with procedures for water use measurements of other metered cities compared with Rohnert Park being unmetered and /or use of local wells versus full aqueduct use of other cities. SCWA is not in any position to mandate but may be faced with requirements from the State Water Quality Control Board regarding conservation needs, so SCWA is sharing up front what the risks are and aspects that need to be considered to meet those demands. There has been a challenge of the final EIR, but the agreement can be modified to reflect changes, if necessary. Discussion ensued with speculations including current considerations of the Preferred Plan for the Rohnert Park General Plan Update and asking if future requests can be made to SCWA for more water from aqueducts due to increased water consumption and meeting the twenty year demand. Unknowns included the impact of costs to individuals until actual projects are analyzed. SCWA is in the process of analyzing financial aspects of paying off bonds versus new bonds, with efforts to defer due to the advantage of not having to come up with funds initially. Mr. Poole indicated a better update on these issues could be provided later. City Engineer Gaffney responded to Council request for comparisons of City costs per acre per pump for local wells, that the figures would need to be derived from the Department of Public Works. City Manager Netter noted that review of previous figures indicated that aqueduct drilling was actually more economical than maintaining the local wells, but was an issue the City Engineer could review. City Engineer Gaffney responded to Council question related to the consideration of relying more on aqueduct and yet having the local well system maintained and in tack, that the wells would not be abandoned but used on a cycle to ensure availability as needed. Council expressed agreement with concluding comments by Councilmember Mackenzie on the need to approve the amended agreement for water supply with SCWA if Rohnert Park will be uniformly receiving the benefits, along with the acknowledgment that Rohnert Park does not have to use the water that is supplied. Resolution No: 99 -175 APPROVING THE ELEVENTH AMENDED AGREEMENT FOR WATER SUPPLY WITH THE SONOMA COUNTY WATER AGENCY Upon motion by Councilmember Linda Spiro, seconded by Councilmember Flores, and unanimously approved with Vice Mayor Vicki Vidak- Martinez absent, reading was waived and Resolution No. 99 -175 was adopted. Mayor Reilly signified that he surprisingly supported this motion and expressed the hope that the water meters issue does not have to be visited again for another three years. Itohnert Park City Council Minutes (8) Jule 27 ' 1999 13. APPLICATION FOR PIGEON PERMIT from Pablo Delgadillo, 760 C'arlita Circle City Manager Netter reviewed the staff report provided for this application, along with a copy of Rohnert Park Municipal Code §6.36.020 for this requirement. Mr. Netter indicated that this was the first pigeon permit requested in Rohnert Park, to his knowledge. Initially, City staff responded to a citizen complaint on the large number of pigeons and the individual was found to be in violation of Municipal Code §6.36.020, notified of same and advised of the process for a permit. Mr. Delgadillo was unaware of the permit requirement and the application has now been received and provided to Council for consideration. City Manager Netter signified that several letters expressing support of the application were also provided to Council, and that a phone call was received opposing the _i.__..__ m�_ AR__ « *_ 1 !•,.a„ ,;C +L...+ Ai P; +< C.,,, it rlatarn�inac tha nrrantnnra of tha appllea lon. i ne iYUMI ,yal vvue specifics uaae, ui� �i .Y —1-1 ............. .... , t ».. . . . permit and may set the matter for public hearing, after due notice by posting in not less than three public places, or publication in a newspaper of general circulation not less than five (5) days prior to the time set for public hearing. The Council may also make a determination without a public hearing, if it deems appropriate. If Council chooses to proceed with a public hearing, staff would recommend notifying the homes adjacent or within 500 ft. of this residence. This pigeon permit application is a City Council determination and option based on the information provided. Councilmember Flores referred to the information provided and the letters of support the City Council received for this application and indicated the importance of scheduling a public hearing and noticing the surrounding neighbors of Council's consideration of this application. Mr. Flores also requested a staff report on the conditions of the coops. PUBLIC COMMENTS: Mayor Reilly opened the meeting for public comments on this item at approximately 9:35 p.m. Sandy Cimino, 758 Carlita Circle, next door neighbor to the applicant, reviewed reasons expressing opposition to this pigeon permit application as follows: aspects of non - compliance with the majority of the ordinance requirements including excessive number of birds constantly growing and currently exceeding the limit of 40 birds permitted in the ordinance; has been sited by Public Safety Officer and told on numerous occasions that he needs a permit; size of lots in this vicinity being 60 ft. and needing to be at least 75 ft. for required distance signified in the ordinance for pigeon permits; birds landing on her roof leaving droppings; birds fly free twice daily without sufficient monitoring; possible health concerns related to transmittable diseases to people if there are any diseased birds; possibility of pigeon coops not meeting specified city codes. Mrs. Cimino shared pictures of the numerous birds on her roof. Discussion included Mayor