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2000/01/25 City Council MinutesCity of Rohnert Park Concurrent Meetings Minutes for City Council/Community Development Commission /Rohnert Park Financing Authority January 25, 2000 Prior to convening the regular session, a Work Session on the Rohnert Park Civic Center Library Design was held with Sub - Committee Members Mayor Vidak- Martinez, Council Member Flores, Architect Chris Noll and staff who presented the schematic design of the new Library. The City of Rohnert Park Members of the City Council, Community Development Commission and Rohnert Park Financing Authority met this date in regular session for concurrent meetings commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vicki Vidak - Martinez presiding. Following the Work Session, the Council met in Closed Session to consider personnel matters and litigation matters as listed on the agenda attachment. CALL TO ORDER: Mayor Vicki - Vidak - Martinez called the regular session to order at approximately 7:16 p.m. and led the pledge of allegiance. ROLL CALL:. Present: (5) Councilmember Flores, Mackenzie, Spiro, Reilly, and Mayor Vidak - Martinez. Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Leivo, City Engineer Gaffney, Public Works Manager Stephens and Finance Director Harrow. CLOSED SESSION: Mayor Vidak- Martinez reported on the closed session which commenced this evening at 6:00 p.m. to discuss matters listed on the agenda attachment, representing an update, with no action taken at this time. Mayor Vidak - Martinez noted that the Council discussed personnel and litigation matters, as listed on the agenda but lack of time prevented discussion of the real estate negotiations. 2. APPROVAL OF MINUTES - JANUARY 11, 2000 Upon motion by Councilmember Flores, seconded by Vice - Mayor Mackenzie, the minutes of the January 11, 2000 Concurrent Meetings were unanimously approved with the noted amendment below: Councilmember Spiro read a written statement taken directly from the video for the meeting and requested that the quote contained in her statement be inserted into the record of the January 11, 2000 minutes, as her verbatim statement, on page 17, paragraph 2, item #14 regarding City Council Committee Liaison Assignments for 2000 (copy attached to original set of these . minutes) as follows: Councilmember Spiro asked the Mayor if she had considered her letter of November 1999. The Mayor WM said "NO" I did not. Councilmember Reilly asked maybe we can negotiate. Mayor VVM said "NO ". I would like to take exception and I would like to discuss it publicly. Councilmember Spiro pointed out that she has served on the Senior Citizens Advisory Commission for over 10 years and that there were two letters sent to this Council and they were from the Commission asking that she be re- instated. She requrested consideration of the request of the Commission. Mayor VVM responded "my feelings also with the senior citizens is they are a strong voting block in this community and it made sense to me to have someone in there who was not going to stand for reelection and that is how I made my choice." Councilmember Spiro "Your honor, in going back to something. Your concept of not putting somebody in a position running for reelection. If in fact we are not going to do that, it certainly is your prerogative, I would like to suggest you remove yourself from the alternate on the Senior commission since we are both up for reelection. Just based on what you said, I mean that's a reasonable thing if we are not supposed to be doing that I thought we should be consistent. City of Rohnert Park Concurrent Meetings Minutes -2- January 25, 2000 1Vr t11e Cll.�' %_VM1C11/.L,Vlllnlunir Development Col unissiont /Roluiert Park F inanc'ing AuthVllty 3. APPROVAL OF BILLS/DEMANDS FOR PAYMENT FOR CITY OF ROHNERT PARK CITY COUNCIL Upon motion by Vice -Mayor Mackenzie, seconded by Councilmember Flores, City bills presented per the attached list in the amount of $631,415.39 dated January 25, 2000 were unanimously approved. 4. ADDING INFORMATIONAL NON - AGENDAED MATTERS: Councilmember Spiro requested to introduce, as an emergency item, expenditure for the Performing Arts Center, and to request the Mayor to do a proclamation honoring Eagle Scout Jeffrey Bulleri. Mayor Vidak - Martinez responded that the proclamation was prepared last week. Vice -Mayor Mackenzie requested to address two items under Council and /or Other Committee Reports: 1) Technology Committee and 2) Council Liaison Meeting with the Parks & Recreation Commission. Councilmember Flores requested to provide two reports: 1) Sr. Citizens Commission Meeting; and 2) the Library Sub - Committee. 5. MAYOR'S PRESENTATIONS: • Mayor's Presentation of CERTIFICATES OF RECOGNITION to Local Businesses for Outstanding Record of Not Selling Tobacco to Youth and to Acknowledge them as Model Businesses. Recognizing Retail Community Efforts to Prevent Youth Tobacco Use • Preliminary comments by Sonoma County Representative, Denny Hutton, Health Information Specialist/Project Manager regarding "Youth Tobacco Purchase Survey" conducted by County of Sonoma Department of Health Services, Prevention & Planning Division Mayor Vidak- Martinez acknowledged the presence of Mr. Hutton from the County of Sonoma Department of Health Services. Mr. Hutton reported that a youth tobacco purchase survey was conducted and that he was present to publicly recognize and thank the retail community for their efforts to prevent youth tobacco use. He commented that his organization was pleased with the survey results. He stated that there is encouragement in the results of the survey. He personally congratulated the retailers in Rohnert Park for not selling tobacco to minors. He stated that the retailers were awarded the certificates for checking I.D. and refusing to sell alcohol and /or tobacco to minors. Mr. Hutton read the following retailers names into the record: A & L Market, Albertsons; American Food Store, East Cotati Shell & Car Wash, Fast & Easy Market, Rite Aide on Commerce Boulevard, Wills Deli & Liquor Grocery on Southwest Boulevard, Chevron Gas Station on Commerce Boulevard, Chevron Gas Station on Rohnert Park Expressway, Quick Pick Market on Golf Course, and University Square on Snyder Lane. Mr. Hutton stated that he would mail the certificates to the retailers. City of Rohnert Park Concurrent Meetings Minutes -3- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority Additional comments on above efforts by Cecelia Belle, Executive Director, Sonoma County Associates for Youth Development ( SCAYD) Mayor Vidak- Martinez announced that Cecelia Belle was unable to attend tonight's meeting and introduced Kecia Kaiser, Prevention Coordinator, SCAYD who gave the SCAYD presentation. Ms. Kaiser stated that SCAYD is proud to work with the City on projects that benefit the youth of the community. She noted that their program started in 1992. She pointed out that her organization continues to work actively in the community and in the schools. She informed the Council she leads a program called "Teens as Teachers Program' ' which trains youth to present tobacco prevention presentations to youth in the schools. She noted that drug and alcohol diversion efforts have been expanded to include tobacco. She noted further that Executive Director Cecelia Belle is joining in with the City's Public Safety Officers and staff working with young people in the community as part of the Youth Leadership Program. Ms. Kaiser thanked the Council for their continued support to their community partnership. 