Loading...
1991/03/12 City Council MinutesRohnert Park City Council Minutes March 12, 1991 The Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Eck presiding. Mayor Eck called the regular session to order at approximately 7:35 p.m. and led the pledge of allegiance. Mayor Eck advised that a closed session commenced this evening at 7:00 p.m. to discuss litigation matters, personnel matters, and real estate negotiations. He said three of the items reviewed were the Rohnert Park Expressway Mall EIR, Price Club, and mobile home rent control litigation. He said no action was taken and there was nothing to report at this time. Present: (5) Councilmembers Hollingsworth, Hopkins, Reilly, Spiro and Mayor Eck Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Planning Director Skanchy, City Engineer Brust, and Assistant to the City Manager Leivo. Approval of Mimtes Upon motion by Councilman Hollingsworth, seconded by Councilman Hopkins, the minutes of February 26, 1991 were unanimously approved. Approval of Bills Upon motion by Councilman Hopkins, seconded by Councilman er Spiro, and unanimously approved, the bills presented per the attached list in the amount of $861,158.87 were approved. CDA bills presented per the attached list in the amount of $253,552.11 were approved. Non -agendaed Mayor Eck queried if any Councilmember had any non - agendaed Matters items to add to the agenda. Councilman Reilly said he had one item to add under Matters from Council. Councilmember Spiro said she had one item to add under Matters from Council. City Manager Netter said he had a few miscellaneous items to add under City Manager's Report. Rohnert Park City Council Minutes (2) March 12, 1991 (hscheduled Public Mayor Eck stated that in compliance with State Law (The Brown Appearances Act), anyone in the audience who wished to make a comment may do so at this time. In most cases under legislation of the new Brown Act, the Council cannot handle an item without agendizing. To ensure accurate recording, "Speaker Camas" are provided at the entrance of the Chamber and unscheduled public appearances are requested to fill out the cards and present to recording clerk after speaking. Will Schoolcraft Will Schoolcraft, owner of Athletic Connection, 6366 Commerce Blvd., expressed concern regarding his recent bid for softballs submitted to the Parks and Recreation Department. He said business transactions were of the casual type during past years in which he would submit a written amount desired for a purchase order from the City. He said the above - referenced bid for softballs went to a business outside the City and he was unable to communicate successfully with the Parks and Recreation Department in order to secure the purchase. He said he had already purchased the softballs based on the casual purchasing procedures of previous years. He said he understood the basic logic of the bid process for the protection of the City but reminded Council that the small businesses here support the City through various ways such as the education funds, Founders Days, etc. and asked if it would be possible for the City to make some kind of concession for individuals like himself in order to do business locally. Discussion followed during which City Manager Netter explained the City's bidding process and policy that has been instituted for purchases exceeding $5,000. He said the informal procedure of the past as referenced above was possible for purchases under that amount but it was necessary for staff to follow more formal procedures in this case because of the dollar amount. The company awarded the bid was the lowest responsible bidder, per City policy. City Manager Netter indicated that whenever possible, the City does purchase supplies and materials locally to support local businesses. City Attorney Flitner responded to Council inquiry that it would have to find the lowest bidder not responsible or acceptable to change supplier after going through a formal bidding process. Further discussion followed during which Council shared concerns regarding the City's responsibility to purchase locally whenever possible and expressed regrets to Mr. Schoolcraft for this particular situation. A motion was made by Councilman Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, directing staff to review the City's purchasing policy to encourage local purchasing. Rohnert Park City Council Minutes (3) March 12, 1991 George Horwedel George Horwedel, 7669 Camino Colegio, asked if it would be possible to honor the Persian Gulf troops by putting a big yellow ribbon on Rohnert Park's "Friendly City Sign" on the freeway and give consideration to having a 4th of July celebration possibly at "A" Park honoring those who served. He said troops that participated could take the ribbon down during the July 4th celebration. George Barich George Barich, 931 Copeland Creek Drive, expressed appreciation to Council for writing the letter to M.11tiVision requesting evening viewing time for the televised Council meetings. He said the negative trailer ads have been removed as requested, the cable TV company will not run the evening broadcast without charging $500 per evening because of his desire to run business ads on the trailers, that contributions received for this purpose have not been sufficient to cover this kind of expense, and requested Council to put additional pressure on the cable TV company for evening viewing time of the Council meetings for the benefit of the community at no cost to the City. Jim Stevens Jim Stevens, Boy Scout Master, 7494 Monique Place, said several Boy Scouts were attending tonight's meeting as part of their efforts toward Citizenship awards. C O N S E N T C A L E N D A R Mayor Eck queried if anyone had any questions regarding the matters on the Consent Calendar which were explained in the City tanager's Council Meeting Nbmo. Acknowledging the City Manager /Clerk's report on the posting of the agenda. Resolution No. A RESOLUTION EXTENDING THE DATE TO RECEIVE SEALED PROPOSALS 91 -48 FOR MILBRAE AVENUE ASSESSMENT' DISTRICT, PROJECT NO. 1988 -1 Resolution No. RESOLUTION ACCEPTING SUBDIVISION INPROVEfv MS AND AUTHORIZING 91 -49 RELEASE OF SECURITIES, UNIVERSITY PARK SUBDIVISION UNIT 3 Resolution No. RESOLUTION ACCEPTING SUBDIVISION INPROVEMWM AND AUTHORIZING 91 -50 RELEASE OF