2000/05/09 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for:
City Council
Community Development Commission
May 9, 2000
Tuesday
The concurrent meetings of the City of Rohnert Park for
the City Council and Community Development Commission .
met this date in regular session commencing,at 6:00 p.m.
in the City Offices, 6750 Commerce- Boulevard, Rohnert
Park,.with Mayor Vidak= Martinez presiding.
CALL TO ORDER:
Mayor Vidak- Martinez called the regular session to order
at approximately 6:50 p.m. and led the pledge of
allegiance.
ROLL CALL:
Present: (5) Councilmembers Flores, Reilly, Spiro; Vice
Mayor Mackenzie; and Mayor Vidak- Martinez
Absent: ( 0 ) None
Staff present for all or part of the meeting: City
Manager Netter, City Attorney Strauss Assistant City
Manager Leivo, City Engineer Gaffney and Associate
Planner. Bendorff.
1. CLO'S'ED 'SESSION:
Mayor Vidak- Martinez reported on the closed session
which commenced at 6:00 p.m. to discuss matters listed
on the agenda attachment, representing an update. She
indicated that the City Council agreed to join an amicus .
brief dealing with an appeal - in the case 'of Associated
Homebuilders of Northern California versus the City of
Napa.
2. APPROVAL-OF THE MINUTES:
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember`Flores,.the minutes of April 25, 2000 mere
approved with the noted amendments below.
Council.member Spiro: (1)Page 10; second.sentence,
clarify that the parking ordinance is actually 27- years-
old; (2)Page 15, Item 3, clarify that the amicus.brief
.specifically deals with-ca mpaign finance reform from
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(2 )
the City of San Francisco; (3) Page 16, second paragraph,
replace " Councilmember Reilly" with " Councilmember
Spiro."
Mayor Vidak- Martinez: (1) Page 15, Item 4, last sentence,
clarify that the Mayor is a representative of the Mayors
and Councilmembers' Association on the Human Services
Commission, which has just completed its funding cycle,
allocating one -half million dollars.
3. APPROVAL OF THE BILLS /DEMANDS FOR PAYMENT:
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Spiro, City bills presented per the
attached list in the amount of $852,451.77, as well as
the Community Development Agency bills in the amount of
$127,088.17, were unanimously approved.
4. COUNCIL COMMUNICATIONS, IF ANY (INFORMATIONAL ONLY)
Mayor Vidak- Martinez asked the Councilmembers if there
were any informational communications to add to the
agenda.
* Councilmember Flores signified three items to add:
(1) a report on the Library Mural Committee; (2)
Cultural Diversity; (3) Mobilehome park fire
hydrant inspections.
*Vice Mayor Mackenzie signified three items to add:
(1) a report on ABAG General Assembly's "Smart
Growth" conference; (2) a report on the California
Futures Network's "Smart Growth Legislation "; (3)
SCTA's 5/8 meeting.
*Mayor Vidak - Martinez signified one item to add:
(1) letter to the School District.
5. YOUTH REPRESENTATIVES TO THE CITY COUNCIL FROM HIGH
SCHOOL 1999-2000 YOUTH OF THE YEAR PROGRAM
SELECTIONS:
Senior Corrina Cole and Juniors Ray Bacani and Nichole
Henderson were recognized. Ms. Cole shared the contents
of the Youth of the Year program /Youth Summit report on
the issue of alcohol and other drugs in the community.
In conjunction with SCAYD (Sonoma County Adult and Youth
Development) and other community representatives, the
group focused on drug- related influences in the
community that may negatively impact young people and
affect their decision- making process about whether or
not to use alcohol or drugs. Their long -range project
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(3 )
goal is to seek business and community involvement in
creating a healthier community that is conscious of
alcohol and other marketing practices that may influence
the youth in the community. Ms. Cole shared the results
of the "Rohnert Park Alcohol Survey," noting the amount
of advertising and floor space for alcohol in various
local establishments, as well as its availability to
youth. She suggested the establishment of youth friendly
zones and youth safe zones and the reduction of
alcohol advertisement space in compliance with any
related ordinances. She also read a draft resolution
from the Rohnert Park Alcohol and Other Drug Coalition
and requested the Council's support for such resolution.
Councilmember Flores asked what the perception in the
community was about people under -age buying alcohol, and
Ms. Cole indicated that alcohol is available to young
people in various ways.
Councilmember Spiro said that she had been in the
alcohol beverage business for 13 years and had never been
cited once for selling to minors. She asked Ms. Cole and
the group to raise awareness of the risks of parents of
high - school age students who purchase alcohol for
graduation parties.
Vice Mayor Mackenzie joined the other Councilmembers in
commending Ms. Cole and the group for the report and
their efforts. He requested that a joint effort with
the City of Cotati be made in addressing this issue, and
he suggested that Ms. Cole share the presentation with
Cotati's City Council. Mayor Vidak- Martinez requested
more information on ordinances in some cities which
restricted the amount of alcohol advertising that is
allowed. Councilmember Flores requested that Ms. Cole
have her school or the school newspaper review the
significant personal and financial penalties associated
with minors consuming alcohol and how alcohol
consumption can affect a minor's driving license.
Further discussion concluded, and upon motion by
Councilmember Reilly, seconded by Vice Mayor Mackenzie,
a motion to request staff to consider any appropriate
actions Rohnert Park can take with regard to alcohol
sales, advertisement and floor space, as well as
possible joint action with the City of Cotati, was
unanimously approved.
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page (4 )
6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC.:
Representative Senior Brian Talbot provided the ASI
report, which included the following:
*JUMP sponsoring Sonoma County Blood Drive, Wed. 5/10,
11 -3, Student Union at SSU
*JUMP sponsoring Goodwill Donation Drive, 5/23 -26, at
SSU campus, near the Schulz Library
*SSU Lacrosse team in Saint Louis for the USLIA
National Championships starting May 10th.
