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2004/03/23 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY March 23, 2004 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in Regular Session for a regular meeting to commence at 6:00 p.m. at the Rohnert Park City Hall Council Chambers, 6750 Commerce Boulevard, Rohnert Park, with Mayor Nordin presiding. CALL TO ORDER: Mayor Nordin CALLED the Regular Session to order at 6:00 p.m. in the Conference Room. ROLL CALL: Present: (4) Councilmembers Flores, Mackenzie and Vidak- Martinez; and Mayor Nordin Absent: (1) Vice Mayor Spradlin Staff present for all or part of the Regular Session: City Manager Leivo, Interim City Attorney Whelan, Assistant City Manager Donley, Finance Director Lipitz, Civil Engineer Jenkins and Director Public Safety Bullard. Mayor Nordin stated that Vice Mayor Spradlin had an unexpected conflict and may arrive around 7:00 p.m. 1. WORK SESSION FOR BUDGET MATTERS: Operating and Capital Budgeting Policies: Councilmember Flores DISTRIBUTED his "Service Ranking Priorities" document, and Assistant City Manager Donley DISTRIBUTED AND REVIEWED the "Service Ranking Worksheet." Staff reviewed each service listed on the worksheet. Highlights of Council comments /questions are as follows: *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(2 ) Animal Control /Shelter: *Recognized as a valuable service to the community *Good time for staff to explore options for funding and possible fee increases: CONSENSUS *Desire to maintain comparable level of service Aquatics: *Suggestions to look at better management of the pools, at reduction n�_f tno L- -- sent ab 11 LU V.r L i 1 1C_ CLtlllg, allu ,1sh -ia , at demographics for each pool more closely *Leave pools at Level 4 funding but look at service cost savings: CONSENSUS City Office Building /Annex: *Discussion about cost of building maintenance Contractual Obligations, Legal Requirements: Engineering /Building: Finance and Accounting: Fire Protection: General Government /City Administration: *Possibility of contracting out certain services *City Government should control Infrastructure Maintenance *Staff look to improve efficiency in these categories: CONSENSUS Information Systems: *No new, large expenditures in this category: CONSENSUS Park Maintenance: *Affects economic development; keep *Suggestion to consider setting up volunteers to maintain the parks; Commission can review this *Get a disclaimer from the current the lawn: CONSENSUS them clean, trimmed a tax break for Parks and Recreation volunteers who mow wiry to get Park Maintenance to a Funding Level 2 or 3: CONSENSUS Performing Arts Center: *Partnerships continue to be vital; need to maintain and maximize partnerships *Goal is to be self - supporting Planning Department: Police Protection: Public Works - Infrastructure Maintenance: *Staff noted high- ranking marks from all Councilmembers *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(3 ) Recreation Centers: Recreation Contract Classes: Youth Summer Camps (and other programs): Sports Center: *Day camps and after - school care must be provided *Focus on rentals of the Community Center *Take another look at services to go out to bid, partnerships *Take ideas to the Chamber of Commerce *Have staff re- examine funding priorities and bring up to a Funding Level 3: CONSENSUS Senior Center: *Important because there is no other provider in Rohnert Park *Priority should be maintaining the quality of the current programs *Consider advertising Youth and Family Services: *Support for restorative justice program *Suggestion to provide diversion programs using a sliding scale *Have programs available for low- income youth, families *Check with School Board before charging for programs *Have staff review ways to recover costs for program: CONSENSUS Assistant City Manager Donley REQUESTED that Council complete the "Prioritization Worksheet" by ranking each service either Increase, Maintain, Small Reduction, or Large Reduction. City Manager Leivo indicated that Director Public Safety Bullard would follow up on an article distributed to Council, entitled, "Officer- Per - Thousand, Formulas and Other Policy Myths." The Work Session concluded at 6:53 p.m. ADJOURN TO CLOSED SESSION: Mayor Nordin adjourned Council to Closed Session at 6:56 p.m. to consider Personnel Matters and Real Estate Negotiations. Closed Session concluded at 7:35 p.m. REGULAR SESSION: Mayor Nordin reconvened Regular Session at 7:40 p.m. and led the pledge of allegiance in the Council Chambers. Mayor Nordin noted that Vice Mayor Spradlin was absent. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(4 ) 2. MAYOR'S REPORT ON CLOSED SESSION: Mayor Nordin indicated that there was nothing to report for Closed Session. 3. STUDENT REPORTS: 1. High School - Youth Leadership of Rohnert Park with Kecia Kaiser of SC'AYT) ( Cnnnma On„n+ -y z1.a „l + r_ - VoU4 -1-. _- ..... .� �.... ..-�.i.....,v _v_i _y f..iutAll� lX 1VU1.11 Development) introducing High School Youths Rosa Jimenez, Sandra Merino and Anel Guzman for presentation on plans and goals of the Environmental Prevention Coalition (EPC): Ms. Kaiser introduced the three EPC representatives, who shared comments about their efforts to limit alcohol and tobacco advertising directed at minors. They also DISTRIBUTED AND REVIEWED an article, entitled, "Tensions Persist at RP School,” about the recent controversy over the school's Conservative Club, and they discussed the formation of a new club, Club One, to encourage diversity and understanding at Rancho Cotate High School. Councilmember Mackenzie indicated that he would look forward to the youth representatives coming back with future reports. 2. SSU - Sonoma State University Associated Students, Incorporated, by Jennifer Wong, Vice President, Legislative Representative: Councilmember Flores stated that Ms. Wong had to leave and that she would e -mail her report to staff. 4. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: 1. Larry Esparza, 44 Verde Circle, was recognized and discussed Councilmembers' rebuttals last week to his and other casino opponents' unscheduled public comments. He clarified matters regarding recall solicitors and the effects of Renn Vara's campaign for Lynn Woolsey's Congressional seat. He also responded to Councilmember Flores' and Vice Mayor Spradlin's rebuttals last week that they felt no shame for their position on the casino. Councilmember Flores reiterated that he was elected to office to follow Federal and State constitutions and laws, particularly Proposition 1 -A which passed in 2000. He again noted that the welfare of the City is more important than him being in office. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(5 ) 2. Eunice Edgington, 990 Echo Court, was recognized and inquired about the City's proposal to purchase the Lourdis property, which was discussed in Closed Session. She recounted a brief history of the passage of Measure N in 2000 and its purpose. City Manager Leivo clarified the purpose of the Lourdis property purchase, which is to restore /preserve endangered species and to protect the community separator. 3. Seamus Seanachaoi, 207 Southwest Boulevard, was recognized and commented on the nationwide dwindling of support for the arts. In terms of his recent problems trying to get airtime with the local access channel, he thanked the City Council for opening a dialogue with Comcast and The Community Voice for running a related article. 4. Tom Thunderhorse, 207 Southwest Boulevard, was recognized and questioned why the casino opponents were not out opposing the Rotary Club's Third Annual Casino Night on Saturday, February 21. He SUBMITTED the February 27 Community Voice featuring a picture of Rotary's Casino Night, and he suggested that perhaps racial prejudice is behind the opposition to the Graton Rancheria's proposed casino. He also indicated that the Councilmembers who supported the MOU with the Graton Rancheria were simply looking out for the welfare of the City. 5. Chip Worthington, 4695 Snyder Lane, was recognized and inquired if Council was told that the City lost the first round in an ex parte hearing on the referendum, and that the referendum will go before a judge. He read a letter, ATTACHED TO THE ORIGINAL SET OF MINUTES, from Ms. Marilee Montgomery, indicating that the MOU is in a state of suspension until the City allows a vote on it. He reiterated that all he wants is the right to vote on the MOU, and he asked for the City Attorney's opinion on the matters in Ms. Montgomery's letter. Interim City Attorney Whelan indicated that she would review the letter and schedule a time to meet with Mr. Worthington. 