SECURITIES, SPRECKELS PLACE SUBDIVISION UNIT 4 Resolution No. RESOLUTION ACCEPTING SUBDIVISION INPROVEHIId'I'S AND AUTHORIZING 91 -51 RELEASE OF SECURITIES, SPRECKELS PLACE SUBDIVISION UNIT 5 Resolution No. A RESOLUTION RETIFYING AN AMEEMENZ' WITH THE CITY OF SANTA 91 -52 ROSA FOR RECLAIMED WATER USE Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK 91 -53 APPROVING A JOB DESCRIPTION, SETTING CERTAIN PAY RATE AND RANGE, AND FRINGE BENEFIT PACKAGE FOR THE POSITION OF ADMINISTRATIVE ASSISTANT I, COORDINATOR, TOBACCO FREE SMPiLL CNNERCIAL BUSINESSES PROTECT (TEMPORARY POSITION) Rohnert Park City Council Minutes (4) March 12, 1991 Resolution No. A RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK 91 -54 CONGRATULATING PUBLIC SAFETY OFFICER LARRY JONES ON HIS DESIGNATION AS "CITIZEN OF THE YEAR" Ordinance No. 533 AN ORDINANCE OF THE CITY OF ROHNERT PARK AbENDING THE ROHNERT PARK MJNICIPAL CODE, TITLE 15, CHAPTER 15.20 (PLU43ING CODE) ESTABLISHING WATER AND SEWAGE SYSTEM CONSERVATION REUjIRUvErTTS FOR NEW AND REMDDELED CONSTRUCTION Approving Parcel Map No.138 and accepting well site (Wal -Nhrt) Approving $500 allocation to Sonoma County Tennis Association for Open Tennis Championships Upon motion by Councilman Hollingsworth, seconded by Councilmember Spiro, and unanimously approved, the Consent Calendar as outlined on the meeting's agenda was approved. Scheduled Public Appearances: Celebrity Wrist Terry Hilton, representing "Celebrity Wrist Wrestling Wrestling Event Championships" referenced copies provided to Council of his letter dated March 7, 1991 and distributed copies to Council of Celebrity Sports Banquet Marketing Plan, Projected Revenues, Cost Breakdown, and Schedule. He shared the contents therein and confirmed to Council inquiry that tonight's request was for financial support in the amount of half of the initial costs which would be approximately $6,000 with reimbursement from proceeds of the event and excess going to the proposed Sports Hall of Fame charity. He said the Peter Callinan Sports Center would be the preferred location for the event, there is a scheduled meeting set with Police Activties League (PAL) regarding possible participation with this event, as well as continued communications with representatives of the Crane Melon Festival for consideration of inclusion with its festival. Discussion followed during which Council confirmed this would be an opportunity to bring others to Rohnert Park, willingness to sponsor without financial participation and, therefore, the need for time to review the budget and priority of requests from other organizations for funding assistance prior to further consideration of this matter. A motion was made by Councilman Hopkins, seconded by Councilman Hollingsworth, and unanimously approved, to put this item regarding the Celebrity Wrist Wrestling Event on the next agenda to allow time for budget review and consideration of possible sponsorship with financial assistance. Roger Kreischer Mayor Eck presented the gift of an engraved clock to Roger re. Emeritus status Kreischer in recognition of his outstanding service and Parks & Recreation dedication to the Parks and Recreation Commission. He Cmmissian expressed appreciation to Mr. Kreischer on behalf of the Rohnert Park City Council Minutes (5) March 12, 1991 Council and the citizens of Rohnert Park and said tonight's acknowledgment was also to honor Mr. Kreischer as Parks and Recreation Commissioner Emeritus. Roger Kreischer expressed appreciation to Council for tonight's special recognition and for the honor of Emeritus status. He said he has fully enjoyed his participation in the responsibilities of the Parks and Recreation Commission over the years. Resolution No. A RESOLUTION ESTABLISHING LTZERGRO W UTILITY DISTRICT NO. 7 91 -55 City Manager Netter referenced previously adopted Resolution No. 91 -38 regarding undergrounding Utility District No. 7 which set a public hearing for tonight's meeting to determine whether the public necessity, health, safety, or welfare requires the formation of an underground utility district. He explained the resolution for consideration following the public hearing with attached map outlining the area for which the lines are proposed to be placed underground. The City desires to underground those utility lines along a portion of the Rohnert Park Expressway, south of and adjacent to the railroad tracks behind the City Corporation Yard, and north along the railroad tracks past the northerly end of the new City Hall site. City Engineer Brust has indicated that the City has sufficient undergrounding utility funds through Pacific Gas & Electric Con any to complete this project which will continue Rohnert Park's goal of undergrounding all overhead lines on major arterials in order to accomplish continued beautification of the community. Public Hearing Mayor Eck opened the public hearing at approximately 8:10 p.m. There being no one desiring to speak, he closed the public hearing. Upon motion by Councilman Hollingsworth, seconded by Council Nember Spiro, and unanimously approved, reading of Resolution No. 91 -55 was waived and said resolution was adopted. Plarmin,g and Zoning: Planning Director Skanchy referenced plans on display and File No. 1462 shared contents of copies provided to Council of staff report dated February 14, 1991 for File No. 1462 - Abandonment of a portion of a public road right of way (Willis Avenue) being 40 feet wide by 696 ± feet in length and bounded on the east by Assessor Parcel Nos. 45- 082 -40 and 45- 082 -42 and bounded on the west by Assessor Parcel Nos. 45- 075 -02, 03, and -08. He said the public hearing scheduled at this time was continued from the previous Council meeting because the Planning Rohnert Park City Council Minutes (6) March 12, 1991 Commission had not completed this item at i February 14th, 1991. M'. Skanchy said copies to Council of resolution for consideration public hearing with revisions as approved b y Commission at its February 14th meeting. is meeting of were provided following the the Planning City Engineer Brust confirmed working with contiguous property owners to realign Willis Avenue by locating its intersection with Redwood Drive to the south which is the above- referenced 696± feet south of the existing intersection. He reviewed proposed assessment