Loading...
1999/08/24 City Council MinutesRohnert Park City Council Minutes August 24, 1999 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Reilly presiding. Prior to convening the regular session, the Community Development Commission held a Worksession on the 1999 -2000 Budget. Prior to convening the regular session, following the Worksession on the 1999 -2000 Budget held by the Community Development Commission, the Council met in Closed Session to consider personnel matters, litigation matters, and real estate negotiations as listed on the agenda attachment. CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 7:55 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Spiro, Vidak- Martinez, and Mayor Reilly Absent: (0) None Staff Present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Leivo, City Engineer Gaffney, Planning Director Schulenburg, Finance Director Harrow, Public Works Director Stephens, Public Safety Director Rooney, and Management Analyst Fogle. 1. CLOSED SESSION: Mayor Reilly reported on the closed session which commenced this evening at 6:45 p.m. to discuss the matters listed on the agenda attachment, representing an update. Mayor Reilly stated that the Council discussed ongoing labor relations and that they were provided with an update on where the City stands. Further, Mayor Reilly reported that the Council discussed the Fire Services Assessment decision and Court of Appeals, and he stated that the Council would provide an update on this matter under item #13 of the Agenda. Regarding the Hillsboro proposed settlement, Mayor Reilly reported that an update was provided, a meeting was held this past weekend, and that the Committee would provide an updated report at a later time. 2. APPROVAL OF MINUTES: Upon motion made by Councilmember Flores, seconded by Councilmember Spiro, the minutes of August 10, 1999 were approved as amended, by a 4 -0 vote, with Mayor Reilly abstaining due to his absence from the last meeting. Rohnert Park City Council Minutes (2 ) August 24, 1999 3. APPROVAL BILLS /DEMANDS FOR PAYMENT: Upon motion by Vice -Mayor Vidak Martinez, seconded by Councilmember Mackenzie, City bills presented per the attached list in the amount of $805,675.07 were unanimously approved. 4. ADDING INFORMATIONAL NON - AGENDAED MATTERS: iviayvr neiiiy asxeu Councumemoers or start it mere were any non- agenaaea informational items to add to the agenda. Councilmember Flores signified one item to add under item #22 "Matters from the Council ", the Library Grant Proposal. 5. MAYOR'S PRESENTATION: Proclamation Congratulating and Extending Best Wishes to Sara Tatman, 1999 National American Junior Teen Pageant Contestant Mayor Reilly read and presented a Proclamation congratulating and extending best wishes to Sara Tatman for winning the Northern California Junior Teen Queen title qualifying her to represent California in the 1999 National Junior Teen Pageant. Miss Tatman thanked the Council for the Proclamation. At the request of Miss Tatman, a picture was taken of the City Council with Miss Tatman. 6. YOUTH REPRESENTATIVE to the CITY COUNCIL from 1999 -2000 Youth of the Year Program selections 1) Recognizing Youth Representatives - High School Youth Representatives Senior Kristen Avery & Juniors Lisa Tekus and Bering Tsang, provided the Council with a written report which highlighted upcoming activities. Youth Representatives informed the Council that there would be 735 freshmen at Rancho Cotate High School this year. Regarding the use of the PAL building as a Youth Center, the Youth reported they like the idea and that they would ask other students how they feel about the activity. Youth Representatives and Councilmembers Mackenzie and Vidak - Martinez agreed to meet on the 24th at lunchtime. Regarding the 50 -meter pool, Mayor Reilly informed the Youth Representatives that the matter would be discussed at an upcoming meeting. City Manager Netter advised representatives that he and Recreation Director Tim Barry are scheduled to meet with the Sonoma State University (SSU) representatives to discuss the 50 -meter pool. Rohnert Park City Council Minutes (3 ) August 24, 1999 7. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT REPRESENTATIVE • Recognizing SSU Associated Student, Inc. Representative Senior Eric Carlson Eric Carlson reported that classes begin at SSU tomorrow and that some SSU students would be moving into the campus dorms tomorrow. Associated Student Productions asked the representatives to extend their apologies for the noise from the Back to School Concert. SSU Student .Representative Carlson thanked the Chamber of Commerce for assisting with SSU's "Welcome Back Student Campaign ". SSU Student Representative Eric Carlson introduced Omar Malack who reported that he works with the community and with 1,000 participants with its Tutoring Club. He reported that their activities include providing homeless centers with leftover food. Mr. Malack informed the Council that he would provide reports to the Council on the Center's activities and that they plan to sponsor 1 -2 projects per month. Mr. Malack announced that a Countywide Community Service Day would be held on 10/23/99. Councilmember Mackenzie asked Mr. Malack if he would continue reporting before the Council to provide updates on the Jump Program. SSU Representative Eric Carlson extended his apologies and stated he will not be able to continue as representative due to class schedule conflict and stated that hopefully Brian Talbot will be appointed in his place. Councilmember Flores thanked Mr. Carlson for his participation and for his work with Chamber of Commerce, and for working with Assistant City Manager Carl Leivo on the Housing situation. 