5. TRANSPORTATION DEVELOPMENT ACT (TDA) 2004 -05 ARTICLE 3 APPLICATION FOR COMMERCE BIKE BRIDGE AT HINEBAUGH CREEK, PROJECT NO. 2003 -15: Consideration of 2004 -05 TDA Article 3 Application: *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(6 ) 1. Staff Report: City Manager Leivo shared the contents of the Staff Report and responded to Council questions. 2. PUBLIC HEARING: Mayor Nordin opened the Public Hearing at 8:10 p.m. There being no members of the public interested in commenting on this matter, Mayor Nordin closed the Public Hearing at 8:10 p.m. 3. Resolutions consecutively and separately for consideration: Council Motion /Discussion /Vote: 2004 -55 APPROVING A NEGATIVE DECLARATION FOR A BICYCLE/ PEDESTRIAN BRIDGE OVER THE HINEBAUGH CREEK CHANNEL ON THE WESTERLY SIDE OF COMMERCE BOULEVARD and 2004 -56 APPROVING REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2004 -05 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FOR PEDESTRIAN /BICYCLE PROJECT FUNDING Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Flores, and APPROVED 4 -0 -1 with Vice Mayor Spradlin absent, reading was waived and Resolution Nos. 2004 -55 and 2004 -56 were SEPARATELY AND CONSECUTIVELY ADOPTED. 6. PLANNING COMMISSION APPOINTMENT: Consideration of appointment to fill vacancy with a two -year term to expire December 31, 2004: Council action to fill vacancy due to acceptance of resignation of Kelsey Moldenke on March 9, 2004: Councilmember Mackenzie briefly reviewed the applications of Tim Smith and Ronald E. Neuerburg. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to appoint Tim Smith.to the Planning Commission for the two -year term to expire December 31, 2004 was APPROVED 4 -0 -1 with Vice Mayor Spradlin absent. At the suggestion of Councilmember Flores, Council CONCURRED TO DIRECT STAFF to write a letter to Mr. Neuerburg, thanking him for his application and indicating that there are many other opportunities for him to volunteer for the City. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(7 ) 7. "A PLANNED APPROACH TO A SAFER ROHNERT PARK " - NEIGHBORHOOD ENFORCEMENT TEAM, NET TEAM DEVELOPMENT/ IMPLEMENTATION: Update /Presentation by Department of Public Safety Sergeant Eric Robinson: Director Public Safety Bullard introduced Sergeant Robinson, who shared brief details on the goals and the components of the NET Team implementation. Councilmembers thanked staff for the update, and Councilmember Flores suggested that an overview of the implementation be published in The Community Voice's City Pages. 8. UNIFORM CONSTRUCTION COST ACCOUNTING PROCEDURES: Consideration of Uniform Construction Cost Accounting Procedures and establishing an alternative purchasing procedure for public projects: 1. Staff Report: City Manager Leivo shared the contents of the Staff Report. 2. Public Comments: None. 3. Resolution for Consideration: 2004 -70 INDICATING THAT THE CITY OF ROHNERT PARK ELECTS TO BECOME SUBJECT TO THE UNIFORM CONSTRUCTION COST ACCOUNTING PROCEDURES (UCCAP) AS SET FORTH IN THE PUBLIC CONTRACT CODE Council Motion /Discussion /Vote: Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, and APPROVED 4 -0 -1 with Vice Mayor Spradlin absent, reading was waived and Resolution 2004 -70 was ADOPTED. 4. Ordinance for Introduction: No. 710 AMENDING TITLE 3 OF THE ROHNERT PARK MUNICIPAL CODE TO ESTABLISH AN ALTERNATIVE PURCHASING PROCEDURE FOR PUBLIC PROJECTS Council Motion /Discussion /Vote: Upon MOTION by Councilmember Flores, seconded by Councilmember Vidak - Martinez, and APPROVED 4 -0 -1 with Vice Mayor Spradlin absent, reading was waived and Ordinance No. 710 was INTRODUCED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(8 ) 9. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Mayors' & Councilmembers' Association, March 11, 2004 meeting: Mayor Nordin reminded Council of the Joint Meeting on May 13 with the Mayors' & Councilmembers' Association and the School District, and he discussed the Association's creation of. a Legislative Committee. Consideration of direction to Mayor on a selection for a vacancy created on the Sonoma Marin Rail Transit District (SMART) due to the reassignment of Jake Mackenzie to other duties by the City of Rohnert Park: Upon MOTION by Councilmember Flores, seconded by Councilmember Mackenzie, a motion to give discretion to the Mayor to choose a nominee to fill the SMART vacancy was APPROVED 4 -0 -1 with Vice Mayor Spradlin absent. 2. National Environmental Policy Act (NEPA) Environmental Review Scoping Hearing for the Federated Indians of the Graton Rancheria (FIGR) Project, March 10, 2004: Councilmember Mackenzie commented on the meeting, and City Manager Leivo indicated that Senior Planner Bendorff is preparing scoping comments to submit. Councilmember Mackenzie REQUESTED regular updates on the NEPA/ FIGR project, particularly litigation matters. Interim City Attorney Whelan indicated that she would have a report to Council by the end of the week. 3. Sonoma County Transportation Authority (SCTA), March 15, 2004 meeting: Councilmember Vidak- Martinez reported on the following items: 1)Status of SMART; 2) Effects of Marin moving forward on half -cent, 20 -year transportation tax; 3)Update on Highway 101 projects; 4)Report on Sonoma's natural - gas - powered bus service; b;-SUBMISSION of a document outlining ambulance driving time from Windsor to local hospitals during non - commute hours, as compared to rush hours. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(9 ) 4. Water Issues Subcommittee, March 16, 2004 meeting: Councilmembers Mackenzie and Flores discussed the meeting, particularly the City's interest in participating in the Santa Rosa Groundwater Study. Civil Engineer Jenkins DISTRIBUTED AND REVIEWED the draft letter expressing the City's interest, and City Manager Leivo indicated that consideration of said letter would be on the next Council agenda. Councilmember Flores also DISTRIBUTED AND REVIEWED his notes from the meeting. Civil Engineer Jenkins reviewed upcoming water conservation concerns, and he indicated that staff would continue to put articles in The Community Voice City Pages. 5. Sonoma County Waste Management Association, March 17, 2004 meeting: Councilmember Mackenzie stated that he would be happy to continue to represent the City with Waste Management although Councilmember Flores and Vice Mayor Spradlin are the new representatives. He commented briefly on the Joint Powers Agreement. Mayor Nordin indicated that he would get back to Councilmember Mackenzie regarding his offer. Assistant City Manager Donley gave a brief update about the landfill. 6. Other informational reports, if any: a. Second meeting of the California State Universities Host Cities: City Manager Leivo and Mayor Nordin reported on the March 18 meeting, noting that the universities are getting creative in terms of dealing with the budget cuts. They indicated the next meeting would be this June. 10. COMMUNICATIONS: Communications per the attached outline were brought to the Council's attention. No communications were discussed. 11. MATTERS FROM /FOR COUNCIL: 1. Schedule of Events and Meetings: Councilmembers reviewed the "Upcoming Events" document and discussed their plans to attend said events, as noted on City Manager Leivo's copy. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(10) 2. City Council Agenda Forecast: City Manager Leivo reviewed the Agenda Forecast and noted that consideration of Rohnert Park Disposal's proposal will be added to the April 13 Council meeting. He also added that the Solid Waste Subcommittee will meet prior to April 13th to discuss said proposal. 3. Other informational items, if any: a. Greenbelt Alliance /Sonoma County Farmers Alliance, Thursday, March 25, 2004 meeting re environmental policy issues: Councilmember Mackenzie stated that he would keep Council updated on these matters. 12. CITY MANAGER'S REPORT: 1. Sonoma County Community Development Commission (SCCDC) Community Development Block Grant (CDBG) funding for FY 2004 -2005: Report on Public Hearing held March 16, 2004 to consider eligible proposals: City Manager Leivo indicated that the City did well in the allocation process. 