2000/06/13 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for:
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
June 13, 2000
Tuesday
The concurrent meetings,of the City of Rohnert Park for
the City Council and the Community Development
Commission met this date in regular session for a
regular meeting commencing at 5:00 p.m. in the City
Offices, 6750 Commerce Boulevard, Rohnert Park, with
Mayor Vidak- Martinez presiding.
CALL TO ORDER:
Mayor Vidak- Martinez called the regular session to order
at approximately 8:05 p.m. and led the pledge of
allegiance.
ROLL CALL:
Present: (5) Councilmembers Flores, Reilly, Spiro; Vice
Mayor Mackenzie; and Mayor Vidak- Martinez
Absent: ( 0 ) None
Staff present for all or part of the meeting: City
Manager Netter,, City Attorney Strauss, Assistant City
Manager Leivo, Planning and Community Development
Director Kaufman, City Engineer Gaffney and Associate
Planner Bendorff.
WORK SESSION: A work session was held at 5:00 p.m. to
discuss the Fiscal Year 2000 -2001 City Budget. A
presentation was made on the actuarial completed on the
retired employees medical and other benefit programs.
WATER WORKSHOP: A water workshop was held at 6:30 p.m.
to discuss water issues and update the Council on the
latest draft agreement (MOU) which will increase Rohnert
Park's capacity from 1 MGD to 4.8 MGD.
1. CLOSED SESSION:
Mayor Vidak- Martinez reported on the closed session
which commenced at approximately 7:15 p.m. to discuss
matters listed on the agenda attachment, representing
an update. She indicated that the Council decided to
join the amicus briefs with the Friends of Sierra
Madre v City of Sierra Madre_, and also the County
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(2 )
of Sonoma v. Commission of State Mandates.
2. APPROVAL OF THE MINUTES:
Corrections to the minutes were made as follows:
Councilmember Spiro: (1)Page 8, last line, clarify that
Tom Miller has been a lifelong resident of the "Sonoma
area" since 1946.
Councilmember Spiro then inquired into the exact nature
of the motion at the top of Page 13 of the May 23
minutes. She asked whether that failed motion reflected
in the minutes, with the suggested friendly amendment
reduction of the Spanos project from 200 to 184 units
with the same 2.2 parking ratio, was something which the
Council could act on at that time since the action item
in the agenda says the motion is for 200 units. City
Attorney Strauss pointed out that the Municipal Code of
the City said that an applicant can't reapply on a
project that has been denied within one year. She said
she needed to review the tape to determine what the
actual motion was and whether the Council acted
correctly. She recommended deferring the approval of
the minutes of May 23, 2000, until the next meeting.
Councilmember Reilly: (1)Page 7, second paragraph,
further clarified that of the three people named in the
claim of Henry Krupinsky, one is a Golden Gate Transit
employee and two are with the City of Rohnert Park.
Council concurred to defer the approval of the minutes
of May 23, 2000, to the next meeting.
3. COUNCIL COMMUNICATIONS, IF ANY (INFORMATIONAL ONLY)
Mayor Vidak- Martinez asked the Councilmembers if there
were any informational communications to add to the
agenda. No items were added at this time.
4. INTRODUCTION & WELCOME TO: NEW PLANNING & COMMUNITY
DEVELOPMENT DIRECTOR NANCY KAUFMAN:
Mayor Vidak- Martinez introduced Ms. Kaufman and Council
welcomed her. Ms. Kaufman said that she and her family
are looking forward to moving to Rohnert Park soon. She
also indicated that she has reviewed the Draft Housing
Element and is looking forward to implementing it with
the Council, the Commission, the City staff and the
community.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(3 )
5. YOUTH REPRESENTATIVES TO THE CITY COUNCIL FROM HIGH
SCHOOL 1999 -2000 YOUTH OF THE YEAR PROGRAM
SELECTIONS:
Graduate Kristen Avery, soon -to -be U.C. Santa Barbara
student, and Junior Lisa Tekus were recognized. Junior
Bering Tsang was not present. The youth representatives
shared the contents of the Youth Report, which included
the following:
*Rancho Cotate Senior Graduation on June 9 a success.
*Project Graduation, a drug and alcohol -free party, on
June 9 from 9:00 P.M. to 5:00 a.m. a success also.
*Interviews for new Youth of the Year candidates
will be held June 14th at 8:00 p.m. at the Spreckels
Center.
*Youth will be calling Vice Mayor Mackenzie for more
meetings to figure out a downtown center.
Vice Mayor Mackenzie noted that he is looking forward to
future meetings with the Youth of the Year members to
work on a downtown center. Councilmember Reilly pointed
out that Rancho Cotate had the largest graduating class
in the area, with approximately 378 graduates this year.
6. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC.:
No representative from the Associated Students, Inc., was
present for this evening's meeting to report on
university activities of interest.