*Western Regional Rally, Sat. 5/13 in San Francisco in
Justin Herman Plaza, to give a new trial to Mumia Abu
Jamal.
*Announcement of winners of last week's ASI elections:
Associated Students Inc. President, Eric Carlson
Vice- President of Internal Affairs., Remy Heng
Vice - President of University Affairs, Seann Pridmore
Treasurer, Paul Regner
*Mr. Talbot's best wishes to the new Executive Board
and new Student Representatives
Council joined Vice Mayor Mackenzie in thanking Mr.
Talbot for keeping them connected with the student
voice and for his regular updates, and Council extended
congratulations to the new Executive Board members.
Mr. Talbot will be graduating this semester with a
degree in environmental studies and planning, and
minors in sociology and political science.
7. SCHEDULED PUBLIC PRESENTATION:
[Refer to 5. YOUTH REPRESENTATIVE TO THE CITY COUNCIL:
SCAYD- Awareness and concerns of young people on
alcohol and other drugs in our community]
8. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Vidak- Martinez stated that in compliance with
State law (The Brown Act), citizens wishing to make a
comment may do so at this time (limited to 3 -5 minutes
per appearance with a 30- minute limit).
1. Charles Kitchen, 4457 Hollingsworth Circle, talked
about the golf course problems and the dealings with
American Golf. Specifically, he discussed ongoing
problems with American Golf as far as the yearly
tickets, security on the new computer system, various
computer foul -ups, and the small ground crew looking
after the course.
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(5 )
2. Len Carlson 349 Circulo San Blas, discussed the Rent
Appeals Board. He shared his feeling that the board
is not professional, citing two recent incidents
involving RAB members acting unprofessionally. He
also asked the Council if there might be a conflict
interest regarding an employer- employee relationship
shared by two of the five RAB members. He asked for
rectification of the situation through removal of
the specific RAB members or reprimand by the Council.
3. Tom Woodcock Rancho Verde, GSMOL President, in
discussing an incident that took place outside of his
mobilehome park last Thursday, commended the
Department of Public Safety for their efforts in
ensuring the safety of citizens and fellow officers
and securing the area. He then discussed a letter he
sent to the Councilmembers regarding the Rent Appeals
Board, and noted the Board's perception of being
unfair towards the citizens. He asked the City
Attorney to look into the possibility of rescinding
certain RAB members. He noted that the RAB is a
direct reflection of the Council and that the RAB's
members need to at least be perceived as fair,
courteous and open- minded. He urged the Council to
get the power to rescind certain appointments to the
RAB.
4. Michele Rocha 435 Southwest Boulevard, Executive
Director at the Boys and Girls Club of Rohnert Park,
provided an update on the Club's status after its
recent three -week closure due to a funding problem
and some restructuring. She talked about
restructuring some operations of the board to help
stabilize funding and set up a more efficient fee
structure. She discussed the addition of five new
board members and the interest in setting up a
parent committee to help with fundraising. She
commented on the new business solicitation campaign
and new funding from the United Way. She noted that
the Club will be open for summer, and that they will
have the free summer food service program again this
year.
5. John Hudson 399 Bonnie Street, discussed his feeling
that the General Plan resembles Measure A, and he
noted his opposition to the General Plan. He also
discussed the Redevelopment Agency, specifically the
anxiety on the part of citizens in Sonoma Grove and
the merchants in the Southwest Shopping Center who he
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 21000 Page ( 6 )
says are not eager to be redeveloped. He indicated
the Rohnert Park has no legal basis to have a
redevelopment agency, citing specific legal cases
and excerpts from the Housing Element, and he urged
the Council to be cautious in pursuing redevelopment.
6. Rebecca Rishe 8739 Laurelwood Street, responded to
last sneaker's comments by nointina out how she
was able to use and pay offythe redevelopment money
she received on her home of 29 years in the
L- section. She said the money was a lifesaver for
her in dealing with the faulty construction of her
home. She then presented Council with carp wind
socks, a pinwheel and a globe from the City of
Hashimoto and commented on her Sister Cities trip
to Hashimoto City in Japan. She said that in Japan,
carp are a symbol to boys and girls of strength,
focus, perseverance and courage, and she noted that
Festival of the Children takes place in May in Japan.
Ms. Rishe suggested flying the carp wind socks
outside of the Boys and Girls Club in Rohnert Park
for at least part of the year and letting it serve
as a symbol of Rohnert Park's sister city
relationship with Hashimoto. She also discussed
future E -mail communiques between students, the
transit system in Hashimoto, the focus on cultural
exchange in the Sister City program, and she asked
Rohnert Park to increase the dialogue with
Hashimoto so that the two cities can work well
together in the future.
Emergency item declared: Upon motion by Councilmember
Reilly, seconded by Councilmember Flores, this item was
declared an emergency item due to the time frame.
Upon motion by Councilmember Reilly, seconded by
Councilmember Spiro, a motion was made to have staff
prepare an appropriate resolution signifying Festival
of the Children in Hashimoto and acknowledging its
importance to Rohnert Park as Hashimoto's sister city,
and Resolution No. 2000 -96 was adopted by title.
9. CONSENT CALENDAR:
Mayor Vidak- Martinez asked if there were any questions
regarding the matters on the Consent Calendar, which
were explained in the City Manager's Council Meeting
Memo. The Mayor signified removal of three Consent
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page (7 )
Calendar items for further discussion as follows:
Resolution 2000 -88 per Vice Mayor Mackenzie's
recommendation; Resolution 2000 -91 per Mayor Vidak-
Martinez' recommendation; and Resolution 2000 -92 per
Councilmember Reilly's recommendation. The Mayor then
reviewed the titles of the items listed.