8. Scheduled Public Appearances: 1) Robert S. Young, 6086 Diane Ct., Rohnert Park: District Program Chairman for the Boy Scouts, requested the use of City Center property, which is reserved for the new library and parking garage, for an upcoming Scout -O -Rama Annual Event scheduled for October 8 & 9, 1999. Mr. Young and District Executive, Ms. Charlene Brown, stated that they were present to answer questions and give more details on what the project entails. Mr. Young stated that the event attracts scouts from all over the area, including, Santa Rosa, Sonoma and Petaluma. He noted that one of the reasons for the request to use the City Center property for this event is because it is a visible location. Mr. Young noted that last year the event attracted some 2,500 participants. Rolmert Park City Council Minutes (4) August 24, 1999 Councilmember Flores asked if the organization had considered the parking needs for the event. Mr. Young stated that the organization would encourage car - pooling parking in other areas not used on a Saturday such as the Padre Center and State Farm locations. 1 : 1_ .4 manor I—A boon uA;.00nvu.oaov.v-A u iva. iifli Pith,;; UoUnc.Urne1�_1L G_ Spiro, asr CU LL Lill Lwl tluu U�-A a�i........ Safety personnel. Mr. Young responded that the project has its own security through the Sonoma Traffic Control. Vice -Mayor Vidak- Martinez noted that this event was scheduled on the same date as the Chili Cookout, and that she would be concerned with *public safety and traffic issues of both events drawing a high volume of people to the City at the same time. *C O R R E C T 10 N ABOVE from 9/14/99 City Council meeting: Per Vice Mayor Vidak - Martinez (addition underlined) Upon motion by Councilmember Spiro, seconded by Councilmember Flores, and unanimously approved to support the event, but to defer the matter to staff for review of a workable plan. 2) Sandy Cimino, 758 Carlita Circle, Rohnert Park: City Manager Netter informed the Council that Ms. Cimino was not present at this time, but that she had provided the Council with a petition objecting to the abatement extension granted to Mr. Delgadillo Vasquez for his pigeons in her residential area. (Following Ms. Cimino's arrival, this item was handled later as signified in these minutes.) 9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly stated that in compliance with State law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). 1) Linda Branscomb, 21 Anne, Rohnert Park: Ms. Branscomb urged the Council to put the fire Tax Assessment on the ballot to allow all citizens to vote on the matter. 2) Dan Hubley, 135 Alma Avenue, Rohnert Park: Mr. Hubley spoke regarding the City Hall list of priorities, stating that the Library should be the first priority. Mr. Hubley further expressed concern over cutting back the size of the library. Mr. Hubley stated further that the City should consider other improvements such as improving soccer fields, and the completion of proposed pools over the City Hall Project. Rohnert Park City Council Minutes (5 ) August 24, 1999 3) Robert S. Young, 6086 Diane Court, Rohnert Park: Mr. Young provided the Council with a written report expressing his concern that Pacific Bell Telephone company does not recognize the existence of Rohnert Park. Mr. Young further expressed concern that Petaluma residents and businesses do not pay for calls to Santa Rosa, but that Rohnert Park businesses and residents located north of the Expressway have to pay to make calls to Petaluma. Council directed staff to investigate this matter and report back to the Council City Manager Netter informed the Council that Pacific Bell had entertained discussions on this matter a year ago, but that the City had not heard from them since that time. 4) John Hudson, 399 Bonnie Ave., Rohnert Park: Mr. Hudson spoke on the matter of the Fire Assessment Refund and media distortions. Mr. Hudson stated that the majority of the State of California residents decided that raising property taxes is defisive and potentially threatening to some people. Mr. Hudson stated that Proposition 218 should require a 2/3- majority vote to raise property taxes. 10. CONSENT CALENDAR Mayor Reilly asked if there were. any questions regarding matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Acknowledging City Manager /Clerk's report on posting of the meeting's agenda Mayor Reilly read Resolution Titles. Resolution Nos: 99 -185 DECLARING SEPTEMBER 20 -24, 1999 AS LAWSUIT ABUSE AWARENESS WEEK 99 -186 AMENDING THE CONTRACT FOR JANITORIAL MAINTENANCE WITH UNIVERSAL BUILDING SERVICES 99 -187 AUTHORIZING THE PURCHASE OF PERSONNEL SOFTWARE AND SERVICES FOR THE CITY OF ROHNERT PARK PERSONNEL DEPARTMENT WITH TRILLIUM SOFTWARE 99 -188 AUTHORIZING AND APPROVING A RENTAL AGREEMENT BY AND BETWEEN SEBASTOPOL SEA SERPENTS SWIM TEAM (TEAM) AND THE CITY OF ROHNERT PARK (CITY) 99 -189 REJECTING THE CLAIM OF MARY HANLON (REPRESENTED BY ROBERT A. ZIGLER, ATTORNEY) Rohnert Park City Council Minutes (6) August 24, 1999 Approving letter request from Gold Ridge Elementary School Parent Teacher Association (PTA) to contribute six -(6) H Pool summer swim passes for this year's Walk -A -Thou fundraiser Upon motion by Councilmember Vice -Mayor Vidak- Martinez, seconded by Councilmember Flores, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. ale ale �k SIC ye *��le ale yew �e �e����wwwwwwwwwwwwwwww ww wwwwwwwwww wwmmmm•�••r••�••�•.�. '. '. '. .�. .�. .�. °. .