2. Informational items, if any: City Manager Leivo stated that Assistant City Manager Donley will be City Manager /Pro Tempore while he is away on vacation from March 29 through April 9. ***************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 13. CONSENT CALENDAR: Mayor Nordin asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. Mayor Nordin Signified removal of item A per Councilmember Vidak- Martinez' recommendation. B. APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $2,237,457.11 COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $3,242.23 C. ACCEPTING CASH /INVESTMENTS REPORT FOR MONTH END, JANUARY 31, 2004 CONCURRENTLY FOR: CITY OF ROHNERT PARK /CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(11) D. RESOLUTIONS FOR ADOPTION: 2004 -57 SUPPORTING WORLD HEALTH DAY, WEDNESDAY, APRIL 7, 2004, "ROAD SAFETY IS NO ACCIDENT" 2004 -58 DECLARING THURSDAY, APRIL 15, 2004, "TAKE YOUR DAUGHTERS AND SONS TO WORK DAY" 2004 -59 OBSERVING SUNDAY, APRIL 18 THROUGH SUNDAY, APRIL 25, 2004 "FOR JUSTICE AND HUMANITY" IN REMEMBRANCE OF HOLOCAUST VICTIMS, SURVIVORS AND RESCUERS 2004 -60 APPROVING CONSULTANT SERVICES AGREEMENT WITH W -TRANS FOR TRAFFIC AND ENGINEERING (SPEED) SURVEYS 2004 -61 AMENDING THE FISCAL YEAR 2003 -04 BUDGET TO FUND TRAFFIC AND ENGINEERING (SPEED) SURVEYS 2004 -62 ACCEPTING OF THE BIDS AND AWARDING THE CONTRACT TO SIRI PAVING AND GRADING, INC. FOR BENICIA PARK BASKETBALL COURTS INSTALLATION PROJECT NO. 2003 -09 2004 -63 APPROVAL OF CONTRACT CHANGE ORDER NO. 1, SIRI PAVING AND GRADING, INC. BENICIA PARK BASKETBALL COURTS INSTALLATION CONTRACT 2004 -64 APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH BRELJE AND RACE CONSULTING ENGINEERS FOR THE WATER MODEL STUDY PHASE 2 PROJECT NO. 2003 -05 2004 -65 APPROVAL OF TASK ORDER NO. 2004 -04 WITH WINZLER & KELLY ENGINEERS FOR ENGINEERING SERVICES FOR VARIABLE FREQUENCY DRIVE (VFD) PROCUREMENT AND INSTALLATION SPECIFICATIONS 2004 -66 APPROVAL OF AMENDMENT NO. 1 TO TASK ORDER 2003 -08 WITH WINZLER & KELLY ENGINEERS FOR SCOPE OF WORK, WETLANDS RESEARCH ASSOCIATES, INC. 2004 -67 ACCEPTING COMPLETION AND DIRECTING THE CITY ENGINEER TO FILE NOTICE OF COMPLETION FOR BURTON AVENUE RECREATION CENTER UPGRADE PROJECT NO. 2002 -02 2004 -68 APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR SEALED PROPOSALS FOR COMMERCIAL WATER METER REPLACEMENT PROJECT NO. 2003 -03 2004 -69 AUTHORIZING POSITION CLASSIFICATION AND SALARY RANGE FOR THE POSITION OF RECREATION SUPERVISOR *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 23, 2004 Page(12) E. COMMUNITY DEVELOPMENT COMMISSION MATTERS: CDC RESOLUTION FOR ADOPTION: 2004 -05 ACKNOWLEDGEMENT OF NOTICE FROM BURBANK HOUSING DEVELOPMENT CORPORATION OF EXERCISE OF OPTION TO PURCHASE PROPERTY LOCATED AT 450 CITY HALL DRIVE FOR APN'S 143- 051 -063, 143- 051 -064 AND AUTHORIZATION TO STAFF TO DRAFT D1AP09TTTnW AWn DEVELOPMENT AGREEMENT IN ACCORDANCE WITH "OPTION AGREEMENT 11 Upon MOTION by Councilmember Flores, seconded by Councilmember Mackenzie, the Consent Calendar, with the exception of Item A, was APPROVED 4 -0 -1 with Vice Mayor Spradlin absent. Item for Consideration: A. APPROVAL OF CONCURRENT MEETING MINUTES FOR: SPECIAL MEETING BUDGET WORK SESSION - MARCH 9, 2004 REGULAR CONCURRENT CITY MEETINGS - MARCH 9, 2004 Councilmember Vidak- Martinez recommended the following correction: Special Meeting /Work Session for Budget Matter minutes, page 2, reword phrase to read, "With construction of the Green Center at Sonoma State University, more consideration will go to the Performing Arts Center." Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Flores, a motion was made to approve the Special Meeting Work Minutes as amended and to approve the Regular Concurrent City Meetings Minutes as submitted. Said motion was APPROVED 4 -0 -1 with Vice Mayor Spradlin absent. 14. PUBLIC COMMENT: Members of the public desiring to speak were invited to come forward. No members of the public responded. ADJOURNMENT: There being no further business, Mayor Nordin ADJOURNED the meeting at approximately 9:14 p.m. a ty Leonard Certified Shorthand Reporter CSR No. 11599 City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority