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1997/01/14 City Council MinutesRohnert Park City Council Minutes January 14, 1997 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Linda Spiro presiding. CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately 6:45 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Reilly, Vidak- Martinez, and Mayor Spiro Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, Director of Public Works /City Engineer Brust, Planning Director Skanchy and Finance Director Harrow. CLOSED SESSION: Mayor Linda Spiro reported on the closed session which commenced this evening at 6:00 to discuss matters listed on the agenda attachment, representing an update. No action was taken on the items reviewed with the exception of direction for action to be signified during the Community Development Commission meeting scheduled later on the agenda regarding the possible foreclosure on an Owner Occupied Rehab Program loan. MOMENTS OF SILENCE: Mayor Spiro requested this time of respect for individuals as follows: *Herb Lyons, who recently passed away, and had served on the Senior Citizens Advisory Commission for the past sixteen years, being the previous nominee of Mayor Linda Spiro for this appointment; and *Thomas Tyler, a recent three -year old victim of a fire in a neighboring community, and grandson of Mr. and Mrs. Gordon Adam, with Gordan Adam being a member of the local Sister City(s) Relations Committee, with acknowledgment that local Public Safety Officer, Dan Adam, is a brother to this child's mother, Suzanne Adam. Mayor Linda Spiro signified the desire to send letters of condolence over the Mayor's signature to members of both families and to express appreciation to the family of Herb Lyons on the good job he has done during his numerous years of service to the City. Council agreed. APPROVAL OF MINUTES :. A correction was made by Mayor Linda Spiro to the minutes of December 10, 1996, last paragraph, page 2, to remove the reference to her absence in the motion for the consent calendar. Upon motion by Councilmember Flores, seconded by Councilmember Reilly, the minutes of December 10, 1996 were unanimously approved as amended. gnhnert park City Counri. Minu.le, iii January 14. 1997 APPROVAL OF BILLS. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, City bills presented per the attached list in the amount of $1,212,337.58 were unanimously approved. ACCEPTING CASH/INVESTMENTS REPORTS for Months Ending Oct 31 & Nov 30, 1996. Upon motion by Vice Mayor Vicki Vidak- Martinez, seconded by Councilmember Reilly, acceptance of Cash/Investments Reports for Months Ending October 31, 1996 and November 30, 1996, were unanimously approved. NON- AGENDAED MATTERS: Mayor Linda Spiro asked Councilmembers if there were any non - agendaed items to add to the agenda. -- Councilmember Flores signified an item to add under matters from Council regarding Public Safety staffing. YOUTH REPRESENTATIVE to the CITY COUNCIL from 1996 -97 Youth of the Year Program Mayor Linda Spiro recognized Youth Representative Veronica Ham, who welcomed and congratulated new City Councilmembers. Ms. Ham reported on student efforts in progress including a survey to organize events, such as the possibility of an entertainment event for seniors; student dance with bands playing by cover charge on Friday nights to enable meeting others; and confirmation to Council inquiry that there are six Youth of the Year Program Youth Representatives to the City Council who attend Council meetings on a rotational basis. MAYOR'S REPORT ONAGENDA PROCEDURES per Resolution "96 -84" and use of timer Mayor Linda Spiro referenced information provided to Council for this item recommending the use of a timer for unscheduled citizen comments to ensure better efficiency of handling scheduled agenda items, which is similar to the procedure used for Santa Rosa Council meetings. -- City Manager Netter reviewed Resolution No. 96 -84 redistributed to Council regarding rules that were established in April of 1996 for reception of public testimony at Council meetings. He shared contents of staff report dated January 13, 1997 regarding quotes on speaker timers from $488 to $817 and made comparisons with the $1.98 typical kitchen timer provided at this Council meeting. City Manager Netter also reviewed Ordinance No. 617 adopted April 23, 1996 requiring a majority vote of the City Council to proceed beyond the 10:00 p.m. adjournment time for unfinished business it elects to hear before adjourning or continuing the City Council meeting to another day and time. _ .: a l a Colncil digrigcinn cAn�ltded i nceu vi iivrc svp1l.u: �a61: 1Qa L GU t11I1Cr n upvawv that would free the Mayor from clock watching and enable paying attention to meeting comments, but agreed it would be advisable to use an economical timer during the interim of seeing how well, or if, this timer procedure works. SCHEDULED PUBLICAPPEARANCE: Paul Stutrud, 712 Hudis Street, re. Proposed Earthquake Preparedness Commission - Mr. Stutrud referenced his letter of December 23, 1996 recommending the formation of an Earthquake Preparedness Commission, and reviewed concerns with comparisons to recent flooding problems. Responding to other comments by Mr. Stutrud, Mayor Spiro advised the necessity of confining comments to the item listed on the meeting agenda. Rohnert Park City Council Minutes (3) January 14. 