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2000/02/22 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: City Council Community Development Commission Rohnert Park Financing Authority Rohnert Park Housing Financing Authority February 22, 2000 Tuesday Prior to convening the regular session, a work session was held beginning at 5:00 p.m. covering issues of the City Center /City Hall/Library - Community Development Commission/Tax Allocation Bonds and Certificates of Participation/Project Priorities and Economic Development Strategies. A closed session was held beginning at 7:00 p.m. to consider Personnel matters/ Litigation matters/Real Estate Negotiations. 6 The concurrent meetings of the City of Rohnert Park for the City Council, Community Development Commission, Rohnert Park Financing Authority and Rohnert Park Housing Financing Authority met this date in regular session commencing at 7:30 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak - Martinez presiding. CALL TO ORDER: Mayor Vicki Vidak - Martinez called the regular session to order at 7:40 p.m. and led the pledge of allegiance. ROLL CALL: Present: (4) Councilmembers Flores, Spiro, Reilly,. and Mayor Vidak- Martinez Absent: (1) Vice Mayor Mackenzie (due to illness) Staff Present for all or part of the meeting: City Manager Netter, Assistant City Manager Leivo, City Attorney Strauss, City Engineer Gaffney, Public Safety Services Chief Rooney, Public Safety Services Lt. Bullard, Public Safety Services Sgt. Saldanha. MOMENT OF SILENCE: Mayor Vidak- Martinez conducted a moment of silence in memory of Patricia Hilligoss, the former and long -time Mayor of the City of Petaluma. The Mayor expressed the Council's deepest sympathy and well wishes to her family and her loved ones. City of •Rohnert Park CONCURRENT MEETINGS MINUTES (2) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin Financin Authority 1. Mayor's Report on Closed Session Mayor Vidak- Martinez reported on the closed session, which commenced at 7 :00 p.m., to discuss matters listed on the Agenda attachment. Mayor Vidak - Martinez stated there is nothing to report at this time. 2. Approval of Minutes - February 8, 2000 Upon motion by Councilmember Flores, seconded by Councilmember Spiro, the Minutes of the February 8, 2000 meeting, as amended, were unanimously approved, with Vice Mayor Mackenzie absent. The following corrections were made: (1) Councilmember Reilly indicated that page 7, third paragraph, should read, "Councilmember Reilly made a motion to approve Item D, seconded by Councilmember Flores and unanimously approved with directions to the Recreation Department to do further review of the non - resident fee." (2) Mayor Vidak - Martinez said that on page 10, third paragraph, the word "Board" should be changed to "Council" indicating the Council's support for the Burbank Project. (3) Councilmember Spiro, referring to Minutes previous to 2 -8 -00, stated that the Performing Art's Center event needs to be changed in order to accommodate it as well as the Senior's Black and White Ball because the Senior's Black and White Ball was previously scheduled. 3. Approval of Bills/Demands for Payment for: City of Rohnert Park/City Council Upon motion by Councilmember Reilly, seconded by Councilmember Flores, City bills presented per the attached list in the amount of $1,099,658.12 were unanimously approved, with Vice Mayor Mackenzie absent. 4. Adding non - agendaed items to agenda (if any) Mayor Vidak- Martinez asked Councilmember and staff if there were any non- agendaed informational items to add to the agenda. • Councilmember Flores indicated one to add in consideration of the dog park for G park. • Councilmember Spiro addressed two items to add under General Topic: (1) regarding vehicles being parked right to the corner; (2) regarding clarification of the wording concerning the resolution about the rotation. Ci*v of Rohnert Park CONCURRENT MEETINGS MINUTES (3) February 22, 2000 For City Council /Community Development Commrssran/Rohnert Park Financing Authority/ Rohnert Park Housin Financin uthoilty 5. YOUTH REPRESENTATIVE TO THE CITY COUNCIL From 1999 -2oo0 Youth of the Year Program Selections: High School Youth Representatives Senior Kristen Avery, Juniors Lisa Tekus and Bering Tsang were recognized. The students reported as follows: • Youth Summit follow - through in conjunction with Vice Mayor Mackenzie is still in progress. • Search for upcoming Junior Youths of the Year in progress. • Turn-a -Bout Dance will be held Saturday at the Ranch with a 1970's theme. • "No Trash" policy has been instituted at their school. Dozens of detentions have been issued during the past couple of weeks. • Mayor Vicki Vidak- Martinez was thanked for her February 17th meeting regarding