7. SCHEDULED APPEARANCES /PRESENTATIONS: MAYOR'S
PRESENTATION OF ALICE STEPHENSON QUALITY SITE AWARD
TO THE PROFESSIONAL STAFF AT THE ROHNERT PARK SENIOR
CENTER FOR BEING A QUALITY AARP TAX -AID SITE:
Mayor Vidak- Martinez called up Mrs. Wendy Audiss,
Program Specialist, and Mrs. Berni Altman, Senior Center
Secretary. Mrs. Vicki Wilkerson, Senior Program
Assistant, was ill this evening. The Mayor
congratulated the ladies, thanked them for their work at
the Senior Center and presented them with the Alice
Stephenson Quality Site Award. She noted that this
decree is presented to agencies that contribute support
to the AARP tax aides assigned to assist low and
moderate income residents of our community, in this
case, to over 523 senior residents during the 2000
tax - preparation season. The Mayor also noted that the
Senior Center is the only agency in Northern California
to win this particular award two years running.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(4 )
8. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Vidak- Martinez stated that in compliance with
State law (The Brown Act), citizens wishing to make a
comment may do so at this time (limited to 3 -5 minutes
per appearance with a 30- minute limit).
1. Tom Woodcock, 195 Verde Circle, GSMOL President at
Rancho Verde, annrninc, -r7 a VArrl Cale �+ A�rt,l 17 a
---- -- - °-- --� _.,..... ....,.�... ,..., ..u.iiv Verde
Mobilehome Park on Saturday, June 17 from 9:00 a.m.
to 3:00 p.m. He noted that there will be several
arts and crafts to choose from among other things.
2. Lynne Conde, 5732 Dexter Circle, Library Steering
Committee, thanked the Council for all of the hard
work they have done with her committee, as well as
with the citizens in the community and with the
County of Sonoma. She said that she is pleased both
that the Library project is within its modest budget
and that the City of Rohnert is civic - minded enough
to provide a library for southwestern Santa Rosa,
Cotati, Penngrove and parts of Petaluma. She also
commented on a program which interested her: The
Sonoma County Library Adult Literacy Program. She
announced that the Literacy Program will be holding
a Fashion Show & Luncheon on Saturday, June 17,
beginning at 11:30 a.m. at the Los Robles Lodge
Restaurant in Santa Rosa; call 544 -2622 for more
information.
3. Greet Broadin, 8471 Lancaster Drive, discussed the
petition he presented to the Council at the February
8th meeting four months ago. He asked the Council
to consider three things when they discuss the
traffic study done on Lancaster Avenue :(1) the data
was not collected on weekends;(2) the data was not
collected after 6:00 p.m.;(3) the data was collected
using a very visible white trailer with a police
emblem on the side and three orange cones. For those
reasons, he indicated that traffic volume is under-
counted and the speed data is probably inaccurate by
at least five miles an hour. He pointed out that
stop signs and speed bumps are more cost effective
than paying overtime or hiring more officers to step
up enforcement. He said many residents on Lancaster
Avenue are still concerned because the speeding by
cars and buses is continuing. He asked the Council
to give serious consideration to other solutions
besides stepped up enforcement from 4:00 to 6:00 p.m.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(5 )
4. Sylvia Waters 8466 Lancaster Drive, offered her
talents in assessing the observations of the radar
speed trailer. She noted that she has had training
in field biology and as a research chemist. She told
the Council that many residents along Lancaster would
like to have some kind of speed control in effect.
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9. CONSENT CALENDAR:
Mayor Vidak- Martinez asked if there were any questions
regarding the matters on the Consent Calendar, which
were explained in the City Manager's Council Meeting
Memo. The Mayor signified removal of three Consent
Calendar items for further discussion as follows:
Resolution 2000 -116 per Councilmember Flores'
recommendation;. Resolution 2000 -117 per Councilmember
Reilly's recommendation; and 2000 -121 per Councilmember
Spiro's recommendation.
Acknowledging the City Manager /Clerk's report on the
posting of the meeting's agenda
Approval of Bills /Demands for Payment concurrently for:
*City of Rohnert Park /City Council in the amount of
$1,143,601.34
*Community Development Commission in the amount of
$142,173.63
Resolution Nos.:
2000 -118 APPROVING PROPOSITION 4 APPROPRIATIONS LIMIT
FOR FISCAL 2000 -01
2000 -119 APPROVING RETAINER AGREEMENT WITH SHERMAN
GOLF ASSOCIATES, INC., FOR GOLF COURSE
CONSULTING SERVICES
2000 -120 APPROVING COOPERATIVE AGREEMENT WITH THE
COUNTY OF SONOMA FOR PROCUREMENT OF DIGITAL
ORTHOPHOTOGRAPHY
2000 -122 CALLING FOR SEALED PROPOSALS FOR STREET LIGHT
AND TRAFFIC SIGNAL MAINTENANCE
2000 -123 REJECTING THE CLAIM OF JUDY SODERMAN AS
INSUFFICIENT (RE: ALLEGED PHYSICAL INJURIES
FROM SIDEWALK DAMAGE)
COMMUNITY DEVELOPMENT COMMISSION MATTER:
*PETALUMA PEOPLE SERVICES (PPS) - APPROVAL OF
COMMUNITY DEVELOPMENT COMMISSION TO CONTINUE
PROVIDING FUNDS ON MONTH -TO -MONTH BASIS UNTIL
APPROVAL OF THE 2000 -2001 CDCRP BUDGET & PETALUMA
PEOPLE SERVICES AMENDED AGREEMENT
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(6 )
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Flores, with the exceptions of Resolution
Nos. 2000 -116, 2000 -117 and 2000 -121, the Consent
Calendar as otherwise outlined on the meeting's agenda
was approved 5 -0.
