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1999/12/14 City Council MinutesCity of Rohnert Park Concurrent Meetings Minutes for City Council /Community Development Commission /Rohnert Park Financing Authority December 14, 1999 The City of Rohnert Park Members of the City Council, Community Development Commission and Rohnert Park Financing Authority met this date in regular sessions for concurrent meetings commencing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Reilly presiding. Prior to convening the regular session, the Council met in Closed Session to consider personnel matters as listed on the agenda attachment. CALL TO ORDER: Mayor Reilly called the regular session to order at approximately 7:20 p.m. and led the pledge of allegiance. ROLL CALL: Present (5) Councilmembers Flores, Mackenzie, Spiro, Vidak- Martinez, and Mayor Reilly Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Leivo, Planning Director Schulenburg, City Engineer Gaffney, Public Safety Director Rooney, and Fire Services Commander Cassel. 1. CLOSED SESSION: Mayor Reilly reported on the closed session which commenced this evening at 6:00 p.m.to discuss matters listed on the agenda attachment, representing an update. No action was taken and there was nothing further to report at this time. AGENDA ORDER: Mayor Reilly advised that agenda item #15 regarding the Urban Growth Boundary (UGB) measure would be moved forward on the Agenda as he was not feeling well and would be leaving the meeting following review of this item. Mayor Reilly requested the City Attorney to review results of a recent lawsuit in Southern California that could have an impact on the City's decision. 15. COUNCIL YEAR 2000 PROJECT - Matters related to the General Plan process City .Attorney Strauss reported on receiving information earlier today that the District Court of Appeals in Southern California made a determination on December 10Th that when a City puts a measure on the ballot that affects land use, the City is required to follow State law pertaining to procedures of the California Environmental Quality Act (CEQA), and requirements before putting a measure on the ballot. She stated that this comes as a surprise because, although the guidelines to the Act requires that when a measure is up for voter approval, the guidelines to the Act specifically say it is not necessary to comply with CEQA procedures to put a measure on the ballot. However, City Attorney Strauss noted that the Court of Appeals has decided otherwise that it is necessary. City of Rohnert Concurrent Meetings Minutes (2) December 14, 1999 or City CouncillCommunity Development Commission/Rohnert Park Financing Authority Mayor Reilly pointed out that tomorrow is the deadline for deciding whether or not to pull the measure from the ballot for the March 2000 election. Councilmember Mackenzie commented that City staff, the City Council and Planning Commission Sub - Committee, and citizens, have spent considerable time on the proposed General Plan. He stated that when Resolution No. 99 -249 was adopted on 11/23/99 submitting the UGB measure to voters for the 3/2000 ballot, it was done in good faith. However, Councilmember Mackenzie stated that in lieu of the City Attorney's Pyntanntinn he feels that it would he unwise to oroceed with submitting the measure on the 3/7/2000 ballot. COUNCIL ACTION: Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, the Council unanimously approved, by a 5 -0 vote, the withdrawal of Resolution No. 99 -249 which submitted the Urban Growth Boundary measure to the voters for the March 2000 election, and to immediately, on the opening of business on 12/15/99, notify the County Clerk of the intention to withdraw the Resolution and to re- submit the UGB measure to the voters in the November 2000 General Election. Councilmember Flores pointed out that a lot of time has been put into this project. He stated that by postponing the ballot issue until November, the Council would have sufficient time to work with staff to prepare an extensive EIR. Mayor Reilly stated that in light of the advice from the City Attorney, the decision to postpone looking at the UGB measure until the November 2000 election made sense. Mayor Reilly pointed out that the delay would assure that the City is following all of the required legalities. MAYOR REILLY LEAVES /MAYOR PRO - TEMPORE VIDAK- MARTINEZ PRESIDES Mayor Reilly left the meeting at approximately 7:40 p.m., due to illness, following his request for Vice Mayor Vidak - Martinez to chair the remainder of the meeting. RETURN TO ITEM #2 TO PROCEED WITH SCHEDULED AGENDA ORDER 2. APPROVAL OF MINUTES - NOVEMBER 23, 1999 concurrently for: • City Council • Community Development Commission • Rohnert Park Financing Authority The following corrections were made to the November 23, 1999 City Council Minutes: Councilmember Flores signified one correction to the City Council Minutes: on page 16, under item b) Council Discussion/Action, on the third line, the word Greenbelt should be Greenbook. Councilmember Spiro signified two corrections: On page 14 under 1) Selection of Mayor, she stated that the Mayor did not vote affirmatively on the motion, and on page 19,under remarks under SMART Growth Conference San Diego, CA, that she stated that the proposal would have an affect on the cities of the State, not the State. City of Rohnert Concurrent Meetings Minutes (3) December 14, 1999 for City CounciPCommunity Development CommissionlRohnert Park Financing Authority Mayor Pro Tempore Vidak- Martinez signified one correction on page 18, under the comments on Children & Families First Commission to delete the sentence that read that all of the other counties, except Rohnert Park received copies of publication "Parent Speaks Out ". She requested that a statement be included that she reminded the Commission that the City has residents that may want to participate. Mayor Pro Tempore Vidak- Martinez noted one correction on page 19, item 21 under Council Discussion that she supports compliance to State law and that she did not object to the motion. Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, the minutes of the November 23, 1999 City Council Meeting were approved by a 4 -0 -1 vote, with Mayor Reilly absent, as amended. Upon motion by Councilmember Mackenzie, seconded by Councilmember Spiro, the minutes of the November 23, 1999 Community Development Commission meeting was approved by a 4 -0 -1 vote, with Mayor Reilly absent, as submitted. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, the minutes of the November 23, 1999 Rohnert Park Financing Authority meeting was approved by a 4 -0 -1 vote, with Mayor Reilly absent, as submitted. 3. APPROVAL OF BILLS/DEMANDS FOR PAYMENT concurrently for: • City of Rohnert Park/City Council • Community Development Commission Upon motion by Councilmember Spiro, seconded by Councilmember Mackenzie, City bills presented per the attached list in the amount of $2,113,783.12, and bills presented per the attached list for the Community Development Commission in the amount of $39,373.57, were approved by a 4 -0 -1 vote, with Mayor Reilly absent. 4. ADDING INFORMATIONAL NON - AGENDAED MATTERS: Mayor Pro Tempore Vidak- Martinez asked Councilmembers or staff if there were any non - agendaed informational items to add to the agenda. Councilmember Spiro signified one item regarding Miss California Reception. Councilmember Flores requested to discuss the reception for Public Safety Director Rooney. Councilmember Mackenzie requested to report on the Sonoma County Transportation Authority (SCTA) meeting, under Item No. 18. 