district funding considerations and use of revolving City funds until annexation of the area which would provide reimbursement to City funds. This would result in the existing assessment district paying for a portion of the intersection improvements and the future assessment district paying for another portion. He responded to Council questions regarding purchase contingencies, control of assessment district portions via annexation conditions, developers' commitments with confirmation that these improvements onlv benefit a small portion in comparison to others, and acknowledged said improvements are in compliance with the General Plan. Public Hearing Mayor Eck opened the public hearing at approximately 8:20 p.m. Craig R. Johnston Craig Johnston, 2213 Mendocino Avenue, Santa Rosa, Ca., Attorney representing property owner Tom Roberts of 4655 Willis Avenue, referenced the condition that the abandonment of Willis Avenue would result in conveyance of one half of the road to the landowners to the east (Tom Roberts) and one half to the landowners to the west (McCarville) with agreement for constructing the referenced gravel road from the Willis Avenue extension to Roberts home. He said he would like the record to reflect that the developers have agreed to terms regarding the gravel road extension as approved by the Planning Commission and outlined in the requirements of the City Engineer. There being no one further desiring to speak, Nhyor Eck closed the public hearing at approximately 8:22 p.m. City Engineer Brust referenced copies provided to Council of resolution for consideration regarding this matter and reviewed revisions as approved by Planning Commission through adoption of Planning Commission Resolution No. 91 -3 including the above - mentioned gravel road extension and stipulation to maintain easements for City's access to serve Robert's property in exchange for some utility easements. He responded to Council inquiry that all parties involved are in agreement. Rohnert Park City Council Minutes (7) March 12, 1991 Resolution No. A RESOLUTION OF THE CITY CODICIL OF THE CITY OF ROHNERT PARK 91 -56 ABANDONING AND VACATING A SECTION OF A 40 FOCI!' WIDE PUBLIC ROAD RIGHT -OF -WAY REFEF2RED TO AS WILLIS AVENUE LOCATED ON THE WEST SIDE OF REDWOOD AND EXTENDING FROM WILFRED AVENUE ON THE NORTH SOUTHERLY FOR A DISTANCE OF 696±, BETWEEN ASSESSOR'S PARCEL NO. 45- 075 -02, 03 AND 08 ON THE WEST AND ASSESSOR'S PARCEL NO. 45- 082 -40 AND 42 ON THE EAST Upon motion by Councilman Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, Resolution No. 91 -56 was adopted as approved by Planning Commission and with above conditions as reviewed by City Engineer, File No. 1336 Planning Director Skanchy referenced architectural plans on display and said copies were provided to Council of staff report dated February 28, 1991 regarding File No. 1336 - The Price Club - Consideration of Precise Development Plan and Architectural Review for a 112,800 square foot retail /commercial building and automotive center located on a 13 acre parcel on the south side of Rohnert Park Expressway opposite LaBath Avenue, approximately 1,000 feet west of the K -Mart Store in the CR:Pd District. He explained the modifications as submitted one year ago and said the Planning Comnission approved the application subject to conditions as outlined in the staff report. He said a public hearing has been scheduled at this time to receive public input for Council's consideration of this matter. Mr. Skanchy said the architect for this project was present at tonight's meeting and available to respond to questions. Discussion followed during which Planning Director Skanchy responded to Council questions regarding the blank wall facing residents of Rancho Felis Mobile Home Park confirming that a roof would cause problems for delivery trucks and that proper landscaping would suffice for an attractive appearance. He said Codding Enterprises is currently negotiating with Food 4 Less and other shops regarding possibilities for the space beside the proposed Price Club. Public Hearing Mayor Eck opened the public hearing at approximately 8:57 p.m. Richard Butler Richard Butler, 745 East Maryland Avenue, Phoenix, Arizona, representing the architects for the Price Club, reviewed the history of efforts toward approval of the Price Club in Rohnert Park and that it seems to be on track again. He referenced plans on display, reviewed revisions, and said the Price Club did not object to any of the nineteen revisions recomwnded by the Planning Commission. Barbara MacKenzie Barbara MacKenzie, 1536 Gladstone Way, referenced EIR Consultant Elgar Hill's comments in 3/10/91 article of the Press Democrat regarding the creation of major traffic Problem and that the freeway is already at capacity without Rohnert Park City Council Minutes (8) March 12, 1991 the proposed projects. She hopes things do not turn out as bad as predicted and wondered if people will think it is worthwhile to go to places like the Price Club and Wal -Mart with such possibilities especially with no county funds available for traffic mitigation because of the recent failure of Naasure B. There being no one further desiring to speak, Mayor Eck closed the public hearing at approximately 8:37 p.m. Discussion followed during which Council reviewed pros and cons of traffic mitigations versus loss of sales tax in relationship to allowing the developrrent of such projects as the Price Club. It was pointed out that projects like this will be approved elsewhere in the surrounding area if not here in Rohnert Park whether or not U. S. 101 is widened and that this parcel has been zoned for a regional shopping center for over 20 years. There is the possibility that the provision of the additional shopping facility in the neighborhood will alleviate some of the traffic on the freeway because residents will be able to shop at home rather than going outside the area. Hugh Codding of Codding Enterprises responded to Council inquiry that consideration would be given to allotting space on the next piece of property developed to the east for a future transit stop similar to the provision of additional right of way in front of Penny's in Santa Rosa. He also responded to Council inquiry on the choice of malls versus discount mall operations. Discussion