1999/09/28 City Council MinutesRohnert Park City Council Minutes
September 28, 1999
The Council of the City of Rohnert Park met this date in regular session
commencing at 3:00 p.m. in the City Offices, 6750 Commerce Boulevard,
Rohnert Park, with Mayor Reilly presiding.
Prior to convening the regular session, a Work Session proceeded
separately on the City Center Library/City Hall Siting & Budget and on the
Community Development Commission Bond Funds, Certificates of
Participation (COPS) Funds & Setting Priorities for Projects.
Following the Work Session, and prior to convening the regular session,
the Council met in Closed Session to consider personnel matters and
litigation matters.
CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 6:38 p.m.
and led the pledge of allegiance.
ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Spiro, Vidak - Martinez,
and Mayor Reilly
Absent: (0) None
Staff present for all or part of the meeting:
City Manager Netter, City Attorney Strauss, Assistant City Manager Leivo, City
Engineer Gaffney, Planning Director Schulenburg, Fire Services Commander Cassel,
Management Analyst Fogle, and Building Official Lee Braun.
1. CLOSED SESSION: Mayor Reilly acknowledged that the above referenced Work
Session was held as signified on the Council Agenda. He reported on the closed
session that commenced this evening at 6:00 p,m. to discuss the matters listed on the
agenda attachment, representing an update. Mayor Reilly advised that no action was
taken and there was nothing further to report at this time..
2. APPROVAL OF MINUTES: Upon motion by Councilmember Mackenzie,
seconded by Councilmember Vidak - Martinez, the minutes of September 14, 1999
were unanimously approved as submitted.
3. APPROVAL OF BILLS/DEMANDS FOR PAYMENT: Upon motion by
Councilmember Spiro, seconded by Vidak- Martinez, bills presented per the attached
list in the amount of $904,583.71, was unanimously approved.
ohnert Park City Council Minutes 2 September 28, 1999
4. ADDING INFORMATIONAL NON - AGENDAED MATTERS:
Mayor Reilly asked Councilmembers or staff if there were any non - agendaed
informational items to add to the agenda. There were none.
5. YOUTH REPRESENTATIVE to the CITY COUNCIL
from 1999 -2000 Youth of the Year Program
1) Recognizing Youth Representatives
Senior Melissa Canning & Juniors Jackie Snyder and Daniel Cronin:
Youth representatives provided the Councilmembers with a written report
and summarized its contents.
Councilmember Mackenzie informed the Youth that the Spectrum group would be giving
a presentation on 10/12/99, and stated that he was hopeful that the Youth will be prepared
to make a presentation at that time also.
6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENT
REPRESENTATIVE
• Recognizing SSU Associated Student, Inc. Representative
Omar Malik of the Jump Project summarized the activities of his organization. Some of
the activities included: picking up 1300 lbs. of trash from Jenner North Beach on last
Saturday; on 10/23/99, his organization will be participating in the "Hands Across the
County" project and will be at Corona Elementary School and will assist the Redwood
Empire Food Bank; and, that his project serves dinners to the homeless twice a week; and
that his organization has an Adopted Grandparent Program underway where volunteers
visit residents at Creekside Convalescent Homes in Santa Rosa.
Brian Talbot, representative of the SSU Associated Students, Inc., apologized to the
Council for missing the last Council meeting. He provided the Council with a written
updated report on upcoming events of the Board, and summarized its contents. Mr.
Talbot introduced Steve Hernandez who requested that a resolution be considered by the
Council at its' next meeting to re- authorize Resolution No. 97 -77, which recognizes SSU
as having a superior recycling program.
The Council agreed to honor the request of Mr. Hernandez. In addition, Councilmember
Spiro requested that a resolution be prepared for acknowledging Red Ribbon Week at the
high school.
Council concurred.
7. UNSCHEDULED PUBLIC APPEARANCES: Mayor Reilly stated that in
compliance with State law (the Brown Act), citizens wishing to make a comment may
do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time
limit).
[Rohnert Park City Council Minutes 3 September 28, 1999
1. Jim Bruns 6406 Commerce Blvd., Rohnert Park: D. Bruns expressed concern
regarding the address for the new office building. He stated that in January some
of the property owners suggested changing the street name from City Hall Drive to
City Center Drive and to extend the name to the State Farm addresses. He also
stated he would like to have a State Farm Drive address other than City Hall
Drive. Dr. Bruns suggested that the Council consider the name change in its
discussion. Dr. Bruns pointed out that there were discrepancies with the location
of sewer line hook ups as they are outlined on City maps. He stated that there
might be a need to update the lines.
City Manager Netter reported that to date, there has not been any discussion of a
name change, and that, for now, the name would remain as City Hall Drive.