6. YOUTH REPRESENTATIVE to the CITY COUNCIL from 1999 -2000 Youth of the Year Program selections 1) Recognizing Youth Representatives: Senior Janelle Sahouria and Juniors Samantha Tabacco and Alex Teicheira • Youth report/comments: Janelle Sahouria reported that things are quite busy at the High School, particularly for the Seniors. She announced that a Blood Drive is scheduled for tomorrow to donate blood to the Blood Bank of the Redwoods. She noted that they are accepting walk -ins. She went on to report that a Clothes Drive will be held and donations are badly needed. She further announced that Rancho's Associated Student Body will be holding a Leadership Conference, and Jud Snyder will be among the speakers at the event. Junior Tabacco thanked the Council for their support of the Youth Teen Center and stated that they are currently deciding on the next Committee meeting date. She stated that she would keep the Council updated. Junior Teicheira asked the Council if there were any upcoming meetings concerning City Center Plan, and if so, what the plans were? Vice -Mayor Mackenzie responded that a meeting with Supervisors Smith and Kerns is scheduled to address questions that have come up regarding the plans. Vice -Mayor Mackenzie stated that some of the items to be discussed include: open space, transportation and water. He further noted that workshops will be sometime in May on the General Plan. City of Rollnert Park Concurrent Meetings Minutes -4- January 25, 2000 for the City Council /C:Oit munity Development Conunjssion Rohnert Park Finanrine Aiithnrity .11 Junior Teicheira thanked Mayor Vidak - Martinez for being guest on 1/13/2000 who spoke on her services to the community foster agency and with the school board. He commented that Mayor Vidak - Martinez was friendly and pleasant to hear from. Mayor Vidak - Martinez stated that she was pleased to answer the invitation. Councilmemher Flores expressed concern of vornrth chewing tnhaccn He asked if this was still a concern at the high school level. Youth representatives Sahouria and Tabacco both stated that tobacco chewing was not as significant a problem as smoking cigarettes, but they stated that the two go hand in hand. Councilmember *Riley Reilly requested that staff put a card together with the phonetic pronunciation of youth names for Mayor and Councilmember use, and that it be included on the agenda. *C O R R E C T 10 N ABOVE from 2/8/00 City Council meeting: Per Councilmember Reilly (deletion lined outladdition underlined) 7. SCHEDULED PUBLIC APPEARANCES: 1) Louie Leroux 8044 Mitchell Dr. Rohnert Park: Mr. Leroux thanked the Council for allowing him to speak. He requested that the Council consider making the East side of Mitchell Drive parking only for the .residents on Mitchell Drive. He noted parking problems for tenants and recommended use of a parking lot at the corner of Magnolia and Camino Collegio which could accommodate all of the vehicles that park along the street. He requested consideration of issuing parking permits for the residents and installing signs on the east side of Mitchell Drive for the overflow of parking from the Windsong and Emerald Point complexes. He pointed out that the overflow of parking from the two complexes is keeping Mitchell Drive homeowners from parking in front of their homes. Councilmember Flores commented that most residential houses have two car garages. He asked if it would be sufficient if residents had one pass per house unit? In response to Councilmember Flores' question, Mr. Leroux stated that one pass would not be sufficient. However, Mr. Leroux stated that as neighbors, they could combine and share the use of parking permits. Councilmember Sphro noted a similar problem that occurred in F section. She concurred that there is a parking problem, particularly because of the need for student parking in the area. City of Rolulert Park Concurrent Meetings Minutes -5- January 25, 2000 for the City Council/Community Development Colnmission/Rohnert Park Financing Authority Councilmember Reilly recommended that staff inquire whether or not there are the required 972 parking spaces, and whether or not the residents of the complex do need additional parking. He stated that if the required number of spaces are not in place that the City needs to make the spaces available as required. City Manager Netter stated that staff would do an evaluation on the parking needs for the Emerald Point complex and look at recommendations, or other options to address the concerns. 2) Mr. George Williams, VFW #3237: Mr. Williams stated that he was present to make a $500 contribution to the Library Fund. He introduced their VFW Post Chaplain Jack Berkowitz. Mr.Williams noted that a lot of WWII Vets left their education to go to war and did not receive the high caliber education. He stated that most Veterans got married and raised families. He noted that the library became an important part of their lives, and that the Youth of today use the library more and more. He presented a $500 check to the representative of Friends of the Library, President Paula Young on behalf of the Veterans of Foreign Wars, #3237. Councilmember Spiro informed Mr. Williams that there is an area *' planned in the *2 new library for large print materials and that audiocassettes *3 are will also *4 be available. * 1,2,3 &4 - C O R R E C T 10 N S ABOVE from 2/8/00 City Council meeting: Per Councilmember Spiro (deletions lined out/additions underlined) Mr. Williams stated he would like to put up a memorial in the library in memory of those veterans who did not come back from the war. 8. UNSCHEDULED PUBLIC APPEARANCES: Mayor Vidak - Martinez stated that in compliance with State Law, (the Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute time limit). 