�. ' "'6 • •- -•' -•" '�"�"„'�"�"�'-�'-„'�'•�•r � -•rT �•TTTmT mTTTTTTTTm TTTT TTTTTTTT TTT MAYOR REILLY RECESSED THE CITY COUNCIL MEETING TO CONVENE THE COMMUNITY DEVELOPMENT COMMISSION MEETING AT 8:34 P.M. MAYOR REILLY RECONVENED THE CITY COUNCIL MEETING AT 8:53 P.M. 11. ST. ELIZABETH SETON CHURCH REQUEST TO RETAIN PREVIOUSLY APPROVED LIMITED PARKING IN BIKE PATH ON SNYDER LANE IN FRONT OF CHURCH DURING NEW BUILDING CONSTRUCTION AND REVERSE RECENT APPROVAL OF BICYCLE ADVISORY COMMITTEE RECOMMENDATION FOR NO PARKING IN FRONT OF THE CHURCH. City Manager Netter informed the Council that this matter was carried over from a prior Council meeting. Public Comments: 1. Richard Echavarria, 220 Fig Ct., Rohnert Park: Mr. Echavvaria stated that he was present to remind the Council of why the Bicycle Advisory Committee recommended the uniform enforcement prohibiting parking in the bicycle lane. Mr. Echavarria cited the area south of Golf Course Drive and Southbound on Snyder Lane as a problem area where it merges from 2 lanes to 1 lane. Mr. Echavarria stated that he was concerned with the safety of bicyclists especially during weekend usage of the bike lanes. 2. Paul Skanchy, representing St. Elizabeth Church, referred to 2 letters received at the last meeting. Mr. Skanchy noted parishioners only need the parking provisions on Saturday evenings and for Sunday morning services at 8:30 & 10:30 when he noted traffic is lightest on Snyder Lane which has not seen any problems. He expressed concern with the construction of the new church and noted that the parking lot may not be completed until next spring. He stated that if parishioners cannot park on Snyder Lane, that it would be an inconvenience to park on the culs -de -sac. Mr. Skanchy requested that the City Council reconsider its previous approval of the "no parking" recommendation by the Bicycle Advisory Committee and requested the City Council to retain its initial approval to allow parking on Snyder Lane in the vicinity of St. Elizabeth Church at above - designated times while the new church is under construction. Rohnert Park City Council Mnutes (7 ) August 24, 1999 COUNCIL DISCUSSION /ACTION Councilmember Mackenzie pointed out that the Council discussed this matter at its last meeting, and decided to bring it back before the Council. Councilmember Mackenzie noted that one matter that was never brought before Council concerned a sign which is posted in front of St. Elizabeth Church that reads: Parking OK 2 p.m. - 4 p.m. Councilmember Mackenzie stated that he sees some confusion with different path usage signs. He stated further that it appears there is a precedence regarding Class I bike path usage. Councilmember Mackenzie stated that if the City allows a waiver to allow parking at the church on weekends, that they should also allow bicyclists to use the sidewalk when parishioner's vehicles are parked in the bike paths. Councilmember Mackenzie stated that there is a need to post a sign as bicyclists pass the church indicating to use the sidewalk at church, and advising Class 1 riders that the bike path exists on the other side of the street and they should use it. Mr. Mackenzie indicated that the City should consider signs in front of Creekside Middle School to permit parking between 2 -4:00 p.m. Councilmember Flores suggested the need to have clarity, and that since we have such a large class attending the High School, that there is a need to deal with these urgent concerns before school begins. Regarding the Parishioners request, Councilmember Flores stated that sometimes situations require that the Council look at the best interest of the community. Councilmember Flores suggested the need to review the circumstances at St. Elizabeth Church and the insufficient parking issue that exists. Upon motion by Councilmember Spiro, seconded by Councilmember Vidak- Martinez, and unanimously approved, the request to allow parking on a temporary basis, and to revisit the issue of street parking when the construction of the St. Elizabeth Church parking lot is completed, and to allow bicyclists to use the sidewalk in this vicinity. Mayor Reilly stated that once the parking lot is completed, it would be his understanding that there would not be street parking in the bicycle lanes. EMERGENCY ACTION ITEM: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, Council agreed that comments regarding parking concerns at Creekside Middle School be considered as an emergency action item. It was the consensus of the Council to have staff address the concerns with parking at Creekside Middle School. Rohnert Park City Council Minutes (g ) August 24, 1999 City Engineer Gaffney informed the Council that the signs in front of Creekside Middle School were the result of a tour that was taken with the Public Safety Department staff to look at the issue of improving safety at school sites. Mr. Gaffney stated that it made sense to allow vehicles to park in front of Snyder Lane during school departure time. Mr. Gaffney stated that because of the high volume of students that are picked up, it was felt that blocking the lanes during these hours did not seem to be a big problem. Councilmember Mackenzie commented that his preference would be that a Class 1 bike lane be dedicated to the full length of Snyder Lane, even though this would not be practical in terms of the structure of funding. Councilmember Mackenzie expressed that he felt that there was an inconsistency problem in comparison to the St. Elizabeth Church parking situation, and the City may wish to authorize a permanent waiver for Creekside Middle School. Councilmember Flores noted challenges