5. YOUTH REPRESENTATIVE to the CITY COUNCIL from 1999 -2000 Youth of the Year Program selections 1) Recognizing Youth Representatives: Senior Melissa Canning & Juniors Jackie Snyder and Daniel Cronin • Youth report/comments City of Rohnert Concurrent Meetings Minutes (4) December 14, 1999 for Ch), CouncillCommunitj, Development Commission/- Ro_hncrt Park Financing Authority Senior Canning provided the Council with an update on student activities. Nhe further outlined the upcoming events at the High School. Junior Daniel Cronin further reported on planned activities and noted that the Winter Break is scheduled for 12/20/99 through January 3, 2000, Junior Jackie Snyder announced that the Rohnert Park Swim Club was hosting the Pacific Senior Championships at Santa Rosa Junior College this weekend, and invited the Council to come out and watch the high caliber swimmers. A tzrrittan rannrt wnQ nrmAdprl to the RPrnrrlPr 6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC. REPRESENTATIVE • Recognizing SSU Associated Students, Inc. Representative Senior Brian Talbot SSU Associated Students, Inc. Representative Talbot was not present. It was pointed out that SSU was closed for their holiday break. 7. SCHEDULED PUBLIC APPEARANCES: 1) Joe Perry President -Elect Christmas in April * Rohnert Park re. Progress Report Mr. Perry summarized his written report provided to the Recorder, pointing out the purpose of the project. Mr. Perry stated that the scheduled Rebuild Day in Rohnert Park would take place on April 15th 2000. He stated further that a "living timetable" outlining critical timing and the order of work has been developed and approved. Mr. Perry thanked the City Council for its support, invited them to participate in the rebuilding ceremony, and provided the Council with contact numbers for further information. Councilmember Flores congratulated Mr. Perry on his project efforts. He asked if any of Rohnert Park's large businesses, such as Home Depot, were involved in the project. Mr. Perry responded that yes Home Depot would donate some materials. 2) Herb Cody Director, Sonoma County Martial Arts re. contribution to purchase a world globe for the children's section of the new library. Mr. Cody presented the City with a $500 check on behalf of the Sonoma County Martial Arts Centers to purchase a globe for the children's section of the City's new library. 8. MAYOR'S PRESENTATIONS Certificates of Recognition for Contributions to the New Library to: • O'DELL PRINTING for 2000 Brochures Supporting the Library/Float Project • YARDBIRDS for Building Materials to Support the Library /Float Project • COMMUNITY VOICE for Publicity Supporting the Library /Float Project s GROSSI FARMS for Hot Air Balloon to Support the Library/Float Project • BROWNIE TROOP 338 for Float Munchkins Supporting the Library /Float Project • ROHNERT PARK/COTATI FRIENDS OF THE LIBRARY for Fund Raising and B( Staff in Support of the Library/Float Project e SONOMA COUNTY MARTIAL ARTS for funds to purchase World Globe for the Children's Section of the New Library City of Rohnert Concurrent Meetings Minutes (5) December 14, 1999 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority Mayor Pro Tempore, Vidak- Martinez noted that the Mayor's presentations speak very well of our community and he personally thanked and congratulated those who have supported the library project. Mayor Pro Tempore presented the certificates to representatives who were present to receive the awards. It was pointed out that since no representative was present from O'Dell Printing, the certificate would be mailed. Linda Lamb and members of Brownie Troop #338 sang several Christmas Carols with and presented candy canes to the Council. Councilmembers expressed their appreciation to Ms. Lamb and Brownie Troop #338 for their entertainment and gifts. 9. UNSCHEDULED PUBLIC APPEARANCES: Mayor Pro Tempore Vidak- Martinez stated that, in compliance with State Law (the Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). 1. Lynne Conde Chairperson Library Steering Committee: Ms. Conde thanked the Council for their hard work and provided them with "See's Excellence and Chocolate Awards" consisting of cards and boxes of candy. She commended the Councilmembers for jobs well done as Councilmembers. On behalf of the citizens of Rohnert Park, Ms. Conde further commended Councilmembers for their professionalism and hard dedicated work. Councilmember Flores commended Ms. Conde for her organization's hard work and expressed appreciation on behalf of the Council. 2. Linda Branscomb: Ms. Branscomb commented that the Council gave the citizens of Rohnert Park a real Christmas party by postponing the UGB measure. She stated that she appreciates the work of the Councilmembers and their Committees. 10. CONSENT CALENDAR Mayor Pro Tempore Vidak - Martinez asked if there were any questions regarding matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. A. Acknowledging City Manager /Clerk's report on posting of the meeting's agenda. B. Accepting Cash/Investments Reports for Months Ending August 31, 1999 and September 30,1999 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority City of Rohnert Concurrent Meetings Minutes (6) December 14, 1999 for City Council /Community Development Commission/Rohnert Park Financing Authority C. Resolutions for Adoption: Mayor Pro Tempore read Resolution Titles: Councilmember Spiro requested to pull Resolution No. 99 -252 for discussion. City Manager Netter informed the Council that there was a typographical error in the last paragraph of Resolution No. 99 -255, which would be amended to the onrrert amount of V 5000 for the, rennected grant finds. Resolution Nos.: 99 -251 RECOGNIZING LIEUTENANT NICOLE AUNAPU, U.S.M.C., FOR HER DIVERSE AND EXTRA- ORDINARY ACHIEVEMENTS 99 -253 AUTHORIZING AND APPROVING AGREEMENT WITH UNIVERSITY OF SAN FRANCISCO FOR MMCR TRAINEES PROGRAM FOR PROVIDING SERVICES TO YOUTH AND FAMILY SERVICES 99 -254 AUTHORIZING THE CITY MANAGER TO FILE APPLICATIONS FOR FEDERAL SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT FUNDING FOR OVERLAYS - 2000 AND COMMITTING THE NECESSARY LOCAL MATCHING FUNDS 99 -255 ENDORSING THE ROHNERT PARK BOYS' AND GIRLS' CLUB COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 99 -256 AUTHORIZING AND APPROVING FUNDING FOR CERTAIN RENOVATIONS OF THE CITY'S PAL BUILDING Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, the Consent Calendar, with the exception of Resolution No. 99 -252, as outlined on the meeting's agenda was approved by a 4 -0 -1 vote, with Mayor Reilly absent. Resolution No. 99 -252 AWARD OF CONTRACT FOR TREE MAINTENANCE AND PRUNING Councilmember Spiro requested clarification regarding whether or not the award of contract to the Company for pruning included any add -on costs for transportation. City Manager Netter clarified that there would be no additional transportation costs because the Southern California company, which provided the lowest bid, has contracts with numerous cited in Northern California, so a local firm would be handling this pruning work. Upon motion by Councilmember Spiro, seconded by Councilmember Mackenzie and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to adopt Resolution No. 99 -252 City of Rohnert Concurrent Meetings Minutes (7) December 14, 1999 for City CouncillCommunity Development Commission/Rohnert Park Financing Authority 11. PLANNING AND ZONING MATTER: • File No. 1865 - Five Creek Pedestrian/Bicycle Bridge - Proposed project consists of a 6 foot wide bridge spanning Five Creek for a distance of approximately 100 feet to provide pedestrian and bicycle access between the "F" and "H" neighborhoods of the City, located at the east end of Fauna Avenue and the west end of Holly Avenue. a) Staff Report City Manager Netter noted that this matter was scheduled for public hearing. He stated that notices were printed in the newspaper, but not sufficiently mailed to surrounding areas, so the matter should be deferred to provide the additional mailing opportunity. He informed the Council that bicycle pedestrian bridge funding has been set aside for the project through the City's transportation capital funds, and that the project is recommended for Council consideration following the public hearing. b) PUBLIC HEARING MAYOR PRO TEMPORE VIDAK- MARTINEZ OPENED THE PUBLIC HEARING AT 7:55 P.M. 