1) Charles Kitchen 4457 Hollingsworth Circle Rohnert Park: Mr. Kitchen shared his written comments (copy attached to original set of these minutes) on the Fire Suppression Tax voted in at last Council meeting. He noted today's police officer needs more technical training than they received ten years ago. He noted further that he agreed with the Councilmember who wanted to place the matter on the ballot. He asked who decided how City properties were voted upon constitution says one man one vote. Regarding the statement that you can only vote if you own property; he stated that this is taxation without representation. He expressed concern that landlords will pass the tax on to renters. He asked Council to reconsider decision on the tax and wanted to know how much the City has paid since the passing of Proposition M. City of Rohnert Park Concurrent Meetings Minutes -6- January 25, 2000 for the City Council /Con- 111ity Development Coiimiss;- nT,ohnert Park Financing Authorif, 9. CONSENT CALENDAR: Mayor Vidak- Martinez asked if there were any questions regarding matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. A. Acknowledging City Manager /Clerk's report on posting of the meeting's agenda. B. Accepting Cash/Investments Report for Month End, November 30, 1999 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority C. Resolutions for Adoption: Mayor Vidak- Martinez read Resolution Titles. Councilmember Reilly requested to pull Resolution No. 2000 -17. Councilmember Spiro requested to pull Resolution No. 2000 -19. Resolution Nos.: 2000 -18 OPPOSING SB402 (BURTON) FOR COMPULSORY AND BINDING ARBITRATION OF POLICE AND FIRE EMPLOYEES 2000 -20 CALLING FOR SEALED PROPOSALS FOR A SEPARATE WATER CIRCULATION SYSTEM FOR LADYBUG WADING POOL 2000 -21 ACCEPTING COMPLETION AND DIRECTING CITY ENGINEER TO FILE NOTICE OF COMPLETION, OVERLAYS - 1998, PROJECT NO. 1998 -6 2000 -22 ACCEPTING COMPLETION AND DIRECTING CITY ENGINEER TO FILE NOTICE OF COMPLETION, PUBLIC SAFETY EMERGENCY DRIVEWAY, PROJECT NO. 1998 -10 2000 -23 ACCEPTING COMPLETION AND DIRECTING CITY ENGINEER TO FILE NOTICE OF COMPLETION, SNYDER LANE BIKEPATH - PHASE III, PROJECT NO. 1994 -7 D. Approving donation of a Sports Center Membership ($360 value) and Summer Season Family Pool Membership ($150 value) for Education Foundation's 14th Annual "Sharing of the Green Auction" on March 11, 2000 E. Approving cotitributioii of $250 for Aiuival Rancho Cotate riigh School Seniors Academic Excellence Awards Banquet on May 4, 2000 Upon motion by Councilmember Flores, seconded by Vice -Mayor Mackenzie, the Consent Calendar as outlined on the meeting's agenda with the exception of Resolution Nos. 2000 -17 & 2000 -19, was unanimously approved by a 5 -0 vote. City of Rohnert Park Concurrent Meetings Minutes -7- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority Resolution No. 2000 -17 SUPPORTING THE PASSAGE OF PROPOSITION 26 - THE LET'S FIX OUR SCHOOLS INITIATIVE Councilmember Reilly stated that this initiative, would require 50% vote to pass, but would still require City bonds to receive 2/3 vote. He expressed that unless there is a direct impact on what the City does, that he feels that the City should remain neutral and let the voters decide on what to do. Mayor Vidak- Martinez noted that the League of California's Cities has requested Council to support this item. She noted further that the City is a member of the League. Upon motion by Councilmember Flores, seconded by Vice -Mayor Mackenzie, and approved by a 3 -2 vote, with Councilmember Spiro and Reilly dissenting, Resolution No. 2000 -17, was adopted with acknowledgement that the final determination will be made by the voters. Resolution No. 2000 -19 OPPOSING SB1237 AND AB1309 (PROPOSITIONS 30 & 31)DUE TO RESULTS OF HIGHER INSURANCE COSTS TO BUSINESSES AND ALL CALIFORNIANS IF IMPLEMENTED Councilmember Spiro stated that the League of California Cities is also taking issue with these Propositions. She stated that if Propositions 30 and 31 passes that they would put the two pieces of legislation in effect. She stated that if they are not passed that the propositions would not go into affect. Councilmember Spiro commented that the information that the Council has received is from the opposition and that she feels that the Council needs to hear both sides. She suggested that the Council remain neutral on these bills. Insurance Manager, Jeffrey Davis commented on the effects passage of Propositions 30 & '31 would have on the City. He stated that as long as the City remains self - insured that the propositions would not affect the City. He noted that the effects would be on private citizens not on the City. He stated that he would support "No" on 30 & 31 to keep costs down. Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, and approved by a 3 -2 vote, with Councilmember Flores and Mayor Vidak- Martinez dissenting, to remain neutral on issue, therefore, the resolution prepared for consideration of this item was not adopted. City of Rohnert Park Concurrent Meetings Minutes -g- January 25, 2000 for the. C ty Co ncii/Corrun nity Deveiopinent Con'unission/Rohne:t Dark Pinar ins Autioii y 10. ORDINANCE FOR INTRODUCTION: Ordinance No: 655 AMENDING ROHNERT PARK MUNICIPAL CODE § §10.40.240 AND 17.34.230 RELATING TO PARKING COMMERCIAL VEHICLES IN RESIDENTIAL DISTRICTS City AttnrnPV Ctrn,,QQ ;nfnrmail thn f nnr�n ;l An+ aflor ra ;—„ -f +ho D..L. -4— D-A, - - -� -- >� - - -e+J ---- -- ii++va aaava.. uaW t/VN A. 61111E -1. 1VY-y VY vl 1.11%\.• iiV1111G1L 1 Q11i Municipal Code she has determined that two sections of the Code are not in compliance with the California Vehicle Code, City Attorney summarized the sections recommended for amendment and stated that the ordinance presented for consideration amends both sections. Councilmember Spiro asked if this includes residential and commercial vehicles, or just trucks. City Attorney Strauss clarified that it could be a commercial vehicle with up to a certain weight. Regarding the proposed amended ordinance, Councilmember Spiro asked for clarification on the definition referring to "certain" on the first page of the Ordinance under the first Whereas clause. City Attorney Strauss clarified that certain vehicles were in reference to those weighing 10,000 lbs or more upon any public street in a residential district. City Attorney Strauss pointed out that the other section dealing with length is not being proposed for any changes. City Councilmember Flores thanked the City Manager and City Attorney for bringing clarification before the Council. COUNCIL ACTION: Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, reading was waived, and Introduction of Ordinance No. 655 was unanimously approved. City Manager Netter noted that this is the first reading of this ordinance and that the second reading would take place when the ordinance is scheduled for adoption on a Council agenda in the near future. Also, 30 -day courtesy notices will be sent out by the Department of Public Safety. Vice -Mayor Mackenzie reminded staff that last year he requested a presentation from the Public Safety Dept. on how this will be enforced. City Manager Netter responded that the Dept. of Public Safety presentation on the policy for enforcement would be scheduled on the Council agenda prior to adoption