Resolution for consideration:
HONORING AND CONGRATULATING MICHAEL HARROW, FINANCE
- Lli\,G\..1Vi</ v�.�.sialvl� OF HIS RETIREMENT t' "tCVM THE
CITY OF ROHNERT PARK
Councilmember Flores commended Mr. Harrow for the fine
work he has done on behalf of the City and the City
Council, and he noted that there will be an upcoming
dinner to celebrate Mr. Harrow's retirement.
Upon motion by Councilmember Flores, seconded by Vice
Mayor Mackenzie, Resolution No. 2000 -116 was unanimously
adopted.
Resolution for consideration:
ESTABLISHING AND ADOPTING AN OVERNIGHT TRAVEL POLICY
FOR CITY OFFICIALS
City Manager Netter clarified for Councilmember Reilly
that the "designated exceptions" mentioned in the
resolution refer to events, such as multi -day
conferences, and not to people, such as City officers
and employees.
Upon motion by Councilmember Reilly, seconded by Vice
Mayor Mackenzie, and with the appropriate clarification
of the term "designated exceptions," Resolution 2000 -117
was unanimously adopted.
Resolution for consideration:
APPROVING ANIMAL SHELTER AGREEMENT WITH CITY OF
COTATI
City Manager Netter clarified for Councilmember Spiro
that the contract with the City of Cotati is the exact
same contract as last year, except that it is for a full
12 months this year and subject to termination on
30 -days notice. Based on staff's evaluation of the
contract, he recommended the Council adopt the
resolution.
Upon motion by Councilmember Spiro, seconded by Vice
Mayor Mackenzie, Resolution No. 2000 -121 was unanimously
adopted.
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*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(7 )
EMERGENCY ITEM: (Out of order)
City Manager Netter briefly explained the emergency item
added to the agenda. He pointed out that the Sonoma
County Water Agency has come back to the City with a
proposed cost of $25,000 for a feasibility study for the
installation of water meters in Rohnert Park; the
original agreement provided for funding by the Agency up
to $10,000. Due to a timing issue, Mr. Netter
recommended that Council authorize the emergency item,
but approve' the agreement subject to the City Manager
meeting with the Sonoma County Water Agency and trying
to secure additional funds.
EMERGENCY ITEM FAILED: Upon motion by Councilmember
Flores, seconded by Vice Mayor Mackenzie, declaration of
this item as an emergency failed, with Councilmembers
Reilly and Spiro dissenting.
For the record, Councilmember Flores suggested that
City Manager Netter informally discuss the mood of the
Council with the Water Agency. Vice Mayor Mackenzie
noted that this issue of additional funding was coming
in front of Council right at the time that staff was
briefing them on the feasibility of water meters.
Councilmember Spiro suggested that the City Manager find
out exactly what consultant is requesting the additional
funds.
10. PLANNING AND ZONING MATTERS:
1. File No. 1863 - Robert Sevenau /Rugworks application
for site plan and architectural review for the
expansion of an existing carpet showroom.
Staff Report: Associate Planner Bendorff shared the
contents of the staff report. He discussed how Council
must either sell or lease the property to the
applicant for incorporation in the project in order to
allow the site plan as proposed; otherwise the site
plan must be redesigned to exclude this property. He
elaborated on 'staff's recommendation for (1) adoption of
the attached City Council resolution approving the
General Plan Interpretation, Site Plan and Architectural
Review, and Variance, and (2) certification of the
Negative Declaration.
Council discussion: Councilmember Spiro noted that her
vote would be subject to receiving a letter from AT &T or
any utility companies which are easement holders in that
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(8 )
area, granting permission for the project. City Manager
Netter indicated to Councilmember Flores that he
recommends a land lease that would be fair to the
applicant and still allow the City to retain control of
the land. City Attorney Strauss clarified for the
Mayor that the vote tonight is for the variance and not
any lease or transfer of the land. The City Attorney
also clarified for Councilmember Spiro that it is
permissible to add the condition of requiring written
permission from any utility company on the land.
PUBLIC HEARING: Mayor Vidak - Martinez opened the public
hearing at approximately 8:50 p.m. There being no one
desiring to speak, the Mayor closed the public hearing
at 8:50 p.m.
Resolution.for consideration:
2000 -124 INTERPRETING LAND USE STANDARD #12 OF THE
GENERAL PLAN AND APPROVING A VARIANCE TO
SECTION 17.08.010 OF THE ROHNERT PARK
MUNICIPAL CODE AND SITE PLAN AND
ARCHITECTURAL APPROVAL FOR THE EXPANSION
OF AN EXISTING CARPET SHOWROOM AT 5879
COMMERCE BOULEVARD (PLANNING FILE NO. 1863,
ROBERT SEVENAU /RUGWORKS)
Upon motion by Councilmember Flores, seconded by Vice
Mayor Mackenzie, with a friendly amendment by
Councilmember Spiro that would require written
approval from any utility companies on the land,
Resolution No. 2000 -124 was unanimously approved.