Acknowledging the City Manager /City Clerk's report on
the posting of the meeting's agenda.
Resolution Nos.:
2000 -86 PROCLAIMING
2000 -87 PROCLAIMING
MONTH"
2000 -89 SUPPORTING
AND COUNTY
2000 -90 CALLING FOR
MAINTENANCE
MAY 2000 AS "OLDER AMERICANS' MONTH"
MAY 2000 AS "FOSTER CARE AWARENESS
2000 SPARE THE AIR CITY AND COUNTY
CAMPAIGN
SEALED PROPOSALS FOR GENERATOR
Upon motion by Councilmember Flores, seconded by
Councilmember Spiro, with the exception of Resolution
Nos. 2000 -88, 2000 -91 and 2000 -92, the Consent Calendar
as otherwise outlined on the meeting's agenda was
unanimously approved.
Resolution for consideration:
PROCLAIMING JUNE 2, 2000 AS "COMMUNITY WATERSHED
CLEAN-UP DAY" (Formerly "Clean -Up Copeland Creek Dav ")
Vice Mayor Mackenzie pointed out that the creeks in
Rohnert Park are also flood control channels, and that
some more permanent change in the creeks and creek banks
is desirable. He indicated that City staff,
particularly under the leadership of Public Works Manager
Bill Stephens, are starting to meet with other creek
restoration entities in this community and county. He
expressed his hope that eventually this day will be
"Community Watershed Restoration Day" day, week, or
longer.
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Spiro, Resolution No. 2000 -88 was
unanimously adopted.
Resolution for consideration:
DESIGNATING, AUTHORIZING AND APPROVING INSTALLATION OF
STOP SIGNS,. BODWAY PARKWAY AT MIDDLEBROOK WAY
Mayor Vidak- Martinez responded to a speaker card submitted
for this item.
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page($ ;
Patricia Gothard, 1403 Mathias Place, expressed
opposition to the installation of a stop sign at Bodway
and Middlebrook, citing a proliferation of stop signs in
the M- section area. She noted that too many stop signs
numb drivers and give pedestrians and bicyclists a false
sense of security. She asked whether a thorough traffic
analysis had been done to determine if the new stop sign
would be warranted, and she suggested as options
crossing guards, removable stop signs, issuance of
tickets and a public awareness campaign.
City Manager Netter shared the contents of the staff
report, indicating that there has been a petition for
installation of a new stop sign at Middlebrook and
Bodway. He said that City Engineer Gaffney supports
the new stop sign and also recommends the removal of
the stop sign in the middle of Madison Avenue. City
Manager Netter noted that the close proximity of
Magnolia Park to Bodway Parkway is a unique situation
since there is very little setback and Bodway is a
major thoroughfare. He said staff recommends the
installation of the stop signs with concurrent police
traffic enforcement.
Councilmember Flores pointed out that it is important
to have a crosswalk and stop signs around Magnolia Park
to ensure the safety of children and citizens since
there are several family and athletic activities in the
park. Councilmember Spiro expressed her concern over
people rolling through stop signs and shared her support
for stop signs on Bodway as it is a major thoroughfare.
She suggested staff do an analysis of the stop signs in
M- section with a focus on the effectiveness of the
location of such stop signs. Councilmember Reilly noted
his support for a re- evaluation of where the stop signs
are installed. Vice Mayor Mackenzie reminded Council
that when considering the General Plan over the next
few months, Bodway Parkway is designated as a major
arterial.
Upon motion by Councilmember Flores, seconded by
Councilmember Reilly, Resolution No. 2000 -91 was
unanimously adopted with directions to staff to do
further review of the stop signs in M- section.
Resolution for consideration:
EXTENDING AN AGREEMENT TO PROVIDE AUDITING SERVICES
WITH THE ACCOUNTING FIRM OF MACIAS, GINI & CO LLP
Councilmember Reilly said that without a cost comparison
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page ( 9 )
of what other firms would charge he would not be able to
support extending the agreement with Macias, Gini & Co.
City Attorney Strauss clarified for Councilmember Spiro
that the City is not required to go out to bid for
professional services, only for public work projects.
Councilmember Flores pointed out that it should be a
competitive process in terms of cost and comparison and
that the firm's previous relationship and record with the
City should be a consideration. Mayor Vidak- Martinez
noted the time crunch, the firm's past history with the
City, the reasonable contract, the files which are
already set up, and the change of leadership in the
Finance Department as factors calling for action on this
issue.
City Manager Netter pointed out that there would be a
serious timing issue in order to develop an RFQ as the
end of the fiscal year is June 30th and auditors are
very busy. He noted that staff would be under extreme
pressure as there is a change of leadership in the
Finance Department. He also said that Rohnert Park has
been with this firm for six years and last year's audit
with them was about what they were offering to charge
the first year.
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Flores, with directions to staff to
respond with a letter to Macias, Gini & Co. LLP
notifying them that their services will be extended for
one year after which time the City will go out with
other proposals, and to grant the City Manager
associated flexibility in negotiations, Resolution No.
2000 -92 was adopted with Councilmembers Reilly and
Spiro dissenting.
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10. TAXI CAB SERVICE APPLICATION (GARY AND PAULA BROWN)
FOR CERTIFICATE OF PUBLIC CONVENIENCE & NECESSITY
Staff Report: City Manger Netter discussed the purpose
of a Certificate of Public Convenience and Necessity,
noting that it does involve evaluation by the Department
of Public Safety with things such as adherence to the
Municipal Code, compliance with the application, vehicle
inspections, insurance requirements, Department of
Justice background checks, and fingerprinting. He told
Council to determine, after the public hearing and
Council discussion, whether a second taxi service is
warranted in the City, subject to Department of Public
Safety clearance.