of the ordinance. City of Rohnert Park Concurrent Meetings Minutes -9- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority 11. REDWOOD EMPIRE MUNICIPAL INSURANCE FUND (REMIF)- MEMBERSHIP IN THE SELF INSURANCE FUND • Presentation by Jeffrey J. Davis, General Manager, Update on City's Membership in REMIF. Mr. Davis summarized his written document provided to the Council. He pointed out that the City is a self - insured City. As outlined on page 6 of the handout, Mr. Davis noted that the policy is for funding at 75% confidence level, putting $1,000,000 into a contingency fund for unexpected losses, and returning to the entities all funds which exceed this funding goal. He noted that $1.5 million dollars has been returned to the City. He summarized areas of coverage that his company provides to the City. He further summarized the successes that have been gained by the City. He noted that one correction has been made to the deductible as $25,000. In conclusion, Mr. Davis stated that the program has been successful, the city is well protected, and that his company plans to keep that way. Councilmember Flores asked if there was a problem with increased concerns of stress. Mr. Davis responded that stress cases have dropped dramatically because of resources available to deal with problems. City Manager Netter encouraged Council to ask questions of Jeffrey. Councilmember Spiro commented that the problem that is of concern is whether or not the insurance pays sufficient amounts to cover damages or loses. Mr. Davis noted his company has purchased a Blue Cross program that allows the insured to use any doctor over the State for a cost of $10.00. Councilmember Spiro asked if there were plans to go out to bid on a regular basis. Mr. Davis stated that his company sends a worker out yearly to look at costs to keep costs down. RECESS: MAYOR VIDAK- MARTINEZ RECESSED THE COUNCIL MEETING AT 8:33 P.M. RECONVENE: MAYOR VIDAK- MARTINEZ RECONVENED THE COUNCIL MEETING AT 8:40 P.M. City of Rohnert Park Concurrent Meetings Minutes -10- January 25, 2000 for the City Cv'ui1� iu�Col;liiiiiiiity Vevellopinent Col;unisslon/Rohnert Park 1r''iilail�iilg AutiloilLy 12. EMPLOYEE - QUALITY OF LIFE COMMITTEE (EQuOL) PROGRESS REPORT • Presentation by Public Works Manager Bill Stephens City Manager Netter informed the Council that Public Works Manager Stephens was present on behalf of the EQuOL Committee. City Manager Netter expressed appreciation and thanks to Mr. Stephens and the Committee members for a job well uv11L iil lu�+11LIxy111g 1aULV1J 111 vul v1ga111La.L1V11 LV "'c_"F lllalSG Ulu 1i1Ly a quamy r71a%X LV work. Public Works Manager Stephens summarized the written staff report on this item. He pointed out that the project has begun to improve employee morale. He stated that the Committee looked at various ideas in order to be effective. He informed the Council that the Committee's original goal was to improve morale and that they focused on the following areas: communications, equality and fairness, guidance and leadership, organizational direction, physical work environment, employee recognition, individual role in the organization, teamwork, and training and promotional opportunities. He informed the Council that an open house was held in April of 1999 inviting employees to join the EQuOL Committee. He noted that a survey was designed to solicit ideas which was where the areas mentioned above were identified. Mr. Stephens .reported that all nine categories have been reviewed and 30 recommendations have been suggested. He stated that the next phase will be the implementation of the recommendations and suggestions. He noted that those recommendations that could be readily implemented have been put into place. Councilmember Mackenzie asked if the Committee would meet on a regular basis to monitor the process of implementation to measure the success of the program. Mr. Stephens noted there is no end to the process. He noted that the survey will be repeated on a regular basis and stated that there is a second component to the survey. Mayor Vidak- Martinez challenged staff to provide ways they feel acknowledges recognition. City Manager Netter commented that two years ago staff looked at this matter because it came from the employees. He noted that at one of the meetings there was laughter and cheering which indicated that they were developing issues and recommending solutions. -13. BUDGET MATTERS: 1) Budget 1999 -00 recommended Fees /Charges Increases • Garbage & Rubbish Disposal Rate Increase and Debris Box Rate Increase City of Rohnert Park Concurrent Meetings Minutes -11- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority a) Staff Report City Manager Netter stated that Finance Director Harrow and representatives from Waste Management were present to address questions of the Council. He pointed out that this was the annual review. City Manager Netter stated that the CPI formula was developed several years ago and that year's rate increase represents a 60 -cents a month increase. He noted that the matter is scheduled for formal public hearing tonight. b) PUBLIC HEARING MAYOR VIDAK-MARTINEZ OPENED THE PUBLIC HEARING AT 8:54 P.M. No one responded. MAYOR VIDAK - MARTINEZ CLOSED THE PUBLIC HEARING AT 8:55 P.M. City Attorney Strauss asked if anyone had called in to protest the rate increase. City Manager Netter responded that no protests were made to the increase. City Attorney Strauss advised that this should be so- stated in the record. It was also pointed out that a correction to the Resolution No. on the front page should be changed from 1999 to 2000. c) RESOLUTION FOR CONSIDERATION: Resolution No. 2000 -24 SETTING SOLID WASTE DISPOSAL AND RUBBISH COLLECTION RATES Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, and unanimously approved, reading was waived and Resolution No. 2000 -24 was adopted. 2) Modifying the 1999 -2000 Budget a) Staff report City Manager Netter referred discussion of this item to Mike Harrow to address questions of the Council. Mr. Harrow summarized the staff report on this item. City of Rohnert Park Concurrent Meetings Minutes -12- January 25, 2000 fnr the City Cniµnril /('nnuWjn_it j ilea PinpmPnt (n�nmigcinn/12o nett Parts Finanrina Authority He stated that the total impact to the general fund reserve is $1,465,000 dollars. He noted that Council has been provided with the revised budget pages as they appear in the budget. City Manager Netter stated that most of the augmentations are taken out of the reserve funds. He further noted that the reserves will be discussed during next year's budget process. He stated that the City would like to close the books and start new budget discussions. b) RESOLUTION FOR CONSIDERATION: Resolution No. 2000 -25 2) MODIFYING THE 1999 -2000 BUDGET a) Staff Report No additional comments were made. Upon motion by Councilmember Flores, seconded by Councilmember Spiro, and unanimously approved, reading was waived and Resolution No. 2000 -25 was adopted. City Manager Netter advised that staff will present the 6 month review of the budget at the next City Council meeting. 