1) Dave Mochel, 4405 Hollingsworth Rohnert Park: Mr. Mochel encouraged the Council to postpone a decision on this item until more opportunity is provided for residents to comment on the matter. Mr. Mochel pointed out that no one knew about this item . He stated that the only person who spoke in ftont of the Planning Commission was a member of the Bicycle Advisory Commission. He noted that he tried to explain why the neighborhood was opposed to a bridge. He informed the Council that the majority of residents in the neighborhood would prefer a brick wall, not a bridge. He expressed concern over the huge size of the bridge. He further noted that the neighborhood does not even have a park. He expressed concern regarding the safety aspects of the bridge, such as children falling off or motorcycles having easy access into the neighborhood. Mr. Mochel noted that the residents enjoy their privacy. He further noted that if an EIR had been done on this project, that more discussion would have been entertained. Mr. Mochel stated that although an EIR was not required for this project, he feels that it should have been done. Mr. Mochel suggested that advocates for the bridge provide an explanation on why we need a bridge. He pointed out that Fairway is 2 ft. wider than Holly Street, and that Holly Street is barely wide enough for two vehicles to pass one another. In conclusion, Mr. Mochel suggested a compromise on something that everyone can live with. He thanked the Council for the opportunity to speak on the matter. City of Rohnert Concurrent Meetings Minutes (8) December 14, 1999 for City CounciUCommunity Development CommissionlRohnert Park Financing Authority 3. Janice Brown, 4438 Hollingsworth: Ms.Brown spoke on behalf of the parents and residents of the H & F section of her neighborhood. She informed the Council that she was not aware of the project until she heard from Mr. Mochel. For illustrative purposes, Ms. Brown noted that there are many opportunities for children and undesirables to collect in this area, and with a bridge, more undesirables will have better access to the neighborhood. She further stated that there have been several 4th of July fires, and fire trucks have used this accecc to brim vehicles in to nut rnrt fires and a nronosed bridize would block - - - - -- -- - - - - -o -- - - - - - - - -- -- - - - - access. She further suggested that this could lessen property value. She noted further that this is a flood control area also. She stated also that the bike path along Snyder could be used to improve bike paths. She proposed to look at bike paths that provide safer routes for students to go back and forth. 4. Mr. Ted Shimkowski 614 Holly Street, Rohnert Park, CA: Mr. Shhimkowski submitted a petition from local homeowners who were in opposition to the bicycle bridge project. He noted that a bridge would encourage illegal activities. Mr. Shimkowski presented the petition to the Council. 5. Dave Hardy, 1418 Parkway Drive, Rohnert Park, CA: Mr. Hardy encouraged the Council to adopt the action and go forward with the construction of the bridge. Mr. Hardy stated that he supports the bridge. He suggested that the bridge connects people with the idea to make it easier to get from one part of the City to another. He noted that he has spoken with Director of Public Safety regarding whether such a bridge would increase crime, and that Public Safety Director Rooney responded that it would not. Mr. Hardy pointed out that if the bridge was built, that people would enjoy the openness and that there could be fewer people openly exposed to potential crime. He pointed out also that if problems escalated, the bridge could be removed. 6. Mr. Rick Luttmann 917 Dorine Ave Rohnert Park CA: Mr. Luttmann stated that he was a prior member of the Bicycle Advisory Committee from 1991 -96, and that he had participated in the creation of the original Bicycle Plan. He reminded the Council that existence of the Bicycle Network is not simply something that benefits a small group of people, but, that it is a vital alternative to the transportation problems in the City. He pointed out that the State has been insistent that cities have Bicycle Advisory Committees. Mr. Luttmann suggested that the bridge is a vital part of the Bicycle Plan. He noted that the Bicycle Committee has never been secretive with matters. He seconded the comments made by Mr. Hardy regarding criminal activities. He stated that if criminal activity has taken place, it is because of the seclusion of the area. He pointed out that since Public Safety Officers ride bicycles, that this bridge would provide them with easy access to the area. Mr. Luttmann further stated that he is not convinced that there will be large crowds using the bridge. He further pointed out that there has been an enormous list of cyclists in the community who support the project as a vital connection between the City of Rohnert Concurrent Meetings Minutes (9) December 14, 1999 for City CouncillCommunity Development CommissionlRohnert Park Financing Authority east and west across the northern part of the Uity. 1-le notea that the oriage is not to be seen in isolation, but that it is a vital part of a network of transportation for the northern part of the City. 7. Gwenn Broudreaux 7506 Adrian Drive, Rohnert Park, CA: Ms. Broudreaux stated that she feels compelled to speak to this issue. She noted that her involvement with the UGB measure has exposed her to the unity undertaken by the Council and the community, and the consensus that has occurred, she stated to make this a city that offers access to all of its citizens. She pointed out that she went out and purchased a bicycle. She also got involved with the Bicycle Rally. She now bicycles all over Rohnert Park, to Santa Rosa and Penngrove. She noted that she is very sensitive of terminology like "undesirables ", because she does not feel that it is descriptive of what the residents of Rohnert Park wants to portray. She noted that, as communities, we should not try to isolate ourselves because we would be going back in time instead of forward. She expressed support of the bridge. She stressed the point that all neighborhoods are a part of Rohnert Park. MAYOR PRO TEMPORE VIDAK- MARTINEZ CLOSED THE PUBLIC HEARING AT 8:29 P.M. COUNCIL DISCUSSION /ACTION Councilmember Mackenzie asked, as a matter of technicality, if the Council is considering funding from Transportation Capital Funds. City. Manager Netter noted that additional funding would be provided from TFC money. City Manager Netter further noted that City Engineer Gaffney was present to answer any questions. Councilmember Mackenzie asked if there were any constraints on availability of money. City Engineer Gaffney pointed out that funding is made available to Bay Area Transportation Fund for Clean Air which funds projects throughout the Bay area. He stated that these funds could only be used on bicycle projects. He further stated that the time to use the funds is running out, and that funding was originally scheduled to be spent during the FY 97/98. Because the Bicycle Committee was in the process of revising its' Bicycle Plan, use of the funds was deferred to 98/99. However, City Engineer noted that the deferral was the last offer we the City of Rohnert Park will get, and if the funds are not spent, the City will lose the money. Councilmember Mackenzie clarified federal fiscal year, 9/2000. He asked for clarification for timeframe for meeting requirements to encumber funds in time. City Engineer Gaffney urged Council to call for bid during the winter for better bid prices because generally bids received in the spring or summer tend to be higher. City of Rohnert Concurrent Meetings Minutes (10) December 14, 1999 for Citv Council/Community Development Commission/Rohnert Park Financing Authoritv Councilmember Mackenzie acknowledged that he heard the comments made by Mr. Mochel, and that he was mindful that neighbors were not properly noticed. Councilmember Mackenzie recommended setting up a process for members of Bicycle Advisory Committee to meet to discuss the concerns expressed by Ms. Brown regarding access of emergency vehicles. He noted further that he was mindful of the costs of going to bid. Councilmember . Spiro concurred 100% with Councilmember Mackenzie's recommendation. Councilmember Flores noted his appreciation of comments from neighborhoods, and acknowledged the importance of addressing the concerns of the residents. He suggested the importance of the integration of alternative modes of transportation in the community. Regarding the suggestion made by Mr. Mochel that there was room for compromise, Councilmember Flores noted the importance of having a bike path that is acceptable to the neighborhood. Upon motion by Councilmember Flores, seconded by Councilmember Spiro, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, that a working group be formed with representatives of the Fawn and Holly Avenue communities, a liaison from the Bicycle Committee, and selected Council Liaison member Jake MacKenzie to meet in January 2000 to propose a course of action to the City Council at its first meeting in February 2000. 12. TAXI CAB SERVICE APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE & NECESSITY 1) Staff Report City Manager Netter noted that this is a procedural matter that must be followed to accept certification of a taxicab operator. He pointed out that the purpose of the public hearing is to determine whether there is a necessity for such service. He noted that based on the determination after the Public Hearing, that the Council could grant the Certificate based on requirements outlined in the Code, or, that the Council can deny the application. He informed the Council that the City currently does not have taxi cab operators within its boundaries; but does use Santa Rosa operators. He stated that holding this Public Hearing is the first step in the process for the City Council to determine if there is a need for a taxicab service in Rohnert Park. If so determined, and upon completion of the applicant meeting all the requirements of the designated sections of the Rohnert Park Municipal Code, this application would be re- agendized for consideration of formal approval by the City Council. City of Rohnert Concurrent Meetings Minutes (11) December 14, 1999 for City CounciUCommunity Development CommissionlRohnert Park Financing Authority 2) PUBLIC HEARING MAYOR PRO TEMPORE VIDAK- MARTINEZ OPENED THE PUBLIC HEARING AT 8:43 P.M. 1. Malcolm Jacobson applicant 150 Walnut Circle: Mr. Jacobson informed the Council that he was in agreement with the existing Cab companies in Santa Rosa who do not want to come to Rohnert Park to drive a mile to a supermarket. He stated that these companies prefer that the residents they pick up are traveling at least as far as Santa Rosa. He stated that he feels that in time that his company could be successful. Councilmember Mackenzie pointed out that the Ordinance states that City Manager has to do some investigation. He asked if process goes through the Public Safety Department for approval. City Manager Netter noted that the determination of whether the applicant meets minimum requirements for operation, would be made by the Public Safety Department. 2. Linda Branscomb, 21 Anne Rohnert Park, CA: Ms. Branscomb stated that she would support the need for Rohnert Park to have its own taxi service. She stated that it could save a life. MAYOR PRO TEMPORE CLOSED THE PUBLIC HEARING 8:50 P.M. 3) COUNCIL DISCUSSION /ACTION: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to certify that there is a need for a taxi service in Rohnert Park. AGENDA ORDER: MAYOR PRO TEMPORE VIDAK- MARTINEZ MOVED AGENDA ITEM NO. 17 UP ON THE AGENDA. 17. PROPOSITION 22 (KNIGHT INITIATIVE) MARCH, 2000 GENERAL ELECTION BALLOT 1) City Attorney Review City Attorney Strauss summarized the contents of the initiative. She noted that the initiative contains two sections: 1) the "California Defense of Marriage Act ", and 2) the addition of Section 308.5 is added to the Family Code to read that only marriage between a man and a woman is valid or recognized in California. She noted that Council questioned how it relates to State law. City Attorney Strauss summarized her findings as outlined in her memo to the Council. 2) Maddy Hirshfield of "No on Knight-Proposition 22" letter requesting endorsement Ms. Hirshfield was not present. City of Rohnert Concurrent Meetings Minutes (12) December 14, 1999 for City Council/Community Development Commission/Rohnert Park Finuncine Authoritv PUBLIC COMMENTS: 1) Mr, Rick Rutkowski 4986 Filament Ct., Mr. Rutkowski spoke in support of Proposition 22 and placing it on the March 2000 General Election ballot. He noted that the initiative is supported nationally by law, and signed by President Clinton. He noted further that marriage in this State is that we are a state of families as unity between a man and woman. He urged the Council to let the voters speak for themselves. 2) Esther Algria, 1239 Caridad Ct., Rohnert Park: Ms. Algria expressed concern regarding Council endorsing No on Proposition 22. She stated that marriage has its definition and we need to support and reinforce it. She commented that she should have an opportunity to vote. 3) Patricia Cornell, 1378 Parkway Drive, Rohnert Park:: Ms. Cornell spoke in favor of marriage between a man and woman. She expressed that to redefine something that all of our laws were based on is confusing. She suggested the need to support the bond between a man and a woman, and stated that only a man and a woman creates a bond. She urged the Council not to redefine something that does not need to be re- defined. 4) Linda Branscomb, 21 Anne, Rohnert Park: Ms. Branscomb stated there are other residents that feel that the Council should the support request to endorse "No on Knight- Proposition 22 ". She stated that Proposition 22 is discriminatory. COUNCIL DISCUSSION: Councilmember Flores noted that the 5th paragraph of the letter to the Council from Ms. Hirshfield points out that the Proposition is supported by a host of fair - minded legislators who do not necessarily support same -sex marriage. Further, regarding the 2nd sentence of the 2nd paragraph, Councilmember Flores noted that the letter states that the initiative targets one sector of our population and threatens their rights and responsibilities. He pointed out that the decision would be put before the voters. COUNCIL ACTION: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, Council approved, by a 4 -0 -1 vote, with Mayor Reilly absent, for this City Council to go on record to support "No on Knight- Proposition 22" in order not to discriminate against others. MAYOR PRO TEMPORE VIDAK- MARTINEZ RECESSED THE MEETING AT 3:57P.M. MAYOR PRO TEMPORE VIDAK- MARTINEZ RECONVENED THE MEETING AT 9:12 P.M. City of Rohnert Concurrent Meetings Minutes (13) December 14, 1999 for City CouncitlCommunity Development CommissionlRohnert Park Financing Authority RETURN TO ITEM #13 TO PROCEED WITH SCHEDULED AGENDA UKDEK 13. PRESENTATION BY DIRECTOR OF PUBLIC SAFETY • Y2K - Emergency Preparedness, Dec. 30 - Jan. 2, 2000 - Staffing & Costs Public Safety Director Rooney shared staff plans for the operation of services from December 30, 1999 to January 2, 2000. He pointed out that the report speaks in terms of Y2K preparations. He further noted that the Y2K tag has more to do with technology and concerns with failures to computers, equipment, power sources. He informed the Council that the department plans to focus more on social issues. He pointed out that the department has been tracking their in -house computers and that they are prepared to make a smooth transition. Public Safety Director Rooney noted that a couple of significant events might take place such as the possibility of failing power sources or phone service. However, he informed the Council that the department is in good shape to make necessary transitions. He noted, however, that there may be some delays in getting through on phones for a short period of time. Regarding the surrounding area, that will impact Rohnert Park, Public Safety Director Rooney noted that. Lake County, as well as Santa Rosa, has planned significant events. He informed the Council that Rohnert Park has only scheduled a low -key event at the Community Center, and that. the City of San Rafael expects to draw up to 50,000 people. He noted that Marin County is working with Rohnert Park for any needed support. Public Safety Director Rooney informed the Council that the Golden Gate Bridge would not be closed. However, he noted that one department concern would be whether to send officers to Marin County or to San Francisco on Market Street and Embarcadero. He noted that San Francisco is expecting a crowd of approximately 200,000 people. Public Safety Director Rooney shared staffing levels for the weekend, noting that 38 Officers will be stationed at locations to provide protection. He commented that one concern would be with citizens using ATM's taking out large sums of money. Fire Services Commander Cassel shared staffing plans with the Council for the new millennium, noting that the preparation started 18 months ago. He further noted that he contacted other Sonoma County Fire Departments to ascertain their plans. He pointed out that the department would be able to provide aid to other areas, if needed. He further pointed out that the department will provide 100% overstaffing on Thursday, Friday and most of Saturday. Fire Services Commander Cassel summarized a chart provided to the Council that demonstrated breakdown of staffing by days. He noted there would be shift overlaps involved. He informed the Council City of Rohnert Concurrent Meetings Minutes (14) December 14, 1999 for ON CouncillCommunity Development CommissionlRohnert Park Financing Authority that his department has pre- designated an emergency response team, and that the Department is certain that nothing will happen. He stated that water tanks throughout the city will be full, fuel tanks will be full, and that the department has recently installed a method to draw water out of tanks should the need arise. He commented that the biggest problem would probably come on Monday, when the department will be overwhelmed with taking reports. COUNCIL DISCUSSION /DIRECTION Councilmember Spiro asked if there would be problems with telephones where residents are unable to use their telephones. Commander Cassel stated that residents would probably not be able to get through at midnight. City Manager Netter asked how the department will detect any problems in other areas. Commander Cassel responded that his department will be watching the clock, and watching what happens in other parts of the world. Mayor Pro Tempore Vidak- Martinez and Councilmembers thanked the Department for their thoughtfulness and planning efforts to address any problems that may arise. 14. RECREATIONAL VEHICLE PARKING 1) City Attorney Review of Existing Ordinance City Manager Netter reported on behalf of City Attorney Strauss. He noted that two sections of the Rohnert Park Municipal Code regarding Abandoned Vehicles and On- Street Parking of Recreational Vehicles have been evaluated by the City Attorney. He informed the Council that City Attorney Strauss's report points out that these City Municipal Codes do not coincide with State Law and that modifications were needed. City Manager Netter commented that staff is recommending modification of he City's Municipal Codes to be in compliance with state law. He noted further that Council has the authority to determine policy in the matter regarding the continuance of prohibiting storage or repair of inoperative vehicles in any front or side yards or driveways. City Manager Netter stated that the Code prohibits parking for longer than 30 minutes between the hours of 2:00 a.m. and 4:00 a.m., and that City Attorney Strauss indicates that the City is in compliance, but, that she would like to do further investigations to determine if amendments are needed. City of Rohnert Concurrent Meetings Minutes (15) December 14, 1999 for City CounciUCommunity Development Commission/Rohnert Park Financing Authority City Manager Netter requested that the matter ue orougnt nacK oerore the Council with changes to the Rohnert Park Municipal Code and policy changes. Councilmember Spiro asked if the lack of enforcement for unregistered vehicles had been addressed. City Manager Netter stated that he would check further into this matter. COUNCIL DIRECTION: Council concurred with the recommendation to re -write the Code and policy bringing it in compliance with State law and providing options to the Council on other areas. 15. COUNCIL YEAR 2000 PROJECT — MATTERS RELATED TO THE GENERAL PLAN PROCESS COUNCIL ACTION: Numbers 1 through 4 for this item were handled earlier on the agenda. 5) General Plan Budget Augmentation City Manager Netter provided the Council with a revised detail expenditure report for the General Plan (copy attached to original set of minutes). He noted that the question is whether or not the Council wants to proceed with the Website CD -ROM, Desktop Publishing and other visual analysis completed which would create additional expenses. City. Manager Netter asked for consideration and recommendations of the Committee or for any other additional options. City Manager Netter pointed out that an additional $15,000 is recommended for Consultant Vicki Hill's contract, and, an additional $8,650 for Crane Transportation and $22,370 for Dyett and Bhatia (holding the Desktop Publishing for $10,500 and Web /CD -ROM for $7,000), totaling $46,020 as budget modification costs. COUNCIL DISCUSSION /APPROVAL Councilmember Spiro asked if the next *budget General Plan Update would be final. *C O R R E C T 10 N from 1/11/00 City Council meeting: Per Councilmember Spiro (deletion fined outladdition underlined) Consultant, Vicki Hill reported that the next draft submitted for consideration would be the final draft, which will go to Public Hearing prior to the Council for a final decision. Councilmember Spiro asked if comments will take place prior to the final draft document. City of Rohnert Concurrent Meetings Minutes (16) December 14, 1999 for City CounciWommunity Development CommissionlRohnert Park Financing Authority Councilmember Mackenzie noted that since the action for the UGB March Ballot has been withdrawn with the expectation that the UGB measure will be on the ballot in November 2000, that the Council now has time to consider all of the public comments and Councilmember comments, and to consider the comments of other working groups meeting with members of the BOS to discuss specific concerns of the County of Sonoma regarding the first draft of the General Plan. Consultant, Vicki Hill, suggested to possibly add contingency funds to cover the stretch out of the process and other issues that may come up to refine the process. Councilmember Flores stated that he would prefer making recommendations as they come up. Councilmember Mackenzie suggested that the Committee needs to look at a new timeline on how to proceed in the process. COUNCIL ACTION: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to accept staff's recommended budget for specified additional amounts totaling $22,370 for Dyett & Bhatia, $8,650 for Crane Transportation, and an additional $15,000 for Vicki Hill, and to proceed with the preparation of designated contract amendments for the General Plan process. 16. ROHNERT PARK HOUSING FINANCING AUTHORITY MATTER: • Ratification of Resident Election approving the appointment of Patrick Reymond as Resident Representative for the Rancho Feliz Mobile Home Park on the Housing Financing Authority Board City Manager Netter summarized the staff report on this item. COUNCIL ACTION: Upon motion by Councilmember Mackenzie, seconded by Councilmember Spiro, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to ratify the appointment of Patrick Reymond as Resident Representative for the Rancho Feliz Mobile Home Park on the Housing Financing Authority Board. EXTEND COUNCIL MEETING PAST 10:00 P.M. Upon motion by Councilmember Mackenzie, seconded by Councilmember Spiro, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to extend the City Council meeting past 10:00 p.m. to finish items on the agenda. 17. PROPOSITION 22 (KNIGHT INITIATIVE) MARCH, 2000 GENERAL ELECTION BALLOT -This item was moved forward and handled earlier on the agenda. City of Rohnert Concurrent Meetings Minutes (17) December 14, 1999 for City CouncillCommunity Development CommissionlRohnert Park Financing Authority 18. COUNCIL COMMITTEE &OR OTHER REPORTS: 1) Children and Families First Prop 10) Commission- Parents Speak Out Meeting. (WM) Mayor Pro Tempore, reported that the meeting was a joint effort and that approximately 23 people attended. She noted that there was a mixture of people in attendance including parents with children in the Headstart Program, and parents with children with disabilities. Mayor Pro Tempore Vidak- Martinez stated that efforts are continuing, and that a Public Hearing is scheduled for 2/5/2000 for the first time in the City of Rohnert Park. 2) Sonoma County Transportation Authority Meeting Report: Councilmember Mackenzie informed the Council that a meeting was held and discussion ensued regarding a possible Draft Resolution on the Transportation Measures B related to the widening of 101 and C related to other aspects of transportation that the Board of Supervisors put the matter on the 3%7/2000 ballot. He noted that matters were referred back to various Councils representing the Board of Supervisors who were present. Councilmember Mackenzie reported further that Ms. Suzanne Wilford would present a draft Resolution for Council consideration. He pointed out that action is not clear for tonight, and requested that the matter be placed on the next meeting's agenda. 19. COMMUNICATIONS City Manager Netter noted that copies of communications have been provided to the Council for review. Councilmember Spiro requested to pull Communication #3, which was a letter announcing a Christmas Calls Event for Seniors Saturday, December 4 from 7:00 a.m. to 3:00 p.m. She stated that she wanted to remind viewers of the event and provide them with a contact number. Councilmember Spiro also requested to pull Communication #10 and requested staff to notify Mr.Krulevitch that the City does in fact have a dog park next to the Animal Shelter. 20. MATTERS FROM/FOR COUNCIL: 1) Consideration to cancel December 28th Council meeting due to holidays City Manager Netter pointed out that he previously felt that 12/28/99 meeting need was based on General Plan discussions. However, he stated that with the deferral of the UGB matter, that there are no other critical items that need to be addressed prior to the year -end. COUNCIL ACTION: Upon motion by Councilmember Spiro, seconded by Councilmember Flores, and approved by a 4 -0 -1 vote, with Mayor Reilly absent, to cancel the 12/28/99 meeting and to schedule the next Council meeting in 1/200. City of Rohnert Concurrent Meetings Minutes (18) December 14, 1999 for City Council/Communio, Develonment Commission/Rohnert Park Financing Authority 2) Sonoma County Transportation matter: Mayor Pro Tempore expressed that the Council may need to address the SCTA matter. Councilmember Mackenzie asked for procedure to declare an emergency issue. EMERGENCY ITEM DECLARED: Upon motion by- Councilmember Mackenzie, seconded by Councilmember Flores, to consider the draft resolution of the Sonoma County Transportation Authority (SCTA), as an emergency item, was approved 4 -0 -1, with Mayor Reilly absent. EMERGENCY RESOLUTION FOR CONSIDERATION: Mayor Pro Tempore read the draft resolution COUNCIL DISCUSSION: Councilmember Flores stated that he is supportive of integrated process of rail system, and the system would alleviate traffic problems. He noted there are two proposals before the Council, but he stated that he feels uncomfortable voting against efforts of someone. He recommended that the Council takes no action and defer the matter to the voters. Councilmember Spiro stated that she concurs and echoes Councilmember Flores comments. She noted even if this is not the best solution, it is something she is not willing to shoot down a plan because the last one did not work. She feels that voters need to have their say. Councilmember Spiro stated that she would not be able to support the draft proposal. Councilmember Mackenzie stated that if he were asked to vote, he would have voted in support of the approach suggested by the resolution. Mayor Pro Tempore Vidak- Martinez stated that she would vote for Measures B & C, but that she would like so see the problems solved, and would like to move forward and let the voters decide COUNCIL ACTION: Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and failed by a 3 -1 vote, with Mayor Reilly absent, and Vice -Mayor Vidak- Martinez, Flores, and Spiro dissenting, to endorse the draft resolution City of Rohnert Concurrent Meetings Minutes (19) December 14, 1999 for City Council /Community Development Commission/Rohnert Park Financing Authority 2) Miss California Mairanne Sapio Reception Councilmember Spiro requested Council concurrence to have Reba Roberts work with her to plan a brunch for Miss California Marianne Sapio of approximately 50 -75 people, Sunday, January 30'h at the Doubletree Hotel. She asked what City's participation and involvement would be for this function. Council concurred. 3) Director of Public Safety Reception Councilmember Flores suggested the need to reschedule the planned reception honoring the resignation of the Director of Public Safety Rooney since he will retain his position for several months. City Manger Netter responded that staff would check on the feasibility of Councilmember Flores' suggestion. 21. CITY MANAGER'S REPORT: 1) Pedestrian Time in Crosswalks City Manager Netter provided the Council with a written report on this item. He pointed out that City Engineer Gaffney has investigated the matter and determined that timing is programmed into the system. City Manager Netter stated that an educational newsletter could be prepared and provided to the citizens. Council requested staff to check into not having a left turn at the same time as the blinking walking sign. 2) Joint Meeting with SSU Executive Staff City Manager Netter reported that a meeting was held at the Wine Center, which was well attended by approximately 20 people. He noted that discussions were held on City projects, including student housing, Y2K, and the coordination of Sonoma State concerns with the EIR. City Manager Netter further stated that another meeting will be held with SSU Executive Staff in responses to EIR and develop uniformity and consistencies between the two documents. He commented that good discussions were held including on the 50 -meter pool, and regional traffic issues. Councilmember Mackenzie suggested that SSU representatives be included in transportation problem discussions. He pointed out that a meeting is recommended for 3/2000. 3) Refuse Collection Rate Increase - Public Hearing, Jan. 25, 2000 City Manager Netter noted that this item was provided as an informational item. He pointed out that rates might be raised approximately 60 cents. City of Rohnert Concurrent Meetings Minutes (20) December 14, 1999 for ON Council/Community Development Commission/Rohnert Park Financing Authority 4) Proposed Golf Course Rate Increase (CPI) City Manager Netter summarized the staff report on this item. Councilmember Spiro asked if Council wanted to consider if we run out of time to secure new contractor by the full Council, rather than with just two Councilmembers. City Manager Netter noted that the matter might be handled sufficiently in a few work sessions. 22. CITY ATTORNEY'S REPORT: 1) Any items from Closed Session There were none. 23. COMMUNITY DEVELOPMENT COMMISSION matters: 1) Burbank Housing Development Corporation letter request for reimbursement of costs for predevelopment work on scattered site proposal a) Staff Report Executive Director Netter summarized the item, regarding letter the City received from John Lowry, Executive Director of Burbank Housing. He stated that the City had previously received a letter for reimbursement, which was unauthorized. However, with phone conversations with Jane Walsh, of Sonoma County Community Development Commission, it did not meet the criteria for reimbursement of these funds because it was pre- development costs. Executive Director Netter noted that the question was could this reimbursement be authorized by Rohnert Park Redevelopment Agency. John Lowry compromised with the approach that they waive 18,000 administrative costs and requests reimbursement to be authorized for out of pocket costs. Mr. Netter noted the City might be able to recover costs later. City Manager Netter recommended approval of the request for reimbursement in the amount of $24,065.00, from the CDC Housing Set -Aside Funds, due to the extensive effort expended by Burbank Housing in attempting to secure an affordable housing site and project in Rohnert Park. COUNCIL DISCUSSION: Councilmember Spiro suggested the need to have an opinion from the City Attorney. Councilmember Flores informed the Council that funds are available out of the Community Development Commission program budget. City of Rohnert Concurrent Meetings Minutes (21) December 14, 1999 for City CouncillCommunity Development Commission/Rohnert Park Financing Authority COUNCIL ACTION: Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with Councilmember Spiro dissenting and Mayor Reilly absent, the Council approved by a 3 -1 -1 vote to reimburse the out -of- pocket costs to Burbank Housing in the amount of $24,065 on the affordable housing scattered site project on East Cotai Avenue, to be paid out of the CDC Housing Set -Aside Funds. 24. OTHER UNSCHEDULED PUBLIC APPEARANCES. None. 25. MISCELLANEOUS ITEM: City Manager Netter informed the Council that the recruitment for a new Public Safety Director is taking longer than anticipated and that Public Safety Director Rooney will continue to serve in the position on a month to month basis. ADJOURNMENT: There being no further business, the meeting adjourned at 10:20 p.m. to 6:30 p.m., Thursday, December 16, 1999, at the City Council Chambers, 6750 Commerce Blvd., Rohnert Park, Ca., for Mayor /Vice Mayor Rotation Ceremonial Meeting. Teresa Taylor- ng, Recordee Vicki Vidak- Martinez, Mayor Pro Tem ore 121499mn Memo To: Joe Netter and General Plan Advisory Committee =r ` From: Vicki Hill e Date: November 30, 1999 RE: General Plan Budget Items As reported to the Committee on several occasions, there is a need to modify the General Plan budget to accommodate out -of -scope work that has occurred and that will be needed in the next several months. Background The original scope of work for the General Plan (approved by the City Council in January 1999) anticipated a schedule ending in December 1999. The extension of time, as well as expansion of work tasks has resulted in increased costs that were not included in the original budget. Budget augmentation is now needed for the contracts for Dyett and Bhatia; Crane Transportation Group, and myself. These proposed contract amendments are outlined below. The original budget is attached as Exhibit A. The total budget of $389,473 includes a project contingency amount of $32,000. As described below, a portion of this contingency amount ($15,387.96) was incorporated into the Dyett and Bhatia contract. Approximately $16,612 remains in the contingency fund (approved by the City Council in January 1999). Budget Modification Summary The following amounts are requested to complete the General Plan/EIR process. Details of these requests are provided in the following sections of this memo. Dyett and Bhatia: Crane Transportation Group Vicki Hill TOTAL: 7:. $30,370 (including optional tasks) $ 8,650 Plus Amount to be Determined (see below) $15,000 x$54,020 ,PLUS AMOUNT TO BE DETERMINED Remaining contingency funds ($16,612) can be applied to this budget modification request, but additional funds need to be authorized to cover the full amount. Dyett and Bhatia Contract The Dyett and Bhatia contract budget for the project was $300,000. This amount does not directly correspond to Exhibit A because: 1) some General Plan and EIR work was performed in 1997 under Dyett and Bhatia's original contract — the budget under that original contract was not fully expended, therefore the budget identified in Exhibit A was added to a residual sum in this original contract amount; and 2) when the contract was amended in January 1999, a contingency amount of 15,387.96 was added to round out the contract to $300,000. _ ,T s P P) This $300,000 budget is nearly exhausted. As of November 1, 1999, a total of $298,737.19 had been billed. Cost overruns have occurred as a result of. expanded work effort related to developing the preferred land use plan; extended schedule and corresponding additional meetings; and expanded work tasks to include preparation of all new General Plan text; and preparation of the Community Design element (which was not in the original work scope). The contingency amount in the contract has been expended on these extra work efforts, but the contingency is not sufficient to cover all out -of -scope tasks as described below. Preferred Plan Effort. Developing the preferred land use plan extended to June rather than April 1999. A tremendous amount of time was expended on developing and modifying alternatives, analyzing these alternatives, preparing land use plan maps, and revising the land use plan program. Additional Meetings. The Dyett and Bhatia work scope included attendance at 25 meetings. Because of the extended schedule and work effort on the General Plan, as of November 1, 1999, 35 meetings were attended. It is anticipated that an additional 10 meetings and hearings may necessary prior to March 2000 (including meetings attended in November 1999). General Plan Text. The work program anticipated that text from previous draft elements could be used. It has turned out that virtually all of the elements have had to be drafted from scratch because the land use direction of the Draft General Plan is substantially different from previous land use planning efforts. Additional costs were imposed due to the need to produce multiple iterations of text, as well as deal with growth management issues in extensive detail. Also, the public nature of the Committee deliberations and the need to review and respond to public comments has entailed additional efforts. Community Design Element. At the direction of the Committee, a Community Design Element was prepared. This optional element was not included in the original work scope ($13,700). Requested Budget Modification: A total of $30,370 is requested to augment Dyett and Bhatia's budget to cover out -of -scope tasks already performed and anticipated through February 2000. This request is broken down as follows: ° Prep a 1 tion of Final General Plan _$ 5— 0 Optional'Desktop Publishing $10,500 X Optionah Web /CD -ROM version of Plan '' $ 7,000J Additional Meetings (10 @ $575 /mtg) $ 5,750 Additional Maps/Materials $ 2,000 ok Total: $30,370* Fa *NOTE: Eliminating the two optional tasks above would reduce the budget augmentation by $17,500. The budget does not include costs that could result if the Council decides to make major changes to the Plan upon completion of hearings. Crane Transportation Contract Crane Transportation Group has billed the full amount allowable under their current contract with the City ($14,300). Cost Overruns. Cost overruns have occurred during EIR preparation for the following reasons: • Changes in alternatives and preferred land use plan that required adjustment to the model; • Changes to text and