1997 UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance with a 30 minute total time limit). Under legislation of the Brown Act, in most cases, the Council cannot handle an item without agendizing. To ensure accurate recording, "Speaker Cards" are provided at the entrance of the Chamber and persons speaking under unscheduled public appearances are requested to submit completed cards to the recording clerk. Linda Branscomb, 6585 Commerce Blvd. #188, referred to Resolution No. 97 -08 ontonight's Consent Calendar and reviewed reasons urging Council to adopt this resolution signifying its su p ort in reconfirming the Sonoma County Transportation Authority (SCTA) as the Transportation Planning and Programming Agency for Sonoma County. ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CONSENT CALENDAR Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. City Manager Netter advised the necessity of removing from the Consent Calendar Resol. No. 97 -06 for agreement with Schiller & Associates for Plan Checking Services and Resol. No. 97 -08 for agreement with the County Sheriffs Department for hazardous device incident responses for further review of insurance provisions in both agreements. Vice Mayor Vicki Vidak- Martinez referenced Resolution No. 97 -03 proclaiming January 1997 as "School Board Recognition Month" and recommended preparation of the resolution for formal presentation to Cotati - Rohnert Park Unified School Board Members at the next City Council meeting for the opportunity to publicly express appreciation to the School Board. She also extended congratulations to School Board Members Terry Palladino King and Ed Gilardi for their recent local election success. Council concurred with both comments signified herein. Councilmember Mackenzie requested removal of Resolution No. 97 -04 from the Consent Calendar for discussion in regard to calling for sealed proposals for designated street lights. Acknowledging City Manager /Clerk's report on the posting of the meeting's agenda. Resolution Nos: 97 -01 COMMENDING JOHN L. SC 97 -02 COMMENDING ERNIE CARPENTER ON THE THE OOCCASION OF HIS RETIREMENT 97 -03 PROCLAIMING JANUARY 1997 AS "SCHOOL � 97 -05 AWARD OF CONTRACT, EAST CO � ��DIMODIFICATIONS' PROJECT NO. 1996 -13 97 -07 ENDORSING THE CONSENSUS POLICY PRINCIPLES ON THE REAUTHORI- ZATION OF THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA) Resolution Nos: 97 -08 RECONFIRMING THAT THE SONOMA COUNTY TRANSPORTATION AUTHORITY IS THE TRANSPORTATION PLANNING AND PROGRAMMING AGENCY FOR SONOMA COUNTY, SUSPENDING THE PORTIONS OF THE SONOMA COUNTY CONGESTION MANAGEMENT PROGRAM (CMP) WHICH ARE PUNITIVE AND READOPTING THE CMP AS AN INTERIM TRANSPORTATION PLANNING DOCUMENT 97 -09 AUTHORIZING THE FILING OF AN APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 BICYCLE/PEDESTRIAN FUNDS FOR FISCAL YEAR 1997 -98 FOR COMMERCE BOULEVARD/ LAGUNA BICYCLE PATH 97 -10 AUTHORIZING THE FILING OF AN APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 BICYCLE/PEDESTRIAN FUNDS FOR FISCAL YEAR 1997 -98 FOR COPELAND CREEK/HWY 101 UNDERCROSSING PEDESTRIAN WALKWAY 97 -11 AUTHORIZING THE FILING OF AN APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 BICYCLE/PEDESTRIAN FUNDS FOR FISCAL YEAR 1997 -98 FOR FIVE CREEK BICYCLE BRIDGE 97 -12 AMENDING THE DEFERRED COMPENSATION PLAN WITH ICMA RETIREMENT CORPORATION 97 -13 CALLING FOR SEALED PROPOSALS TO PROVIDE INTERNET SERVICES FOR CITY OF ROHNERT PARK 97 -14 AUTHORIZING THE EXECUTION AND DELIVERY OF A JOINT EXERCISE OF POWERS AGREEMENT TO PARTICIPATE AS AN ASSOCIATE MEMBER OF THE CALIFORNIA RURAL HOME MORTGAGE FINANCE AUTHORITY IN THE CALIFORNIA RURAL GOLD LEASE - PURCHASE PROGRAM 97 -16 REJECTING THE CLAIM OF LEONARD PARTIKA (RE ALLEGED VIOLATION OF CIVIL RIGHTS) 97 -17 REJECTING THE CLAIM OF ROBERT KINANN C/O ATTORNEY AT LAW VICTOR C. THUESEN (RE. ALLEGED PUBLIC SAFETY INCIDENT) Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with the exception of Resolution Nos. 97 -04 97 -06 and 97 -15, the Consent Calendar as outlined on the meeting's aaPn�, �,.......�,, was unwa-1 iously approved. Resolution for consideration: Calling for Sealed Proposals, Rohnert Park Expressway Street Lights, Country Club Drive to Snyder Lane, Project No. 1996 -4 - Councilmember Mackenzie referenced this item listed on tonight's Consent Calendar as Resolution No. 97 -04 and reviewed related concerns expressed by Rick Luttman, Chair of Bicycle Advisory Committee, pertaining to the need for sufficient overflow of lighting to bicycle paths. City Manager Netter reviewed his discussion of this concern with Director of Public Works/City Engineer Brust, and confirmed Mr. Brust's recommendations on the bid specs and compensating changes that could be made for the overflow lighting to bicycle paths. Revised bid specs would need to be prepared and presented for Council's consideration. Rohnert Park City Council Minutes (5) January 14, 1997 Discussion concluded upon motion by Councilmember Mackenzie, seconded by Mayor Linda Spiro with friendly amendment to consider options for more adequate lighting for other such areas throughout the City, to defer this item to the next Council meeting including preparation of revised bid specs for overflow lighting to signified bicycle paths, was unanimously approved. CALIFORNIA'S JUNIOR MISS PROGRAM - letter request for contribution to 1997 Program City Manager Netter referenced this letter dated November 26, 1996 from State Chairman, C. "Ting" Guggiana, requesting $6,000 for the August 1997 event for California's Junior Miss Program. Mr. Netter explained the item, as reviewed in the Council Meeting Memo, recommending approval of this year's request and suggesting their request for the August 1998 event be submitted in May of 1997 to change the cycle of future annual requests to be synchronized with the City's routine budget hearings. Discussion included Council acknowledgment of the importance and success of this annual event which results in revenues generated for the City offsetting the contribution. City Manager Netter responded to Council questions including confirmation that it has been Council's prior policy to avoid fee waivers for consistency with numerous non -profit organizations. Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, to contribute $6,000 to the 1997 California's Junior Miss Program and requesting future requests be presented in a timely manner for inclusion with the City's annual budget reviews, as recommended by staff, was unanimously approved. SONOAM COUNTY VERNAL POOL TASK FORCE REPORT.• Planning Director Skanchy referenced the report provided for this item recommending the City Council approve a resolution authorizing the submittal to the Army Corps of Engineers of an application for a General Permit allowing the City to process applications for fill of low quality wetlands as an alternative to the Corps' application process. Planning Director Skanchy introduced Richard Lehtinen, Sonoma County Planner, who reviewed details of the report and responded to Council questions including explanation that this is not a "taking over" of the authority of the local jurisdiction but an effort to expedite the permitting process for small wetlands' issues and is an attempt to act through the local Corps. Any disputes would be shifted to the local Corps for handling. Resolution No: 97 -18 AUTHORIZING THE SUBMITTAL TO THE ARMY CORPS OF ENGINEERS OF AN APPLICATION FOR A GENERAL PERMIT ALLOWING THE CITY TO PROCESS APPLICATIONS FOR FILL OF LOW QUALITY WETLANDS AS AN ALTERNATIVE TO THE CORPS' APPLICATION PROCESS Upon motion by Councilmember Flores, seconded by Vice Mayor Vicki Vidak - Martinez, and unanimously approved, reading of Resolution No. 97 -18 was waived and said resolution was adopted. Rohnert Park amity l ouncil iiiinutej 10) January 14, 1997 PLANNING AND ZONING AL4 TTERS: 1. File No. 1714 - Amending the Rohnert Park Municipal Code Zoning Ordinance by adding a Chapter on the regulation of wireless communication facilities -- Planning Director Skanchy explained the staff report provided for this item with the ordinance prepared for introduction, as reviewed in the Council Meeting Memo. Mr. Skanchy referred to letter dated January 13, 1997 from Nextel Communications expressing support of the item except for concern regarding Section 17.64.040(g) which mandates expiration and renewal of the Use Permit every five years, with suggestion to change the word "may" in the second sentence to "shall ". Planning Director Skanchy advised staff recommends amending the referenced paragraph (g) to read, "shall be reviewed at the end of a five -year period and the use permits may be extended upon review by the Planning Commission .... etc. ", which would accomplish what Nextel is asking and would give staff more flexibility. Planning Director Skanchy advised a public hearing was duly noticed and scheduled at this time. City Attorney Flitner responded to Council questions pertaining to introduction and adoption procedures for City ordinances. PUBLICHEARING. Mayor Linda Spiro opened the public hearing at approximately 7:45 p.m. Letter from Nextel Communications, 475 14th Street, Suite 300, Oakland, Ca. 94612 For thee r °vcor d, City Manager Metter acknowledged submittal of the above - reviewed letter from Nextel Communications. There being no one further desiring to speak, Mayor Spiro closed the public hearing at approximately 7:46 p.m. Ordinance for introduction: No. 626 ADDING CHAPTER 17.64 TO THE ROHNERT PARK MUNICIPAL CODE RELATING TO THE REGULATION OF WIRELESS COMMUNICATION FACILITIES Upon motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Flores, and unanimously approved, with amendment to Section 17.64.040 (g) pursuant to above - reviewed staff recommendation, reading of Ordinance No. 626 was waived and said ordinance was introduced. 2 File No 1725 - �rPnPr � Plan amendment 4n �noinnotn 77 2 Q .r n A. .•• w uw.g..c«%, a acr c ar ca a3 a opecliic i Plan cu ca as per Section 17.57 of the Rohnert Park Municipal Code. Subject property is comprised of 9 parcels totaling 22.3 acres and is located in the unincorporated area of the county between Willis Avenue and the City Limits on the east; Dowdell Avenue on the west; extending from 380 ft. north of Wilfred Avenue southerly to the Rohnert Park City Limits and Business Park Drive (1) Planning Department report on Planning Commission meeting -- Planning Director Skanchy explained the staff report provided for this item, as reviewed in the Council Meeting Memo, and responded to Council questions. Mr. Skanchy confirmed a public hearing was duly noticed and scheduled at this time. Staff recommends adoption of the resolution prepared for this General Plan amendment. Rohnert Park City Council Minutes (7) January 14 1997 PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 