2. File No. 1799 - Wilfred /Dowdell Specific Plan
Approval Process.
Staff Report: Planning and Community Development
Director Kaufman provided a staff report, noting that
refinements are underway to the traffic portion of the
EIR to include a weekend analysis of the traffic. She
briefly summarized the pros and cons of the four
options: Option A would proceed with the current
Specific Plan and, if necessary, amend the plan after
the area is annexed to the City; Option B would revise
the Specific Plan prior to adoption; Option C would
include the Wilfred /Dowdell area in the future
Northwest Specific Plan with direction to evaluate the
proposed plan in light of a larger area plan; and Option
D, a new option, would adopt a portion of the Specific
Plan for the Village North area parcel north of Wilfred
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page ( 9 )
and proceed with annexation of that property. She noted
,among other things, that Option A would create the most
expedited process, continue the process currently
underway, and allow for the earliest possible
consideration by LAFCO of the area's annexation to the.
City; the drawbacks being that the Specific Plan as
drafted may not be economically feasible and therefore
not practical, as well as it presents a question of
consistency with the Draft General Plan. Planning and
Community Development Director Kaufman the fielded
questions from Councilmembers.
Planning Director Kaufman explained to Vice Mayor
Mackenzie that Option B would include retail, fast food
and a service station, and is somewhat like a
mini - Option C. She advised that Councilmembers wait
until the traffic analysis is completed when considering
the EIR and the cumulative impacts of the future growth
of the area.
Councilmember Flores inquired about Option A's
conformance with the Draft General Plan, and Planning
Director Kaufman explained that it could be modified
and may not be that inconsistent in terms of
regional /commercial. Councilmember Reilly also
raised the issue of which General Plan the Council
was operating under, and City Attorney Strauss
clarified that the Wilfred /Dowdell Plan would have to
be consistent with the new General Plan when it is
approved.
Councilmember Spiro stated that she is interested in
approving the whole area, as there have been problems in
the past when only part of an area is taken in. Mayor
Vidak- Martinez said that Option B fits with the uses
that the current Draft General Plan has for this portion
of the community. She noted that Option B would move
the project forward, tweak it to be more compatible and
possibly more practical with the anticipated uses, and
allow the City to get reimbursed.
Mayor Vidak- Martinez called forward a public speaker
wishing to speak on this issue.
1. Gehrig Garrison 444 10th Street Santa Rosa,
representative of the Grimms and Roberts families.
Mr. Garrison said that the families are surprised
at the options to annex only parts of the land. He
pointed out that they have always been told that the
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(10)
25 acres has to develop as one piece. He said the
families have been waiting for five years now and
that they would prefer to bring it in as one piece.
Council discussion: Vice Mayor Mackenzie expressed his
concerns with Option A and the specifics of the current
Northwest Specific Plan Area, particularly design
standards and signage along Wilfred Avenue.
Councilmember Reilly responded by pointing out that
based on past experiences, he supports commercial /retail
development in the west side within the next few years,
despite traffic and water problems which need to be studied
and addressed. He noted his support of annexing the entire
24 -plus acres, Option A, since Council gave a direction
five years ago that needs to be pursued. He suggested
supporting Option A with some kind of influence from
Option B to allow for review of the buildings to make
sure they will fit in with the potential General Plan.
City Attorney Strauss clarified for Vice Mayor
Mackenzie that under Option A for the Specific Plan
Approval, guidelines could include matching up with what
then would presumably be the new General Plan.
Upon motion by Councilmember Spiro, seconded by
Councilmember Flores, a motion to proceed with Option A
for the Specific Plan Approval Process was unanimously
approved.
At this point, Council concurred to briefly discuss the
Water Workshop held earlier this evening under Item 13,
If Year 2000 Project."
11. MOBILEHOME PARK MATTERS - PROPOSED AMENDMENT TO THE
MOBILEHOME ORDINANCE:
Staff Report on Rent Appeals Board Public Hearing:
Assistant City Manager Leivo shared the contents of the
staff report. He discussed a proposal from a citizen
recommending an amendment to the Mobilehome Ordinance in
that the Social Security Automatic Cost of Living
Adjustments (COLA) be used instead of the Bay Area
Consumer Price Index as the index for the Annual General
Adjustment (AGA), and furthermore that AGA be one -half
percent below the COLA. He discussed the technical
issues with the State Civil Code, as well as how the
Rent Appeals Board looked at four alternatives and
recommended not changing the ordinance. He talked
about the correspondence and the public hearing held on
May 4, 2000, and how staff is looking to Council for
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page (11)
direction, via a 4 /5ths vote, to approve the amendment
of the rent control ordinance, which would then
formally proceed with such change on the next agenda.
Councilmember Flores inquired about how much variation
there is from the Bay Area Consumer Price Index (CPI) as
opposed to the national CPI, and Mr. Leivo explained how
the national COLA has been less than the Bay Area CPI
for the last three years. He also explained how long-
term leases and net operating income petitions (NOI)
are causing some low - income park residents to pay too
much in space rent. Mr. Leivo explained to
Councilmember Reilly how the Bay Area CPI is tied into
the national COLA.
City Attorney Strauss clarified for Councilmember Spiro
that the changes requested to the ordinance would not
give the City any legal exposure. City Manager Netter
explained to Councilmember Reilly that there were
approximately four NOI's last year and how, in part,
that is because of the park owner's burden of proving
expenses. Councilmember Reilly expressed his interest
in having a more open relationship with the park owners.
City Attorney Strauss explained to Councilmember Flores
that if the Council considers an amendment to the
ordinance, they would not then have to refer it back to
the Rent Appeals Board.
Upon motion by Councilmember Flores, seconded by
Councilmember Spiro, a motion to schedule as an action
item consideration of the proposed amendment to the
Mobilehome Ordinance to provide for one -half percent
below the national CPI, was unanimously approved.
RECESS: Mayor Vidak- Martinez declared a recess at
approximately 9:28 p.m.
RECONVENE: Mayor Vidak- Martinez reconvened the Council
at approximately 9:37 p.m. with all
Councilmembers present.
Mayor Vidak- Martinez then called forward citizens who
submitted speaker cards, wishing to address this topic.
1. Bob Fleak, 157 Parque Recrero, President GSMOL
Rancho Grande, noted his support for Mr. Woodcock's
proposed change to the Mobilehome Ordinance. He said
the proposal is fair for both sides. He pointed out
that Social Security only went up 2.4% and the CPI
went up 4 %, making it very difficult for some park
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(12)
residents to handle their expenses.
2. Heloie Flair, 180 Walnut Circle, expressed her opinion
that the Woodcock proposal is fair. She thanked
Council for their consideration in this matter. She
noted that high rents, plus personal and nature -
induced misfortunes are leaving many folks close to
homelessness. She also noted that renters do not
always aet the maintenance they r7PpPrV1- qhr� pni ntar7
out that the COLA should pay for the cost of living
increases and not rent increases.
3. Troy Donahue, 28 Hemlock Court, thanked the Council
for their action this evening regarding the ordinance
change. He also commented on a problem which he
perceives at the Rent Appeals Board. He indicated
that some RAB members have been currently involved in
remarks of derision toward some GSMOL officers who are
working on behalf of the park residents. He asked
that the Council consider what these certain RAB
members are doing on a board that was originally set
up to aid renters in mobilehome parks.
12. NOVEMBER 2000 ELECTION MATTERS:
Resolution for adoption:
2000 -125 CALLING AND GIVING NOTICE.OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 7, 2000 FOR THE ELECTION OF
CERTAIN OFFICERS
Mayor Vidak- Martinez read the resolution, and upon
motion by Councilmember Spiro, seconded by Vice Mayor
Mackenzie, Resolution 2000 -125 was unanimously adopted.
Councilmember Spiro then inquired of the City Attorney
if it would be proper for the Council to consider the
next resolution which would adopt regulations for
candidates for elective office pertaining to
candidates' statements. City Attorney Strauss stated
that it would not be proper for certain Councilmembers
to vote since the resolution would impact them
personally. She indicated the resolution would be
brought back in a more proper way and in a timely
fashion.
13. COUNCIL YEAR 2000 PROJECT - MATTERS RELATED TO THE
GENERAL PLAN PROCESS:
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(13)
1. General Plan Review Work Session Wednesday June 14,
2000 at 6:00 p.m.: INFORMATIONAL
Councilmember Flores apologized for not being able to
attend tomorrow evening's General Plan workshop.
2. Housing Element Work Session held June 1st, 2000:
Vice Mayor Mackenzie remarked that the Council's
comments are in the hands of staff. Councilmember Spiro
noted two things she wanted to come back to the Council
with since the full Council was not there: (1)parking
issues; and (2)the possibility of putting the FAR's in
the design review instead of the General Plan. City
Attorney Strauss commented that after everyone speaks
at the public hearing in July, more changes, if
necessary, will be made.to the Housing Element.
3. Miscellaneous: Water Workshop Report from June 13
meeting:
Mayor Vidak- Martinez reported that City Engineer Gaffney
briefed the Council on changes from the Sonoma County
Water Agency which would allow the City to have greater
access to water, specifically going from 1 million
gallons a day (MGD) to 4.8 MGD in exchange for requiring
water metering on the residences in Rohnert Park. She
said that a number of items were requested of staff so
Council could gain a better understanding of the issue.
Vice Mayor Mackenzie indicated that there is a need to
clarify the actual consequences, budgetary and
financial, of basically not complying with what is being
proposed in this memorandum of understanding (MOU). He
said Council needs to look more carefully at the issues
of water conservation and water resources when they
discuss these policies at the General Plan workshop
tomorrow evening.
Councilmember Flores expressed his belief that the
residents of Rohnert Park see water as a valuable
resource and are cognizant to reserve water. He noted
that there is a clear intent on the part of the Water
Agency for the City to go to water meters. He
commended the preliminary report by City Engineer
Gaffney as reasonable and well negotiated. He indicated
that one item of interest for him was the projection for
the ultimate population under the proposed General Plan
at under 50,000. He noted that on a hot day like today
the City would be using their full allocation of nearly
5 MGD. He concluded by saying that having the wells on
reserve is a tremendous asset for the community.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(14)
Councilmember Reilly pointed out that the Water Agency
was using the word "mandate," as opposed to "urge."