qualities and aspects of being a leader. • Comments were made regarding traffic congestion in the afternoon hours around their school. Councilmember Flores stated that one of the things that may have to be considered would be staggered release times for the students. City Manager Netter added that they do have a traffic engineer looking at the problem for anything that may help the traffic flow in that area. 6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC., REPRESENTATIVE Mayor Vidak- Martinez recognized SSU Associated Students, Inc., Representative, Senior Brian Talbot who commented on his report as follows: • Requested an update on the issue of housing discrimination against students here in Rohnert Park. • Requested more businesses be allowed to remain open after 10:00 p.m. for students. • ASI, as well as the Sonoma Earth Action, interested in meeting with representatives from Rohnert Park, the School District, and SSU to develop a means to light the pathways along the creek. Mayor Vidak - Martinez mentioned that the National League of Cities has a university caucus which has amassed information about how different universities have handled very similar problems like discrimination around student housing, which might be a resource for ASI also. 7. SCHEDULED PUBLIC APPEARANCES 1) Rebecca Rishe Chairperson Sister Cities Relations Committee; rep rdina Japanese Garden Appropriations. Reported her committee is aware that the plans for the garden are complete and they have $15,000 to give to the City to expedite the creation of this garden. They are eager to have the lantern received from Hasimoto put into place. City. of Rohnert Park CONCURRENT MEETINGS MINUTES. ES (4) February, 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin,11111113, Financin Authority • Shared some communiques from Japan and distributed copies to the Council members. She mentioned Japan is expecting them to visit sometime during Easter vacation and requested that any Council member planning on going let the Committee know no later than the third week in March. • Commented on the fact that the Rohnert Park/Cotati School District will resume having pen pal communications with Japan that was lost sometime back. • Mentioned a letter from Mrs. Teruko Wada from Japan regarding a plaque. She will place a copy of the letter in each Councilmember's box. Mayor Vidak - Martinez asked City Manager Netter what the time line on the Japanese Garden project was. He responded that he would have the plans pulled out and consult with the engineer. 8. UNSCHEDULED PUBLIC APPEARANCES: Mayor Vidak - Martinez stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30- minute total time limit). No one came forward. 9. CONSENT CALENDAR Mayor Vidak- Martinez asked if there were any questions regarding the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. A. Acknowledging the City Manager /Clerk's report on posting of the meeting's agenda B. Accepting Cash/Investments Report for Month End, December 31, 1999 concurrently for: • City of Rohnert Park/City Council • Community Development Commission • Rohnert Park Financing Authority C. Resolutions for Adoption: 2000 -37 Extending the Bid Opening Date and Time for a Contract for the Maintenance and Repair of Wells 2000 -38 Approving an Agreement with Book Publishing Company for Providing Municipal Code Publication Services 2000 -39 Approving an Agreement with Hilton Farnkopf & Hobson, LLC, for Consulting Services to Assist the City in Procurement of Solid Waste Services 2000 -40 Authorizing Certain Salary Adjustments for City Positions City of Rohnert Park CONCURRENT MEETINGS MINU'T'ES (5) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housing,, Financing Authority Resolutions for Adoption (continued) 2000 -41 Implementing the Reporting of the Ca1PERS Employer Paid Member Contributions as Additional Compensation for Safety Employees in the Rohnert Park Peace Officers' Association 2000 -42 Implementing the Reporting of the CalPERS Employer Paid Member Contributions as Additional Compensation for Miscellaneous Employees of the Rohnert Park Peace Officers' Association 2000 -43 Implementing the Reporting of the Ca1PERS Employer Paid Member Contributions as Additional Compensation for Employees of the Rohnert Park Public Safety Dispatchers 2000 -44 Rejecting the Claim of Sharon Lewis on behalf of Joshua Lewis (re. alleged glue in water fountain at C park) 2000 -45 Rejecting the Claim of Leona Miller (re, alleged damage to glasses from tripping on sidewalk) 2000 -46 In Remembrance of and Tribute to M. Patricia Hilligoss, Former Mayor of the City of Petaluma Upon motion by Councilmember Flores, seconded by Councilmember Spiro, and with Vice Mayor Mackenzie absent, the Consent Calendar was unanimously approved. 