3) Projected 5 Year Budget - Submittal Finance Director Harrow informed the Council that he has provided a rough estimate for review of the Council. He noted that his report reflects where the City is now with included projections. He went on to summarize the contents of the staff report. He stated that the City is trying to build up reserves. He noted that it is estimated that the City will have approximately $5.2 million in reserve funds by the end of 6/30/2000, and in 5 years, roughly $4 million. Councilmember Flores asked for an analysis of where additional revenue could come from for the completion of City Hall in the year 2002. City Manager Netter stated that the Council will conduct a Project Priority session to discuss the 5 -year Plan. Mayor Vidak - Martinez stated that Council needs to work on the Plan prior to going'into budget discussions. Vice -Mayor Mackenzie noted that we will be looking at the economic plans and the SFear Piail. He suggested that the Council coistder overall projects for the next 5 years before scheduling separate work sessions to look at additional work plans. Mayor Vidak- Martinez directed staff to contact City Council members with suggested dates. Cily of Rohnert Park Concurrent Meetings Minutes -13- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority 14. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATIONS: 1) Staff report City Manager Netter stated that original recommendation is rescinded. He stated that Kathleen Kane was present from the Sonoma County Community Development Commission to address Council questions. Assistant City Manager Leivo informed the Council that the application deadline was a couple of weeks ago. He stated that the Council has an opportunity to establish priority on the following proposed projects: 1) Sidewalk Access Ramp Program Phase II; 2) proposed Housing Rehabilitation Program, and 3) First Time Homebuyer Program. He stated that $150,000 in CDBG funding is proposed for each program. He pointed out that Council's recommendation will be forward to the Sonoma County Community Development Commission. He pointed out that, in the past, Rohnert Park has not received its fair share of funding. Mayor Vidak - Martinez commented that she is *happy extremely unhappy to see the share of funding to Rohnert Park. She noted that funding for the City of Windsor has been consistent. She questioned why our City is affiliated with this group. She expressed concern that Rohnert Park needs to receive their fair share. *C O R R E C T 10 N ABOVE from 2/8/00 City Council meeting: Per Mayor Vidak- Martinez (deletion lined out/addition underlined) Assistant City Manager pointed out that the Council recommended several months ago that they wanted to continue with receiving this funding for the next 3 years. He noted that each jurisdiction has one vote and that Rohnert Park is out- voted. He noted further that because we are so large compared to the other jurisdictions, the smaller jurisdictions receive more funding. Mayor Vidak - Martinez asked what would happen if Rohnert Park withdrew their participation. Assistant City Manager Leivo responded that the total amount of funds would be proportionately reduced. City Manager Netter stated that when the decision was made to appeal to the County for a higher level of contribution, that it was made in good faith. Kathleen Kane of the Community Development Commission commented that after Council expressed their feelings 6 months ago, that Mr. Leivo conveyed Council feelings before the Technical Advisory Committee. She noted that if funds were distributed according to population, small cities would not get larger sums of money. City of Rohnert Park Concurrent 77Meetings Minutes -14- January 25, 2000 I the %-1L.Y rVU11c1L r-oinr lulllly Developnlellt COnL1111sj1On//RVhn IL Park lr'"inancing 1 U011vil y Ms. Kane stated that City Council members are invited to attend the meeting before the Committee members to make comments. She noted that a public hearing is scheduled for March. Vice -Mayor Mackenzie commented on the method that funds were funneled for the Bicycle Advisory Committee. He pointed out that the Metropolitan Transportation Commission laid down rules and that the Committee had to +11- —1— TJo rnYOa4innn� Y:Aip+l,nr nr nn+ tt,nro ar "Opq ronor�i„n Ap 1V11V VY Llly 1U1VA7. XX%, LIUNJL1V11 L,U VY11i�L11V1 Vl 11VL L11V1V UlV 1-0 1Vi.,Ul t{311� L..V disbursement of CDBG monies. Ms. Kane responded that there are no rules. She noted that the Urban County is the jurisdiction for the County, and that the County is given the responsibility and authority to make decisions. Councilmember Mackenzie suggested that Mayor Vidak - Martinez attend the Public Hearing before the Technical Support Advisory Committee to represent Council concerns. Councilmember Reilly stated that he agrees with the Mayor's concerns. Ms. Kane commented that the money would come back into a pool to be re- allocated into City's pot and unincorporated pots. She pointed out that none of the money can be used for administration. She noted that Rohnert Park would have approximately $110,000 in funds. Councilmember Reilly asked what options City has before the three -year expiration date and what options we would have if we withdrew earlier. He further asked if the City would get the money from someplace else: Assistant City Manager Leivo stated that the City does not have an option to withdraw earlier. He pointed out that HUD does calculations based on the census which is based on research completed several months ago. He stated that in all likelihood at the end of 3 years, that the option would be to join the balance of the State program. He stated that under this program the City could apply for and receive more money, but would have a 50/50 chance that the application for our City would be granted. Ms. Kane stated that the process is different this year. She stated that applicants used to have to wait a year for program funds. However, she stated that because HUD wants us to spend funds quickly, that now funds can be re- programmed into a contingency fund and d pre - prioritized as a contingency protect. She noted that tf the City Subrrlits three prVjeits, that they may have good chance for a contingency project. City Manager Netter identified the sidewalk access ramp project as staff's recommendation as the first priority, secondly the Rehabilitation Program, and thirdly the First Time Homebuyer's Program. City of Rohnert Park Concurrent Meetings Minutes -15- January 25, 2000 for the City Council /Community Development Commission/Rohnert Park Financing Authority 2) Public Comments There were none. 3) RESOLUTION FOR CONSIDERATION: ResolutionNo. 