2. Marty Grindhal 204 Circulo Nuevo, (Rancho Grande MobileHome Park), Rohnert
Park: Ms. Grindhal expressed opposition to decisions made at the last Council
meeting. Ms. Grindhal expressed concern with false accusations made against
Councilmember Flores with regard to the Mobile Home Agreement. She stated
that the accusations were unfair and untrue and that the people of Rancho Grande
voted for the good of the community.
3) Cecelia Belle 7345 Burton Rohnert Park: Shared information regarding the
funding request for the Community Outreach Center. Ms. Belle suggested that the
Council postpone voting on this matter until all of the information is distributed.
Ms. Belle provided the Council with a written report and read its contents. She
stated more options for the use of the building, and stated that the time schedule
needed to be discussed. She further stated that the ADA requirements would not
be met because the building has no elevator.
4) Paula Young 6086 Diane Ct. , Rohnert Park: Ms. Young provided the Council
with dates for upcoming Library Book Sale to be held at the Library on 10/5/99
from 5 -8 p.m.; 10/6/99 from 12:30 -8 p.m.; 10/7 & 8 from 10 -5:00 p.m. Ms.
Young encouraged Councilmembers and the public to attend the sale.
5. Robert Young 6086 Diane Ct. , Rohnert Park: Representing the Boy Scouts of
America, announced the upcoming Scout A Rama to be held on 10/9/99. Mr.
Young invited Councilmembers to the opening ceremony scheduled to begin at
10:15 a.m.
6. Charles Kitchen 4457 Hollingsworth, Rohnert Park, CA: Regarding the agenda
for the Golf Course Committee meeting tomorrow, Mr. Kitchen suggested that the
scheduled presentations occur prior to public comments. Mr. Kitchen read
changes that needed to be considered for improving the golf courses. Mr. Kitchen
stated that the golf courses are the biggest assets to the City, and suggested that
the Council consider utilizing the existing Spreckels Theatre for a Convention
Center.
Rohnert Park City Council Minutes a September 28, 1999
7. Robin Bleckwehl 5000 Roberts Lake Road: Ms. Bleckwehl provided the Council
with Rohnert Park's first brochure sponsored by the Chamber of Commerce. She
noted that 100,000 of these brochures would be distributed to tourists, residents,
sports groups, and other interested parties.
COUNCIL COMMENTS:
Councilmember Spiro informed Mr. Kitchen that citizen comments would be
entertained, as requested, prior to presentations and during the meeting.
Mayor Reilly clarified to Mr. Kitchen that the City of Rohnert Park hired rrK to do a
feasibility study to build a City Center anywhere in Rohnert Park. Mayor Reilly
pointed out that the company recommended that it would be economically feasible for
the location to be in conjunction with the existing Doubletree Hotel location, and not
to consider a stand -alone Center.
8. CONSENT CALENDAR
Mayor Reilly asked if there were any questions regarding matters on the Consent
Calendar which were explained in the City Manager's Council Meeting Memo.
Acknowledging City Manager /Clerk's report on posting of the meeting's agenda
Mayor Reilly read Resolution Titles.
Resolution Nos:
99 -202 PROCLAIMING FRIDAY, OCTOBER 15, 1999, "EL TORITO DAY"
99 -203 PROCLAIMING OCTOBER 1999 AS "DOMESTIC VIOLENCE
PREVENTION MONTH"
99 -204 AMENDING THE AGREEMENT BY AND BETWEEN OLD ADOBE
DEVELOPMENT SERVINCE, INC. (GADS) AND THE CITY OF
ROHNERT PARK TO PROVIDE JANITORIAL SERVICES AT THE
DOROTHY ROHNERT SPRECKELS PERFORMING ARTS CENTER.
99 -205 CALLING FOR SEALED PROPOSALS FOR MISCELLANEOUS
CITY VEHICLES
99 -206 AWARD OF CONTRACT FOR DIESEL EXHAUST EXTRACTION
SYSTEMS FOR PUBLIC SAFETY NORTHERN AND SOUTHERN
STATIONS
Upon motion by Councilmember Flores, seconded by Councilmember
Mackenzie, the Consent Calendar as outlined on the meeting's agenda, with
the exception of Resolution No. 99 -207, reading was waived, and the Consent
Calendar was unanimously approved.
ohnert Park City. Council Minutes 5 September 28, 1999
COUNCIL DISCUSSION ON
Resolution No.
99 -207 PROCLAIMING OCTOBER 3-9,1999 "FIRE PREVENTION WEEK"
Councilmember Flores requested that Mayor Reilly read, for the public,
Resolution 99 -207.