He said that Rohnert Park has never set up a water -
metering program because they have always been told
that they are doing as well as metered cities. He
said that the City needs more than 1 MGD even as it
exists now and even if the City doesn't build anything.
He stated that water meters may be a fact of life in
the City provided that the proof i c nrovi fl nri that- t-Ti,
City is using more than its share. He also pointed out
that the issue of water meters is being pushed not only
by the Water Agency, but also by the other partners in
this conglomerate of cities acting as one when it comes
to water. He said he looks forward to interesting and
lively discussions on this topic in the future.
14. NEW LIBRARY PROJECT:
1. Resolution for consideration:
City Manager Netter provided a brief summary of the
resolution before the Council. He noted that the City
Attorney has reviewed the contract with the architects
and clarified the language. He said that staff has
researched the fee, and though it came in at a little
over 10 %, they are comfortable with it.
Resolution for consideration:
2000 -127 APPROVING AN AGREEMENT WITH NOLL & TAM
ARCHITECTS FOR PROFESSIONAL SERVICES FOR NEW
LIBRARY PROJECT
The Mayor read the resolution, and upon motion by
Councilmember Flores, seconded by Councilmember Spiro,
Resolution No. 2000 -127 was unanimously adopted subject
to the final terms negotiated by the City Manager.
EXTEND COUNCIL MEETING:
Upon motion by Vice Mayor Mackenzie, seconded by
Councilmember Spiro, a motion to extend the meeting
past 10:00 p.m. to finish necessary agenda items was
approved.
2. Consideration of Library Name:
Mayor Vidak- Martinez read the list of the five possible
names for the new library: (1)Rohnert Park Civic Center
Library, (2)Rohnert Park Community Library, (3)Rohnert
Park- Cotati Community Library, (4)Rohnert Park - Cotati
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(15)
Civic Center Library, and (5)Rohnert Park Civic Library.
Upon motion by Councilmember Reilly, seconded by
Councilmember Spiro, a motion to name the new library
" Rohnert Park Community Library" was approved 4 -1 with
Mayor Vidak- Martinez dissenting.
3. Consideration of Library Exterior Color Schemes:
City Manager Netter reported that the architects have
asked to defer this action until they can give it more
consideration. Mayor Vidak- Martinez and Councilmember
Spiro suggested that the architects try to select
colors with a unifying factor in mind as far as the
Public Safety Building and the new City Hall project.
Councilmember Flores suggested that the Council select
colors for the Library and then let the City Hall
.project coordinate with those colors.
Council concurred to DEFER this item to a later date
until more information is available.
15. CITY HALL PROJECT:
Mayor Vidak- Martinez indicated that after the
discussions at the workshop earlier today, it was clear
that this item needs to be DEFERRED to a later date.
16. COUNCIL COMMITTEE AND /OR OTHER REPORTS:
1. City Land Use /Stadium Vicinity-Sub-Committee for
T's Academy /Community School:
*Letter from Sonoma County Office of Education
Council discussion /action: City Manager Netter
discussed a letter he received from the Sonoma County
Office of Education (SCOE), seeking Council's approval
to begin negotiations for the sale of a 1.6 parcel of
land in which SLOE has a deadline of July 1, 2000 to
apply for funding. SCOE's interest in the land is to
construct a Community School to serve referred Cotati-
Rohnert Park students. He touched on the various issues
surrounding the possible sale of this parcel, namely
the commitment to give Reverend Tharpe of T's Academy
until July 2001 to raise the funding for construction
of T's Academy, also for at -risk youth, on a 3.3 acre
parcel. He briefly laid out some options for Council to
consider, and he emphasized it would be important to get
back to SCOE one way or the other so that they can proceed
*City Council /Community Development Commission
City of Rohnert Park
June 13, 2000
with their funding cycle.
*CONCURRENT MEETINGS MINUTES
Page(16)
Councilmember Spiro added to City Manager Netter's
report her suggestion that, in keeping with the promise
made to T's Academy for 3.3 acres, the Community School
consider moving. Furthermore, Councilmember Reilly
added that the Reverend Tharpe indicated that he needs
the all 3.3 acres for his proposed plans, including a
childcare facility of some type. He noted the
Reverend's concern over having two schools for at -risk
youth next to each other. He expressed his feeling that
it would not be appropriate to go back on the
commitment made to the Reverend, and he indicated that
fundraising for T's Academy is underway. He suggested
that other sites for the Community School be
considered.
Vice Mayor Mackenzie inquired into the nature of the
proposed childcare facility. Councilmember Reilly
responded that the Reverend's plan is to raise funds to
put together a multi -use academy to deal with a
multitude of youth who have special needs, including
single mothers of school age. Mayor Vidak- Martinez
noted that if it were a residential facility, it would
require dual licences and accreditation. Councilmember
Flores expressed his support for allowing the Reverend
Tharpe to put together his academy proposals until July
of 2001 as promised.
Councilmember Spiro inquired into the Community School's
existing lease. City Manager Netter informed her that
the lease goes through 2008 on their existing site;
however, things have changed because of another
potential user on the land. Councilmember Reilly
clarified that right now there is only 2.7 acres
available for T's Academy, with one -half acre leased to
the Community School until 2008. He noted that those
figures total to 3.2 acres available, and the
commitment to Reverend Tharpe is for 3.3 acres.