Reilly indicating the need of a public hearing for this application. City Manager Netter signified the need to proceed with a site inspection. A motion was made by Coucihnember Flores, seconded by Councilmember Linda Spiro, and unanimously approved with Vice Mayor Vicki Vidak - Martinez absent, directing staff to proceed with arrangements for scheduling a public hearing for this item on the earliest Council meeting agenda to meet necessary publication requirements. Mayor Reilly commented on the probable need to also check on the health concerns. City Manager Netter responded to further Council questions that any number of birds exceeding the Municipal Code limit of 40 would be abated immediately and/or abatement would be necessary if, in fact, the lot size does not meet the Municipal Code requirements following a site inspection. City Attorney Betsy Strauss responded to Council question confirming that alternative enforcement for Municipal Code compliance would be removal of excess birds. Mayor Reilly acknowledged that staff would look into the situation to see if abatement of excesses of the Municipal Code are necessary. Council concurred. lohnert Park Cite Council Minutes (9) July 27, 1999' 14. PARKS AND RECREATION matter: M Pool Report on Construction Schedule City Manager Netter advised that the staff` report provided for this item from City Engineer Joseph Gaffney reflects the research previously requested by Council. As indicated, the time frame for beginning construction of Magnolia Pool is still November 1 st, which is the traditional start of the rainy season in Sonoma County, and the recommendation is not to consider building the pool during the winter time. City Engineer Gaffney reviewed details of the staff report resulting from his calls to several pool contractors. He shared comparisons of fiberglass pools versus this one for a commercial, gunnite pool, which would take approximately two months to dig and put in underground plumbing. The time frames involved for a public agency to bid a contract would be November 1st, so the contract could be awarded then, with definite timelines to the contractor for completion. Consideration could be given to making special accommodations to keep M Pool open longer next fall to at least get some use out of it next summer. Mr. Gaffney responded to Council questions on potential construction time frames and seasonal comparisons of a wet or dry year. City Engineer Gaffney signified that if the City were to award the contract on November 1 st, he would encourage the contractor to begin, and if rain stops earlier, the work could resume or, if it happens to be a dry winter, the pool could be finished even sooner. Council concurred. EXTEND COUNCIL MEETING: Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and unanimously approved with Vice Mayor Vidak- Martinez absent, to extend the meeting past 10:00 p.m. to finish necessary agenda items. 15. NON - PROFIT GROUPS LEASE .SPACE ALTERNATIVES - FROM STUDY SESSION City Manager Netter referred to the Study Session for this item held earlier this evening and noted that the City Council had previously directed staff to research three alternatives, which included the PAL Building remodel, alternate lease space or use of portables. Since the building behind City Hall would not accommodate young children to meet needs of the Learning Institute, efforts focused on the Padre Town Station (Green Turtle) building. Per the staff report provided on this alternative, staff has negotiated reasonable lease terms for a three (3) year lease based on an amount of subsidy to help with the three (3) year term. Upon motion by Councilmember Mackenzie, seconded by Councilmember Linda Spiro, and unanimously approved with Vice Mayor Vicki Vidak- Martinez absent, to proceed with the Padre Town arrangements as reviewed for the Early Learning Institute and Welfare to Work/SCAYD location, with City subsidy in the amount of $159,000 with the condition of small contingency to be determined, and acceptance of suggestion by Councilmember Flores that this funding support be with Redevelopment Bond Funds or General Fund Reserves. Mayor Reilly noted that this should enable an early September move -in date. Representatives of the Early Learning Institute and SCAYD were present at this meeting and acknowledged appreciation for these lease space arrangements for their respective programs. Rohnert Park Cite Council Minutes (1Q} July- 27, 19991 '. 16. RECEIPT OF GRAND JURY 1998 -99 FINAL REPORT City Manager Netter explained the receipt of the receipt of the Sonoma County Grand Jury 1998 -99 Final Report, noting the good news that Rohnert Park is not highlighted in the report this year for any findings that require responses or need to be resolved. Mr. Netter brought attention to one item in the report indicating that Rohnert Park is right at the top of addressing its Y2K needs, which is a good report. City Manager Netter requested Council acceptance of the report and signified that staff would provide any necessary response. Councilmember Spiro suggested including in the response that it was nice to see the historical picture on the front cover with acknowledgment that there was not one woman in this picture, and that in the current Grand Jury there are eight women. Council concurred acceptance of this report. 