10. MOBILE HOME RENT. APPEALS BOARD APPOINTMENT 1) Accepting letter of resignation from Onna Rayos, term expired 12/31/99. Councilmember Spiro requested that a letter be sent from the Mayor expressing appreciation to Onna Rayos and accepting her resignation with regrets. 2) Councilmember Spiro indicated she had two applicants for this position. She was unable to accept the application of Mr. Esparza on the advice of the City Attorney, since there is already one person on the Board that resides in a mobile home. Councilmember Spiro made a motion to nominate Jenny Huff to fill this vacancy, (two year term to expire December 31, 2001), seconded by Councilmember Flores, and unanimously approved by the Council, with Vice Mayor Mackenzie absent. City of Rohnert Perk CONCURRENT MEETINGS MINUTES (b) February 22, 2000 For City Council/Community Development Commission/Rohnert Park Financing Authority/ Rohnert ParkHousim Financim Authority 11. PG &E ENERGY SERVICES CORPORATION TO PROVIDE ENERGY- RELATED EQUIPMENT AND SERVICES: 1) Cily Attorney /Staff Report City Manager Netter presented Assistant City Manager Leivo who explained that the City has been working cooperatively with PG &E Energy Services for several months. Prior to this, a preliminary agreement was approved. There are two stages to the agreement. The first stage is a detailed engineering study. Then, if that study demonstrates that energy improvements can be made and be paid back within a 10 -year time period from the savings, the City and PG &E Energy Services would enter into negotiations for installation of those improvements. There is a termination fee if the City decides not to proceed with the improvements of $46,500. That termination fee is for, generally, PG &E Energy Services' cost of doing the engineering study. Details of the Proposal are in the attached transmittal report from Assistant City Manager Leivo. 2) Presentation by David Theriault, PG &E Energy Services Corporation Mr. Theriault explained that his company looks for energy and water savings. The new products they recommend will save that energy and water. Those savings will then pay for the cost of those new products, thereby giving the City the benefit of the new equipment. • Councilmember Reilly asked where they would start saving money if it took 3 1/2 years to pay back the cost of a pump motor retrofit and the life of the motor is 3.7 years. Mr. Theriault responded that in terms of engineering, the lifespan of these products goes well beyond the term of the program. • Councilmember Spiro asked if the pool cover includes some type of shell for storage so it doesn't get stolen or vandalized at night. Mr. Theriault responded that was something to be determined in working with the City as part of the detailed engineering. Councilmember Flores commented on the thorough report. He indicated the two major factors being looked at here were 1) the aspect of saving energy and 2), doing that at savings to the residents. City Manager Netter said there was a change in the insurance provision that City Attorney Strauss had modified. It was in the new lease that the Council had before them. City Attorney Strauss was asking for a 10 -day review period. 3) PUBLIC HEARING Mayor Vidak- Martinez opened the public hearing at $:20 p.m. There being no one desiring to speak, Mayor Vidak- Martinez closed the public hearing. City of Rohnert Park CONCURRENT . MEETINGS MINUTES (7) __ February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin Financing Authority 4) Council discussion/action • Resolution for consideration: 2000 -47 Approving an Agreement with PG &E Energy Services' Corporation to Provide Energy- Related Equipment and Services Councilmember Flores made a motion to move for adoption of Resolution 2000 -47, seconded by Councilmember Reilly, unanimously approved with Vice Mayor Mackenzie absent. The reading was waived and the resolution was adopted. 12. COMMUNITY DEVELOPMENT COMMISSION matter • Community Support Network (CSN) - Consideration of loan to CSN for the purchase of two duplex units for operation of shared living units Mayor Vidak - Martinez said the Council had quite a few questions about language in the lease, and they will be deferring this item to staff. 13. FIRE SUPPRESSION BENEFIT ASSESSMENT REFUNDS 1) City AttorneStaff Report City Manager Netter reported the Council had before them a staff report recommending that they continue the services of Berryman & Henigar to complete the process of the refunds. He also indicated there area number of property owners who have been notified of refunds and they would like the refunds sent to another party other than the individual indicating on the property tax rolls. City Attorney Strauss indicated she will be bringing to the Council in closed session a number of claims for refunds that the City has received from property owners who no longer live at the address to which the refund claims were sent, and they are asking for refunds because they paid the assessment when they were living at that address. She will be providing additional information about that which will be coming to the Council later for consideration. 