*City Council /Community Development Commission
City of Rohnert Park
May 9, 2000
PUBLIC HEARING:
Mayor Vidak- Martinez opened
approximately 8:19 p.m. Th,
speak, Mayor Vidak- Martinez
approximately 8:19 p.m.
*CONCURRENT MEETINGS MINUTES
Page(10)
the public hearing at
ere being no one desiring to
closed the public hearing at
Council discussion: Applicants Gary and Paula Brown, 47
Avram Avenue, came forward to resnnnd to rn„nr;l
inquiries. Councilmember Flores asked if there was
room for the success of two taxi cab companies in the
City. The Browns indicated that the industry standard
is one permit per 1500 population and that additional
permits will benefit the community because presently
the other cab company in the City cannot always handle
all of the calls. The Browns provided Council with a
handout outlining reasons for probable need for
additional taxi service, and they indicated that in an
informal survey, citizens said that they would appreciate
more cabs on the road. Councilmember Spiro noted her
appreciation of the name "Hometown Taxi." The Browns
indicated that they would be asking for three additional
changes: (1)a flat 10% discount for seniors and
students; (2)a request for six permits; and (3)a change
in the coloring of the letters to green. Council wished
the Browns well in their endeavor.
Upon motion by Councilmember Spiro, seconded by
Councilmember Flores, a motion to grant a Certificate of
Public Convenience and Necessity subject to clearance
from the Department of Public Safety and subject to the
modifications as approved by staff, was unanimously
approved.
RECESS: Mayor Vidak- Martinez declared a recess at
approximately 8:25 p.m.
RECONVENE: Mayor Vidak- Martinez reconvened the Council
at approximately 8:37 p.m. with all
Councilmembers present.
11. PLANNING AND ZONING MATTERS: FILE NO. 1576
Staff Report: Associate Planner Bendorff shared the
contents of the staff report, detailing the plans for
the proposed 105,666 square foot self- storage facility
to be located at 220 Business Park Drive. He discussed
the issues of zoning, building materials, landscaping,
and environmental review. Based on the consistency with
the required findings and subject to the recommended
conditions contained in the Planning Commission Staff
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(11)
Report, Associate Planner Bendorff recommended that the
Council adopt the attached resolution of the staff
report which would approve the use permit, site plan,
architectural review and the tentative parcel map, as
well as certify the negative declaration for this
project.
Council discussion: Councilmember Spiro inquired about
the Spanish motif red -tile policy for buildings in that
area. Associate Planner Bendorff explained that the
proposed site for the self - storage facility marked a
transition into the industrial area along Business Park
Drive and that the selection for roofing material was
deemed to be appropriate for the project even though it
was not red tile per se. Councilmember Flores asked if
the project would integrate well with the proximate
businesses, and the Mayor inquired if there was a need
for such a facility in the community. Vice Mayor
Mackenzie asked if there were any problems between this
proposal and what is being proposed in the specific
plan activities that have been undertaken up to this
point in time. He asked about the status of Crocker's
Lockers, and then he noted his lack of enthusiasm for
storage facilities on valuable commercial property.
Councilmember Reilly asked about the market study that
had been conducted and about how much this project would
generate in terms of sales tax.
Todd Jones Superior Storage 601 Carlson Parkway #350,
Minnetonka. MN 55305:
Project Sponsor Todd Jones came forward to give a brief
presentation and to respond to Council inquiries. He
noted that the site is not a key retail site, but rather
a low - impact, transitional buffer site between the
industrial and commercial areas in existence. Mr. Jones
emphasized that the project is different from the
mini - storage facilities of the 80's and 90's due to
its high -end materials, extensive landscaping,
significant detail, impeccable maintenance, staff
professionalism, spacious offices, and climate - controlled
rooms. He noted that all loading and unloading will be
internal to the facility; that customers will come from
a three -mile radius generally; that allowances have been
made for future transportation improvements; and that
it is projected that 30% of the customers will be from
small businesses in the area. Project Architect Tom
Larson added his comments that Mr. Jones was very
interested in promoting the appropriate appearances when
it came to the neighborhood.
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
Mav 9, 2000 page (121
Mr.. Jones informed Councilmember Flores that the cost of
the project will be about $30 to $40 per square foot, and
that he has had success in marketing these facilities in
other major cities in the United States. Mr. Jones
pointed out that the proposed storage facility will be a
low user of City services.
PUBLIC HEARING:
Mayor Vidak- Martinez opened the public hearing at
approximately 9:03 p.m. There being no one desiring to
speak, Mayor Vidak- Martinez closed the public hearing at
approximately 9:03 p.m.
Councilmember Reilly asked about doing some native
plantings in addition to the Chinese elm trees. Vice
Mayor Mackenzie expressed his concern that as the review
for the draft General Plan update gets underway, this
storage facility may not be the best possible use for
this particular area. Councilmember Flores asked if it
would be possible to consider the inclusion of mature
trees rather than five - gallon trees. Councilmember
Reilly then inquired about the current zoning for that
specific area, and he asked about the legal aspects of
denying the applicant when the impact of the project is
not negative. City Attorney Strauss clarified that
that question is better approached by determining if the
applicant has been able to make all of the findings for
approval.
RESOLUTION FOR ADOPTION:
No. 2000 -94 Approving a Use Permit and Site Plan and
Architectural Review for a Self Storage
Facility on a Portion of an Approximately
6.01 Acre Parcel Located at 220 Business
Park Drive and a Tentative Parcel Map to
Subdivide the Site into 3.46 -Acre Parcel
and a 2.55 -Acre Remainder (Superior
Storage II, LLC - Planning File No. 1876)
Upon motion by Councilmember Reilly, seconded by
Councilmember Flores, Resolution No. 2000 -94 was
adopted 4 -1 with Vice Mayor Mackenzie dissenting.