2000 -26 ESTABLISHING A PRIORITY ORDER OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATIONS Upon motion by Councilmember Flores, seconded by Councilmember Spiro, and unanimously approved, reading was waived and Resolution No. 2000 -26, as prioritized by staff; was adopted.' Councilmember Spiro requested a report from staff on how many people have been able to use Homebuyers Program for the purchase of homes. Assistant City Manager Leivo noted that the majority of loans have been granted for the purchase of condominiums. 15. DEPARTMENT OF PUBLIC SAFETY MATTERS: MEGAN'S LAW - CITY PROCEDURES 1) City Attorney /Staff Report This item was deferred until February. 16. COUNCIL YEAR 2000 PROJECT — MATTERS RELATED TO THE GENERAL PLAN PROCESS: 1) General Plan Oversight Committee Update VVM/JM) Vice -Mayor Mackenzie requested that this action item listed on the agenda for Council concurrence with timeline and UGB Measure for November Ballot be deferred until the Committee has met after the scheduled meeting on Thursday evening to review the revised timeline and the UGB measure. She requested that the matter be rescheduled for the first meeting in February. Mayor Vidak - Martinez announced that he and Mayor Vidak - Martinez will be attending a City and County Working Group meeting scheduled for tomorrow at the Public Safety Conference Room at 2:00 p.m. to discuss the community separator, open space mitigation,sub- region transportation, and water supply and availability. He noted that a report will be given regarding discussion of assessment districts. 2) General Plan Budget /Contract Amendments City of Rohnert Park Concurrent Meetings Minutes -16- January 25, 2000 lvr dw City CVtu'ICiiiCO ununi y LeVelopnicnt CorrirdssiolUlRolulVilL Park Financill AuthVily RESOLUTIONS FOR ADOPTION: City Manager Netter explained the resolutions for consideration. Resolution Nos. 2000 -27 APPROVING AMENDMENT NUMBER TWO TO THE AGREEMENT WITH DYETT & BHATIA FOR $22,370 2000 -28 APPROVING AMENDMENT NUMBER ONE TO THE AGREEMENT WITH CRANE TRANSPORTATION GROUP FOR $8,650 2000 -29 APPROVING AMENDMENT NUMBER ONE TO THE AGREEMENT WITH VICKI HILL FOR $15,000 EXTENSION 2000 -30 APPROVING AMENDMENT NUMBER ONE TO THE AGREEMENT WITH THE RESULTS GROUP FOR $9,000 EXTENSION Upon motion by Vice -Mayor Mackenzie, seconded by Councilmember Flores, and unanimously approved, reading was waived and Resolution Nos. 2000 -27, 2000 -28, 2000 -29 and 2000 -30 were separately and consecutively adopted. 17. MOBILE HOME PARK MATTERS: • City Attorney Report on meeting with Mobile Home Residents re. Ordinance changes, etc. City Attorney Strauss reported that Council was provided with a summary review memo regarding the Mobile Home Rent Review matter. She stated that a meeting was held last Saturday morning. She stated that all mobile home park residents at Rancho Grande were noticed. She noted that the purpose of the meeting was to provide information to residents on two specific issues: 1) current state law on vacancy control; 2) statute of limitations on park owners attempts to collect back rents. She stated that the Chambers was standing room only. She stated that she answered questions and that statements were entertained. She noted that the City Manager, and she advised those in- attendance that questions would be referred to Council at their 2/8/2000 meeting. She noted several residents spoke with her noting their favoritism to the increase but they had not spoken publicly. 18. COUNCIL COMMITTEE & OR OTHER REPORTS: 1) Library Advisory Board and Planning Sub - Committee (VVM) Councilmember Flores reported that the Mayor represented the Council at the meeting of the Library- Cornrnittee. He stated that this evening the Council looked at an updated Work Plan, allocations, and the architect's projections for the library. He noted that a formal presentation of the new plan will be on 2/2/2000 at the Chamber of Commerce. He noted also that he, assisted by Lynne Conde, would make a presentation at a breakfast meeting. City of Rolmert Park Concurrent Meetings Minutes -17- January 25, 2000 for the City Council/Community Development Commission/Rohnert Park Financing Authority 2) Technology Committee Report M Vice -Mayor Mackenzie reported on the impact of AT &T taking over cable franchise. He stated that it is not clear what the timing will be, but that the Corps of Engineers are still looking at our systems. He stated that he would report back on the matter. He noted that the purpose of the meeting was to review the possible budget impacts from the adoption of various technologies. Vice -Mayor Mackenzie stated that the culture of our City is changing as far as work environment is concerned. City's now conducting business electronically. He expressed a real need that for staff training, and he encouraged Councilmembers to use the e-mail system. He suggested the need for discussions to get all Councilmembers on board using e-mail. He volunteered to be the "cheerleader" of this effort. 3) Parks and Recreation Commission Vice -Mayor Mackenzie reported that he has been asked to meet with the Commission quarterly. He noted that the Commission is prepared to report on how to expend bond monies during February. He requested that their top priorities be reported back in February. Regarding the request from Mr. Kruvelich about the dog park, Vice -Mayor Mackenzie reported that he has informed him that he would bring the matter to the attention of the Parks & Recreation Commission. 4) Other Reports: Mayor Vidak- Martinez reported that she attended several meetings including: meeting with Superintendent of Schools, the School Attendance Board meeting, Library Advisory Board Meeting and the Sonoma County Human Services Committee meeting. 5) Senior Citizen Commission Councilmember Flores provided the Council with a written report from the January 20th meeting of the Commission. He summarized his written report and noted the following upcoming events: Regarding program space, Councilmember Flores stated that the Commission will request additional space currently used by the Finance Department for senior activities when the new City Hall is constructed. He reported further that if funding is available the Commission feels that an indoor pool would be beneficial to seniors for recreation and exercise. Councilmember Flores further reported that the Connection Across Generations program for seniors will be presented through SSU and that the program begins on February 4th. As a fundraising event, Councilmember Flores announced a clothing sale and provided a contact number of 588 -6785. In conclusion, Councilmember Flores announced that a Super Bowl party is scheduled for Sunday, January 30th. City of Rohnert Park Concurrent Meetings Minutes -18- January 25, 2000 for the City Council /Conununity Development Conlmission/Rohnert Park Financing