As requested by Councilmember Flores, Mayor Reilly read Resolution No. 99-
207.
Upon motion by Councilmember Flores, seconded by Councilmember Spiro,
Resolution No. 99 -207 was unanimously approved.
9. OTHER RESOLUTIONS FOR CONSIDERATION:
1) Rohnert Park Employees Association (RPEA) Memorandum of Agreement:
City Manager Netter summarized the staff report on this Resolution, pointing out
the salient points of the Agreement that have been negotiated and /or changed to
reflect the agreements between the parties. City Manager Netter recommended
adoption of the resolution.
Resolution No.
99 -208 RATIFYING AND APPROVING THE MEMORANDUM OF
AGREEMENT WITH THE ROHNERT PARK
EMPLOYEES'ASSOCIATION (RPEA) FOR 1999 -2000 THROUGH
2001 -2002
Upon motion by Vice -Mayor Vidak- Martinez, seconded by Councilmember
Mackenzie, and unanimously approved, reading was waived and Resolution
No. 99 -208 was adopted.
2) First Time Homebuyer Down PUment Assistance Program
City Manager Netter summarized the Resolution for consideration and stated
that in order to spend Redevelopment funds outside of the project area,
approval is required from the Council.
Resolution No.
99 -209 APPROVING THE PROPOSED EXPENDITURE OF LOW AND
MODERATE INCOME HOUSING FUNDS OUTSIDE THE
REDEVELOPMENT PROJECT FOR THE FIRST -TIME
HOMEBUYER DOWN PAYMENT ASSISTANCE PROGRAM
ohnert Park City Council Minutes (6 ) September 28, 1999
Upon motion made by Councilmember Spiro, seconded by Vice -Mayor Vidak-
Martinez, and unanimously approved, reading was waived, and Resolution No.
99 -209 was adopted.
10. CITY CENTER PROPOSALS:
1) Report on Work Session:
City Manager Netter reported that a Work Session was held as noted on the
Council meeting agenda. City Manager Netter, on a diagram of the proposed
City Center, highlighted the areas of discussion held during the Work Session. In
deliberation, City Manager Netter stated that discussion was held on possible
funding to support the facilities, as well as on developing public partnerships.
City Manager Netter stated that decisions would be deferred on this Plan until the
Council has had an opportunity to review the proposal from the Spectrum Group
at the 10/12/99 Council meeting.
COUNCIL DISCUSSION:
Councilmember Spiro reassured the public that the Council supports the Library
Project. Councilmember Spiro further assured the public that the Library site is
not a problem. Councilmember Spiro stated that the City Hall development plan
would be re- evaluated and re- visited.
Councilmember Mackenzie stated that his main concern is that representatives
from the Spectrum Group be present at the scheduled 10/12/99 Council meeting
and that they provide the Council with their declaration of interest.
Councilmember Mackenzie stated that the Council has a number of very worthy
projects to consider.
Mayor Reilly reported that the Council met to discuss prioritizing the lists of
projects that the City could fund. He stated that the City Hall Project and the
Library Project were on the top of the priority list in addition to other items that
the Council has discussed as possible projects to complete. Mayor Reilly stated
that after 10/12 Spectrum presentation, Council would look at the priority lists to
spend the funds.
PUBLIC COMMENTS:
1, Lynne Conde, Chairperson of the Steering; Committee for the New LibrarX
Project: Ms. Conde thanked Councilmembers for attending the Founder's
Day Parade, She commented on the success of the event, and stated that
the Library won the grand prize trophy for the "Best of Theme Award ". In
addition, Ms. Conde stated that they received a check for $100.00. She
presented the check to Ms. Paula Young, President of Friends of the
Library.
ohnert Park City Council Minutes 7) September 28, 1999
Ms. Young thanked the Steering Committee for their support and efforts
and reported that, to date, the New Library Fund has a total of $10,561.24
in contributions.
Ms. Conde requested that the trophy be displayed at the new library with a
picture of their float.
11. COMMUNITY OUTREACH FOR YOUTH AND FAMILIES (COYF)
COMMISSION
1) Merit Awards for Citizens /Community Groups Reco nig_ tion
City Manager Netter reported that in recognition of citizens and community
groups contributions, the COYF Commission will be soliciting nominations in
January from City Departments, non - profit agencies, businesses and individuals,
for an award presentation by the City Council in April.
Council concurred with establishing the above - reviewed procedure, as
recommended by the COYF Commission, and agreed to make the presentation in
April based on Commission selection.
2) "Hands Across the County" - Countywide Volunteer Day_ Sat., Oct. 23, 1999
City Manager Netter reported that on October 23rd from 9 -12 noon, the COYF
Commission is sponsoring a service project at Rancho Cotate High School to
participate in cleaning, fixing, painting, planting and other services.