7:54 p.m. There being no one desiring to speak, the Mayor closed the public hearing. Discussion included differing Council opinions on the impacts of Ballot Measure N passing in the recent November 1996 election related to the City's sphere of influence and community separator areas designated in the Sonoma County General Plan. Resolution No: 97 -19 APPROVING AN AMENDMENT OF THE GENERAL PLAN OF THE CITY OF ROHNERT PARK Upon motion by Councilmember Flores, seconded by Vice Mayor Vicki Vidak- Martinez, and unanimously approved, reading of Resolution No. 97 -19 was waived and said resolution was adopted. (2) City Manager comments on procedures for removing areas from Community Separator designations -- City Manager Netter explained this item, as reviewed in the Council Meeting Memo, requesting Council's authorization to approach LAFCO for a waiver or exception to the LAFCO policy for the above - reviewed 22.3 acre area, as this area was designated in the City's sphere of influence prior to the adoption of LAFCO's policy. As indicated in the past, this should be aggressively pursued through LAFCO and, if not successful, approach the County Board of Supervisors for a General Plan Amendment to remove this area from the Community Separator designation. Discussion included varied Council concerns related to the passing of Measure N and concluded in Council consensus for the previously established Council Committee of Councilmember Flores and Mayor Spiro with City Manager Netter to reschedule a meeting with LAFCO representative Steve Sharpe, who was unable to meet earlier due to being on vacation, to proceed with best efforts toward above - reviewed recommendation. Council comments also signified endorsement of meeting with Supervisor Smith on this matter. RECESS: Mayor Linda Spiro declared a recess at approximately 8:05 p.m. RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 8:15 p.m. with all Councilmembers present. COMMISSIONICOMMITTEE/BOARD APPOINTMENTS: City Manager Netter referenced staff report provided for this item updating Council on previous nominations and appointments with expiration terms signified, as listed on the Council agenda. City Attorney Flitner responded to Council questions regarding procedural options for nomination rotations. Council agreed to the Mayor's toss of a coin for new Councilmembers to choose nomination openings of former Councilmembers. Vice -Mayor Vicki Vidak- Martinez won the coin toss and chose openings of previous nominations by former Councilmember Gallagher, with Councilmember Jake Mackenzie accepting the openings of previous nominations by former Councilmember Eck. R ohnerli Park City Council Minutes (8) January 14, 1997 1. PLANNING COMMISSION Greg Nordin was newly appointed to the Planning Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Armando Flores. Vida Jones (former DE nomination) Term expired I2 -31 -96 -- Councilmember Mackenzie deferred this nomination to the next Council meeting for further review of applications. David "Rod' Militello was re- appointed to the Planning Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember Armando Flores, seconded by Vice Mayor Vicki Vidak- Martinez. Richard O'Connell (previous JR nomination) Term expired 12 -31 -96 -- Councilmember Reilly deferred this nomination to the next Council meeting for further review of applications. Mark Nilson was re- appointed to the Planning Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak - Martinez. 2. PARKS AND RECREATION COMMISSION Susan Allred was re- appointed to the Parks and Recreation Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember James Reilly, seconded by Vice Mayor Vicki Vidak- Martinez. Gerald Griffin (former DG nomination) Term expired 12 -31 -96 -- Vice Mayor Vidak- Martinez deferred this nomination to the next Council meeting for further review of applications. James M. Plaisted (former DE nomination) Term expired 12- 31- 96-- Councilmember Mackenzie deferred this nomination to the next Council meeting for further review of applications. James Stevens was re- appointed to the Parks and Recreation Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember Armando Flores, seconded by Vice Mayor Vicki Vidak - Martinez. Gay Carlson was newly appointed to the Parks and Recreation Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak - Martinez. 3. SENIOR CITIZENS ADVISORY COMMISSION Dorothy Johnson was newly appointed to the Senior Citizens Advisory Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Armando Flores. Rohnert Park Citv Council Minutes (9) January 14, 1997 Hazel Brubaker was re- appointed to the Senior Citizens Advisory Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember Armando Flores, seconded by Vice Mayor Vicki Vidak - Martinez. Lenore Jurgiel was re- appointed to the Senior Citizens Advisory Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember James Reilly, seconded by Mayor Linda Spiro. Ann Kennedy (former DE nomination accepted by JM) Term expires 12 -31 -97 John Chase was re- appointed to the Senior Citizens Advisory Commission for a one -year term to expire December 31, 1997, to fill the vacancy left by Herb Lyons recently passing away, by unanimous approval of nomination motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak - Martinez. 