17. DOROTHY ROHNERT SPRECKELS PERFORMING ARTS CENTER matter: • Schedule PAC Committee meeting (Proposed Agenda provided) City Manager Netter referred to the proposed agenda prepared for this item and asked if Council Committee Members Jake Mackenzie and Linda Spiro wanted to signify a meeting date at this time. Council Committee Members indicated not tonight, but later, and signified agreement for the City Manager's Office to check with other PAC Committee representatives on possible dates. Councilmember Mackenzie brought attention to letter dated July 13, 1999, which the Council received from Orchestra Sonoma, advising the necessity to terminate operations. He expressed regrets on the passage of Orchestra Sonoma, which both his wife and he have enjoyed, noting that the Music Director & Conductor, Nan Washburn, has other engagements and assignments in another state. Councilmember Mackenzie referred to recent appreciative comments shared in a local newspaper article by Councilmember Linda Spiro and signified he was taking this opportunity to share that he was very sad to see this happen. Mr. Mackenzie commended the high quality of the music of Orchestra Sonoma. A large number of people, too numerous to mention, were involved in the efforts for Orchestra Sonoma. Councilmember Mackenzie indicated looking forward to enjoying the talents of Napa Valley and Sonoma Symphony, but was saddened by the loss of Orchestra Sonoma from our community. Councilmember Flores agreed with being saddened by this loss. Mr. Flores commented on the extensive financial support extended to, other organizations over the years. He suggested to the Council Committee that they should come to the City Council with a request for a greater commitment, when the opportunity comes up, due to the need to support cultural aspects of the community. 18. COUNCIL YEAR 2000 PROJECT — Matters related to the General Plan process 1) General Plan Oversight Committee update (VVM /JM) Council Committee Member Jake Mackenzie advised that Council Committee Member Vicki Vidak- Martinez and he and other Members of this Ad Hoc Committee agree that he would provide this brief report tonight. Mr. Mackenzie referred to the previously proposed timeline on display, of which combined efforts have been driven by this schedule, and advised that the main issue is a matter of timing. Rohnert Park City Council Minutes (l l) July' 27, 1999 Councilmember Mackenzie reported that Project Manager Vicki Hill has now advised that the Ad Hoc Committee needs to report to the full City Council that it will not be possible to provide the final Draft General Plan & EIR from the Ad Hoc Committee, Consultants and Project Teams, by the previously designated date of August 15th. Mr. Mackenzie noted that the Draft Urban Growth Boundary language is anticipated to be completed and provided to the appropriate County Authorities by November 23rd, but the full sequence of events would not be able to take place on that same City Council meeting date of November 23rd. The Committee does believe that it will be possible to go forward with the Urban Growth Boundary between November 23, 1999 and March 7, 2000, and at the same time, the work on the Draft General Plan and EIR documentation can be completed. Councilmember Mackenzie requested City Council concurrence to this amendment to the above - referenced time table. City Attorney Betsy Strauss signified the following two points to note: (1) If the Urban Growth Boundary (UGB) were to be adopted, it would not take affect until after the adoption of the General Plan; and (2) the General Plan would have to be consistent with the UGB. Ms. Strauss shared that these are the checks and balances to ensure this takes place. Mayor Reilly acknowledged that this is actually an informational report advising that if anything is going to be available in November, it will be a UGB measure. Discussion included: • Council commended all the combined efforts and hard work of this Ad Hoc Committee. • Councilmember Linda Spiro expressed concerns related to the question of how to inform the public and the need to start now with efforts toward public education. She signified the importance of figuring out the mechanism to relay regarding why this should be supported. • Mayor Reilly commented that if an alliance has been established, there may be quite a few people interested in what is going into the proposed UGB lines, such as, all green lands might be a concern to some and all housing would be a concern to others. He asked if a later date for an election should be considered, noting that if boundary lines are moved out and the City Council has a shorter time period to explain what that means, people are more likely to vote no, if they do not know or understand the reasons. • Councilmember Mackenzie responded that the Council Committee Members of Vice Mayor Vicki Vidak - Martinez and he met with City Manager Netter and Consultant Rick Brown to discuss the process of informing the public, which cannot proceed until the draft form of the General Plan is available. This will enable discussions, in a reasonably knowledgeable fashion, what the map means related to actual policies and proposals, and types of developments under consideration within the UGB. Mr. Mackenzie expressed the belief that it would be a mistake not to meet the March 2000 date and, while the August 14th date is not going to be met, the public hearings could be proposed by the month of September. This would enable input to be received in January 2000 at the same time that the UGB language is available. Then, presumably, an informed populace would be able to cast their votes in March 2000. + Councilmember Flores signified his support of the Ad Hoc Committee's amended timeline, especially with the anticipated November and March dates and, also, in recognition of continuing to go through the appropriate process. Mr. Flores expressed appreciation of the efforts of the Ad Hoc Committee. kohnert Park City Council Minutes (12) Jul 27j-19991 • Councilmember Mackenzie reported further that a meeting has been scheduled on Thursday, August 5th, to discuss