followed. A motion wzas made by Councilman Holllingsworth, seconded by Councilmember Spiro, and unanimously approved, to approve the application of File No. 1336 as recommended by the Planning Commission. File No. 1388 Planning Director Skanchy referenced plans on display and said copies were provided to Council of staff report regarding File No. 1388 confirming that the Planning Commission, at its meeting of February 28, 1991, adopted Resolution No. 91 -06 recommending that the Draft Environmental Impact Report for the Pump Station Expansion Project is adequate and that the City Council certify said Draft EIR. He said a public hearing regarding this matter has been scheduled at this time. Resolution No. A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL FINDING AND 91 -57 DE,TE PI -LINING THAT THE DRAFT ENVIRON IMAL IMPACT REPORT FOR THE PU4P STATION EXPANSION PROJECT IS ADEQUATE AND AUTHORIZING THE ROHNERT PARK CITY MNAGER TO FILE A NC7TCE OF DETERMINATION City Manager Netter explained the resolution of which copies were provided to Council. He said copies were also - provided to Council of the complete EIR and supplement to EIR prepared by CH2M Hill of which a representative was present at Rohnert Park City Council Minutes (9) March 12, 1991 tonight's Council meeting, as well as the Wastewater Pumping Station Report dated July 1989 prepared by Winzler & Kelly, Consulting Engineers. City Manager Netter indicated that the proposed new pumping station was not growth inducing and the improvements would provide a more fail safe system as well as accommodate the City's proposed population of 40,000 as outlined in the City's General Plan. He then referenced charts on display and described the function of the pumping station with the benefits of adding the second pump. Public Hearing Nayor Eck opened the public hearing at approximately 8:57 p.m. There being no one desiring to speak, he closed the public hearing. Upon motion by Councilman Hollingsworth, seconded by Councilmember Spiro, and unanimously approved, reading of Resolution No. 91 -57 was waived and said resolution was adopted. Mayor Eck complimented staff on clearly spelling out the function of the pumping station. Councilman Hollingsworth also complimented staff regarding the on -site review of taking Council through the plant. RECESS Nayor Eck declared a recess at approximately 8:58 p.m. RF70QNVENE Nayor Eck reconvened the Council meeting at approximately 9:10 p.m. with all Councilmembers present. File No. 0841 Mayor Eck referenced copies provided to Council of staff report dated February 28, 1991 regarding File No. 0841 - Architectural Revision of the Enterprise Manor project which is a 230 unit adult project located at the corner of Enterprise Drive and State Farm Drive south of the Ross store. Mayor Eck said he called this item up for Council's review and evaluation of Ken Martin's requested revision to eliminate the Mansard roof that goes around the entire perimeter of the building which was the original design approved by the Planning Commission. The Planning Commission approved this request with conditions at its meeting of February 28, 1991. Discussion followed during which City Attorney Flitner responded to Council questions and recommended this matter be referred back to the Planning Commission for reconsideration. He said he was not at the meeting regarding consideration of W. Martin's request to eliminate the Mansard roof and said the decision should be based on planning conditions, not economic conditions. Further discussion followed regarding the logic of referring this item back to the Planning Commission. Councilman, Hopkins said the implications seem to conclude that Council does not approve of the elimination of the roof and, therefore, might as well settle the issue now. Rohnert Park City Council Minutes (10) March 12, 1991 A motion was made by Councilman Hollingsworth, seconded by Councilmember Spiro, to refer File No. 0841 back to the Planning Commission for reconsideration of the roof subject to Council review, and approved by the following vote: AYES: (4) Councilman Hollingsworth, Reilly, Spiro and Mayor Eck NOES: (1) Councilman Hopkins ABSENT: (0) None Ken Martin, representing Enterprise Manor, expressed concern regarding Council's hesitation to approve elimination of the roof. Interim Housing Task Force Apptmts City Manager Netter said time has been allotted at this time on the agenda for Council to nominate appointments to the recently created Interim Local Housing Task Force. Copies were provided to Council of staff report dated February 11, 1991 regarding Local Housing Task Force Recommendations outling the structure, purpose and goals of the advisory committee. Copies were also provided to Council of a list naming individuals interested in being appointed to this task force. Mr. Netter said there are also five ex- officio appointments to be made as listed on tonight's agenda of which all have responded except Burbank Housing Development Corporation and said staff expects to have that response sometime tomorrow. Interim Housing Task Force Appointments as follows: A motion was made by Mayor Eck, seconded by Councilman Reilly, and unanimously approved, to appoint Dawna Gallagher. A motion was made by Vice Mayor Spiro, seconded by Councilman Reilly, and unanimously approved, to appoint Linda Branscomb. A motion was made by Councilman Hollingsworth, seconded by Councilman Reilly, and unanimously approved, to appoint Constance Smith. A motion was made by Councilman Hopkins, seconded by Councilman Reilly, and unanimously approved, to appoint Ann Kennedy. A motion was made by Councilman Reilly, seconded by Councilman Hollingsworth, and unanimously approved, to appoint Katherine Crotty. Mayor Eck appointed Councilman Reilly as liaison to the Interim Housing Task Force. Council concurred. Rohnert Park City Council Minutes (11) March 12, 1991 A motion was made by Councilmember Spiro, seconded by Councilman Hollingsworth, and unanimously approved, to make ex- officio appointments to the Interim Housing Task Force as follows: Planning Commission - Greg Young, Alt. Richard O'Connell So.Co- Com;n.Dev.Comnission (SCCDC) - Janie Walsh, with Alt. Chaney Abbott Delaire North Bay Ecumenical Housing - Marguerite R. Kugler Burbank Housing Development Corp. - (To be