4. CULTURAL ARTS COMMISSION Kimberly Butler was newly appointed to the Cultural Arts Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Armando Flores. Lew Kuehm (former DE nomination) Term expires 12 -31 -96 -- Councilmember Mackenzie deferred this nomination to the next Council meeting for further review of applications. Linda Holm was re- appointed to the Cultural Arts Commission for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak- Martinez. Tim Danesi (previous JR nomination) Term expires 12 -31 -98 Mark Luka (previous AF nomination) Term expires 12 -31 -98 5. MOBILE HOME PARKS RENT APPEALS BOARD Marie Vinsick was re- appointed to the Mobile Home Parks Rent Appeals Board for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember Armando Flores, seconded by Mayor Linda Spiro. L. Kurt Engelhart (former DE nomination) Term expired 12- 31- 96-- Councilmember Mackenzie deferred this nomination to the next Council meeting for further review of applications. Katherine Collins (former DG nomination accepted by VVM) Term expires 12 -31 -97 Jenny Huff (previous LS nomination) Term expires 12 -31 -97 Robert Taylor (previous JR nomination) Term expires 12 -31 -97 Rohnnrt Part, City Council Minutes iron% ranuar,, t4, 1907 6. BICYCLE ADVISORY COMMITTEE William M. Brown (previous JR nomination) Term expired 12 -31 -96 -- Councilmember Reilly deferred this nomination to the next Council meeting for further review of applications. Rick Luttman was re- appointed to the Bicycle Advisory Committee for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Councilmember Jake Mackenzie, seconded by Councilmember Armando Flores. Jake Mackenzie (previous AF nomination) Term expired 12 -31 -96 -- Councilmember Flores deferred this nomination to the next Council meeting for further review of applications. Jill Morgan (former DG nomination) Term expired 12 -31 -96 -- Vice Mayor Vidak- Martinez deferred this nomination to the next Council meeting for further review of applications. Julie Calleja was newly appointed to the Bicycle Advisory Committee for a two -year term to expire December 31, 1998, by unanimous approval of nomination motion by Mayor Linda Spiro, seconded by Councilmember Armando Flores. 7. SISTER CITY(S) RFL.ATIQNS COMMITTEE Mike Grubler, Dennis McCormack and Ron Rasmussen were re- appointed at large to the Sister City(s) Relations Committee for two -year terms each to expire December 31, 1998, by unanimous approval of motion by Councilmember Armando Flores, seconded by Mayor Linda Spiro. HOUSING FINANCING AUTHORITYAPPOINTMENTS - Te wo war terms 1. Ratifying Rancho Feliz Mobile Home Park Resident Election Appointments: David Patton for two years (to expire 12- 31 -98) Douglas Anderson for one year (to expire 12- 31 -97) A motion was made by Councilmember Jake Mackenzie, seconded by Vice Mayor Vicki Vidak- Martinez, and unanimously approved, to ratify the above - signified appointments to the Housing Financing Authority. 2. City Council Community At Large Appointments: •Two oneninos fnr tAx7n vnare /tn nvniro 1 ?_ 2 I =OQ 1 Y"•""D J....... I.- '. v/ Florence Gresty was newly appointed at large to the Housing Financing Authority for a two -year term to expire December 31, 1998, by unanimous approval of motion by Councilmember Armando Flores, seconded by Vice Mayor Vicki Vidak - Martinez. Marilyn Williams was newly appointed at large to the Housing Financing Authority for a two -year term to expire December 31, 1998, by unanimous approval of motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Armando Flores. *One opening for one year (to expire 12- 31 -97) Jan Young was newly appointed at large to the Housing Financing Authority for a one -year term to expire December 31, 1997, by unanimous approval of motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak- Martinez. Rohnert Park City Council Minutes (11) January 14, 1997 MARIN/SONOMA MOSQUITO ABATEMENT BOARD APPOINTMENT.• 1. Accepting letter resignation of Warren K. Hopkins from the Mosquito Abatement Board - Term to expire December 31, 1998 -- City Manager Netter referenced this item, as explained in the Council Meeting Memo, and advised the name change of this board to the Mosquito and Vector Control. Upon motion by Vice Mayor Vicki Vidak - Martinez, seconded by Councilmember Jake Mackenzie, to accept the above - signified resignation of Warren K. Hopkins with regrets and appreciation for his years of service, was unanimously approved. 2. John E. Borba appointment to fill above vacancy -- Mayor Linda Spiro introduced John E. Borba, who had signified interest in various City appointments on his recent application. Upon motion by Mayor Linda Spiro, seconded by Vice Mayor Vicki Vidak - Martinez, to appoint John E. Borba to the Mosquito and Vector Control Board to fill the above vacancy with term to expire December 31, 1998, was unanimously approved. CITY COUNCIL COMMITTEE LMISONASSIGNMENTS for 1997 City Manager Netter referenced staff report for this item listing meeting dates and times of established meetings with attached current liaison assignments. -- Mayor Linda Spiro expressed appreciation for Council responses signifying interest in assignments and distributed the Mayor's 1997 list of liaison assignments for Council review and acceptance. Discussion included Councilmember James Reilly advising, due to time constraints, that he would be unable to accept the proposed alternate assignments signified for the Cultural Arts Commission, Parks and Recreation Commission or Sister