Spokesperson invited the City Manager and Councilmembers to participate.
12. UPDATE ON MEGAN'S LAW
1) Procedures for Residents to Obtain Most Recent Information
In response to the Council's request for an analysis of whether the City was
authorized to adopt a local policy on the dissemination of information
regarding sex offenders to the public, City Manager Netter reported that City
Attorney Strauss had prepared a staff report.
2) City Attorney Report on Ci1y's Role & Responsibility
City Attorney Strauss summarized the contents of her written report, and
noted two salient points. First, she stated that the City does not have the legal
authority to establish its own procedures for disseminating information
regarding sex offenders to the public which conflicts with the State law under
Penal code 290. Secondly, City Attorney Strauss stated that the Penal Code
provides that public safety and employees are immune from liability for "good
faith" conduct under Megan's Law. City Attorney Strauss further stated that
if Officers have suspicions or hunches about a serious sex offender, the
Officer must have facts that make it objectively reasonable to suspect that a
child or other person may be at risk.
ohnert Park City Council Minutes (8) September 28, 1999
1 1 1 1
Mayor Reilly asked if the Sheriffs Department or the City's Public Safety
Department was more up to date with information than another. He stated
that he would like to use the most current list of offenders that is available.
City Attorney Strauss stated that she will be attending a meeting scheduled on
09/29/99 to discuss this area and ways of bridging this gap.
Councilmember Flores suggested that a copy of City Manager's report be
provided to Tom Woodcock. A copy of the report was given to Mr.
Woodcock who was present.
13. ST. ELIZABETH SETON CHURCH - DEVELOPMENT FEES
1) Staff Report
Council agreed to defer discussion of this item.
14. CITY'S COMPUTER NETWORK - UPDATE & FUTURE ACTIVITIES
1) Network Administrators Group - Status Report
City Manager Netter referred discussion of this item to Mr. Lee Braun,
City Building Official.
Mr. Braun, Building Official and Chairperson of Technology Committee
reported that the internal infrastructure has been completed, that
technology has been updated to the point where we no longer need paper.
Mr. Braun stated that documents are being transmitted back and forth to
one another, revised, returned with no paper. Mr. Braun further stated that
with the new technologies, employees are requesting additional training,
and that some training is provided internally and that some will be
contracted out. Mr. Braun stated that it would be more feasible to contract
out for services.
Mr. Braun stated that the City has identified existing individuals on staff
throughout the City who are knowledgeable on updated technologies to
internally resolve problems.
Mr. Braun requested that the Council approve and adopt the resolution
presented for the Contract for the City's Web Site Development with
Alpha Internet Services, Inc. Mr. Braun pointed out that the anticipated
completion date of the City Web Site is January 15, 2000.
2) Council Comments:
Councilmember Mackenzie noted that he is the Council representative on
the Committee, and commended Mr. Braun and his colleagues for their
accomplishments. He noted that the City is very lean with their staffing,
and he commended the Committee and staff for saving the City money in
this area.
ohnert Park City Council Minutes 9 September 28, 1999
Resolution No:
99 -210 APPROVING AN AGREEMENT WITH ALPHA INTERNET
SERVICES, INC. (AIS) FOR INTERNET BASED WEB SITE AND
SERVICES
Upon motion by Councilmember Spiro, seconded by Councilmember Flores,
and unanimously approved, reading was waived and Resolution No. 99 -210
was adopted.
15. NON- PROFIT GROUPS LEASE SPACE ASSISTANCE AT PADRE TOWN
STATION
1) Staff Report:
City Manager Netter referred discussion of this item to Management Analyst Fogle
for presentation and update.
Ms. Fogle summarized the staff report for this item. She reported that the Early
Learning Institute has found their own rental space in the Kelly Moore Building in
Rohnert Park and that the City would now be using dollar amounts as proposed by
the letter received from the Early Learning Institute. Ms. Fogle noted that the
Agreement will save a total of $30,000.00, and that ELI will be paying less for
more space. Staff Analyst Fogle recommended approval of the Lease Agreement
for ELI. City Manager Netter commented that the Learning Institute would be
paying 75¢ per square foot of the 910 per square foot mentioned by Angela and
the City would pay the balance which would save the approximate $30,000
reported by Angela Fogle,
Ms. Rogers, representative from the Early Learning Institute, stated that a rental
space has been located. She stated, however, that the Institute would not have an
outdoor space, but that the owners of the space are very reasonable. She suggested
Council approval of staffs recommendation.