announced) B1dg.Indust.Assoc.of No.Calif. - Dan Condiotti Affordable Housing City Manager Netter explained that copies were provided to Council of staff new dated March 6, 1991, from Assistant to the City Manager Leivo as previously requested by Council to research the possibility of establishing an Affordable Housing Policy to address low to moderate housing units within the City and shared the contents therein (copy attached to original set of these minutes). He said staff has completed a survey of various communities in this general area to determine what type of policies have been implemented in regard to providing affordable housing in its communities which resulted in three types of policies. Mr. Netter reviewed options for consideration as outlined in the above - referenced staff memo. He said this information has been provided to Council for its review and consideration regarding the establishment of an Affordable Housing Policy. A motion was made by Councilman Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, to refer this matter regarding the establishment of an Affordable Housing Policy to Council Committee Eck and Reilly for review and report back to full Council. SO-Co-Transportation Councilman Hopkins referenced copies provided to Council of Authority matters: March 4th, 1991 agenda items reviewed at the Sonoma County Transportation Authority (SCTA) meeting and shared contents therein regarding the distribution of local match for the Purchase of the Northwest Pacific Railroad (NWPRR) right of way for transportation purposes. He said no formula was chosen but there was agreement in concept for distribution of local shares of which three approaches were outlined in memo included in the above- referenced agenda packet dated February 25, 1991 from Sonoma County Transportation Authority. Councilman Hopkins reviewed the method approved for funding SCTA Section 2105 State Local Subvention Funds and distribution methods. He explained the two resolutions prepared for Council consideration at this time regarding Rohnert Park's share from 2105 funds. Discussion followed. Rohnert Park City Council Minutes (12) March 12, 1991 Resolution No. A RESOLUTION AUTHORIZING AND APPROVING FUNDING FOR ROHNERT 91 -58 PARK SHARE OF HIGHWAY 101 CORRIDOR COM41TTEE'S PLANNING AND OPERATIONS TfR)UGH JUNE 30, 1991 FROM 2105 FUNDS Upon motion by Councilman Hopkins, seconded by Councilmember Spiro, and unanimously approved, reading of Resolution No. 91 -58 was waived and said resolution was adopted. Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK 91 -59 APPROVING IN CONCEPT THE PURCHASE OF THE NORTHWESTERN PACIFIC RAILROAD RIGHT -OF -WAY AND AUTHORIZING AND APPROVING FUNDING AND PAYMIT OF ROHNERT PARK'S SHARE FROM 2105 FUNDS Upon motion by Councilman Hopkins, seconded by Councilman Hollingsworth, and unanimously approved, reading of Resolution No. 91 -59 was waived and said resolution was adopted with the condition that the City will agree in concept to purchase NWPRR right of way if the City retains control of said right of way within its boundaries. SCTA Technical City Manager Netter referenced copies provided to Council of Advisory Committee letter dated February 25, 1991 requesting designation of representative to serve on the SCTA Technical Advisory Committee. A motion was made by Councilman Hopkins, seconded by Councilman Hollingsworth, and unanimously approved to designate City Engineer Brust to serve on the Technical Advisory Comnitte of Sonoma County Transportation Authority. In -House Economic City Manager Netter said staff is in the process of finalizing Resort the In -House Economic Report as directed by Council regarding development west of U. S. Highway 101. He recommended deferring this item to the next meeting in order to provide sufficient time for staff to review the report in depth prior to its distribution. Council agreed. Banning Fireworks City Manager Netter referenced copies provided to Council of letter dated February 27, 1991 from Sonoma County Fire Chiefs Association soliciting support for request that all cities in Sonoma County ban the sale of "Safe and Sane Fireworks" and memo dated March 12, 1991 from Director of Public Safety Dennett supporting same. Discussion followed during which consideration was given to bringing this matter up at the next Mayors' and Councilmembers' meeting with the recommendation to solicit Countywide support for the ban of firework sales Countywide or see if there is some kind of consensus for a unified position. Acknowledgment was made that such a ban would penalize a lot of the community's local fund raising groups. Rohnert Park City Council Minutes (13) March 12, 1991 A motion was made by Councilman Hollingsworth to refer this matter to staff for further consideration in which Councilman Hopkins and Councilman Reilly both said they would vote no on this motion. Said motion died for lack of a second. A motion was made by Councilman Reilly, seconded by Councilman Hollingsworth, to table this matter regarding the banning of fireworks, and approved by the following vote: AYES: (4) Councilman Hollingsworth, Hopkins, Reilly and Mayor Eck NOES: (1) Counci lnx mnber Spiro ABSENT: (0) None Mayor Eck said he would still like to see this matter referred to the next Mayors' and Councilmembers' Association meeting for review and consideration. VYmud Water Remedial City Manager Netter said copies were provided to Council of Investigation report with cover letter dated February 14, 1991 from Kleinfelder, Inc. regarding Ground Water Remedial Investigation on the Rohnert Park Corporation site underground storage tanks located at 600 Enterprise Drive. He shared contents from tonight's Council Maeting Memo, pages 7 and 8, regarding the indication of some sub - surface impact by petroleum hydrocarbons in soil samples collected during the tank closure at the Corporation Yard site following removal of underground fuel storage tanks. City Engineer Brust summarized the costs to date of this project and said it will take a couple of years of pumping to clean up the contaminated area. Camaunicaticns Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. City Manager Netter referenced item No. 30 on tonight's Communications from Governor Pete Wilson regarding Earthquake Preparedness Campaign Month, April 1991, and