City(s) Relations Committee. Mr. Reilly also advised the probability that the Hazardous Materials Management Commission has been disbanded as he has received no meeting notices for quite some time, and requested staff to check and advise otherwise, if this Commission is still active. CULTURAL ARTS COMMISSION Upon motion by Councilmember Flores, Seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Councilmember Armando Flores was ratified as liaison assignment to the Cultural Arts Commission. PARKS AND RECREATION COMMISSION Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and unanimously approved, Councilmember Jake Mackenzie was ratified as liaison assignment to the Parks and Recreation Commission. PLANNING COMMISSION Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Councilmembers Armando Flores (alt Jake Mackenzie) were ratified as liaison assignments to the Planning Commission. Rohnert Park City Council Minutes f iii .iaiiiac—V i4, 1157 SENIOR CITIZENS ADVISORY COMMISSION Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Mayor Linda Spiro (alt. Councilmember Armando Flores) were ratified as liaison assignments to the Senior Citizens Advisory Commission. SISTER CITY(s) RELATIONS COMMITTEE Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Mayor Linda Spiro was ratified as liaison assignment to the Sister City(s) Relations Committee. ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Mayor Linda Spiro (alt. Councilmember Jake Mackenzie) were ratified as liaisons for ABAG. CABLE TELEVISION Upon motion by Councilmember Mackenzie, seconded by Councilmember Reilly, and ttnanimnt�; -1 approved, Council nember �Arinando F hires & rice Mayor Vicki Kdak Al`artiinez, `� �Pp- were ratified as liaisons for Cable Television. CHAMBER OF COMMERCE Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, Councilmembers James Reilly (alt. Armando Flores) were ratified as liaisons for the Chamber of Commerce. ECONOMIC DEVELOPMENT Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, Mayor Linda Spiro (alt. Vice Mayor Vcki Vdak- Martinez) were ratified as liaisons for Economic Development. COMMUNITY OUTREACH FOR YOUTH & FAMILIES Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and unanimously approved, Mayor Linda Spiro & Vice Mayor Vicki rdak- Martinez, were ratified aC liaisons for rnmmt,,nyty Oti+reacl; for Vn-+I, � Tinmilino Vl 1 V1i111 1 (111111 X10. GOLF COURSES Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, Mayor Linda Spiro (alt. Councilmember Armando Flores, were ratified as liaisons for Golf Courses. LIBRARY ADVISORY BOARD Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, and unanimously approved, Councilmembers James Reilly (alt. Jake Mackenzie), were ratified as liaisons for the Library Advisory Board. Rohnert Park City Council Minutes (13) January 14, 1997 MOBILE -HOME PARKS Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and unanimously approved, Councilmembers James Reilly & Armando Flores, were ratified as liaisons for Mobile Home Parks. OPEN SPACE /SPHERE OF INFLUENCE Discussion included a motion by Councilmember Reilly, seconded by Councilmember Mackenzie, for Mayor Spiro & Councilmember Mackenzie to be liaisons for this item to maintain the balance of representing both sides of the issue, and failed 2 -3 with Councilmember Flores, Vice Mayor Vidak- Martinez and Mayor Spiro dissenting. Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak - Martinez, to ratify Councilmember Armando Flores & Mayor Linda Spiro as liaisons for Open Space /Sphere of Influence, was approved 3 -2 with Councilmembers Mackenzie and Reilly dissenting, and Mayor Spiro stating both sides would be equally shared. PERFORMING ARTS CENTER Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and unanimously approved, Mayor Linda Spiro & Councilmember Jake Mackenzie, were ratified as liaisons for the Performing Arts Center. REGIONAL WASTEWATER ADVISORY COMMITTEE Discussion included a motion by Councilmember Mackenzie, seconded by Councilmember Reilly, for Councilmembers Reilly (alt. Flores) to be liaisons for this item, and failed 2 -3 with Councilmember Flores, Vice Mayor Vidak- Martinez dissenting. Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, to ratify Councilmember Armando Flores (alt. Mayor Linda Spiro) as liaisons for the Regional Wastewater Advisory Committee, was approved 3 -2 with Councilmembers Mackenzie and Reilly dissenting. SCHOOL DISTRICT /CITIES COMMUNITY COMMITTEE Discussion included a recommendation by Vice Mayor Vidak- Martinez for Councilmember Flores and herself to be liaisons for this item because of backgrounds with School District matters. Mayor Spiro referred to her past involvement on this committee, originally the 2x2x2 Cities /School Committee, and explained reasons, as Mayor, for needing to continue on the committee because of including issues of the Cities of Cotati and Rohnert Park. Responding to explanation by City Attorney Flitner that the Brown Act prohibits the involvement of more than two Councilmembers on a committee because of the potential of shaping Council policy, Councilmember Flores withdrew his offer of being more than willing to discuss different aspects with this committee, as a resource, to avoid complications related to the Brown Act. City Manager Netter responded to Council inquiry confirming that Council Liaison Standing Committee meetings are publicly noticed. Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, and unanimously approved, Mayor Linda Spiro and lice Mayor Vidak- Martinez were ratified as liaisons for the School District/Cities Community Committee. 1g99iu'grt Par.: ! it i' Counia ITI t" 1 14% january 14, 1997 SONOMA COUNT a' it ANG TASii FORCE Upon motion by Councilmember Flores, seconded by Mayor Spiro, and unanimously approved, lice Mayor Vicki Kdak- Martinez, was ratified as liaison for the Sonoma County Gang Task Force. SONOMA COUNTY TRANSPORTATION AUTHORITY Discussion included review of background experience by Councilmember Mackenzie as qualifications of his interest to be liaison for SCTA. Councilmember Reilly expressed concerns regarding the three key committees that pertain to expansion, open space and transportation being unfair and not having balanced representation of both sides of the issue related to Measure N. Vice Mayor Vidak - Martinez shared reasons for supporting the liaison assignments signified by the Mayor, which included confirming their interest in the community and in having both views represented, as well as the good point Councilmember Flores has made regarding the strong emphasis on pro- business. Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, to ratify Mayor Linda Spiro (alt. Councilmember Armando Flores), was approved 3 -2 with Councilmembers Mackenzie and Reilly dissenting. BICYCI,F SOR � %-%— T T F \TCV d�UlllUl 'to LIAIJ�I lJJI 1rlC[tJ) A IF Responding to Councilmember Mackenzie's interest signified to be this liaison, upon motion by Vice Mayor Vidak - Martinez, seconded by Councilmember Reilly, and unanimously approved, Councilmember Jake Mackenzie, was designated as liaison to the Bicycle Advisory Committee. TEMPORARYAD -HOC (non - standing) COMMITTEE ASSIGNMENTS f or 1997 Discussion included Council acknowledgment of removing the General Plan Advisory Committee from this list due to being disbanded, and Councilmember Mackenzie removing himself from the Hospital Site assignment for personal reasons related to his wife's work. Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and unanimously approved, Temporary Ad -Hoc Committee assignments were ratified in toto as follows: Community School Flores & Spiro Creekside Middle School Annexation Spiro & Vidak- Martinez Fire Svc& /Rancho Adobe Fire District Flores & ridak- Martinez Hospital Site Sporthaus Flores & Spiro BUDGET MATTERS: 1. Six Month Budget Review, Allocation of Reserves, and position transfer DPS City Manager Netter referenced staff report dated January 7, 1997 provided for this item, as reviewed in the Council Meeting Memo. Finance Director Harrow explained contents of the staff report. City Manager and Finance Director responded to Council questions. Discussion included a motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and unanimously approved, directing staff to proceed with above - reviewed re- allocation of reserves for Council's consideration at the January 28, 1997 meeting. Rohnert Park Cite Council Minutes (15) January 14, 1997 City Manager outlined his recommendations regarding actions to be considered tonight. Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, the City Manager was authorized to set up the mechanics for a Special Reserve to earmark funds for both the Miscellaneous and Public Safety Retirement Systems' future costs when changed, as recommended by staff, was unanimously approved. Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, to convert the currently vacant Community Services Officer position to a Public Safety Officer position to help augment the Fire Services Division, as recommended by staff, was unanimously approved. 2. Updated Five Year Financial Review -- City Manager Netter referenced this financial review dated December 17, 1996, as explained in the Council Meeting Memo, provided for Council's information at this time. This report will be discussed in more depth at a future Council meeting or work session. Unless things change economically, the bottom line is that the City is estimated to see red ink for the next four years, which includes keeping the status quo of no new employees in any department. EXTEND COUNCIL MEETING -- Upon motion by Councilmember Flores, seconded by Council- member Reilly, and approved with Mayor Spiro dissenting, to extend the Council meeting past 10:00 p.m. to finish necessary agenda items. SONOMA COUNTY WATER AGENCY (SCWA) PROPOSED WATER CONSERVATION PROGRAM FOR THE CITY OF ROHNERT PARK (toilet replacement program) City Manager Netter referenced staff report dated January 3, 1997 provided for this item, as reviewed in the Council Meeting Memo. Director of Public Works /City Engineer Brust introduced SCWA representatives, Ali Davidson, Lynn Hulme and John Nelson, who were available to respond to Council questions pertaining to this program. Mr. Brust explained the report, which included the estimated cost savings for this program, and responded to Council questions. Staff recommends Council approval of the resolution provided authorizing implementation of this program with minor changes relative to insurance provisions, for compliance with recent changes signified from REMIF, and subject to review of same by the City Manager. Resolution No: 97 -20 APPROVING AN AGREEMENT WITH SONOMA COUNTY WATER AGENCY FOR A TOILET REPLACEMENT PROGRAM Upon motion by Vice Mayor Vidak - Martinez, seconded by Councilmember Flores, and