in terms of traffic when Creekside closes and he requested that someone review the situation during the first couple of weeks of school to consider options to alleviate some of the concerns and problems with the area. Councilmember Mackenzie stated that there is also a need to determine how to alert students of the Class 1 2 -way bike path and encourage kids to use them, as well as to study the dynamics of the situation for the first 2 weeks of school. (ARRIVAL OF MS. CIMINO AT 9 :20 P.M.) Mayor Reilly acknowledged the arrival of Ms. Sandy Cimino who was scheduled on the Agenda under Scheduled Public Appearances. Mayor Reilly called for Ms. Cimino's presentation at this time. Sandy Cimino, 758 Carlita Court, Rohnert Park: spoke regarding the pigeons in her neighborhood. In addition to summarizing her written handout to the Council, Ms. Cimino showed Councilmembers pictures that demonstrated the mess that the birds are making. Ms. Cimino further stated that Mr. Delgadillo continues to violate the Municipal Code and that he releases the birds at all times, Ms. Cimino stated that she feels that Mr. Delgadillo is still in violation and stated that the birds were a health hazard. Ms. Cimino went on to state that the situation is depriving her family and her neighbors of enjoying the use of their yards for social gatherings. Ms. Cimino requested that the Council place some sort of restrictions on Mr. Delgadillo, such as for the time of release, or restricting him from flying his pigeons on the weekends. Rohnert Park City Council Minutes (9) August 24, 1999 Mayor Reilly asked for clarification of the reason for the abatement extension. Councilmember Flores stated that it was his perspective that the Council approved the extension on the basis that the pigeons were pets and considered the pigeon races scheduled in October. However, Councilmember Flores stated, it is also important to be a good neighbor. With regards to the times of flight restrictions, this is stipulated under the Ordinance. Councilmember Flores stated that the Council expected Mr. Delgadillo to be a good neighbor. Councilmember Mackenzie noted that the Council had stated earlier that they would hold a public hearing, which no date was set. Councilmember Mackenzie pointed out that the Council did discuss what might or might not be a flaw in the Ordinance. However, Councilmember Mackenzie stated that the Council expected Mr. Delgadillo to be a good neighbor and comply with release times, etc. Mayor Reilly directed staff to inform Mr. Delgadillo that if he does not follow the rules, a citation would be appropriate. City Attorney Strauss thanked Mayor Reilly for clarification and noted her appreciation of the clarification. City Attorney Strauss stated that there is a need to understand what should be enforced and what should not. Ms. Cimino stated that as a result of Council's direction to allow Mr. Delgadillo to keep all 75 pigeons, that he has disregarded proper care of the pigeon coups and that Mr. Delgadillo flies the pigeons at all times. Ms. Cimino stated further that Mr. Delgadillo does not use all 75 pigeons in races. City Manager Netter stated that the City would put Mr. Delgadillo on Notice of Action today, and if he does not adhere to the provisions as outlined in the ordinance, that he would be subject to further notice of abatement. 12. FOUNDER'S DAY EVENT, SATURDAY, SEPTEMBER 25, 1999 - PROGRESS UPDATE City Manager Netter introduced Public Works Manager Bill Stephens to address this item. Mr. Stephens summarized the staff report on this item pointing out that there are only 30 days remaining before the Founder's Day Event and that the City staff is excited about the community celebration. Mr. Stephens noted that the entries are about the same as they were last year. Public Works Manager Stephens then summarized his staff report. City Manager Netter informed the Council that staff would draft a letter inviting other officials from surrounding communities to the Founder's Day Event. Rohnert Park City Council Minutes (10) August 24, 1999 13. PUBLIC SAFETY MATTERS: 1) Dept. of Public Safety Policies on Identification of Sex Offenders & Megan's Law a) Director of Public Safety Presentation City Manager Netter stated that the Director of Public Safety Patrick Rooney and members of his staff had been invited to the Council iii%t,uiig aS a ivuvw up w Liic; %,viiiiCi iaM iiiccLtilg wiicn uiSCiiSSivit ensued regarding requirements for sex - offenders to register with appropriate agencies. Director of Public Safety Rooney provided the Council with a written report on "Megan's Law" and summarized its contents. Public Safety Director Rooney stated that the law outlines requirements of sex - offenders to register, as well as provides an explanation of the three categories under which sex registrants are classified. Public Safety Director also summarized the Department's protocol on this matter and provided the Council with statistical information. Council Questions/Responses: Vice -Mayor Vidak- Martinez asked what other offenses were included other than rape or intent to rape. Public Safety Director Rooney noted that all felonies related to a sex offense would be included. Public Safety Director Rooney clarified what designates as a high -risk offender or a serious offender. Public Safety Director Rooney stated that his department would notify residents of high -risk offenders only if the Department was concerned that the offender would repeat an offense. Councilmember Spiro expressed that she appreciated the information from Mr. Rooney, but she expressed concern