12. ARTICLE XXXIV BALLOT MEASURE CONSIDERATION:
Staff Report: City Manager Netter shared the contents
of the staff report from April 3rd. He explained that
the purpose of Article 34 is to assist in that provision
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(13)
of affordable housing that uses redevelopement housing
funds or other governmental funds; that the measure was
defeated in 1994 by a 54% to 46% vote; that in
reinitiating the measure, there should be a provision
to find an advocacy group or the chamber to promote
this for the City; and that Council needs to consider
the impact of having this election at the same time as
a general election, as well as the costs of a special
election.
Council discussion: Vice Mayor Mackenzie suggested
reviewing the draft General Plan and at least part of
the Housing Element first, and then returning to this
matter in July for review in an effort to put it on the
general election ballot in November.
Councilmember Flores said that it is important to fully
look at the situation since there is a clear need for
affordable housing in Rohnert Park. He express his
support for getting the measure on the November ballot
since it would be lower in terms of election costs. He
also noted that the longer it takes for this matter to
reach the ballot, the higher construction costs
escalate.
Councilmember Reilly expressed his lack of patience for
waiting until July to return to this matter. He said
staff needs time to work on the language for the
measure and a campaign. He stressed that there is not
only a need to look at affordable housing projects, but
also projects that prevent homelessness and projects
that help people purchase homes.
Councilmember Spiro expressed her support of
Councilmember Reilly's opinions. City Attorney Strauss
reminded the Councilmembers to factor into this timing
question the fact that staff has to do a sequel review
on this ballot measure as required by law.
Mayor Vidak- Martinez indicated her desire to move
sooner than later on this issue. She pointed out that
it is important to make linkages between the General
Plan and the Article 34 measure. She agreed with
Councilmember Reilly that it is equally important how
the information is brought forward and explained to the
public.
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(14)
Upon motion by Councilmember Spiro, seconded by Vice
Mayor Mackenzie, a motion to proceed to place an Article
34 Ballot Measure on the upcoming general election
ballot was unanimously approved.
13. COUNCIL YEAR 2000 PROJECT - MATTERS RELATED TO THE
GENERAL PLAN PROCESS
1. General Plan Oversight Committee update:
Mayor Vidak- Martinez said that there is nothing to
report out at the moment.
2. GENERAL PLAN REVIEW - WORK SESSIONS:
WEDNESDAY, MAY 10, 2000 : 6:00 P.M.
SATURDAY, MAY 13, 2000 : 9:00 A.M.
TUESDAY, MAY 23, 2000 : REGULAR CITY COUNCIL MTG.
WEDNESDAY, JUNE 14, 2000: 6:00 P.M.
Councilmember Spiro stated for the record that she was
disappointed that some kind of identification of the
changes to the draft General Plan were not made,
requiring a page by page reading of the document for the
second time. She asked City Attorney Strauss if it was
possible to get anything to indicate where the changes
had been made to the document. City Attorney Strauss
indicated she had spoken to Vicki Hill, who told her
that no red -line version could be made at this time,
but that she would be prepared to highlight where the
changes are, particularly in the significant policy
matters.
14. PARKING ORDINANCE - REVIEW:
Staff Report: Associate Planner Bendorff shared the
contents of the staff report, which covered parking
standards for the Cities of Petaluma and Santa Rosa, as
well as those of other communities, especially
university communities, throughout California. Staff
used a hypothetical 200 -unit apartment project with a
total of 340 mixed bedrooms as a case study. Staff
found that Rohnert Park's current parking standards of
two spaces per unit, with an additional space for each
bedroom over three, places the City in the middle of the
pack as far as parking space ratios in California based
on this study. Council was provided with a 1995
California Parking Standards report from Walker Parking
Consultants. Associate Planner Bendorff conveyed
staff's recommendation of factoring a guest parking
ratio into the City's parking ordinance, and he asked
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City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(15)
Council for direction on this matter.
Council discussion: Councilmember Flores thanked staff
for the thorough analysis and asked the Associate Planner
if there were any other significant parking problems,
besides the one in M- section where the complex was
renting the garages for storage. He indicated that the
M- section problem is probably the worst.
Councilmember Spiro expressed her disappointment with the
study and cited Camino Colegio and Southwest Boulevard as
another example of a significant parking problem. She
asked how many of the comparisons used in the study have
48% multi- families within their jurisdiction. She then
raised the issue of guest parking and noticed that more
than 50% of the jurisdictions in the study require guest
parking. Associate Planner Bendorff pointed out that a
majority of the cities surveyed were in the multi - family
range of 30% to 40 %, as opposed to single- family.
Vice Mayor Mackenzie noted that the General Plan update
is calling for the City to get into some mixed -use
developments. He pointed out that if more parking
spaces are added, it would restrict the City's ability
to do some of these more walkable, livable mixed -use
developments.
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Flores, a motion to maintain the existing
parking standard with directions to staff to add a guest
parking standard, was approved 4 -1 with Councilmember
Spiro dissenting.
15. AGENDA FORMAT POLICY:
City Attorney Report: City Attorney Strauss reviewed the
revisions to the third draft resolution dated April 17,
2000, per the Council's discussion of the resolution at
the April 25 Council meeting.
Councilmember Spiro and Councilmember Reilly inquired
about the last sentence in Section 1 dealing with
unscheduled public appearances making comments on an
item that is on the City Council agenda during the
discussion of that item. They expressed a desire to
have the speaker have the option to make comments
during the agenda item discussion or during the
"Unscheduled Public Appearances" portion of the agenda.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(16)
Councilmember Spiro also indicated an interest in
including language in Section 2 that no scheduled
public appearance shall be unreasonably delayed or
excluded from the agenda once they have notified the
City Clerk by the deadline of noon on the Tuesday
before the City Council meeting. She also indicated
and interest in keeping the City Attorney's report on
the agenda per Section 4 in the draft. City Attorney
Strauss informed her that she could ask a question
about almost anything, whether on the agenda or not,
at any time during a Council meeting.