COUNCIL ACTION:
Upon motion by Councilmember Spiro, seconded by Councilmember Mackenzie,
to approve issuing a letter of intent to provide rental assistance for 3 years to the
Early Learning Institute, was unanimously approved.
2) COYF Lease Agreement
Management Analyst Fogle reported that an all improved space has been located
on Avram for COYF at an approximate cost of $20,000 per year. She stated that
is would be a total cost of $62,041 for three (3) years. Management Analyst Fogle
stated that the space provides a total of 1,387 sT, a one stop shop to be used for all
services, and a large meeting room. Ms. Fogle recommended authorization for
lease of the space.
Councilmember Spiro suggested that there was supposed to be sharing of space.
ohnert Park City Council Minutes (10 ) September 28, 1999
Representative of COYF stated that the space arrangements would meet her
organization's needs.
It was the consensus of all parties that recommended proposals meet all of the
needs of all three parties involved in the Agreement.
Vice -Mayor Vidak- Martinez expressed concerns regarding the letter addressed to
Ms. Cecelia Belle, Executive Director of SCAYD, and the fact that less money is
recommended to support the SCAYD program, and more money to COYF, a part-
,, ,..
i111e U�y pieject.
Management Analyst Fogle pointed out that SCAYD is saving $20,000.
Councilmember Spiro suggested the importance of a partnership between COYF
and SCAYD. She suggested that Staff Analyst Fogle work with both parties and
come back before Council at 10/12/99 regarding arrangements for meeting
spaces.
Councilmember Mackenzie expressed concern regarding the updated information
provided in the staff report.
COUNCIL ACTION:
Upon motion made by Councilmember Spiro, seconded by Mayor Reilly to
approve the Lease Agreement for COYF, motion failed by a 2 -3 vote with
Councilmembers Mackenzie, Vidak- Martinez and Flores dissenting.
3) SCAYD Lease Proposal
Management Analyst Fogle informed the Council that she does not foresee any
further negotiations working out. Ms. Fogle summarized recommended conditions
for approval.
Council requested to reagendae discussion of the Lease Agreement between
COYF and SCAYD to the 10/12/99 meeting.
City Manager Netter pointed out that funding for the non -profit leases has not
been allocated at this time, and would have to be identified and approved once
settlement is reached.
MAYOR REILLY RECESSED THE COUNCIL MEETING AT 8:47 P.M.
THE MAYOR RECONVENED THE COUNCIL MEETING AT 8:55 P.M.
ohnert Park City Council Minutes (11 ) September 28, 1999
16. COUNCIL YEAR 2000 PROJECT MATTERS RELATED TO THE
GENERAL PLAN PROCESS
1) General Plan Oversight Committee update (VVM/JM)
Vice Mayor Vidak - Martinez reported that comments were reviewed and
responded to in a memo dated 9/21/99. She stated that the Committee is
continuing with the process and trying to stick to the Council timetable.
Councilmember Mackenzie requested that Consultant Vicki Hill comment on
specifics on the process followed to date for the Draft Plan by 10/8/99.
City Manager Netter noted that 30 minutes has been allocated for a workshop
in order to identify and address questions and concerns discussed at the last
meeting.
2) Council Discussion:
City Attorney Strauss confirmed that it was o.k. to discuss and make
recommendations at this time.
Councilmember Spiro requested that the following changes be made to the
minutes:
• Page 3, item 3, regarding discussion on SMART, the statement that reads
cities with less than 3 percent growth would be left out, should read
"could be left out ". Also, the next sentence which reads " She stated that
the 1% growth without flexibility concerns her ", is not accurate. She
stated that without flexibility based on the SMART proposal, we could
respond and react to.
For clarification, Consultant, Vicki Hill suggested wording change as:
"She stated that the 1% growth without flexibility to accommodate the
smart proposal or other such legislation. Councilmember Spiro
concurred with the recommended language change.
• On page 4, regarding mixed use, Councilmember Spiro stated that she
felt that the mixed -use area should be located closer to SSU, but not in
the heart of the "M". section.
• On page 8, item 10), regarding urging flexibility in the plan,
*c.. ,,,..ilmeniber Spiro Vice Mayor Vicki Vidak- Martinez stated that
Ms. Bleckwehl may not have been echoing her statement on this issue.
*C O R R E C T 10 N ABOVE from 10/12/99 City Council meeting: Per Councilmember Linda Spiro (deletion lined out/addition underlined)
Consultant, Vicki Hill, provided an expanded update. Ms. Hill stated that memo
prepared dated 9/23/99 with attachment 1 noting all changes made in response to
the Workshop comments that have been received.