said there were various documents attached in regard to presentations, broadcast announcements for statewide tests /drills, etc. for public earthquake awareness and informed Council this information would be passed on to the Public Safety Department for dissemination to the public through proper channels. Council agreed. City Mmager's Report:City Manager Netter updated Council on recent Lhdergrounding Lhdei+grotuding Committee meeting on Rule 20A funds held on February 27, 1991 Projects/Rale 20A Staff recommended that the East Cotati Avenue from the east City limits to Petaluma Hill Road be included in the County undergrounding projects. Copies were provided to Council of letter dated March 4, 1991 from City Engineer Brust to Sonoma Rohnert Park City Council Minutes (14) March 12, 1991 County Director of Public works requesting same, as well as minutes of said meeting. Mr. Netter said copies were also Provided to Council of City's letter to Sil Cincera of Pacific Gas and Electric Co. dated June 18, 1985 outlining Rohnert Park's proposed undergrounding projects and schedule for Council's review and comments or recommendations. City Engineer Brust said the County has acknowledged that consideration will be given to the projects as requested. A motion was made by Councilmember Spiro, seconded by Mayor Eck, and unanimously approved, to ratify the selection of proposed undergrounding projects as outlined by staff be Council's recommendation for Rule 20A funds and considered a high priority. City Manager Netter referenced the City's proposed list of undergrounding projects. Council concurred to have the list remain the same. Thailand — Tour City Manager Netter said copies were provided to Council of of Dignitaries memo dated March 1, 1991 from Planning Director Skanchy regarding Tour of Dignitaries from 'Thailand Pertaining to City Planning scheduled for May 2nd, 1991. Mayor Eck referenced the request for Mayor's welcoming speech on behalf of the City and said it would be necessary to send a representative as he would not be able to attend the tour for the Thailand dignitaries due to previous commitments. City Manager Netter indicated he would find out the times and contact the Vice Mayor to see if she would be available. Performing Arts City Manager Netter suggested the Council Committee of Mayor Center Budget Eck and Vice Mayor Spiro meet with staff to discuss the Performing Arts Center's upcoming budget. Council agreed. Mr. Netter said a report for the past season is being finalized by the Director of Performing Arts Center and will also be discussed with the Committee prior to distributed to Council. Renovate City Hall City Manager Netter said staff has received an estimate in the Sign/Commerce Blvd. amount of $6,500 to renovate the existing sign on Commerce Blvd. in front of City Hall and said the sign should either be repaired or removed. Staff recommends renovating the sign so it could be used for advertising certain events at the Performing Arts Center. Discussion followed. A motion was made by Councilman. Hollingsworth, seconded by Councilmember Spiro, and unanimously approved, to defer the matter until the sign program is worked out for the Performing Arts Center. Rohnert Park City Council Minutes (15) March 12, 1991 M Section Firehouse City Manager Netter informed the Council of the completion of the "M" Section Firehouse and indicated a ribbon cutting ceremony would be held once the facility was furnished. He said he and City Engineer Brust met with Art Condiotti after the printing of tonight's agenda regarding the $65,000 due Condiotti Enterprises for said facility which is out of pocket for W. Condiotti. Mr. Netter recommended calling an emergency item regarding this item in order to enable prompt payment to Condiotti Enterprises. City Attorney Flitner said it would be necessary to declare an emergency item if Council desired to approve payment on this non - agenda item. A motion was made by Councilman Hollingsworth, seconded by Councilmmber Spiro, and unanimously approved, to declare an emergency item regarding the payment to Condiotti Enterprises for the M Section Firehouse. A motion was made by Councilman Hollingsworth, seconded by Councilmember Spiro, and unanimously approved, to issue Payment to Condiotti Enterprises in the amount of $65,000 for the M Section Firehouse. CDiA Funds City Manager Netter informed Council that staff was working on recouping approximately $250,000 of tax increment funds for the Commanitiy Development Agency. He said that the County auditors had made a distribution error of a 2% growth factor based on a letter from the City's consultants. This 2% was not in the agreement between the School District and the City. The total figure amounts to approximately $325,000 of which $250,000 can be reinstated to the City. The details are being worked out and this report is for Council's information. W. Netter indicated that there is no financial impact to the School District because it involves the procedure that the State makes up the losses of the school district. Wellness Program City Manager Netter referenced the upcoming Employee Wellness Program geared toward fitness and keeping healthy. He said the setting of dates and times will be soon. Bay Vision 2020 City Manager Netter said the Bay Vision 2020 Workshop is Workshop scheduled for March 14, 1991 at 5:30 p.m. at the Recreation Center and that over fifty -five people have registered for this work session. Boy /Girl Scouts City Manager Netter said the Boy and Girl Scouts will be Hock Feting at the next Council meeting for its annual Mick City Council Meeting. AMUMI Awa=rds Banquet -City Manager Netter said the Annual Awards Banquet honoring Cotati - Rohnert Park High School seniors will be held this week on May 16th, 1991 at the Community Center and requesting the Mayor to attend. When more information regarding this awards banquet is received, it will be distributed to Council. Rohnert Park City Council Minutes (16) March 12, 1991 Healthy Cities Prog. City Manager Netter said an update on the Healthy Cities Program by Council Committee Members Spiro and Reilly would be scheduled on the next Council agenda. Novato Eumwnical City Mangager Netter referenced invitation from Novato Housing - Opening Ecumenical Housing (the City's Ex- Officio Member