Councilmember Reilly elaborated on three minor changes
to the draft, one of.which dealt with emergency motions,
but that was already covered by statute. Councilmember
Flores agreed with Councilmember Reilly that the intent
of the.resolution.is for the Council to support public
dialogue and public comment.
City.Attorney Strauss clarified the two amendments to
the draft: (1)Section 1, last sentence shall conclude
"shall be allowed to make comments during the
discussion of that agenda item "; and (2)Section 2, last
sentence shall read, "The presiding officer, in
consultation with the City Manager, shall schedule all
requests to be included under Scheduled Public
Appearances on the next regular City Council meeting or
at a subsequent meeting at the option of the person
making the request."
RESOLUTION FOR ADOPTION:
No. 2000 -94 Adopting Policies Relating to Format of
City Council Meeting Agendas
Council discussion concluded and, upon motion by
Councilmember Flores, seconded by Vice Mayor Mackenzie,
and approved 4 -1, with:Mayor Vidak- Martinez, .dissenting,
reading was waived and Resolution No 2000 -94 was
adopted with the noted amendments.
16. ROTATION FOR THE OFFICE OF MAYOR REVIEW OF
RESOLUTION NO. 99 -68
City Attorney Report: City Attorney Strauss shared the
contents of her 5/2/00 memo, which was a response to
Council's request for her to review Resolution 99 -68
establishing a rotation process for the office of Mayor.
She offered clarity on the definition of the "longest
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(17)
seniority as a councilperson," noting that common rules
of statutory interpretation dictate that when two
provisions are inconsistent, the more specific overrides
the more general. She also addressed the issue of how
to measure "longest seniority,° noting that Vice Mayor
Mackenzie, principal drafter of the resolution, intended
longest seniority to mean "most consecutive or
uninterrupted terms." She informed Council that they
could amend the resolution, record in the minutes how
they would make the interpretations, or wait until 2004
to deal with this issue of the mayoral rotation.
Council discussion: Councilmember Spiro indicated that
the memo clarified these matters for her, and she
suggested amending the resolution to include Vice Mayor
Mackenzie's definition of seniority. Councilmember
Flores said that City Attorney Strauss' memo provided
beneficial clarification to Council, particularly as to
the separation of years between service as Mayor, as
well as the conditions that could prevent a mayoral
rotation.
City Attorney Strauss confirmed for Mayor Vidak- Martinez
that given the current Council make -up, in 2004, the
previous mayoral rotation of Spiro- Reilly- Flores would
be repeated. The Mayor conveyed her feeling that she
views seniority as being within a term, and she asked
for further clarity on the term "seniority."
Councilmember Spiro pointed out that when she was first
elected in her first term, she had been told that there
would be no guarantee with five councilmembers that
anyone gets to be mayor in their first term. She
indicated that the mayoral rotation has to be handled
as it comes up with each election.
EXTEND COUNCIL MEETING:
Upon motion by Councilmember Reilly, seconded by Vice
Mayor Mackenzie, a motion to extend the meeting past
10:00 p.m. to finish necessary agenda items was
approved.
Vice Mayor Mackenzie indicated that it was his intent
to make sure that repetition in the mayoral rotation
did not occur. He noted that it was also an object
lesson to all councilmembers to allow the City Attorney
to draft these resolutions.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(18)
Councilmember Reilly explained why he abstained on the
original motion regarding this issue and why he would
probably abstain again. He noted that a 5 -year rotation
had somewhat already been established by default and
that he was perfectly happy with that. He also noted
that he retains the right not to support someone as
being mayor regardless of any mayoral rotation process
as it is a ceremonial position with no extra pay and
essentially no extra power. He said he would support
establishing a rotation that is only applicable as far
as the five current councilmembers.
Councilmember Flores indicated that he has supported
the Vice Mayor's intentions with this resolution all
along. He said that his interpretation was that, in
2004, the mayoral rotation would go to the
councilmember who has served the longest years
consecutively, except for mitigation of the four -year
clause.
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Spiro, with Councilmember Reilly
abstaining, a motion to maintain the existing resolution
as it stands, subject to the interpretations that have
been made by legal counsel, was approved 4 -1.
17. POLICY ON CITY OFFICIAL TRAVEL - HOTELS:
Councilmember Reilly elaborated on his desire to see the
Council establish a policy on what an acceptable
distance is for Councilmembers, Commissioners, and
possibly City employees to travel for official business
before an overnight hotel stay is deemed necessary. He
noted that it is taxpayer's money that is used to pay
for the hotels, and sometimes the hotels can cost more
than the conferences. He also discussed the difference
between personally choosing to go to a conference and
being mandated to attend a conference, in which case he
could justify using taxpayer's money.
Vice Mayor Mackenzie suggested a 50 -mile radius rule
similar to the one the federal employees use. City
Manager Netter asked the Council to bear in mind that
there are certain travel situations that would call
for flexibility in determining the policy. Mayor
Vidak- Martinez expressed support for the 50 -mile rule
if exceptions could be made for exceptional
circumstances brought on an individual basis when
brought before the Council or the City Manager.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(19)
Upon motion by Councilmember Flores, seconded by Vice
Mayor Mackenzie, a motion to approve overnight travel
for official business for distances of 50 miles or
beyond with an exception basis determined by the
Council or the City Manager, was unanimously approved.
18. VIDEOTAPING OF COMMISSION MEETINGS:
Councilmember Spiro stated that it would be a prudent
measure to videotape commission meetings so that people
could go back and review the tapes, especially in light
of tonight's comments during unscheduled public
appearances regarding a Rent Appeals Board meeting.
Councilmember Reilly discussed the benefits of
televising the meetings or tape- delaying the broadcast,
starting with commission meetings that already meet in
the Council chambers and eventually encompassing all
commission meetings. Councilmember Flores signified his
support for videotaping the meetings, and, if possible,
televising them. Vice Mayor Mackenzie discussed the
value of' utilizing the public access channel which the
City has been granted. City Manager Netter said that
staff would recommend a fixed camera so that they could
train a staff person or commissioner to turn it on as
he had a concern over staff time involved in live
broadcasting.
Upon motion by Councilmember Spiro, seconded by Vice
Mayor Mackenzie, a motion for fixed - camera videotaping
of commission meetings with an attempt to broadcast
live if possible, was unanimously approved.
19. SONOMA COUNTY TOURISM INVESTORS COMMITTEE:
1. Staff Update:
2. Proposed Joint Powers Agreement (JPA) for Countywide
Tourism Marketing
3. Proposed letter & JPA Model - Review for discussion
purposes
Mayor Vidak- Martinez presented this report as an
informative item. She pointed out that Sonoma County
spends $2 million on tourism in Sonoma County every year.
She noted in Council's packets that two issues have
arisen pertalping to that matter: (1)How do the nine
cities raise haa- Aw%illion dollars ?; and (2)What is the
nature of the voting structure to be put in place? City
Manager Netter informed Council that the Mayor would
soon be receiving a letter from the committee regarding
* *CORRECTION ABOVE FROM 5/23/00 City Council meeting:
Per Mayor Vidak- Martinez (deletion lined out /addition inserted)
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(20)
their commitment to the program in terms of dollars and
a proposed voting structure.
Councilmember Spiro inquired about the criteria used in
determining the allocation for each of the nine cities.
She said she could not support it if Rohnert Park was
not getting 100% participation in this program.
Councilmember Reillv said that after 10 vears of paving
into this program, and based on the convention survey
and discussions, the tourism concept in this program is
not benefiting the City of Rohnert Park, and he
suggested that the City market itself and use the money
more effectively internally. Mayor Vidak- Martinez
pointed out that towns that currently don't have a
contribution or a small one at that would probably get
much more featured in countywide marketing materials
than Rohnert Park would. Vice Mayor Mackenzie asked if
the City's displeasure with the program had been
conveyed back to the committee. Councilmember Flores
agreed that based on Rohnert Park's present
contribution to the program, he would support the City
marketing itself. Councilmember Reilly shared his
impression that after two years, the Tourism committee is
no closer to a plan and a formula that is agreeable to
any entities except Santa Rosa and Sonoma County.
City Manager Netter advised waiting for the committee's
letter outlining their proposals and JPA model. He
suggested the Council focus on putting together a
formula that would make good sense so that the City
could benefit from a countywide tourism program.
Upon motion by Councilmember Reilly, seconded by
Councilmember Spiro, a motion to send a letter to the
Tourism Committee expressing Rohnert Park's displeasure
with the project and lack of support for it, was
unanimously approved.
20. COUNCIL COMMITTEE AND /OR OTHER REPORTS:
1. Golf Course, 5/8/00 Meeting:
Councilmember Spiro indicated that the Golf Course
Subcommittee needs to look at options discussed in the
5/8 closed session meeting at a future meeting. She
noted that there was a problem in the individual
notifications for the open session portion of the
meeting that may need to be looked at at the next
meeting. She recommended putting off any major
decisions until the options in the 5/8 closed session
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page (21)
meeting could be reviewed. Councilmember Flores
shared his perspective that the Council will soon have
to determine whether American Golf is complying with
the terms of their lease since they have 28 years left
on it. He also shared his opinion that the two golf
courses are an asset to Rohnert Park, however they
are not generating their potential. He noted that the
present condition of the golf courses is in the lowest
tier ranking for golf courses. He said Council will
have to determine whether financial investments
needed to improve the irrigation and draining and
bring the courses up one notch in tier ranking are the
responsibility of American Golf or a shared
responsibility.
2. Commissions Committee:
Mayor Vidak- Martinez reviewed several items from the 5/3
meeting of this committee for recommendation. First,
she discussed the abolishment of two committees set up
in the 60's. Secondly, she discussed creating a greater
definition of conflict -of- interest standards for
commissioners, as well as the procedure for removal of
commissioners and related criteria thereto. Thirdly,
she discussed committee attendance and the creation of
criteria for an automatic vacancy. Finally, she touched
on commission meeting times being set for optimal public
attendance. Vice Mayor Mackenzie added that the
committee is interested in coming back to Council with
recommendations in the area of establishing a code of
conduct outlining specific expectations for
commissioners. He said they will be reviewing the City
of Napa's guidelines for committee /commissioner conduct,
with the idea of setting up a workshop for commission
members to be informed of these expectations.
Councilmember Spiro inquired about the status of the
Cultural Arts Commission since she noted there were only
four commissioners listed in her handout. Councilmember
Reilly suggested bringing unfinished items relating to a
code of ethics before the Council for direction. The
Mayor indicated that the City Attorney would create a
policy to bring to the full Council for input to fine
tune the policy as the matter progresses. Councilmember
Reilly added that the proposed videotaping, telecasting,
workshop and guidelines would bring about less negative
input about how the commissions function.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 91 2000 Page (22)
4. Sonoma County Transit Authority: [Out of order]
Vice Mayor Mackenzie provided a brief update of SCTA
matters. He said SCTA adopted a wait - and -see attitude
as far as putting a transportation sales tax on the
November ballot, saying that it would be too early to
go back to the voters. He indicated they hope to
review the County Transportation Plan soon, and he
provided a brief update on talks in Sacramento. He
also asked that City Engineer Gaffney call the
Executive Director of SCTA to find out what the problems
are with the funding of the next phase of the RPX
overpass.