unanimously approved, subject to above - referenced City Manager review of insurance provisions, reading of Resolution No. 97 -20 was waived and said resolution was adopted. LAFCO Policy on Agricultural Lands ( LAFCO meeting scheduled for Thrs., Feb. 6, 1997) City Manager Netter referenced letter for this item from LAFCO dated November 12, 1996 with related attachments provided for the upcoming LAFCO meeting scheduled February 6, 1997, as reviewed in the Council Meeting Memo. Mr. Netter advised the colored map on display was prepared specifically to be used for the previously scheduled Council Committee 1. to5nert Park Cit, COuna iMinute3 11�) January 14, 199' meeting With LAFCO representative. Councilmember Armando Flores confirmed this Council Committee was comprised of himself and Mayor Linda Spiro. Mr. Flores advised that Steven Sharpe of LAFCO was on vacation last week, therefore the referenced Council Committee meeting with Mr. Sharpe would be re- scheduled in the near future for discussion prior to the February 6, 1997 LAFCO meeting. STRATEGIC PLAN /COMMUNITY & ECONOMIC DEVELOPMENT (Mayor Spiro) Mayor Spiro shared contents of her memorandum dated January 5, 1997 distributed to Council for this item. Council discussed various views and concerns related to aspects of this matter. Discussion concluded upon Council concurrence as follows: ®schedule a Work Session on Tuesday, February 4, 1997 from 4 -7:00 p.m. with Consultant Rick Brown of The Result Group; *confirm invitation to Consultant Rick Brown to provide a presentation on the City Council Strategic Plan Proposal at the next Council meeting of January 28, 1997; *request City Manager to adjust staff work loads to enable handling of preliminary efforts for both Strategic /General Plan and Economic Development; and M :request staff to present working documents for Council's review and consideration at the next Council meeting of January 28, 1997, if possible. COUNCIL COMMITTEE REPORT.• Harris Digital -Report on meeting (Flores) - Deferred to 1/28/97 Council meeting. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. City Manager Netter referenced item #35 on Communications from Santa Rosa Councilmember P. Wiggins regarding request to serve on Agricultural Preservation & Open Space District Advisory Committee. Mr. Netter signified this was the Mayors' and Councilmembers' appointment. MATTERS FROM/FOR COUNCIL: I. Preparatory School (Flores) - Deferred to 1/28/97 Council meeting - 2. Code of Ethics - Deferred to 1/28/97 Council meeting - 3. Council fax machines (Vidak- Martinez) - Deferred to 1/28/97 Council meeting - 4. Commissioners' Affair - Foxfire - City Manager Netter explained reasons for recommendation to change the date for this event at the Performing Arts Center from February 13, 1997 to Thursday, February 20, 1997. Council concurred. 5. Economic Development (Reilly) - Included during above discussion of previous agenda item. 6. Comments on General Council priorities for 1997 (Mackenzie) - Deferred to 1/28/97 meeting - 7. Mayor/Vice Mayor rotation (Reilly) - Deferred to 1/28/97 Council meeting - 8. A Safe Place for Kids - San Jose model (Reilly) - Councilmember Reilly advised this item was provided for informational purposes to ask if staff could come back with something similar. Rohnert Park City Council Minutes (17) January 14, 1997 MATTERS FROM/FOR COUNCIL: (cont'c) 9. General information on citizen phone messages to Council (Reilly) - Comments provided to let citizens know they can call designated phone numbers to leave messages for Council. 10. Retirement Event for Sonoma County Supervisor Ernie Carpenter to be held at the Sebastopol Veterans Auditorium, 6:00 p.m., Friday, January 17, 1997 - Councilmember Mackenzie signified interest to attend this event and represent the City, including presentation of the City Council's resolution commending Ernie Carpenter on his retirement. Council concurred. 11. D.A.R.E. Culmination Exercises presented by the Cotati - Rohnert Park Unified School District and the City of Rohnert Park Public Safety Department, to be held at the Spreckels Performing Arts Center beginning at 7:00 p.m. - Mayor Spiro announced this event. 12. Mayor's & Councilmembers' Association, General Membership Meeting, Thursday, January 16, 1997, Nicolino's Restaurant, Cotati - Provided for Council's information. CITY MANAGER'S REPORT.• 1. Flood impacts - Jan. 1997 - Deferred to 1/28/97 Council meeting - 2. REMIF - Faithful Performance of Duty Endorsement - Informational item. 3. Canon Manor proposed water /sewer improvements - Update - Informational item. 4. COLA Adjustment for 1997 "resident" rates - Informational item. 5. Disaster Preparedness Trailer - estimated costs for upgrading & stocking supplies - Deferred - 6. Proposed Workshops - Deferred to 1/28/97 Council meeting - 7. City Manager/Department Head Team Building - update - Deferred to 1/28/97 Council meeting - CITYATTORNEY'S REPORT.• 1. Any items from closed session - Sufficiently handled in Mayor's Report on closed session items. 2. Megan's Law /publicizing or disclosing of high risk child - Deferred to 1/28/97 Council meeting - UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro asked if there were any additional unscheduled public appearances at this time. No one responded. ADJOURNMENT.- Mayor Linda Spiro adjourned the meeting at approximately 11:10 p.m. Jz� Dep Ci lerk Mayor jh/mimoiI497.