2) Consideration of Refund Policies City Manager Netter indicated that there is a period of one year for those refunds to be submitted and Berryman & Henigar have done an excellent job. City Manager Netter said they are amending the contract on a time and material basis not to exceed $5,000. • Council discussion /action 3) Resolution for consideration: 2000 -48 Approving an Amendment to the Agreement with Berryman and Henigar to Provide Refund Mailing Services Councilmember Flores made a motion for the adoption of Resolution 2000 -48, seconded by Councilmember Reilly and unanimously approved with Vice Mayor Mackenzie absent. City of Rohnert Park CONCURRENT MEETINGS MINUTES (8 ) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin g Financing Authority 14. COMMERCIAL VEHICLE PARKING IN RESIDENTIAL ZONES - ORDINANCE City Manager Netter signified that this was an item where the City Attorney was asked to review the Municipal Code and put it in the form of State Law. City Attorney Strauss reported that the Council saw this ordinance a few weeks ago. The purpose of putting this item on the agenda is the Council asked for a report from the Department of Public Safety on how they would enforce this matter. 1) Presentation by Dept. of Public Safety re. enforcement process and procedures liCommander E+ Tom Bullard stated that the Department of Public Safety determined the ordinance is fine the way it is written. However, the only concern they have is based on the new vehicles that are sold for personal usage. Many, private citizens have very large trucks, one -tons, that would also be in violation of this ordinance. The Department of Public Safety is proposing that there be some type of amendment or revision of this ordinance to allow citizens to park their vehicles, that the ordinance be more to prohibit commercial vehicles from parking or being stored on the City streets. *1CORRECTION ABOVE from 3/14/00 City Council meeting: Per Councilmember Spiro. 2) Council discussion /action After discussion by the members of the Council, Mayor Vidak - Martinez stated that, now, since the Council has the new information that there is a whole class of vehicles that are for personal use, but fit the ordinance's definition of commercial, that this be ive ba1,k to staf�ftfpr further stud *2 Councilmember Reill�/a m- ht Ming Reign or engths in addition to poundage could be a possible remedy that would distinguish between delivery vehicles and the large pickups that many people are driving nowadays. Mayor Vidak- Martinez thanked the Public Safety Department for the new information and stated that it will help the Council to ensure accuracy. *2CORRECTION ABOVE from 3/14/00 City Council meeting: Per Councilmember Reilly. • Ordinance for adoption: No. 655 Amending Rohnert Park Municipal Code Sections 10.40.240 and17.34.230 to Commercial Vehicle Parking in Residential Zones This ordinance was deferred pending further study by staff. 15. Department of Public Safety matter • Megan's Law - City Procedures 1) City Attorney /Staff Report Sergeant Saldanha stated that he was appearing for final approval but was awaiting the City Attorney's findings upon researching the legality of a citywide sex offender map. City Attorney Strauss commented she did speak to a number U I 11101 JiOnnerl tarn �,v�•� -� =�-y - - - -- _— For City rarnl/Community Development Commission/Rohnert Park Financing Authoiity/ Rohnert Park Housin Financin Authori of representatives of cities and also the Attorney General's office that assured her that this city -wide map would be in conformance with the law and with the Attorney General's policy on this matter. 2) Council discussion /direction Councilmember Flores expressed appreciation to the department's efforts in taking care of this major concern, also to City Attorney Strauss for her research. Councilmember Reilly thanked everybody for their input into this critical issue. He also thanked Mr. Woodcock for bringing it to their attention that they could try a new approach and still get things done and protect everybody's rights. Councilmember Spiro inquired about distribution of the map. Sergeant Saldanha indicated that the map would be posted in their investigation bureau and will be available to anyone over the age of 18. They will also distribute smaller versions of the map to the schools to be sent home in a packet to the students' parents. Councilmember Reilly made a motion to approve the citywide sex registrant map, seconded by Councilmember Spiro and unanimously approved with Vice Mayor Mackenzie absent. 