5. Library Mural Committee: [Out of order]
Councilmember Flores indicated that the Council approved
the Library Mural Committee and that all members were
installed with the exception of the Rohnert Park
librarian who was then appointed by the President of the
Library Advisory Committee. The Rohnert Park librarian
will be Virgie McLaren.
6. Cultural Diversity: [Out of order]
Councilmember Flores asked for Council approval to ask
City Manager Netter to relate to department heads that
an effort be made to promote cultural diversity,
whenever possible, when supporting a city- funded musical
program.
7. Mobilehome Park Fire Hydrant Inspections:
[Out of order]
Councilmember Flores asked for Council approval to ask
City Manager Netter and staff to make recommendations as
to how fire hydrants in mobilehome parks can be tested to
be sure they are operational since there has been some
concerns from mobilehome residents.
S. 2x2x2 Letter to School District: [Out of order]
Mayor Vidak- Martinez indicated that the letter was sent
to the School District as noted in the Communications.
She noted that she asked for a response as soon as
possible and that Ed Gilardi, President of the School
District, was aware of the issues in this matter.
3. Mayor's _ &_Councilmembers General Membership Meetin
6:30 p.m. Thursday, May 11, 2000 - City of Petaluma:
*Sonoma /Marin Rail Transit Commission
Robert Jehn (Cloverdale) Term expired 1/1/2000
Matt Maguire (Petaluma) Term expired 1/1/2000
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page(23)
Council concurred to support keeping Mr. Jehn and Mr.
Maguire in their respective positions on the Sonoma/
Marin Rail Transit Commission.
21. ADMINISTRATIVE PROCEDURES FOR RELEASING PAYMENTS -
REVIEW:
Staff Report: City Manager Netter provided a brief
summary of the report, noting that in discussions with
City Attorney Strauss, an administrative policy could be
established by resolution that would provide for more
flexibility in the releasing of certain payments but
still adhere to the guidelines as stipulated in the
Municipal Code. City Manager Netter then read the
resolution.
RESOLUTION FOR ADOPTION:
No. 2000 -95 Approving an Administrative Policy on
Releasing Payments
Upon motion by Councilmember Spiro, seconded by
Councilmember Flores, and unanimously approved,
Resolution No. 2000 -95 was adopted.
22. COMMUNICATIONS:
Communications per the attached outline were brought
to the attention of the City Council.
*Vice Mayor Mackenzie commented on one communication
under "Information ": "J. Hanan /CA for Alternatives to
Toxics: Sebastopol Bans City Pesticide Use." The
Vice Mayor recused himself from any action the Council
may take with regards.to the use of pesticides.
23. MATTERS FROM /FOR COUNCIL:
1. Council workshop on Brown Act
Councilmember Reilly expressed a
workshop for all commissions, if
not only code -of- ethics expectat
Brown Act and FPPC Rules and all
apply to elected officials.
/FPPC Rules, etc.:
desire to schedule one
possible, to discuss
ions, but also the
other matters that
Upon motion by Councilmember Spiro, seconded by Vice
Mayor Mackenzie, a motion to agendize this issue of a
workshop for further Council discussion, was
unanimously approved.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page (24)
2. Rohnert Park Boys & Girls Club:
Councilmember Spiro was pleased with the update provided
by the Executive Director of the Club, and she
commended the community for stepping forward. Vice
Mayor Mackenzie requested a follow -up report in a couple
months from the Executive Director, and said that he
looks forward to discussing the Club in the upcoming
budget workshops.
3. Joint Meeting with Parks and Recreation Commission:
Mayor Vidak- Martinez indicated that it is necessary to
continue to look for a date for this meeting.
4. League of California Cities' Conference "Stretching
Dollars" - Ideas /Staff Support:
Mayor Vidak- Martinez reported that it was an excellent
conference with _lots of good ideas. She briefly
discussed the make -up of the Cities, Counties & Schools
(CSS) Board. She asked for staff support to have staff
spend a small amount of time developing a proposal and
work plan to present to the Council and the School
Board. City Manager Netter noted that CSS is an
approved conference.
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Flores, a motion to agendize this
matter for Council discussion and action was
unanimously approved.
5. Miscellaneous:
Association of Bay Area Governments:
Vice Mayor Mackenzie commented on the ABAG "Smart
Growth" conference. He noted that he represented the
City at the ABAG meeting to approve ABAG's annual
budget. He also pointed out as a reminder that the
General Plan has been developed in accordance with a
lot of the principles of sustainable growth /smart
growth.
24. CITY MANAGER'S REPORT:
1. 1/1/00 Population Figures:
City Manager Netter reported that a letter was sent to
the California Department of Finance requesting an
appeal of their January 1, 2000 population figures for
the City of Rohnert Park. He indicated that he has
received E -mail regarding the complex methodology
used in the reduction of the original population figure
for Rohnert Park. He responded to Vice Mayor Mackenzie's
inquiries about the formula which was used in the
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
May 9, 2000 Page (25)
calculations, as well as any negative effects the
population- figure reduction may have on the City.
2. M Pool Update:
City Manager Netter reported announced that the M -Pool
item will be on the next Council agenda. He also
reported that an error of $70,000 was made in the
calculations of the lower bidder and that he will need
to discuss the alternatives to that situation with
City Attorney Strauss.
25. OTHER UNSCHEDULED PUBLIC PRESENTATIONS:
None.
There being no further business, Mayor Vidak- Martinez
adjourned the meeting at approximately 11:11 p.m. to:
6.00 p.m., Wednesday, May 10, 2000 at City Hall
and then to:
9:00 a.m., Saturday, May 13, 2000 at City Hall
for General Plan Review Work Sessions.
6_c=
Katy Leonard,
Certified Shorthand Reporter
CSR No. 11599
C
Vicki Vidak- Martin ,
Mayor
*City Council /Community Development Commission