with the policy. Councilmember Spiro stated that she was very concerned that three offenders are residing in one mobile home park. Councilmember Spiro stated that she feels that it is the Council's duty to do something about possible re- occurring offenses. Vice -Mayor Vidak - Martinez expressed concern that there is no method to provide information on this type of offenders without being in violation of the law. Rohnert Park City Council Minutes (ll ) August 24, 1999 Public Safety Director Rooney noted that other methods of publicizing identification of offenders would be that Managers could notify Sheriff's Department, or residents can report any suspicious behavior. Councilmember Flores suggested that one appropriate way to alert residents, would be that Managers could notify residents, without naming, that there was an offender living in their neighborhood. Councilmember Spiro stated that she was extremely concerned with the ruling that residents are not notified until a repeat offense occurs. EXTEND COUNCIL MEETING: Upon motion by . Councilmember Mackenzie, seconded by Councilmember Flores, and unanimously approved, to extend the meeting past 10:00 p.m. to finish necessary agenda items. Councilmember Mackenzie stated that he feels that it is important to secure advice from the Council as to what the Council may or may not do. Upon motion by Mayor Reilly, seconded by Councilmember Spiro, and unanimously approved, Council agreed to meet with the Public Safety Director and City Manager on policies related to this issue, and to notify residents to visit the Sheriff's CD -ROM for information on convicted sex offenders. Tom Woodcock, 195 Rancho Verde: Mr. Woodcock stated that he was shocked at what he heard from Chief Rooney. Mr. Woodcock stated that his first concern is with what is regarded as being legal and what is not legal. Mr. Woodcock stated that all of the offenders have been convicted, and that one of the three offenders has made another attempt. Mr. Woodcock stated that the residents have a right to know and that it was the City's responsibility to inform its residents. Mayor Reilly commented that the City has to have a public safety director that is concerned about legal rights of the City. Mayor Reilly directed staff to report back to Council regarding what can be done. MAYOR REILLY CALLED FOR A BREAK AT 10:15 P.M. Rohnert Park City Council Minutes (12) August 24, 1999 THE MAYOR RECONVENED THE COUNCIL MEETING AT 10:22 P.M. 2) Fire Services Assessment 1999 -2000 and Beyond a) Staff Report & Recommendation City Manager Netter noted two items on the agenda 1) deals with assessment on a Fire Services Assessment program Council might consider in the future but not for the past; and 2) to call an emergency meeting on the budget for the past issue. City Manager Netter repotted that the matter is proceeding with the decision of appellate court overturning that we were in violation in securing fire assessment. He reported further that the Council indicated that the City immediately notify the auditor not to re -tax residents. He stated that staff is recommending reinstating a process through an assessment proceeding under the Proposition 218 law and, in the process, to develop procedures to provide the City with a proposal and Scope of Services that would go to property owners to re- affirm, under the Proposition 218 rule, to maintain fire services that will augment the collections policy that the City has under the old rules. City Manager Netter informed the Council that the 218 was not in place at the time that the City process was developed. City Manager Netter stated that the process could include the current year (1999/2000), but that the City would have to do a hand billing. City Manager Netter stated that the total cost of the proposal is around $16,100 for direct services and $11,000 for mailing. He stated further that $27,000 could be added back to the assessment roll. City Manager Netter requested Council consideration to proceed with recommended process spending the $26,000. Resolution No: 99 -190 APPROVING AN AGREEMENT WITH BERRYMAN & HENIGAR FOR ASSESSMENT ENGINEERING SERVICES TO ESTABLISH A FIRE SERVICE ASSESSMENT DISTRICT Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, reading was waived and Resolution No. 99 -190 was adopted. City Attorney Strauss stated that public property was not allowed to be included because the assessment took place before Prop 218 was in affect. City Manager noted for clarification that this is addressed and included in the 1999/2000 process. Rohnert Park City Council Minutes (L3 ) August 24, 1999 3) FIRE SERVICES ASSESSMENT 1996 -97 THROUGH 1998 -99 a) Staff Report City Manager Netter summarized this item noting that the City followed rules, that funds were released, and that the question based on the appellate court decision is where do we go from here. Mayor Reilly reported that the Council discussed this item during closed session and directed the City Manager and City Attorney to develop procedures needed to resolve issues of collecting property taxes, and to report back with notification to be approved that the City Attorney's advice would stand on how to resolve back issues. Options To Proceed City Manager Netter requested Council consideration for a presentation from public safety on where we are and what we are providing, and scheduling a special emergency meeting on the fire services budget to review budget recommendations that may need to occur. City Manager Netter requested an update on public services currently provided for the City and for further discussion on this matter. 