Authority 6) Performing Arts Committee Councilmember Spiro reported that the Performing Arts Committee met and they have an emergency item.. She noted that City Manager Netter had distributed Wall of Honor pictures and noted that a party on Phase I is scheduled for 2/26/2000. Also, Councilmember Spiro announced that an Anniversary Dinner is scheduled for 4/28/2000 to show Guys & Dolls in honor of contributors and other hard workers who have worked on the Performing Arts Center. Further, Councilmember Spiro announced that on 5/12/00 an event will be held for the actors and actresses and that the 10th Anniversary Open House is scheduled for 5/3/2000. She pointed out that many of the scheduled event dates are not the originally scheduled dates gland that the Seniors' Black and White Ball *land was already previously scheduled for 4129100, so the Performing Arts Center event needed to be changed in order to accommodate both schedules. She informed Council that needs authorization for an expenditure to prepare for the 2/26 event. l- C O R R E C T 10 N ABOVE from 2/8/00 City Council meeting: Per Councilmember Spiro (addition underlined) 2 - C O R R E C T 10 N ABOVE from 2/22/00 City Council meeting: Per Councilmember Spiro (deletion lined out/addition in italics) EMERGENCY ITEM FOR CONSIDERATION Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, and unanimously approved to consider approval of an expenditure for the Performing Arts Center to be declared as an emergency item. Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, the expenditure of $5,950.38 to Scott Architectural Graphics for the Wall of Honor Sinage at the Spreckels Performing Arts Center, per contract agreement as presented, was unanimously approved. EXTEND CITY COUNCIL MEETING PAST 10:00 P.M. Upon motion by Councilmember Spiro, seconded by Vice -Mayor Mackenzie, and unanimously approved, to extend the City Council meeting past 10:00 p.m. to finish items on the agenda. 19. COMMUNICATIONS: Councilmember Reilly requested to pull communications #9, H, and 16 . Communication #9 from Management Analyst A. Fogle regarding , Waste Management Contract Matters. Councilmember Reilly commented that the matter of contract renewal for waste, management services should be the decision of the full Council not the sub - committee. He expressed that the Council should direct staff on whether or not to go out to bid. City Manger recollected that Council direction was.to see who would be available and bring back to Council. City of Roluiert Park Concurrent Meetings Minutes -19- January 25, 2000 for the City Council /Community Development Conunission/Rohnert Park Financing Authority Councilmember Reilly requested that the matter be voted on at the next Council meeting. He stated that if the City is going to negotiate on waste management, that the Council needs to go on record that Council directed staff to lay out options. Vice -Mayor Mackenzie suggested staff bring back memorandums in the form of a staff report to Council. Communication No H from resident R Young requesting a proclamation for National Organ Donor Day on February 12, 2000. Councilmember Reilly requested that a resolution for consideration be prepared for this item on the next Council agenda. Council concurred. Communication No 16 from resident M Knetz eg r requesting a new ordinance for security deposit interest. Councilmember Reilly requested that the City Attorney review and respond to this letter regarding interest on security deposits. Councilmember Spiro requested to pull communication #9 and #5. Communication #9 from Management Analyst A Fo lg e re agarding Waste Management Contract Matters. Councilmember Spiro concurred with Councilmember Reilly's comments on this item. She requested a clear definition of what the key information consisted of before making a final decision on this matter. She expressed that decisions should not be made by two Sub - Committee Members. With regard to the hiring of another consultant, Councilmember Spiro requested additional information justifying the need for another consultant. Vice -Mayor Mackenzie spoke to the comments made by Councilmembers Reilly and Spiro. He stated that their comments insinuated that the Sub - committee is not willing to share comments on issues. He reminded Councilmember Spiro that key information would be presented to the full Council. Councilmember Spiro commented that it was not her intention to offend anyone with her comments. She requested more involvement in the process *and sooner is better than later. *C O R R E C T 10 N ABOVE from 2/8/00 City Council meeting: Per Councilmember Spiro (addition underlined) Communication #5 from Tom Woodcock recommending Larry Esparza to fill the vacancy on the Mobilehome Rent Appeals Board. City of Rohnert Park Concurrent Meetings Minutes -20- January 25, 2000 for the City Council /Community Development Commission ohnert Park Financing Authority 20. MATTERS FROM/FOR COUNCIL: 1) Liaison and Committee Assignments 7R) Councilmember Reilly expressed concern at the last Council meeting with the process for liaison assignments, specifically to the statement mentioned that one of the reasons for not putting someone on a Committee was because this was an election year. He expressed that he feels that should be a Council decision. He commented that he does not have a problem with selections if someone waned to be removed, or tI it were time for new blood, but that the reason for removal being because it was an election year should be a Council decision, and not an individual decision. Further, Councilmember Reilly suggested that the full Council be informed of expectations of the Sub - Committees when they meet at times that Councilmembers cannot attend. He expressed careful consideration when coming up with Council opinions on how assignments are made Vice -Mayor Mackenzie commented that he too thought about the comments and observations made. He stated that Mayors have certain prerogatives and they have been exercised in the past and will continue to be exercised in the future. Councilmember Flores noted all committees have responsibilities and amount of work to complete. He stated that he agrees with Vice -Mayor Mackenzie comment recognizing the prerogative for Mayor to make Committee selections. He stated that he does not look at one Committee being higher profiled than another, but shares the work of all. Councilmember Reilly stated that he wanted to make clear that the only objection that he had to the actual assignments was reasons given and the statement that it would not be right for someone up for re- election to serve.. He commented he. wants the Council to make this decision. 