Mayor Vidak- Martinez commented that she believes there is
a need for the Community School in Rohnert Park. She
noted that the school superintendent also sees a need for
a school of that type in the community. She said that a
competent school of that type, serving a broad base of the
community, would benefit the City.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(17)
Upon motion by Councilmember Reilly, seconded by Vice
Mayor Mackenzie, a motion to direct staff to work with
the Sonoma County Office of Education to find another
site for the Community School since there are prior
commitments until July of 2001 on the site they desire,
was unanimously approved.
17. TRANSPORTATION MATTERS:
1. Sonoma County Transportation Authority (SCTA), June
12 Meeting:
Vice Mayor Mackenzie reported on two items from the
meeting. First, he discussed with the SCTA the proposed
transportation policies, TR -21A and TR -21B, developed as
a result of Rohnert Park's City /County working group. He
noted that, if adopted, the policies name the SCTA as a
proposed party to the formulation of a subregional
mitigation plan to deal with traffic impacts that would
be caused by the implementation of the City's proposed
General Plan. He told the SCTA that he would come back
to them once the City has adopted a General Plan and
start to implement some of these policies.
Secondly, he reported that, in a memorandum from the
last SCTA meeting, some more monies will be available
for new transportation improvement projects. He said
SCTA will have more accurate information at their next
meeting on July 10 about this draft estimate for Sonoma
County of an additional $10 million. He pointed out
that the City has an opportunity to try and get more
monies allocated for funding the construction of the
Wilfred Avenue Interchange since, as a project, it is
far enough along in the process with Cal Trans. He
requested that Council consider agendizing this as an
action item for their next meeting on June 27th in order
to present the SCTA in July with a request for the
additional monies for the Wilfred Avenue Interchange
project.
Councilmember Reilly asked if Council should make this
an emergency item so they can act sooner since there
will be other agencies pushing for these additional
monies also. The Vice Mayor indicated that the Council
will be in the same position politically on July 10th
at the next SCTA meeting, even if the Council waits to
act on this item until their next meeting on June 27th.
Councilmember Spiro made a suggestion to allocate any
additional funds to the Expressway project in order to
finish at least one transportation project, rather than
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(18)
have two projects partially in progress.
Council concurred to agendize this item as an action
item for their next meeting, and at the suggestion of
Vice Mayor Mackenzie, to get a full report from City
Engineer Gaffney with options and recommendations.
18. COMMUNICATIONS:
Communications per the attached outline were brought
to the attention of the City Council.
*Councilmember Reilly directed Council to Item A,
"Sonoma County Tourism." He inquired if the Council's
displeasure had been conveyed to the Tourism Board, as
well as the possibility of the City withdrawing due to
the proposed funding structure. Mayor Vidak- Martinez
responded that a letter has gone out to the Board.
She also reported that she received a letter stating
that there's a new structure being proposed where all
cities will have a vote, as well as a proposal for a
new way of funding things.
*Councilmember Reilly directed Council to Item No. 42,
"P. Stutrud /Resident." He asked if everything is being
done properly from the City's end as far as adequate
public notice. City Attorney Strauss responded that she
is preparing to write another letter to Mr. Stutrud in
response to his most recent communication outlining
what the Government Code requires; specifically, 10 days
notice in the newspaper of public hearings and 300 -foot
notice.
Councilmember Reilly then inquired as to whether or not
one of the planning commissioners had been appointed by
a supervisor to the Open Space District Advisory Board.
He expressed his feeling that Council should be informed
if this is true. City Manager Netter indicated that no
communication has come through the City Office and that
he will look into it.
*Vice Mayor Mackenzie directed Council to Item No. 18,
"J. Mackenzie /Councilmember." He indicated that he
was very uncomfortable with the fax he received the
morning after the Spanos Corporation lost the Council
vote to proceed with their apartment project. He noted
the gist of the letter was getting at what was
specifically bothering him with their project and what
would it take to change his vote. He stated that he
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(19)
regards E -mail the same as a letter, and he inquired of
the City Attorney if it would be possible to direct
applicants to copy all councilmembers when they send
correspondence. City Attorney Strauss indicated that
Council could adopt a policy along those lines;
however, it wouldn't really prevent an applicant from
communicating to an individual councilmember, nor
would it prevent that individual councilmember from
copying that communication to everyone else.
*City Manager Netter directed Council to Item No. 32,
"C. Leivo /Assistant City Manager:Cablecasting Board
and Commission Meetings." He informed Council that
his recommendation is to train staff to operate a
fixed camera in the chambers since that would keep
costs at a minimum. He pointed out that four
commissions already meet in the chambers.
Councilmember Reilly suggested that as a trial to
start with the four commissions that already meet in
the chambers, and if it works, to have the other
committees meet in the chambers also. Mayor Vidak-
Martinez agreed with starting out with what would be
easy and feasible and seeing how it works.
Councilmember Reilly pointed out that recent
accusations against commission members are serious
charges, and the fixed camera would at least give the
Council the ability to observe how the commission
meetings are going.