tables due to the City's decision to require LOS C as the acceptable level of service. • Assistance to Dyett and Bhatia in determining fuel consumption levels. (This assistance was requested after CTG provided air quality information they were contracted to provide.) Ongoing Consultation. Consultation has been required with City and County staff, in regard to traffic concerns and issues. Also, attendance at several agency meetings has been required and more consultation will be necessary as we work out the traffic issues. Response to Comments. The original contract provided 8 hours for response to comments. Given the traffic concerns that have been expressed and the need to respond to these concerns, a substantial effort will be needed to prepare appropriate responses. This level of effort cannot be determined until the City decides what additional modeling and analysis (if any) is necessary to address EIR comments. Requested Budget Modification: Cost Overruns Ongoing Consultation Response to Comments Total (without RTC): Vicki Hill Contract $2,990. $5,660 TBID My budget of $46,200 (based on an eleven -month process), was exhausted as of November 1999. Added costs are associated with the extensive work effort required on the EIR and General Plan prior to its release in October and for project coordination tasks for the remainder of the General Plan process (December, January, and February). Requested Budget Modification: $15,000:° 3 eY,H�VI21-r k General Plan Revision - Cost Summary Table Consultant/Component Cost Dyett and Bhatia - General Plan Tasks Exhibit A General Plan (Part A Work Tasks) $102,740 Direct Costs (large scale color maps) 3,050 Meetings (total of 25) 16,925 Total: 122,715 Optional Fiscal Model & Evaluation (Mundie & Associates) 23,000 Optional Fiscal Model & Evaluation Support (D and B) 1,500 Optional Desktop Publishing (DTP) for General Plan 10,500 Optional Web /CD -ROM (provided DTP is done) 7,000 Options Total: 42,000 D &..B Total: 164,715 Rick Brown/The Results Group - Public Participation/Facilitation Exhibit B Public Participation - all tasks 83,000 Vicki Hill Project Coordination (1.75 days/wk for 11 months) 46,200 Other Direct Costs* Meeting Expenses notices, handouts, food 10,000 Document Production (reports, draft and final plan) 20,000 Work Plan Total (including options) $3239915 Dyett and Bhatia - Additional General Plan EIR Costs (Attachment 3) Revised Project Description, Updated Setting, and Revised Alternatives Analysis 9,500 Wetlands Mapping (if needed) 5,000 General Plan Revision and Additional EIR Total 338,415 Contingency Amount (10 % of Work Plan Total 32,000 *Note: Document production costs are based on the following estimates: 500 copies Fact Sheets/Issue Summaries and Data Feedback Report, 300 copies Alternatives, 50 copies Alternatives Report, 25 copies Preferred Plan, 20 copies Preferred Plan Report, 200 copies Draft and Final General Plan. Consultant Costs Expended to Date on Current General Plan Process* Dyett and Bhatia $5,377. Rick Brown 8,544. Vicki Hill 5,137. Total: $19,058. * Costs incurred between September 8 and December 31, 1998 during initial start-up of the General Plan revision process. These costs are not included in the work plan budget shown in the Cost Summary Table. Total General Plan Revision Budget Work Plan, Optional Tasks, Additional EIR Costs, Contingency, and $389,473 Costs Expended to Date General Plan Dyette & Bhatia (Current and General Plan and EIR previous) Consultants Costs include both previous work on EIR and current General Plan services work General Plan Results Group (Current) Public Participation and Facilitation Consultant General Plan Vicki Hill (Current) Environmental Planning Assoc. Proiect Coordinator itv Proiects and Consultants $87,320 (previous General $87,320 Plan EIR work) (previous GPEIR) $164,715 (new contract for General Plan services)8 $47,965 (additional EIR work for new General Plan- - includes $32,000 contingency for all work) Subtotal: $300,000 $5,377 (work completed prior to contract under a T &M agreement- -not included in contract amount) $83,000 (includes work completed prior to contract under a T &M agreement -- $8,544) $46,200 $168,029 (new contract) VAD. 1 Preferred plan prepared and approved by City Council. The draft General Plan and EIR are currently out for public. The comment period ends Nov. 29a`. $81,658 Completed two - phased public participation process. Presently facilitating Ad Hoc Committee meetings and public meetings. $42,712 Developed General Plan Work Program; assisted in developing public participation process, and reviewing and supervising all consultants work. DRAFT BEST ESTIMATE TO DATE DRAFT- BEST ESTIMATE TV DATE ' Citv Projects and Consultants (continue General Plan Illin gworth & Rodkin, $6,500 (previous contract) $6,500 (previous Prepared noise analysis for Noise ement (Current) Inc. contract) on both the current and previous General Noise Consultants Plan (new contract for current GP). General Plan Hudson & Associates (Previous) Public Facilitation Consultant General Plan Margaret Sohagi of (Previous) Freilick, Kaufman, Fox & Sohagi Law Firm Land Use Attorney $3,000 (new contract) $29,830 $25,200 $3,000 (new contract) $29,830 $25,200 Conducted public outreach and facilitation process in preparation of the 1997 Community Summit and previous General Plan. ... Reviewed and advised on previous General Plan, most specifically the Housing Element City Center Moore Iacofano Original Contract. $ 28,000 $39,236 Draft Guidelines Completed. Final Design Goltsman Amendment 1: $3,596' Guidelines will be completed with the Amendment 2: $5,1852 conceptual design of the new City Hall and Amendment 3 $6303 Library Amendment 4: $6,6304 Amendment 5: $1,0205 3 DATE. Wilfred /Dowdellln {k; + Parsons Harland T nd Original Contract: $75,000 $89,282 Draft Specific Plan and EIR completed. 45- Specific Plan Bartholomew Amendment 1: $4,5006 day public review period ended 7/21. Amendment 2: $9,782 Project completed and awaiting final Total: $89,282 disposition. ....... _ Wilfred/Dowdell Vicki Hill Under Zoning/Planning g g Assistant Planning Staff in reviewing Specific Plan Environmental Planning Assistance agreement $4,050 consultant's work. Consultant $4,050 „ i.... .. .. :, .. • , ,, � ..� tt 11 + •6 +'�: €:1� +, k �.d..k �4I�., '4' i i [• ':7. � I r i3p I Nt ���: .. , I�. +(:. •..r. . K .:'. 1 .". ..:, i :Y.,..�..,1, ,. �,..,1ti ''r .6M',._'1 ".: , ..:, ., .:....... .. . .r : "{ r.. �..:,.F, •t� � ., f. ::.., �.t..,,.u.. � .t ,� �. .. ... N„uH' E .. ....... :. _d 7. .I n,� ,. Various Lynn Goldberg Under Zoning/Planning $54,580 Reviews and processes various development Planning Assistance agreement applications while Associate Planner Assistance n: xF po s being filled. �, ,-,e -. ,:..- .:_,.y �,. .,: . "` :�. °,. •.. ', .. ,. ,r .:. ..,,_._.., 7.. q. x, I.� ,tF S. S If i� . {{. h.�84 ..F.. .61 S'• . €',jP srtion i a k a � i. 'E. tr' t 1 k k �d•:: 6 y Y ), ' :P .t. t',. ':;t�`• .,F.., .I'{.�j "{ ,: � � 1. '11. �.':�: I :h:., i.l. ���:. r9''.. 7f •�t �i.,. :it rr€F��I {.:. City Hall Fisher Freedman To be determined $37,427 City and Consultant will negotiate contract Architect price range upon completion of conceptual design study for project. ......... ........ ........._ _ Library Noll &Tams To be determined Figures Not City and Consultant will negotiate contract Architect Available price range upon completion of conceptual ......_ design study for project. 1 Design and Preparation of City -Wide General Plan and City Center Design Workshop Flyer and Concept Plans for Bond Sales Presentation 2 Develop City Center Base Map 3 Meetings with Dr. Bruns DRAFT- BEST ESTIMATE TO DATE' 4 City Center Design Game 5 Planning Commission Workshop 6 Additional traffic analysis as required by Caltrans and graphic display Additional work required for McDonald's Restaurant proposal. Cost deposited with the City from McDonald 's Corp. 8 Includes Mundie & Associates Economic Analysis 5