Ms. Hill asked for Council questions or for further comments to be added.
ohnert Park City Council Minutes 12 September 28, 1999
Councilmember Spiro expressed concern that some of her comments were not
accurately included in the minutes. She stated that under the comments for the
"SMART" legislation, she did not want to eliminate provisions, but rather, wanted
to have the mechanisms in place. Councilmember Spiro further requested that the
comments on the FARS issue be revisited. Councilmember Spiro also suggested
the need to address the issue of the Bodway Extension, and stated that it may not
be the County's right to make these decisions.
Councilmember Mackenzie stated that the I.UII uuee itt did leVlJIL LllG rtVMO Attu
BODWAYY extension issues, but that the minutes are not available.
Councilmember Mackenzie stated that the Consultants report reflects prior
workshop discussions of the Committee, realizing that the Draft Plan will be
provided.
Councilmember Mackenzie pointed out that the UGB line was not reflected in this
memo, and that the Committee unanimously agreed not to change the UGB line as
represented on the 9/15/99- diagram map.
Vice -Mayor Vidak- Martinez requested that the Committee be provided with any
new concerns at this time so that they can move ahead.
Councilmember Flores stated that he appreciates the opportunity to respond to
concerns, and that he would do so after the public hearing is held.
Councilmember Mackenzie stated that the Committee felt that they had to work
with the County regarding Bodway, but, that clearly this area will be a matter of
further discussion.
Councilmember Spiro expressed concern with addressing the Zoning Ordinance.
Consultant, Vicki Hill stated that the Zoning Ordinance is another tool that can be
used. However, Ms. Hill stated that the Committee felt that it was important to
spell some of the design items out in the General Plan now. She stated that the
existing Zoning Ordinance will be overhauled to be consistent with the General
Plan.
Facilitator Rick Brown commented that the Committee did not want to create
degree of blockage of views and spacial relationships. He stated that a number of
developers presented their viewpoints, and that the final decision was to deal with
trade offs.
Mayor Reilly posed question to City Attorney Strauss regarding if the General
Plan comes before the Council, if it can be passed by 3Councilmembers, prior to
addressing the Preferred Plan which goes to the public. Mayor Reilly asked if the
items are voted on independently.
Rohnert Park City Council Minutes 13 Se temper 28, 1999
City Attorney Strauss commented that Council is doing fine. She stated that there
needs to be a public hearing prior to making motions, and that at the conclusion of
public hearing, issues will be identified that may need separate votes on. She
stated that some issues may need further discussion and action.
Mayor Reilly suggested the need to develop criteria prior to the Plan going before
the public, particularly on allocation of building permits?
Vicki Hill noted staff has prepared memos on types of criteria that could be
adopted or allocation program as part of UGB language.
Mayor Reilly requested throwing out what if measure fails, can our language be to
go back to drawing board to keep Measure N in place or be extended.
Councilmember Spiro requested staff to re -visit minutes that reflect that if we vote
it had to be unanimous. She questioned whether or not Council could be
unanimous on the UGB matter.
2) Acknowledgment of City Council & Planning; Commission Joint Session on Urban
Growth Boundary (UGB) Language Work Session 6:00 p.m., Thurs., Oct. 7,
1999 at the Senior Center
City Manager Netter acknowledged this upcoming Work Session.
3) Housing Element
• Staff report
City Manager Netter recommended adoption of the resolution
provided to approve the letter agreement for this item and reiterated
that the housing element is key element in General Plan due to time
restraints. He reported that it is the consensus of the group to hire a
Consultant to ensure that element is completed.
Resolution for Consideration:
No. 99 -211
APPROVING AN AGREEMENT WITH LYNN GOLDBERG
TO COMPLETE THE ROHNERT PARK HOUSING
ELEMENT
Upon motion by Councilmember Flores, seconded by Councilmember
Vidak- Martinez, and unanimously approved, reading was waived and
Resolution No. 99 -211 was adopted.
4) General Plan Oversight Committee & Team to meet with LAFCO
at regular meeting of Wed., Nov. 3, 1999
Meeting date was acknowledged.
ohnert Park Citv Council Minutes 14 Se tember 28, 1999
5) Consideration of future Work Sessions
General Plan Consultants reported that the Draft EIR and Plan would be
issued on 10/11/99. It was reported that the plan is to conduct two
public hearings 1) informal workshop in evening to kick off EIR and the
2nd formal hearing for comments on the EIR. The Consultants
suggested 10/27/99 as the workshop and 11/15/99 for the formal
hearing. Consultants stated that the proposed dates would be suggested
at the Committee meeting on Thursday.
PUBLIC COMMENTS:
1) Mr. Rick Savez, P.O. Box 227 Penngrove, CA: Spoke regarding Year
2,000 Transportation element and noted the traffic impact problems on
Railroad Avenue. He expressed concern that information had not been
shared with residents of Penngrove, and he stated that he could almost
guarantee opposition to the General Plan. Mr. Savez requested a copy
of the traffic law.
City Engineer Gaffney clarified the S.O.I, around this area of concern by
Mr. Savez. He stated that the designation of roadways are outside City
limits, and stated that the traffic model will point out impacts and
suggests litigation's for impacts.
Mr. Savez thanked Councilmember Spiro for visiting the City of
Penngrove.
2) ,Mr. John King, 105 Adobe Road. Petaluma, CA: Mr. King
expressed concerns with the growth in the area and the impact of
increased traffic in this area. He expressed great concern with people
speeding, and how difficult it is for farmers to move their farm
equipment from one ranch to another. He stated that the impact is
coming from incorporated and unincorporated areas. Mr. King urged the
Council to keep the land the way it is. He suggested the need for more
on -ramps to 101. Regarding the County Property Tax Bill, Mr. King
encouraged the Council to consider how the maps ruin the integrity of
rural areas.
EXTEND CITY COUNCIL MEETING PAST 10:00 P.M.
Upon motion by Councilmember Mackenzie, seconded by
Councilmember Flores, Council unanimously approved extending the
City Council meeting past 10:00p.m. until 11:00 p.m. to finish items on
the agenda.
ohnert Park City Council Minutes 15 September 28, 1999
17. LIBRARY PROJECT
1) Consideration of City Hall/Library Sale Proceeds for New Library (AF)
Councilmember Flores stated that the issue of funding the library is assured,
and that the sale of the library was not critical and may in fact help fund the
new City Hall. Councilmember Flores suggested pulling the item from the
agenda. Council concurred.
18. FIRE SERVICES ASSESSMENT UPDATE
1) Staff Report
City Manager Netter summarized the staff report on this item.
2) Council Action:
Resolution No.
99 -212
APPROVING AMENDMENT NO. ONE TO THE
AGREEMENT WITH BERRYMAN & HENIGAR TO
PROVIDE SERVICES FOR CLAIMS FOR REFUNDS, FISCAL
YEAR 97 -98 AND 98 -99
Upon motion by Councilmember Spiro, seconded by Vice -Mayor
Vidak - Martinez, and unanimously approved, reading was waived and
Resolution No. 99 -212 was adopted.
19. ACTION FOR BETTER CITIES (ABC)- UPDATE
• Council Discussion/Direction
City Manager Netter summarized letter from ABC dated 9/14/99 provided for
Council's information.
The Council requested that staff prepare a resolution for the next agenda
endorsing the "Action for Better Cities" non -profit corporation.
20. CENSUS 2000 - COMPLETE COUNT COMMITTEE/REQUEST FOR
PARTNERSHIP FUNDING
• Staff Report
City Manager Netter noted this matter was brought to the attention of
Council a few meetings ago.
Council Action:
Upon motion by Councilmember Mackenzie, seconded by Vice -Mayor
Vidak - Martinez to endorse this effort and to contribute the designated $9,000
for Rohnert park's fair share of the partnership funding, was unanimously
approved.
ohnert Park City Council Minutes (16 ) September 28, 1999
21. DOROTHY ROHNERT SPRECKEILS PERFORMING ARTS CENTER:
• Performing Arts Center - 10th Anniversary Activities
City Manager Netter summarized the calendar of events for this item as
provided to the Council. Council concurred.
22. COUNCIL COMMITTEE & /OTHER REPORTS:
1) Sonoma County Transportation Authority (SCT& 9/13 meeting (DM
Councilmember Mackenzie reported that the major issue regarding Burton
Bill SCA3 did not make it out of assembly. It was the 2nd year of session for
this legislation. The next SCTA meeting in San Jose will discuss the proposal
to develop a vision for year 2020 and original transportation plan.
Councilmember Mackenzie requested that City Engineer provide an update on
the phases of the overpass and widening of the bridge for the West bound to
South bound loop.
City Engineer Gaffney stated that the City is still discussing the CALTRANS
portion of the improvement. He stated that they have been reluctant to meet
budget goals. City Engineer Gaffney stated that the City will apply for federal
funds in next round of funding.
2) Sonoma County Agriculture & Open Space Advisory Committee. 9/16
meeting (DM
Councilmember Mackenzie reported that a Public Meeting is scheduled for
9/30 at SSU to discuss the new Acquisition Plan.
3) Association of Bay Area Governments (ABAG) General Fall Meeting (JM)
Councilmember Mackenzie reported that a meeting on earthquake
preparedness has been scheduled. He stated that there will be no general
session, and that he would not be attending, but relayed the information to the
City Manager for possible staff attendee.