2) Capital Improvements Question (JR) Councilmember Reilly requested clarification to the question pertaining to granting an . increase in space rent in any mobile home park for a "capital improvement ", if the rent decreases after the improvement is paid for? If no, then why not? City Manager Netter responded that the old system was utilized as part of the formula. He noted that staff has indicated that homeowners are notified when should drop off. He pointed out that only 4 capital improvement submittals have been received over the last 10 years. City of Rohnert Park Concurrent Meetings Minutes -21- January 25, 2000 for the City Council /Community Development Conunission/Rohnert Park Financing Authority 3) Marin/Sonoma Mosquito & Vector Control District - Letter requesting Council consideration of re- appointment of John Borba as Rohnert Park's representative to this District's Board of Trustees, fora term of two or four years at the discretion of the appointing power (term expired 12/31/99) Councilmember Mackenzie requested consent of the Council to approve the request of Mr. Borba for re- appointment as Rohnert Park's representative to the above District's Board of Trustees. Council concurred. 4) Miscellaneous, if an Councilmember Spiro requested to look into projects that will require allocations of sewer and water. She expressed concern with projects that the City has accepted money from, in particular the * "Waller Coimpa -' Wellness Center. *C O R R E C T 10 N ABOVE from 2/8/00 City Council meeting: Per Councilmember Spiro (deletion lined out/addition underlined) Councilmember Spiro requested a report on the status of the review of the Golf Course Contract. She requested also to schedule another golf course meeting. 21. CITY MANAGER'S REPORT: 1) Railroad Crossings Project Update City Manager Netter reported that a memo was received noting that plans are completed and have been forwarded to the Railroad Operator for estimates. City Manager Netter stated that hopefully the project would be started this spring and completed by the summer. 2) Grant Writer - Research & possibilities City Manager Netter stated that he has assigned staff Rebecca Jones to complete the research on this item. He reported that a meeting was held with SSU who has indicated that an SSU resource staff person could provide guidance after the month of March. He commented that the project is moving along well. 3) Miscellaneous, if anv REMIF Board Meeting City Manager Netter informed the Council that he will be attending an Annual REMIF Board Meeting this Thursday and Friday in Ukiah, but would be available by cell phone. Status of M -Pool City Manager Netter reported that the City would be calling for bid for the M Pool on 2/8/00 for 45 days. He noted that the project is on schedule. City of Rohnert Park Concurrent Meetings Minutes -22- January 25, 2000 for the City Council/Community Development Commission/Rohnert Park Financing Authority 22. - CITY ATTORNEY'S REPORT: 1) Any items from Closed Session There were none. 23. ADJOURNMENT: There being no further business, the meeting adjourned at 10;33 p.m. 1 l � I�vP Y • 'mil. �✓[�Z.. � ��� �• �-�J Teresa Taylor-KingAccorder Vicki Vidak - Martinez, Mayor 012500nm �� =1 Linda Spiro 1427 Mathias Place Rohnert Park, CA 94928 January 25, 2000 CORRECTIONS TO THE MINUTES OF JANUARY 11, 2000 Page 17, paragraph #2: Councilmember Spiro asked the Mayor if she had considered her letter of November 1999. ............. ... e Mavcar:'fi'VMsaid NO I i not. uncilmesl asked maybe we can negotiate. Auld liter ta€e exception and I would like to discuss it publicly. ncilmeia Spiro pointed out that she has served on the Senior Citizens Advisory Commission over 10 , x "end that there were two letters sent to this Council and they were from the imxs, ;zcr z a ng that she be re- instated. She requested consideration of the request of the Mayor VVM responded "my feelings also with the senior citizens is they are a strong voting block in this community and it made sense to me to have someone in there who was not going to stand for reelection and that is how I made my choice." Councilmember Spiro "Your honor, in going back to something. Your concept of not putting somebody in a position running for reelection. If in fact we are not going to do that, it certainly is your prerogative, I would like to suggest you remove yourself from the alternate on the Senior Commission since we are both up for reelection. Just based on what you said, I mean that's a reasonable thing if we are not supposed to he doing that I thought we should be consistent. IAS PLACE RK, CA 94928 is not that I dont think we need better fire protection we do, Under the present system we recruit police officers to serve as fire fighters for one year which I feel is completely wrong because todays police Officers need so much more Technical training in police work than say ten years ago, and wages are so much higher for police than fire personal; The fire insurance underwriter have given Rohnert Park a 5 rating which is not that good Santa Rosa as a 2 rating, the lower the rating the lower the fire insurance , these underwriters are the experts when it comes to accessing efficiencies The citizen of rohnert park are not only paying a tax, but higher insurance rates to boot Next I agree with the council person who wanted to put the tax decision on the November ballot, because I believe strongly in the constitution one man one vote. This measure was determined on the dollar amount the properties were being accessed to how many votes they would have, how many vote were given to Double tree, Next level com and who decided how the city properties would VOTE (if they did vote,) OUR constitution says one man one vote, tell me if this is unconstitutional, then you said you can only vote if you own property, this is the kind of abuse that prompted my forefathers throw tea into Boston harbour , this is the same thing taxation without representation, , I am referring to the people who rent; Every body who rents, you were not allowed to vote on this tax , but you can bet your landlord will be passing the cost onto you, this same kind of nonsense was used by the English plutocrats, insurance companies,and corps to keep the Irish population under control, if you did not own property in Ireland you could not vote, period. This way you you have little or no control In any elections, or decisions that effect your well being, Is this not the same kind of abuse, The abuse that our constitution was written to avoid. I am asking you to reconsider your decision on this tax , Police officers need more tech training than ever before to be effective Fire men get a lower pay scale than demanded by the police dept we could lower cost beeping in place top commander control Renter were not allowed to vote, How un- American can it get Are we now being governed by plutocratic rule in this city Fire - underwriters are telling us how good or bad our fire dept is by the additional fire insurance cost Are you acting within the constitution on the way this tax was implemented