to the Interim Housing Task Force) regarding its new facility opening on March 11th, 1991. Certificates of City Manager Netter said the final item of his report was Participation regarding the dinner for the closing of the Certificates of Closing Dinner Participation in relation to the new Public Safety Facility which was built into the price by the bond underwriting firm. He said an appropriate time for this dinner might be sometime around the ground breaking for the Public Safety Facility. Discussion followed during which Council questioned the necessity and /or expense of such a dinner whether or not it was built into the negotiated price of the underwriting firm and whether it had to be reported on the Council's Economic Statement. City Attorney Flitner said he could check to see if this type of expenditure has to be reported on each Councilmember's Economic Statement. Council commented that the underwriting firm should put the dinner plans together rather than Council since it is part of the firm's package and concluded to review this matter further at the next Council meeting. City Attorney's Report: City Attorney Flitner yielded his time to the City Manager's Report and said he had nothing to report at this time. Matters from Council: Annual Conference Mayor Eck said the 59th Annual Conference of Mayors will of mayors convene in San Diego, California from June 14 -19, 1991 and Councilmembers are authorized to attend. Youth Center Mayor Eck said he was looking at one of the currently vacant buildings in the Southwest Blvd. Shopping Center and wondered if it might be a good consideration for a youth center as previously suggested by Councilmember Spiro. He would like the idea to be explored and directed staff to look into square footage, price and /or lease possibilities, etc. City Manager Netter confirmed previous discussions regarding this vacant building and said he could check with the owners on the asking price of the building and report back to Council. Discussion followed during which concerns were expressed regarding the wisdom of this location for a youth center versus a tax producing entity, that the City provides various opportunities for youth via gyms, softball fields, parks, etc. and that the needs and goals of a youth center should-be more clearly defined prior to pursuing location. Councilmember Spiro encouraged Councilmembers to see the Novato Youth Center as recommended at the previous Council meeting regarding the Rohnert Park City Council Minutes (17) Larch 12, 1991 various purposes of the center not related to athletics. Council confirmed this location would be a good one for the use of Commmity Development Agency funds and it would be a good idea to check with the owners regarding the asking price. Mayor Eck said staff should research this item and report to the Council Committee for review and details of this matter. Ca.Parks & Recreation -City Manager Netter referenced copies provided to Council of Society Design At*wd letter dated February 13, 1991 from California Park and Recreation Society congratulating the City on the award for the Dorothy Rohnert - Spreckles Performing Arts Center as being selected for the State Facility Design Award for the 1991 Facility Design and Environmental Planning Awards. He displayed the plaque for this award. Eaviron.Strategies Mayor Eck referenced copies provided to Council of a workshop for Lk-ban Prosperity schedule from Resource Renewal Institute regarding New Environmental Strategies for Urban Prosperity to be held at the Main Civic Center Showcase Theater in San Rafael, March 22 -23, 1991. f4scellaneous Councilmember Spiro said the two items she wanted to discuss were covered previously in tonight's meeting regarding the Healthy Cities Project and the development of some type of local buying policy for fairness to the small businesses that cannot compete with the new, large businesses coming into town. Discussion followed during which concerns were expressed regarding the complexity of establishing such a policy, that such a policy might already exist and be sufficient via the $3,000 limit prior to requirement of bidding process, and confirmation for City Manager Netter to research other city policies regarding this matter. Councilman Reilly said he would like to publicly thank Councilman Hopkins for efforts toward placing him on the Environmental Quality Board for the League of California Cities. A motion was made by Councilman Reilly, seconded by Councilmember Spiro, and unanimously approved, to draft another letter to President Bush under the Mayor's signature expressing appreciation for expediciously handling the conflict in the Middle East. A motion was made by Councilman Reilly, seconded by Councilnmber Spiro, and unanimously approved, to direct staff to follow up on Mr. Horwedel's suggestion regarding a yellow ribbon on the City's Friendly City sign in honor of the return of U. S. Troops from the Persian Gulf and the possibility of having a celebration or barbecue at A Park on the 4th of July. City Council directed staff to make initial contact by letter to VFW and American Legion regarding these suggestions. Rohnert Park City Council Minutes (18) March 12, 1991 Councilman Reilly requested that Council give further consideration to the following matters: 1) the possibility of writing another letter to M.L.Nbdia regarding George Barich's request for evening televising of Council meetings at no cost, 2) check on Empire Waste Management's implementation of a plan for citizens who cannot afford increased garbage rates, and 3) check with other cities regarding interest to form a gang prevention coalition. Mayor Eck said it would be advisable for Councilmembers to place items for discussion on future agendas whenever possible and if known prior to printing of the meeting agendas. Councilman Hopkins said he would like Council to give consideration to starting Council meetings at 6:00 p.m. with adjournment at 10:00 p.m. Discussion followed during which Council reviewed the logic of agenda structure with acknowledgment that it could be possible to schedule the executive sessions as well as other regular meeting matters of little or no public interest at the earlier hour, with matters involving public input and interest scheduled after the standard 7:00 p.m. meeting