4) School District /City (2x2), 9/17 Meeting (JR/AF)
Councilmember Flores reported that he and the Mayor met with
representatives of the School District on 9/17/99, and that the written report
summarizes the meeting. He reported further that a traffic study has been
commissioned by the school district. He noted that the consensus was to
continue to meet as a 2x2x2 Committee, having 2 meetings per year in
January and May, and a joint dinner meeting with a speaker during the
summer with the School Board, Rohnert Park City Council and Cotati City
Council.
Mayor Reilly reported that the Committee did not meet with the City of
Cotati. He stated that the Committee felt that they needed to continue to
meet as a 2x2x2 Committee to discuss issues, and that the Board and City
Councils would be more of a social /mayor /council type of meeting with
educational speakers.
Rnhnert Park City Council Minutes (17) September 28, 1999
5) Recreational Vehicle/Boat Storage (AF/LS)
Councilmember Spiro reported the group met and selected a Committee. She
reported that another meeting is scheduled for 10/18/99. She stated that she
had no further information to report at this time.
Regarding Recreational vehicle and boat storage, Councilmember Flores
stated that he received a phone call regarding the question of the City
enforcing the existing Ordinance. Councilmember Flores asked what the City
policy was on this matter.
City Manager Netter stated that the City responds on a case by case basis,
based on complaints and potential hazardous situations.
Mayor Reilly suggested that if Officers see as hazard while on patrol, they
should report such incidents.
For information, Councilmember Spiro stated several residents have
suggested that the City should provide storage facilities.
City Manager Netter reported that the Council Committee of Vice -Mayor
Vicki Vidak- Martinez and Councilmember Linda Spiro met with the City
Manager and Director of Public Safety on the possible re- structuring of the
Youth and Family Services Bureau Division. He stated that they would split
the division into two sections, one section run by the Youth and Family
Services Specialist and the other by a Sergeant who would be responsible for
DARE, School Resources Officer, Truancy, and the Animal Shelter. This
approach would help bring Patrol closer together with the Youth and Families
Division. This program would become a placeholder plan until the new
Director of Public Safety is hired; then the program would be re- evaluated for
possible change.
23. COMMUNICATIONS:
Communications per the attached outline were provided for Council's information.
No action was taken unless specifically noted in these minutes.
24. MATTERS FROM/FOR COUNCIL:
1) Mobile Home Space Rents (RR)
Mayor Reilly requested that this matter be deferred as an action item in the near
future and that the City Attorney provide the Council with a Rent Control
procedure for fixed incomes and changing the basis for annual adjustments.
2) Council Attendance Evaluation of Commissions /Committees/Boards (JR)
Mayor Reilly asked how attendance should be tracked. He requested that
notices be sent to Commissions and Boards.
ohnert Park City Council Minutes 18 September 28, 1999
3) State Municipal Advisory Reform Team ( SMART )- Report/Recommendations(LS)
This item was deferred.
4) Proposal for Three (3) City Council Meetings Per Month (LS)
Vice -Mayor Vidak - Martinez, suggested that the first Monday of the month be
designated to address carry over items or to hear items that require lot of public
comment.
1 9 held 1 _ t_ 1 T T_
Councilmember Flores suggested that special meetings be held as needed. ne
noted that the preparation time for Council meetings is extensive.
Councilmember Spiro also suggested using the special meeting to handle
deferred items.
Councilmember Mackenzie stated that he would prefer to do a special meeting
evaluation, and he stated that additional meetings would cause a conflict with his
business travel schedule. Councilmember Mackenzie stated that he would,
however, support trying special meetings
Mayor Reilly concurred for special meetings or workshops, even if held on
Saturdays.
7) National League of Cities - Designation of Voting and Alternate Voting
Deleuates Due Oct. 11, 1999 for Annual Congress of Cities, Nov. 30 - Dec.
4, 1999, Los Angeles, CA.
Vice -Mayor Vidak - Martinez was designated as the voting delegate for this
meeting.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Spiro and
unanimously approved to accept as signified in these minutes that the remaining
items listed on the agenda were informational items or deferred to the next council
meeting.
25. ADJOURNMENT:
There being no further business, Mayor Reilly adjourned the meeting at
approximately 11:04 p.m. to 6:00 p.m., Thursday, October 7, 1999 at the
Senior Center, 6800 Hunter Drive, for City Council & Planning
Commission Joint Session on Urban Growth Boundary (UGB) Language
Work Session.
Teresa Taylor -King, corder
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James J. Reilly, Jr., Ma6A