16. Council Year 2000 Project - Matters related to the General Plan process, if any 1) General Plan Oversight Committee Update (VVM/JM) Mayor Vidak- Martinez reported that they were looking for Council concurrence on the time line , ke Urban Growth Boundary measure for the November Ballot. She stated that she and Vice Mayor Mackenzie have continued to meet with staff and have a great interest in tryin to brin this project to completion. She stressed concern in having a 'Renal an, one that meets legal guidelines, but at the same time is not being sidetracked. City Attorney Strauss commented the next Committee meeting would be March 13th. *1CORRECTION ABOVE from 3/14/00 City Council meeting: Per Councilmember Reilly. *2CORRECTION ABOVE from 3/14/00 City Council meet' Per Ma or Vidal- Martinez. Council concurrence with timeline and Uafteasure or November Ballot The motion was made by Councilmember Flores indicating Council concurs with the timeline and the UGB Mmeasure, seconded by Councilmember Spiro, and unanimously approved with Vice Mayor Mackenzie absent. PUBLIC COMMENT: Mayor Vidak - Martinez invited any public comments at this time. Rick Savel 499 Adobe Road, Pee narove mentioned the issue had come UP that the previous traffic modeling run had only been factored for 4,000 City of Rohnert Park CONCURRENT MEETINGS MINUTES (10) Februaa 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin Financin Authori employees at the Hewlett Packard site which was originally designed for a capacity of 12,000 employees. Now that 'it has changed hands to Agilent, he felt it would be an appropriate time for the City to revisit and to find what future plans for expansion Agilent might have. 1 .9 Geoffrey Cartwright, 56 Rocca .Drive, Petaluma, wanted to reiterate that they have a serious flooding problem in Petaluma. As Rohnert Park expands east and south, it is entering the Petaluma watershed. There is a serious flooding problem that already exists in the Railroad Avenue and Old Redwood Highway and Penngrove areas. Presently there is a $30,000,000 Corp. of Engineer's channelization project in progress, and with the continued development upstream and the floodplain and the watershed, the additional incremental waters coming down decrease the effectiveness of that project. He hopes that the City of Rohnert Park will work with the City of Petaluma and make sure that they do not increase any additional flows in their direction. 2)General Plan Budget/Contract Amendments • Resolutions for adoption: 200049 Approving Amendment Number Three to the Agreement with Dyett & Bhatia Mayor Vidak - Martinez indicated these resolutions are because they had taken longer than anticipated. So staff has taken a look at the work plan. They need some extra work from Dyett & Bhatia and also from Crane Transportation Group. These are required to enable them to have a competent and legal General Plan to present to Council and the Community. Councilmember Flores made a motion for the adoption of resolution 2000 -49, specifically the agreement with Dyett & Bhatia at an estimated amount of 'S seconded by Councilmember Spiro, the resolution was unanimously adopted, with Vice Mayor Mackenzie absent. 2000 -50 Approving Amendment Number Two to the Agreement with Crane Transportation Group Councilmember Reilly asked which two Penngrove intersections were to be analyzed. City Engineer Gaffney indicated the two main intersections that will be studied would be at Petaluma Hill Road and Adobe Road and then where Petaluma Hill Road. ends at Old Redwood Highway. Councilmember Reilly also inquired about the Cotati intersections and City Engineer Gaffney responded that they are still discussing Crtv of Rohnert Park CONCURRENT MEETINGS MINUTES (11) February-22, 200 For City Council /Community Development Comm�ss�on/Rohnert Park Financing Authority/ Rohnert Park Housin Financin Utholity with Cotati the intersections to be analyzed. Cotati's main concern, though, is at their hub intersection at East Cotati and Old Redwood Highway. City Manager Netter indicated there were some additional traffic counts being done that will be paid for by the County. It is not part of this budget, and the County agreed to pay. Mayor Vidak - Martinez said they were trying to get accurate counts so that they could make a good plan. Upon motion by Councilmember Reilly, seconded by Councilmember Flores, Resolution 2000 -50 was unanimously adopted, with Vice Mayor Mackenzie absent. 3) Other, if any Mayor Vidak - Martinez invited Michael Loomis to speak at this time. Michael Loomia 990 Colorado Boulevard Santa Rosa, mentioned that he has owned and operated a business at 6700 Hunter Drive in Rohnert Park for about 26 or 27 years. He spoke about the large trucks blocking traffic while servicing area stores. He would sincerely encourage the Council to consider voting approval of the Rugworks matter stating that this expansion would help relieve one of the areas where traffic sometimes gets blocked. 17. City Center, City Hall & Library - Bonds/Budget - Results of 2122/00 Work Session Mayor Vidak- Martinez indicated the decision to defer this item for the next Council session stating they discussed the City Center, City Hall and. Library during the work session earlier which was held between 5:00 and 7:00, and since Vice Mayor Mackenzie was not able to join them, decided to defer that item until the next Council meeting. (Brought to Council's attention again after No. 18.) 18. Library Project 1) Library Mural Committee proposal Councilmember Flores stated there had been a tremendous amount of enthusiasm from the Cultural Arts Commission and also from the Association for the Arts with reference to a mural project for the new library. He also mentioned that the new library had a very limited amount of space that would be suitable for a mural, but because there was such enthusiasm, he was suggesting to the Council and requesting consideration of approving a committee that would work with the City Engineer, architect and with the librarian. He suggested that that Committee would present to Council two possible murals and would then select one. City of Rohnert Park CONCURRENT MEETINGS MINUTES (12) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin FinancingAuthority Councilmember Flores made a motion for the formation of the Committee, seconded by Councilmember Flores, and unanimously approved with Vice Mayor Mackenzie absent. • Council discussion/action Councilmember Spiro asked if the people who would be presenting the art work would be Rohnert Park residents. Councilmember Flores replied he felt it would be appropriate if it was limited to Sonoma County residents. Councilmember Reilly commented that he would agree to it provided that there is a city employee on the list of Committee and that that should be the City Manager's decision. At this time, Agenda Item No. 17 was brought back to the Council's attention. (17. City Center, City Hall & Library - Bonds/Budget - Results of 2/22/00 Work Session) CouncilmemberllasteA to go back to Item Number 17. Upon further discussion, City Attorney Strauss indicated it wasn't necessary to have a vote to defer Item 17, but if there was someone who wanted to consider it tonight, they can make a motion to consider it. City Attorney Strauss suggested that the Mayor summarize the informal action taken in the work session' *1CORRECTION ABOVE from 3/14/00 City Council meeting: Per Councilmember Reilly/ Mayor Vidak - Martinez indicated that during their work session they looked into the cost of the new library. She mentioned that she and Mr. Flores are on the Library Committee 2T= mS1%th architects and the City Manager last week and went over the cost, which was considerably more than they had budgeted. A re -commendation was made to fund the library at $8,000,00(4 t�ieyVoWg1ht it would actually cost closer to $9,000,000 *� ouldq�e ioltry to raise the additional money from grants, should the library initiative pass in the upcoming election, as well as to approach the City of Cotati to see if they were interested in making a contribution since they will share the facility. A straw vote indicated that the Council was fairly unanimous in the decision to move forward. Councilmember Flores indicated that the Council had authorized an additional increase of $1.3 million for the library. ,�2,3�4CORRECTIONS ABOVE from 3/14/00 City Council meeting: Per Mayor Vidak — Martinez. Upon referring to the City Hall, Mayor Vidak- Martinez mentioned there was a division in the terms of the straw vote that was taken at that time. There was a discussion about the amount that would be allocated for the City Hall. One straw vote motion was not accepted, a second straw vote was a 3 -2 vote which included Mr. Mackenzie who could not stay for the remainder of the Council meeting due to illness. For that reason, Mayor V For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housing Financin Authority Vidak- Martinez indicated she wanted to defer this item at this time. Regarding City Center, Mayor Vidak - Martinez mentioned that the City Center was part of a broader topic_ She felt that it would be a whole workshop on its own, and so they took no straw vote but just had a brainstorming session. Councilmember Reilly said he was not willing to defer the library because he felt they had a unanimous vote. A motion was made by Councilmember Reilly to continue with the Library proceedings, seconded by Councilmember Flores, and unanimously approved with Vice Mayor Mackenzie absent. At this time Mayor Vidak- Martinez acknowledged that they would return to the second item in No. 18. 2) Update on Library Grant Project - City Manager City Manager Netter signified the hiring of a grant writer, Jenny Helms. Ms. Helms is now in the process of doing a grant search on private foundations and corporations. She is also preparing herself for the March initiative, if passed, to move right into grant writing under that program. A report will be submitted on March 14 to the Council giving results of the first phase of the project. *1 *2CORRECTIONS BELOW from 3/14/00 City Council meeting: Per Mayor Vidak— Martinez. 19. Council Committee &/or Other Reports 1) Manors' & Councilmembers' Board of Directors (VVM) • Joint letter on ABAG's Housing Numbers *1 su port the Mayor Vidak- Martinez mentioned that she tehl it r 'ate, ies letter to ABAG signed ng fat Cey re- examine and revise the numbers that they had given in their most recent report. 2) Golf Course Committee (AF/LS) Councilmember Spiro reported on the meeting that took place February 17th. The meeting began with a Closed Session regarding possible litigation. The Open Session consisted of being brought up to date by American Golf representatives on several matters consisting of operational issues, staff changes and current conditions of the courses. American Golf provided a list of capital improvements. It was made clear to American Golf their proposal would not be brought forward to the City Council at this time. Councilmember Spiro said it was her strong recommendation that they have additional meetings with the City Manager, the Committee and the City Attorney to come up with some appropriate solutions. City of Rohnert Park CONCURRENT MEETINGS MINUTES (14) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housing Financin Authori Councilmember Flores concurred with the report of Councilmember Spiro adding that he feels it is important that City Manager Netter and staff develop a program that respects the partnership that must be there and the contribution American Golf must make in order to restore the course and have it be the valuable commodity that it should be. 20. Transportation Matters Councilmember Spiro asked that this report be deferred to the next meeting so they could hear from Vice Mayor Mackenzie on this. 21. Communications Communications, per the attached outline, were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. 22. Matters from/for Council 1) Rugworks Expansion Project/Request (AF) Councilmember Flores indicated that the Council had heard from Bob Sevenau from Rugworks at the previous Council Meeting regarding the proposal for the expansion of his long -time business. Councilmember Flores expressed concerns as to the fact that there was no physical way for Mr. Sevenau's business to meet the requirements and has been classified as legal nonconforming. Councilmember Flores requested that the City of Rohnert Park seek ways to accommodate, even on a limited basis, the situation with the parking and the growth. Councilmember Flores made a motion to include this as an action item at the next City Council Meeting, seconded by Councilmember Spiro, unanimously approved, with Vice Mayor Mackenzie absent. Councilmember Spiro expressed some concerns and Mayor Vidak - Martinez recommended she share those concerns with City Manager Netter so that they could be included in the report that's brought to the next meeting. City Attorney Strauss indicated that there were two separate challenges in the application. One, that there has been a request to purchase, by the applicant, City -owned property which the City Engineer has recommended .against, And the second is the application that has been submitted to the planning department for the various changes that are required as of December 20, 1999 was incomplete. She indicated that the Planning Department needs additional information. City Attorney Strauss said the motion that was made to bring it back was appropriate in that it would provide information about the exact status of the project. Mayor Vidak - Martinez indicated she would like to see it back with clarity. City of Rohnert Park CONCURRENT MEETINGS MINUTES (15) February 22.2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housin Financin-gAuthority 2) Miscellaneous, if any Request for donark at G nark Councilmember Flores indicated that he has received calls from residents from G section who indicated that there was a major need for a dog park within G park. Councilmember Flores requested the issue be referred to Mr, Barry and ask him to review the situation to see if it was possible. Councilmember Reilly agreed to refer it but did not want to limit it to just G park. City Manager commented that Parks and Rec have looked at this issue before but they should send this recommendation back to them where they could research it again. Parking on the corners Councilmember Spiro expressed concern regarding people parking up to the corners and on the comers making it impossible to see around them for oncoming traffic, also causing the ramps to be inaccessible. She felt that there must be some point at which you can no longer park to a corner and if there is none specified, then they should institute one. Councilmember Reilly agreed to refer it to staff. Clarification of resolution Councilmember Spiro indicated a need for clarity on a resolution passed earlier this year regarding the rotation. She felt the wording was unclear and indicated she would like the City Attorney to take a look at it. City Attorney Strauss commented that she intends to speak with the author, Vice Mayor Mackenzie, and if need be, she could offer some language clarification consistent with the intent. 23. City Manager's Report 1) Check Re lea singpolicv City Manager Netter indicated that Staff releases checks that are under $1,000 and repetitive checks such as PG &E, telephone, et cetera. He indicated that after he requested all checks to be held up, he received a lot of e-mail indicating that it may jeopardize performance and productivity due to vendors calling. He is now asking for Council's consideration. City Attorney Strauss pointed out that approving all checks was Council policy which could be changed. It would be necessary to take formal action which would need to be brought up at a subsequent meeting. Some recommendations by Council were as follows: Providing allowances for routine and regular expenditures under $1,000. o Call a special meeting each month or come in early to approve bills. City of Rohnert Park CONCURRENT MEETINGS MINUTES (16) February 22, 2000 For City Council /Community Development Commission/Rohnert Park Financing Authority/ Rohnert Park Housing Financing Authority Mayor Vidak- Martinez indicated she would like to put it on the next Agenda as an action item. 2) Current Water & Wastewater issues City Manager Netter referred Council to a report from Joe Gaffney. 0;*4 AA'n r ATo4+o om --- +-A on +I%- fact that U�t.r.or4 Dark ti as -,-+ -v mo — %.1L,p 1V1LL1larU1 1VVLLL/r VV111111V11LVL1 V71 L11V YUVL L11UL 1 \V1111V1L 1 LL31% 11ts0 rv1LLV1 lY1V LVI0 for everything but single family homes. He indicated that Mr. Gaffney is working on charts that reflect what is actually the impact of the single family homes that are not metered in comparison to all of the water meters. Those reports will be forthcoming. He pointed out that Rohnert Park uses approximately 3.5 million gallons a day of reclaimed water, which probably makes it the premier city in the North Bay that uses this system. 3) Founder's Day - Change date to Sat., Sept. 16, 2000 Mayor Vidak- Martinez signified that the date was being changed back to September 23. 4) Donation of Public Safety - CPR Mannequins to Rohnert Park/Cotati Rotary Council concurred to donating six CPR mannequins to Rohnert Park/Cotati Rotary. 5) Spring Community Clean Up 2000, Fri. - Sat. April 7 -16, 2000 6) Miscellaneous, if any City Manager Netter provided Councilmembers with a new calendar system and requested he be given feedback. 24, City Attorney's report 1) Any items from closed session No coninients were made at this time. 2) Interest on Security Deposits - Response to 1/25/00 resident letter requesting amended ordinance. City Attorney Strauss referred to a memo regarding correspondence with Mrs. Knetzger regarding the security deposit ordinance. She also said she has received a number of telephone calls from landlords who are attempting to comply with the security deposit ordinance but expressed some frustration with the mechanics of complying. City Attorney Strauss recommended bringing back a complete report on how the ordinance has functioned in the approximate year since it was last amended and then deciding how they want to respond. City f Rohnert Park CG CUR�NT MEETINg5. MINUTES 17b� February 22 2000 For City Council /Community Development Commission /Rohnert Park Financing Authority/ Rohnert Park Housin'inancin& Author!.Iy Other unscheduled public appearances: Mayor Vidak- Martinez asked if there were any additional unscheduled public appearances at this time. No one responded. Adjournment-, There being no further business, Mayor Vidak - Martinez adjourned the meeting at approximately 9:40 p.m, Patricia M. Hibbs Certified Shorthand Reporter CSR No. 10664 V'C,' L' - t - C . =� Vicki Vidak - Martinez, Mayor 7)