14. CABLE TV MATTERS: Staff Reports 1) Fee Reconciliation & Payment - Informational City Manager Netter reported that the City received a $39,000 refund for past violations. City Manager Netter commended City Management Analyst Angela Fogle for a job well done. 2) TCI /AT &T Transfer Request - Status City Management Analyst Angela Fogle updated the Council on this item noting that negotiations are continuing, and hopefully will be completed by 8/31/99. She further reported that the Council Sub Committee would review the proposed final document next week for any necessary refining. 3) Adelphia Transfer Request - Status Management Analyst Angela Fogle informed the Council that an extension has been received. 4) Rate Reduction and CTJPA Rate Agreement with Century Communications Management Analyst Angela Fogle reported that negotiations for this item were successful, and that a reduction in rates was awarded. She informed the Council that 4 new channels were received, and that notifications will go out in resident's September and October bills with credits coming back in October and November, 1999. Rohnert Park City Council Mmutes (14) August 24, 1999 Councilmember Flores noted that the sub - committee has met regularly with Angela Fogle and staff and spoke regarding needs to the report finalized. Councilmember Flores further stated that every technical step has been recorded as milestones and looking to the end of 1999 for completion to utilize fiber optics in the City (54 channels). 15. !n1 "T1%T A Nd-la - nD TTV9r_Dn"1TC"r1Fn1V. • ViW 11 I<-I\ _ -' Xl� l\ 1 VV V 11V1\• Ordinance No. 654 ADDING CHAPTER 1.24 (NUISANCE ABATEMENT) TO THE ROHNERT PARK MUNICIPAL CODE City Manager Netter stated that, as part of the pigeon issue, this item was before the Council. Upon motion by Councilmember Spiro, seconded by Councilmember Mackenzie, and unanimously approved, reading was waived, and Ordinance No. 654 was introduced. 16. COUNCIL YEAR 2000 PROJECT MATTERS RELATED TO THE GENERAL PLAN PROCESS 1) General Plan Ad Hoc Oversight Committee Update, 8/11 & 23/99 Meetings Vice -Mayor Vidak- Martinez reported that the Committee is continuing its review of the General Plan. She further reported that the Committee would further review UGB language development and design element of the Plan. Councilmember Mackenzie pointed out that the Committee wants to be able to respond to all of the citizen concerns. Councilmember Mackenzie stated that the Committee will further review the Plan and its boundaries, and that staff will work on all chapters of the Draft General Plan and come back with revisions as discussed in the meeting. Councilmember Spiro suggested the need to receive the revised draft before the Labor Day weekend. 2) UGB Language Development (VVM /JM) Report included under 1) above. 3) Acknowledgment of Work Session with City Council, 6 -9 :00 p.m., Sept. 7, 1999 & consideration of scheduling other work session(s) with City Council City Manager acknowledged the above Work Session. Rohnert Park City Council Minutes (15) August 24, 1999 17. PLANNING AND ZONING MATTERS: 1) Wilfred /Dowdell Specific Plan - Update Planning Director Wendie Schulenburg provided the Council with an updated report on this item. She stated that staff received verbal comments that are currently under staff review, and that the final EIR is scheduled to go before the Planning Commission and that two (2) hearings in September and October will be scheduled for City Council Meetings. She stated that once the Council certifies the EIR and adopts the plan, the application would be submitted to LAFCO. 2) Recreational Vehicle Parking a) Staff /Council Committee Report Planning Director Wendie Schulenburg stated that the Council had directed staff to review how to deal with storage of recreational vehicles and equipment on residential properties. Ms. Nineteen (19) people were in favor of relaxed regulations and 1 in favor of more rigid regulations. She stated that efforts are being made to try and balance the scale of preferences. Ms. Schulenburg informed the Council that many neighborhoods do not allow storage of recreational vehicles, .and that it is up to the property owners to reinforce C.R.R. She further reported that nine (9) residents have requested to serve on the Committee, and she asked for any additional Council recommendations for the Committee. She noted further that the Committee will meet on the 2nd Monday of each month for the next 3 months, with a goal of coming up with recommendations for regulations. Upon motion by Vice -Mayor Vidak - Martinez, seconded by Councilmember Mackenzie, to accept the volunteers to the Committee was unanimously approved. 18. CITY CENTER PROPOSAL FROM SPECTRUM GROUP: 1) Update /report on meeting with Architect Group /MIG & Staff City Manager Netter deferred the discussion of this matter to City Planning Director Wendie Schuelenburg. Ms. Schuelenburg summarized the outcome of a series of meetings through 8/16 at which time Mr. Young introduced some of the key issues that came out of meetings, one of which was that the City does not have financial resources to complete the new library and City Hall projects. Another issue raised regarding two stand -alone buildings, was the question of whether or not they would provide the massive scale needed to form the component of the Civic Center Plan. Ms. Schulenburg noted also that discussion was held regarding the need for a parking structure, but stated that funding for such would be another issue. Ms. Schulenburg pointed out that as issues were identified, it was obvious that the Committee needed to re -look at the Plan. Rohnert Park City Council Minutes (16) August 24, 1999 Ms. Schulenburg reported that a meeting was held yesterday, 8/23/99, to come up with some options, at which time Bob Young presented the Council with some alternative plans. Councilmember Flores expressed concern that this issue becomes a concern at the last hour of the meeting after identifying architects and prepared to move forward. Councilmember Flores expressed concern with deviations at the last n4 X11 41,- .