preliminary meetings with the City Attorney and the City Manager. In the meantime, writing will proceed in consideration of the General Plan including the Circulation Element, development of infrastructure and a growth management ordinance, to do what the public requested to provide for slow, managed and predictable growth. He also believed there has been a major movement forward toward development of the Land Use Element. Councilmember Mackenzie advised that this concluded his report to the Council on the Ad Hoc Committee activities. • Councilmember Linda Spiro referred to reading some of the Ad Hoc Committee meeting minutes and reports and shared that her concern is that the rest of the City Council needs to have some input and needs to be able to see some things in order to understand these reports. She commended the Committee for doing a wonderful job and asked what is the plan for bringing the information back to the City Council for input and understanding. • Councilmember Mackenzie signified that the process has progressed to the point of having the Preferred Plan agreed upon by the City Council. Mr. Mackenzie advised that the Council Committee Members of Vice Mayor Vidak- Martinez and he have had one preliminary meeting with City Attorney Strauss with her experience in dealing with these matters and asked the City Attorney to provide further comments. • City Attorney Betsy Strauss referred to the previously mentioned meeting scheduled next week with the Council Subcommittee and explained that she would be presenting choices to the Subcommittee about the different parts of the UGB. From those choices, there are two things to be aware of related to looking over things in the past, as well as looking at UGB's of other cities. She noted that there is already a lot of consensus, but there is also a lot of disagreement. When available, the Draft General Plan document would be presented with alternatives so the City Council could go through the same process with the opportunity to review, discuss alternatives, and ask questions like, "Why did you choose A versus B ", etc. But the process needed to start somewhere and the effort is to try to work out parameters. City Attorney Strauss signified that, as the drafter of the document, she needs policy direction from the City Council. • Councilmember Mackenzie commented that the Council Subcommittee was put in trust by the full Council to work with this toward moving this process forward. The effort is to be as open as possible, and it will be open once the Draft General Plan document is available. Then this place designated on the City Council agenda will be utilized very specifically to bring the first cut of the draft document to the full Council for discussion, review and considerations. It will not be at the public hearing stage at that point, because it will be a first draft presented from the City Council Ad Hoc Committee. • Councilmember Linda Spiro signified wanting to avoid duplication of effort and expressed concern if three of the Councilmembers have not seen certain portions. She commented that she was concerned enough earlier today to make some phone calls in response to a fax she received, noting that the Committee may agree, but that does not mean the other Councilmembers agree. Councilmember Spiro indicated that she was assured today that the items she was concerned about were in a state of transition and was made comfortable enough to know the concerns were presented. However, she wanted to make sure that the rest of the Council has the opportunity for input, and the time is short. Rohnert Park City Council Minutes (13) July 27, 1999 • Mayor Reilly asked staff at what point will it be appropriate to schedule a full City Council workshop and is a subcommittee working on it. He noted refraining from contributing comments on the General Plan efforts to date because that is the reason for having a subcommittee. Mayor Reilly questioned appropriateness of three or more Councilmembers providing input, or should the full Council wait for a workshop. • City Attorney Betsy Strauss responded that the best way for Councilmembers to provide input is via public comments, or during a scheduled item on the regular City Council meeting agenda. She signified (per the Brown Act State Law) that it is inappropriate for the other three Councilmembers to provide input to the Subcommittee. Important policy decisions are to be reported and referred to the full City Council. • Mayor Reilly asked if it would be possible to schedule this item earlier on the next regular Council meeting agenda and to allot 30 to 45 minutes, or whatever is needed, to sort out and process Council questions related to the Committee efforts to date. • Councilmember Flores signified the importance of referring back to preceding comments by Councilmember Mackenzie regarding the Council entrusting Councilmember Mackenzie and Vice Mayor Vidak - Martinez with the Committee. Mr. Flores indicated that the remaining Councilmembers are able to submit written questions or comments during public session, which he felt, personally, provides sufficient opportunity to address concerns. • City Attorney Betsy Strauss responded to additional Council questions and concerns including: confirmation that it is never wrong for City Councilmembers to ask questions and /or request information on the efforts of a Council Subcommittee, but what is wrong is providing input on what an individual Councilmember thinks should happen; and suggestion that Councilmembers not censor their questions when giving them to staff or the Committee since it is very important to have their questions answered. • City Manager Netter acknowledged thinking it was appropriate for Councilmembers to submit questions to the Committee and present questions and /or comments at this open forum, so when Councilmember Spiro called with questions, he referred her to Vicki Hill for answers. • Mayor Reilly shared for clarification of efforts to follow guidelines, that Councilmembers can give opinions here at the open public meeting, but it is okay to submit questions to staff, or the Committee. He recommended having a workshop for Councilmembers to present questions and express opinions. • Councilmember Linda Spiro agreed. • Councilmember Mackenzie commented on being at this particular stage of the process and that there was somewhat of a hiatus when the City Council had a detailed discussion and gave the Preferred Plan its approval to move ahead. Mr. Mackenzie referred to current efforts of the Committee on growth management and, though he would have preferred a fuller discussion at an earlier time, did not believe that the language is quite at a point yet to have an effective workshop. He indicated that if regular workshops proceed in the same manner as the Committee has been doing, then they had better change the March 2000 date. Councilmember Mackenzie signified that he thought it is slightly premature at the moment to have a workshop, at least until a first draft is available. He noted that efforts are at the very early stages of re- writing the General Plan. • Mayor Reilly clarified that this General Plan process agenda item has come up so late in the evening because it has been scheduled toward the end of the Council meetings. It would be nice to have more time allotted earlier in the evening to consider Council questions and /or comments, but not yet a public workshop. • Councilmember Mackenzie agreed and recommended Vicki Hill also be present. Council concurred. duly Rohnert Park' City Council Minutes (14) 27 1999 2) Review of Budget and Costs to date - City Manager Netter reviewed details of the status report and year -to -date expenditures for designated City Projects and Consultants (copy attached to original set of these minutes). Councilmember Flores shared the analysis of taking 10 % of the estimated projected cost of all the combined projects listed on this three page status report, which represents the total of approximately $2.5 million. City Manager Netter signified that this status report was presented to Council for acceptance and to make this budget report and expenditures to date part of the public record. Council concurred. 3) General Plan EIR - Noise Analysis Resolution No: 99 -176 APPROVING A LETTER AGREEMENT WITH ILLINGWORTH & RODKIN, INC. FOR ROHNERT PARK GENERAL PLAN EIR NOISE ANALYSIS City Manager Netter explained this resolution prepared for consideration. Upon motion by Councilmember Linda Spiro, seconded by Councilmember Mackenzie, and unanimously approved with Vice Mayor Vidak- Martinez absent, reading was waived and Resolution No. 99 -176 was adopted. 19. COUNCIL COMMITTEE & /OR OTHER REPORTS: 1) Scotland Parliament report (JM) Councilmember Mackenzie advised deferral of this report to the next Council meeting. 2) Town Hall Center Workshop - Saturday, July 17, 1999 - Results /comments Councilmember Linda Spiro reported that this workshop was a successful event with a good turnout and great ideas. City Manager Netter distributed copies of the Image of the Civic Center Summary Report prepared by Moore Iacofano Goltsman reviewing results of this workshop and confirmed that extra copies were available to the public upon request. 3) Mayors' & Councilmembers' Assn. General Membership meeting, July 8, 1999 (Mayor Reilly) • Letter from Santa Rosa Councilmember Marsha VasDupre regarding Census Count Committee - outreach to community City Manager Netter explained this invitation for involvement in this countywide effort and asked if Council wanted to respond at this time or think about it. Council agreed to defer this item for further consideration. 4) City Center Committee report - Proposal for Development (VV1V1/LS) • Suggested Presentation at City Hall - Thursday, August 5, 1999, 6:00 -7:00 p.m. Councilmember Linda Spiro advised that Vice Mayor Vicki Vidak - Martinez and she met as the Council Committee for this item and unanimously consented to the need to bring it to the full Council. Ms. Spiro signified that it was very complicated and much more involved than she would choose to explain at this time, and the above - referenced presentation is suggested. Council concurred. 12ohnert Park City Council Minutes (15) July 27, 1999' 5) Senior Citizens Advisory Commission meeting (LS) Councilmember Linda Spiro commended aspects of this meeting held last week which included: the July report shows 966.5 volunteer hours; fundraising amount of $2,454; a social event scheduled on August 5th; that she would share with Council concern expressed regarding basketball hoops on the sidewalk that should be up in driveways, making it hard for seniors that are immobile to get around, and suggestion that the large vehicles for lawn work at H School should park along the curb versus blocking the drive of the parking lot. 6) Mobile Home Parks (AF /JR) Councilmember Flores referred to efforts of this Council Committee of Mayor Reilly and himself over the past year and advised that a settlement offer has been received from Attorney David Spangenburg sufficient to schedule a meeting on Saturday,. August 21st at the Senior Center. Mr. Flores indicated that the actual document is expected any day and that Mayor Reilly, himself, and City Manager Netter will be attending this meeting on the settlement proposal specifically for Rancho Grande Mobile Home Park; the Rancho Grande residents will be invited; and the Mayor and he will work on the specific language. Mayor Reilly signified, for the record, the reason for this meeting is that the Council Committee was approached by members of the Rancho Grande Mobile Home Park, who requested the meeting. It needs to be very clear that it is only residents of that park talking, and only for that park. The Council Committee was previously asked to do this and the information was that they would be meeting again specifically with Rancho Grande residents. This is not to say that there will not be future meetings with others. Marty Grindahl, 204 Circulo Nuevo, noted that it has been one year today toward the actual settlement. She recalled the extensive efforts to negotiate this settlement and expressed the hope that it will be done. Ms. Grindahl referred to numerous new residents during the past year at Rancho Grande and expressed concern related to the rent control base getting eroded as time goes by. She indicated that she -had a copy of former City Attorney Flitner's brief that was due in June; that Attorney Spangenburg's brief is due tomorrow; and, if not received, would it delay the court calendar. City Attorney Betsy Strauss responded that it would not delay the court calendar, but she could not imagine that Mr. Spangenburg would not submit his brief tomorrow. City Attorney Strauss' responses to additional questions from Marty Grindahl included: GSOL has requested an amicus brief, which has not been submitted yet, and would be up to the court to consider; Ms. Grindahl could obtain copies of Spangenburg briefs from Attorney Flitner as he will be served with copies of those briefs. 7) Library Subcommittee (AF) Councilmember Flores indicated that the costs projected for the new library facility exceed $4.5 million, so the Council Subcommittee of Vice Mayor Vidak - Martinez and he are going to meet with City Manager Netter and City Engineer Gaffney to discuss means to reduce the scope of the project. Councilmember Flores also referred to letter dated July 21, 1999 which the Mayor received from the Library Advisory Board indicating concern that there "is a lack of interest in working with them ". Mr. Flores provided Council with copies of his response letter dated July 23, 1999, wherein he explained that he had mentioned in January of this year that he would not be able to attend their scheduled meetings on the third Tuesday of Rohnert Park I City Council Minutes (16) July 27 1999'. each month. As District Superintendent, that is when he must attend the monthly Bellevue School District Board meetings. Mr. Flores had also indicated that he welcomed the opportunity to meet and discuss issues with the Library Advisory Board at other times and /or that Vice Mayor Vidak - Martinez may be able to attend occasional meetings. There is also the opportunity to attend Councilmember Mackenzie and Vice Mayor Vidak- Martinez's weekly Council Committee meeting. Councilmember Flores signified that every effort has been made to encourage these meetings with the Library Advisory Board, without success. 20. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. Councilmember Linda Spiro brought attention to.the public notice, listed as item No. 18 on Communications, regarding the City- sponsored meeting for issues related to recreational vehicle and equipment storage in residential areas, to be held on Monday, August 9, 1999, 7:00 p.m. in the Lounge Room at the Rohnert Park Community Center, 5401 Snyder Lane. 21. MATTERS FROM/FOR COUNCIL: 1) Sonoma State University - Associated Student Board meetings: Summer meetings every Wednesday, 4:30 -6:30 p.m.; Fall 1999 Semester meetings every Monday, 12: noon to 2:00 p.m.; Next Quarterly meeting, Monday, Aug. 30, 1999 SSU ASB Representative Eric Carlson clarified that the Wednesday meetings noted above are actually the ASB Executive Board meetings through the summer. Then, this fall, the full Board meetings will be held weekly starting Monday, August 30th. Councilmember Mackenzie noted past efforts of City Council representatives to attend the ASB meetings on a quarterly basis. Mayor Reilly requested staff to obtain the new fall schedule of ASB meetings, when available, and signified that Councilmembers planning to attend the ASB meetings, will let them know in advance, as requested. 2) Designation of Voting Delegate -...League of Ca. Cities Annual Conference, 9:15 a.m., Tuesday, October 12, 1999 - City Manager Netter reviewed this letter request from the League of California Cities. Mayor Reilly noted he would not be able to. attend. Councilmember Flores signified he would be attending. Councilmember Linda Spiro recommended nominating Councilmember Flores as this voting delegate. Mayor Reilly requested staff to check with Vice Mayor Vidak- Martinez to see if she planned to attend this conference and, if so, she would be the designated voting delegate, if not, Councilmember. Flores would be so- designated. Mayor Reilly asked if there was an established procedure for designation of voting delegates in the absence of the Mayor. Discussion concluded that it has always been the Mayor's discretion in the past. City Manager Netter suggested the value of having a written procedural policy, such as establishing the order to be Vice Mayor and then Senior City Council Member, or some other choice. Mayor Reilly indicated this should be scheduled on a Council agenda for consideration to establish Council agreement of a procedural policy for designation of voting delegates, bearing in mind to either be consecutive or total senior person. Rohnert Park City Council Minutes {17) July 27, 1999 3) Recruitment of Public Safety Director - Public Workshop with Ralph Andersen & Assoc., Recruiter, 7:00 -9:00 p.m., Thursday, August 5, 1999 at the Senior Center. - Mayor Reilly announced this public workshop. City Manager Netter noted that tonight's Council meeting would be adjourning first to 6:00 p.m. on August 5th for the City Center Proposal Presentations, as previously mentioned, and that the 7:00 p.m. adjournment notice is indicated to meet Brown Act requirements in case more than two or all Councilmembers attend. 4) National Bicycle Rally July 23 -26, 1999 - Councilmember Mackenzie reported on the success of this event and commended Jody Newman, Executive Director, of the League of American Bicyclists National Rally /Sonoma County for her efforts in bringing this Bicycle Rally to Rohnert Park. This provided the opportunity for first time use of the facilities at SSU. Mr. Mackenzie commented on the beneficial aspects of a Bicycle Action Committee as opposed to a Political Action Committee. Many residents enjoyed participating in this bicycle rally. 22. CITY MANAGER'S REPORT: 1) Sculpture Statue installed in PAC Fountain this week • Discuss Dedication Ceremony - City Manager Netter confirmed that the installation of the sculpture statue in the PAC fountain is in process and as if Sunday, August 8th, was acceptable to Council for a Dedication Ceremony. Council concurred. 2) Parking on Fairway Drive - Report - City Manager Netter reviewed the staff report provided from Lt. John Thompson for this item which included acknowledgment that the designated blue curb paint and a handicapped parking placard on the northeast corner of Fairway Drive at Golf Course Drive were not in conformance with the California Vehicle Code as it does not allow for safe egress from a vehicle parked on the roadway. Another issue is with regard to the Permit Parking currently posted on the southern section of Fairway Drive which was initiated and approved by Ordinance No. 621 for the proposed theater complex which did not develop. Discussion concluded upon motion by Councilmember Flores, seconded by Councilmember Linda, and unanimously approved with Vice Mayor Vicki Vidak - Martinez absent, to remove the above - referenced blue curb paint and signs with acceptance of friendly amendment by Councilmember Spiro to keep the signs for reinstalling if future needs develop and to proceed with efforts for the permit parking procedure. 3) Bicycle Committee Report/decision on parking in front of St. Elizabeth Church City Manager Netter reviewed this report indicating that the consensus of the Bicycle Advisory Committee at its meeting of July 26, 1999 was to not allow parking on the Snyder Lane bike path at any time. It was noted that this decision was in consideration of traffic conditions on Snyder lane at this location, and the provision of adequate onsite parking for the church. Councilmember Mackenzie commented that on Sunday there was considerable parking by parishioners on the bike lane. Rohnert Park Citv Council Minutes (18) July 27, 1999' 4) Teen Center on Benicia Ave. - Update - City Manager Netter referred to plans on display and reviewed the staff report provided for this item and responded to Council questions. Discussion included Council confirmation of the direction to proceed with the project and the need for further consideration of costs; direction for staff to meet with the Boys and Girls Club to work on the budget, encourage teens of the Youth Summit to be involved; and due to recognition of this project being for 6th, 7th and 8th graders and previous discussions of a center for older teens, that this project is "a" teen center but not "the" teen center. 5) Golf Course - Mt Shadows 2000 Proposal - Update - City Manager Netter reviewed the information provided from Finance Director Michael Harrow for this item which included the total amounts of $2.2 million for the Willows and $2.3 million for the Redwoods. The City Manager signified that this was higher than anticipated and that Finance Director Harrow and he are meeting with representatives of the Golf Course early in August, so another update will be provided to Council later. 6) Rohnert Park Urgent Care Facility and hours of operation - Update - City Manager Netter referred to the e -mail letter received for this item expressing appreciation for the previous efforts of Council to write a letter to the County encouraging them to maintain the hours and services of this facility. Notice has been received that they will be allowed to keep their extended hours. 7) Spanish Speaking Translator - City Manager Netter referred to previous efforts toward locating a translator for various meetings and advised that a Spanish speaking translator has been located and the phone number is available in the City Manager's Office, if needed. 8) Founders Day Community Unity Celebration Marketing Plan lan by William Stephens City Manager Netter referred to this report distributed to Council which represents efforts of Public Works Manager Bill Stephens toward his Masters Degree. Mr. Netter signified that this report was not only beneficial to his education but was also beneficial to the city. Mr. Stephens will provide an update to Council the second meeting in August on the status of the Founders Day Event to be held Saturday, September 25th. 23. CITY ATTORNEY'S REPORT: 1) Any items from closed session - The Mayor's report on the closed session was sufficient. 2) Other, if any - City Attorney Betsy Strauss indicated she had no other reports at this time. 24. UNSCHEDULED PUBLIC APPEARANCES:. Mayor Reilly asked if there were any additional unscheduled public appearances at this time. No one responded. 