Council directed City Manager Netter to go with the
fixed cameras and see how it goes, keeping in mind the
idea of moving more commission meetings into the
chambers.
19. MATTERS FROM /FOR COUNCIL:
1. Skate Park:
Mayor Vidak- Martinez reported that based on the most
recent meeting regarding a skate park, the issues are
still site and funding. Councilmember Spiro suggested
that the old Empire Cinemas as a possible location since
they are empty, have plenty of parking, and would make a
great indoor skate park.
Council directed City Manager Netter to research possible
sites for a skate park and get back to the committee if
something comes up.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page (20)
2. Mayors' & CouncilmembersI Working Group:
*Interest /Representative:
Mayor Vidak- Martinez asked if were any Councilmembers
interested in being a representative to the working
group that is being reformed. City Manager Netter
indicated that some cities are appointing
representatives, and some are not. He noted that the
first meeting will be on June 29th in the Santa. Rosa
City Manager's conference room at 6:30 p.m. Vice
Mayor Mackenzie indicated an interest in participating
in`thia working group.
Upon motion by Councilmember Spiro, seconded by .
Councilmember Flores, a motion to appoint Vice Mayor
Mackenzie as the representative to the Mayors' and
Councilmembers' Working Group was unanimously
approved.
3. Miscellaneous:
Councilmember Spiro reported on two matters for Council:
(1) the.School Board's agenda this evening includes a
discussion of the school playgrounds as Council has
been waiting for a response on that issue; and (2) she
has received several calls from the Spanos Corporation,
and she has indicated to them an amount of parking that
would make a positive impact on her position. She
reported that she will be calling the Spanos Corporation
and informing them that if they-choose to meet the
parking numbers she desires, she will support the
project, although, she noted, she had already conveyed
those numbers to Spanos at the last Council meeting in
which the vote was taken on the project.
*CORRECTION ABOVE FROM 6/27/00 City Council eeting: Per Councilmember Linda Spiro
deletion lined out with notation by
20. CITY MANAGER'S REPORT Ms . Spiro that she has talked to S anos
since then, but not at the time o?
this 6/13/00 City Council meeting).
1. Lancaster Drive Traffic Study.
City Manager Netter briefly summarized City Engineer
Gaffney's report, noting that the data was gathered
between 4 :00 and 6:00'p.m. since those times were
indicated as the hours when speeders are most prevalent.
He pointed out that northbound traffic averaged 27 -29
m.p.h., and southbound averaged 28 m.p.h. He said
Golden Gate Transit and Sonoma County Transit have been
contacted regarding additional direction for transit
operators to observe the speed limit on Lancaster. He
indicated that City Engineer Gaffney's report recommends
greater enforcement by the Department of Public Safety,
rather than any additional traffic devices.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page ( 21)
Councilmember Spiro noted her sympathy for the residents
on Lancaster as it is a heavily travelled street. She
said that she would like to be able to make a more
informed decision on this matter. She suggested
toughening up enforcement through the use of a radar
speed gun and the issuance of traffic tickets.
Councilmember Flores agreed with full -day monitoring
and issuing more speeding tickets.
Vice Mayor Mackenzie asked if the Department of Safety
intends to mount a targeted campaign against the
speeders as mentioned in the report. City Manager
Netter indicated that through a traffic safety grant,
the Department of Public Safety will have two
additional officers in a month or two.
Council concurred, per Vice Mayor Mackenzie's
suggestion, to have staff report back at an appropriate
time with a progress report of the traffic on Lancaster,
and, per Councilmember Reilly's suggestion, to inform the
transit departments that use Lancaster Drive of the
targeted campaign against speeders.
2. Dedication Ceremony for New Play Equipment at Civic
Center Mini -Park - Consideration of setting time and
date:
City Manager Netter reported that staff is recommending
Civic Center as the appropriate place for the ceremony.
Vice Mayor Mackenzie noted his support for celebrating
the dedication from a neighborhood point of view, since
these neighborhoods have been badly neglected. He
suggested doing something for the kids in the
neighborhood who normally play there. Councilmember
Flores suggested Kool Aid and cookies, while
Councilmember Spiro suggested orange juice and graham
crackers. Mayor Vidak- Martinez recommended distributing
materials from various City departments, such as Public
Safety or Recreation, to the parents at this dedication
ceremony. The Mayor also recommended the ceremony be on
a Saturday, while Councilmember Reilly said the early
evening could be a possibility.
21. OTHER UNSCHEDULED PUBLIC PRESENTATIONS:
None.
*City Council /Community Development Commission
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
June 13, 2000 Page(22)
There being no further business, Mayor Vidak- Martinez
adjourned the meeting at approximately 10:50 p.m. to:
6:00 P.m., Wednesday June 1�th 2000
at City Hall for the
GENERAL PLAN REVIEW - WORK SESSION
and then to:
6:00 p.m. Monday, June 26, 2000 at City Hall
for the
F -Y 2000 -01 BUDGET WORK SESSION
Katy Leonard,
Certified Shorthand Reporter
CSR No. 11599
Vt C", L�'t -
Vicki Vidak- Martinez,
Mayor
*City Council /Community Development Commission