time, and that items involving individuals with health problems and /or youth should be scheduled prior to the consent calendar. Council agreed that procedures should be implemented in order to start and adjourn Council meetings an hour earlier than is currently set. Mayor Eck said tonight's meeting would adjourn to 6:00 p.m. for the executive closed session of the next Council meeting due to the participation of the Boy /Girl Scouts in the regular meeting. He requested that a specific time limit be established on the agenda for the Scout's Nbck City Council meeting. Council concurred. Unscheduled Public Nbyor Eck asked if anyone in the audience wished to make an Appearances appearance at this time. %7U%AL%Je naiiui George Barich, 931 Copeland Creek Drive, further reviewed reasons for requesting Council's intervention to request M.L.Nbdia to provide Council meeting evening viewing times at no charge, the complications of obtaining private funding for same, and said he would like to see the Council sponsor the televising of the Council meetings. George Horwedel George Horwedel, 7669 Camino Colegion, confirmed his previous participation in ground work of televising Council meetings, that he is not involved in the current televising efforts, and said he would like for Council to go back to M. L. Media and use the cable contract to provide a two -way line for televising the Council meetings. Rohnert Park City Council Minutes (19) March 12, 1991 Discussion followed during which Council made comments in regard to approaching M. L. Media and asking for an explanation of policy and reasons for not allowing business advertising on Public Education and Governmental (PEG) channel. Concerns were expressed regarding the awkwardness of Mr. Barich's request and the possibility of pitting Council between this private enterprise and M. L. Nbdia, that Council has done its part by consenting to the televised meetings, and that Council is not in the business of promoting private business. A motion was made by Councilman Reilly to resolve the controversy by approaching M. L. Nbdia regarding its policy and reasons for not televising Council meetings in the evenings. Said motion died for lack of a second. Adj t Mayor Eck adjourned the meeting at approximately 10:40 p.m, to 6:00 p.m. on March 26, 1991 for the executive closed session prior to the regular Council meeting at 7:00 p.m, due to the scheduling of the Boy Scouts Nbck Council Meeting during the regular meeting. De City,.¢ er Nhyor l_oLAA1, C�' l 4 frP_S X INTER - OFFICE MEMO TO: Joseph D. Netter, City FROM: Carl Eri 4Man o, Assistant to Manager the City er RE: Municipal Affordable DATE: March 6, 1991 Housing Policies. As requested, I have completed a survey of selected North Bay municipalities regarding affordable housing inclusionary policies. Municipalities have implemented three types of policies: 1) inclusion of a proportion of affordable units (or payment of an in -lieu fee), 2) exemption from growth management quotas, and 3) awarding of density bonuses. Rohnert Park can exempt affordable housing projects from its wastewater treatment capacity allocation and can approve a density bonus, so my report will focus on inclusionary policies. The eleven cities in Marin County, Cotati, Petaluma, and Sonoma County (unincorporated areas) have adopted inclusionary affordable housing policies. Elements of such policies are: Minimum size of Proportion that In lieu fee: Target incomes: new project: must be affordable: Price /rent of affordable units: Legal basis: 5 or more housing units 10 - 20 percent $150 - $100,000 per affordable unit Moderate, 80 to 120 percent of median Negotiated on a case by case basis General plan policy, resolution or ordinance In any given year, inclusionary policies have not produced many affordable housing units. The number produced depends upon the amount of new construction and few units have been built in recent years. For instance, in the last two years only 15 to 20 affordable housing units were added each year in Marin County through inclusionary policies. Mill Valley and Petaluma prefer to accept in -lieu fees and use the funds to leverage private and grant funds to construct more affordable housing units than would be created in developments. Marin County and its eleven cities operate a joint inclusionary program. Sonoma has a restrictive growth management policy, it allows only 100 housing units to be constructed per year. Developers wait six years to receive a construction allocation. Projects that provide 100 percent affordable housing units are exempt from this growth management policy. The cities of Cloverdale, Healdsburg, Santa Rosa, Sonoma, and Vallejo could approve higher densities for affordable housing projects. Yet, developers seldom use a density bonus. In cities where zoning Joseph D. Netter March 6, 1991 page 2 classifications allow 30 to 35 units per acre (as in Rohnert Park), density bonuses are not necessary for affordable housing projects. In cities such as Cotati and Sebastopol which allow a maximum of 10 to 15 units per acre, a density bonus may be significant. ANALYSIS Inclusionary affordable housing policies apply to new development. According to the Rohnert Park General Plan, 409 housing units will be built by private developers in 1991 and 1992. No private units are scheduled for construction after 1992. Thus, an inclusionary policy would produce no more than 82 affordable housing units in the next five years. On first thought, the in -lieu fee may appear attractive. The Community Development Agency has accumulated $2,175,000 in its housing set aside funds. State law requires that these funds be obligated within three years from the date that they accrue. Given the limited number of vacant housing sites in Rohnert Park and wastewater treatment limitations, it may prove difficult to obligate these funds. Several important issues should be addressed in drafting an inclusionary policy for Rohnert Park. Given that relatively few housing units will be built in the next five years and existence of a substantial housing set -aside fund, there would be limited benefits from the immediate adoption of an inclusionary policy. Therefore, I recommend that this issue be investigated by the Interim Housing Task Force which should prepare a recommended policy.