25. ADJOURNMENT: There being no further business, Mayor Reilly adjourned the meeting at approximately 11:37 p.m. to 6:00 p.m.; Thursday, August 5, 1999 for presentations of City Center Proposals, and then to be adjourned to 7:00 p.m. at the Senior Center for a Public Safety Director Recruitment Public Workshop. Jud^au-V,4beputy 0#- Clerk Jyyffnes J. Reilly,1r., Mayor jh -cAmi utes \072799mn JUL-26-1999 '.6'07 CITY MGRI S OF=C !LIY t,aa rasa r. aiia.s City Manager's Mice V`f P.C. Box 1878 Santa Rosa, CA 95402 Telephone (707) 543 -3010 CITY OF Fax (707) 543 -3030 SANTA ROSA Facsimile Cover Sheet Date: June 26, 1999 To: Joe Netter, City Manager Organization: City of Rohnert Park Fax Number: (707) 588 -2283 From: Ed Brauner, Assistant City Manager Phone Number: (707) 5433021 Fax Number: (707) 543 -3030 Number of Pages (including cover sheet) 3 Comments: Joe, Here is a copy of the staff report on the Geysers pipeline selection. I'll have a map that should be able to be used on your overhead projector that Wil make it a little easier to follow, I'll also talk about process, schedule, cost, etc., but I'll start off with the concem your council has about reduction of irrigation in the existing system. About 15 or 20 minutes sound right? Ed JUL -26 -1999 16!09 CITY MGR'S OFC 07 543 30.350 N. Agenda Item No. '� l For Council Meeting of July 20, 1999 CITY OF SANTA ROSA CITY COUNCIL TO: MAYOR CONDRON AND THE CITY COUNCIL SUBJECT: GEYSERS RECHARGE PROTECT -ALIGNMENT AND COMPONENT SELECTIONS WITL&TED BY: ED BRAUNER, ASSISTANT CITY MANAGER AGENDA ACTION: RESOLUTION On January 22,1998 the Board of Public Utilities selected the Geysers Recharge Project as the long term wastewater project and the Council confirmed this decision on January 27, 1998, A consultant contract for engineering/design services was awarded to a consultant team headed by CH2M HILL /Winzler & Kelly /Carlile Macy in May of 1998. This contract has been amended on three - - occasions -to -study alternative alignment and pump station locations. Supplemental Environmental Impact Reports were prepared for the south, -mid, and north sections of the project and these documents were certified by both the Board of Public Utilities and the City Council on July 1, 1999. Previously, the BPU held study sessions to evaluate and compare various alignment component locations and develop criteria to be used in selection: Using the information gained during these study sessions, the BPU, following certification, tentatively selected the pipeline alignment and project components and directed staff to prepare an addendum to compare and provide a consolidated evaluation of the environmental effects of the selected pipeline alignments and project components with the alternatives originally included in the EIR and first addendum. The project evaluated in the addendum consists of the following: COMPONENTS • 48 inch pipe from Laguna Treatment Plant to Pine Flat Road • 90 inch pipe from Pine Flat Road to Terminal Reservoir (Top of Mountain) • Gl Pump Station located at Laguna Treatment Plant • G2 Pump Station located at Bear Canyon • G? Pump Station to be determined (based on alignment selected) • 134 Pump Station at Pine Flat PIPELINE ALIGNMENT • Laguna Treatment Plant along Llano Road to Brown Farm JUL -26 -1999 16 :09 CITY MGR'S OFC r�r v:� sese r.v�sfes • Brown Farce to Olivet Road at Piner Road - the Board directed Staff to evaluate additional pipeline alignments to compare with the Piezzi Road - Willowside Road - Piner Road .alignment Olivet Road to River Road to Slusser Road to Windsor' Road to Reiman Lane to Stars Road to 'W'indsor River Road to Old Redwood Highway and crossing under the Russian River south of Healdsburg • Kinley Drive to brycrcck Road to Railroad Right-of-Way to Healdsburg Avenue to Alexander Valley Road • Alexander Valley Road re- crossing Russian River to Intersection of Highway 128 and Pine Flat Road - The Board directed Staff to carry both the Alexander Valley Road alignment and the Lytton Station Road/Vineyard alignment pcnding potential water use discussions with vineyard owners • Intersection of Highway 128 and Pine Flat Road to Bear Canyon • Bear Canyon to Pump Station G4 - the Board directed staff to carry the Buses Creek modified alignment, the Pine Flat Road modified alignment and the Pine Flat Road with modified mitigation alignment forward pending property acquisition negotiations Pine Flat Road from Pump Station 04 to Terminal Reservoir An addendum was prepared and includes all of the components and six variations of possible pipeline alignments to account for the various combinations of the segments selected. F.FCOMM_ENDATION It is recommended by the Board of Public Utilities that the City Council certify the addendum to the Geysers Recharge Proj ect BIR and concur with the Board selection for project components and pipeline alignments. C0lamend2990720 -S.WPD TOTP. P.03 r r e Q" O O •� •�.t....,..cf`.y ;Yt.. rC2jpj Cd or- -0 4 � a � .� CIS as a�i o aQi N -g .i. `V .1I � :03 U O w U -_. � t ; �n E A o gin; U U Cd ss, P-4 v 3 0 O N V «3 CL 00 rl fR O N 69 4 69 Ef3 U 64 { A y t..�..� Cd }t O T Id O O N O Cr3 Con +j ^-"�` U p U O CA xai o 3 a�i rNi o d °o lo ri cd �O 3- U bA N F O N O 00 N N O. 00 f's 6F3 69 6q r7s Cd o o Y u+ 0 FE cts cd -0 °' x —ct C40 _ – U t�'o 4- a°U' OnU Cdt7 a� a b O V rte+ rte+ O U a V ..r ti U r+ + O t y ; = ct3 h U � U O U xa C a � .r O a � G7 C7 N cn 44 rA 4) Z CIO bn rA 0 0.� En > z ' S � o o C's � Cd Cdo U cn !� O O y rA ice+ cd Q. TJ Q. N o a C3 U C + �^ o 0 •°i 00 O N O ° C cl �D U � 64 O 69 ,-. y.a U cd U Cd F +4"+ 0 o U O � O N N O � 64 69 O O O O �O 69 ti U r+ + O t y ; = ct3 h U � U O U xa C a � .r O a � G7 C7 N �7 \� 0 ;con t :.7 2 �C k .� W ........ �2 �d � c § d § 2 >§ & �U 7� 2, o 2� q � 2 § 0 \ a \�� U .� \\ / >2 \2m7EL/ �U 2 .9 2 t4 o Cis A 0 k / § \ o >1 � .2 Cd § 2 © § .q cd % 2 2 4 � 7 rA \ d '\ k 6. 4 cd .��cd 0� — § — / § rp c o .mom r