�� .-4.. 41...4 +L- tl- .44.. L- . 1- 4L -' 4L- aiiviiiiuL, gi v%n all Lill, clivi w utaL Litc %-AJMIMlutCC iias iMauc, Lt1a1 luc Consultants have overlooked these issues. Mayor Reilly stated that he felt that the Council knew what the expense would be for this project. Planning Director Schuelenburg stated that parking has always been an issue and that immediate accessibility was a concern to dropping off books at the library. Regarding massive scale, Ms. Schuelenburg stated that she did not know the size of the building with MIC, but may, be approximately a 26,000 sq. ft. building and a 28,000 sq. ft. building. Mr. Bob Young stated that the plan for the library construction was not finished until two months ago, and for the two buildings, two weeks ago. Mr. Young reviewed the proposed changes, and summarized the financial plan. He pointed out that the project cost is way over the budgeted amount. City Manager Netter noted that the purpose of the meeting was to come up with additional ideas. He noted that the City did not want to alter the library timeline completion date. City Manager Netter stated that the City has $15 million in bond money, and could be a good job by combining buildings and not have 2 buildings. He stated that City Hall could not be built with $44.5 million dollars. He further stated that the real issue is where will money come from for a parking lot. City Manager Netter stated that staff recommends using Noll & Tam for the entire project, the library and City Hall Project. Regarding the Spectrum group, with regard to the concepts of the Plan and commitments of the City, City Manager Netter stated that at the next meeting Council and staff would recommend approval of a document giving them exclusive rights. City Manager Netter stated that they would bring the matter back in 3 -4 months on where the City wants to go from there. City Manager Netter stated that staff made it clear to Noll & Tam what the City wants and requested 3 proposals to be presented at the first meeting in September, Rohnert Park City Council Minutes (D) August 24, 1999 2) Exclusive Right to Negotiate • Education/Information - City Attorney Betsy Strauss City Manager Netter reported that this matter might be re- visited at a later date. 19. LIBRARY PROJECT: 1) Report & Review of Committee Member Flores Recommendation Councilmember Flores stated that in concept, a plan is either good or that it is not. He noted that the Council met a month ago reviewing a good solid plan. Councilmember Flores expressed concern that a month later it is not a good plan and that there are serious reservations. The New Library Steering Committee has been working for two years along with the Council Committee on construction of a new library with $4.5 million tax allocation bonds for the project. Noll and Tam estimated the library cost at $8 million. Based on the commitment that Council would like to see the project proceed and the need to finish the library project, Councilmember Flores further stated that the sale of the existing City Hall and existing Library could generate additional money to finance the library. Councilmember Flores urged the Council to stick to the timetable for construction of the library. Councilmember Spiro stated that she would like to continue discussions with Spectrum, and that she would like to hear their response at the 9/14/99 Council meeting. Councilmember Mackenzie stated that he would like to hear Spectrums alternatives also. Vice -Mayor Vidak- Martinez stated that she would like to see a quality job and something that reflects the thinking of the community and include the work already completed. Councilmember Vidak- Martinez stated that she would like to hear more from Spectrum on how this proposal might be implemented. City Manager Netter referred to concern expressed by the Library Committee, noted the distinction of proceeding with one building or two buildings. Mayor Reilly requested that staff obtain an estimated cost for the new proposal. Councilmember Spiro suggested that staff include a proposed cost for a three story- building plan. Councilmember Flores suggested the need to make a decision at the September Council meeting and decide on either two buildings or one building. Councilmember Flores further stressed the importance of respecting the timeline for the project's completion. Rohnert Park City Council Minutes (18) August 24, 1999 Vice -Mayor Vidak- Martinez commented that she felt that the combined effort makes sense, and that she sees a quality project in both of the concepts. Following discussion, the Council concurred to re- agendize this item. 20. COUNCIL COMMITTEE & OR OTHER REPORTS: 1) Mobile Home Park (Rancho Grande), 8 /21/Meeting Councilmember Flores reported that there were approximately 200 members present at the meeting, most of which were residents of Rancho Grande. Councilmember Flores noted that each element of the Hillsboro settlement was addressed and aspects discussed, and that the Committee entertained questions from the audience. Councilmember Flores further reported that the rent control residents voted on a ballot, and that absentee ballots were sent out, and that the results were provided to the City Council. Councilmember Flores stated that of the 108 eligible voters, 72 (67.7 %) voted in favor of the settlement. Councilmember Flores recommended that the City proceed with findings based on the recommendations from the City Attorney, Mayor Reilly stated that the voting would be completed by Friday, and that final results will be announced when received. Mayor Reilly requested that this item be agendized for the next Council meeting as an action item. 2) 2x2 School Dist. /City Committee - Consideration of Meeting Dates (AF /JR) City Manager Netter stated that a date had been selected, and that Jan Heffron had confirmed the date. 21. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. Councilmember Spiro requested to agendize Communication #15 regarding dog feces complaint and suggestions for park maintenance. Ms. Spiro referred to #6 on Communications and expressed agreement with the recommendation from Robin Blackwehl of the Chamber of Commerce to change the date for the Possible Tree Lighting Ceremony to 11/30/99, from 12/7/99. Councilmembers concurred with Councilmember Spiro's suggestions. Rohnert Park City Council Minutes (19) August 24, 1999 City Manager Netter pointed out that Communication #18, from Office of County Administrator regarding FY 99 -2000 Advertising Budget for Transient Occupancy Tax was discussed earlier, but that the Council may wish to also re- agendize this item for further discussion. 22. MATTERS FROM/FOR COUNCIL: 1) Marin County Board of Supervisors letter Urging Resolution to CALFED in Response to EIS /EIR (9/23 deadline for public comment) for Water Management and to Insure Protection of the Bay /Delta Estuary City Manager Netter acknowledged receipt of this letter. 2) League of Calif. Cities 1999 -2000 Board of Directors - Nominations Invited for Recommendations during the League's 1999 Annual Conference in San Jose, October 10 -12, 1999. City Manager Netter announced this upcoming conference. 3) League of Calif. Cities North Bay Division Meetings, Wed., Sept. 1, 1999, Suisun Harbor Theatre - Executive Session, 5:45p.m. /Quarterly Dinner Meeting,7:00 p.m. City Manager Netter informed the Councilmembers of this upcoming event. 4) Work -in- Progress Tour of Jean & Charles Schultz Information Center at SSU, Saturday, Sept. 11, 1999 10:a.m. or ll:a.m. (RSVP's indicate preference) City Manager Netter informed the Councilmembers of this Tour and Councilmembers stated that they would RSVP accordingly. 5) CCAPA Conference - 1999, Bakersfield Convention Center, Oct. 16- 19, 1999 • Presentation of Award City Manager asked if a Councilmember would like to attend the CCAPA Conference in Bakersfield. Councilmember Spiro responded that she would attend. 6) Grant for Funding Libraries Councilmember Flores stated that a report was presented to the City Council from a member of the Library Steering Committee on available grants available to help fund libraries. Councilmember Flores requested that discussion of this matter be scheduled as an action item to consider hiring a Grant Writer to pursue some of these available grants. Councilmember Flores stated that this could increase our revenue if some of these grants were secured. Rohnert Park City Council Minutes ( ) August 24, 1999 7) Mobile Home Parks Ownership Program Mayor Reilly requested an update on the Mobile Home Park Ownership Program and on how it was proceeding. City Manager Netter responded that staff was in the process of conducting an audit for the year which should be completed in October. 8) Golf course Committee Reformulation Councilmember Spiro inquired of staff on the status of the reformulation of the Golf Course Committee. City Manger Netter responded that staff was in the process of contacting interested parties. 9) SSU Associated Students, Inc. Meetings Councilmember Mackenzie requested a periodic report from SSU's Associated Students Inc. on the status of their meetings and schedules. 23. CITY MANAGER'S REPORT: 1) Fall Clean Up, Fri., Oct. 22 - Fri., Nov. 1, 1999 City Manager Netter announced the dates for the next Cleanup in the City as an informational item. 2) MRC Report - First Quarter Sales Tax - Informational City Manager stated that this report was provided as an informational item. 3) Update on Youth & Family Services Recruitment /Restructure Regarding the recruitment efforts of Dr. Park's position, City Manager Netter requested that meetings be scheduled to meet and review the proposals. Mayor Reilly appointed Vice -Mayor Vidak- Martinez and Councilmember Spiro to review the proposals. 4) Magnolia Park Ribbon. Cutting Ceremony City Manager Netter advised that Recreation Director Tim Barry recommends a Ribbon Cutting Ceremony for Magnolia Park at 9:00 a.m., Saturday, September 11, 1999. Council concurred. 24. CITY ATTORNEY'S REPORT: 1) Items from Closed Session The Mayor's report on the closed session was sufficient. 2) Bicycles on City Sidewalks City Attorney Betsy Strauss reported that recent meetings have been held regarding where -bicycles are allowed to be ridden on sidewalks, and the code says they are not allowed. City Attorney Strauss stated the need to post signs to that effect. Rohnert Park City Council Minutes (21) August 24, 1999 25. ADJOURNMENT: There being no further business, Mayor Reilly adjourned the meeting at approximately 11:50 p.m. to Tuesday, September 7, 1999 at City Hall for the General Plan Work Session. Teresa Taylor -Ki , Recorder Ja s J. Reilly, Jr., ayor (082499. mn)