1997/05/13 City Council MinutesVAN NORDEN LOGAN
2560 WEST DRY CREEK ROAD
HEALDSBURG, CA 95448
TEL. & FAx 707 -431 -1665
April 29, 1997
Mayor Linda Spiro
City of Rohnert Park
6750 Commerce Blvd.
Rohnert Park, CA 94928
RE: Technical Update of the General Plan — Northeastern Area
Dear Linda,
Cauncit Corresoondence
�..,. 10 so. lman
m reauestin t� ime on your agenda to address the City Council at your meeting of Mav 13,
1227. I am one of the owners of a-6-0-acre property fronting on Snyder Lane and south of
G Section. Over the past three years I have been working with most of the landowners in the
area north of Crane Creek, west of Petaluma Hill Road and south of the north city limit line in
a cooperative effort to present to the city a logical plan for the long -term development of this
land.
The enclosed sketch and tabulation sheets (copies for all council members enclosed) describe a
mixture of various land uses for the northeast area, and summarizes the residential totals. The
plan envisions a 20 -year horizon with one of the key elements being a residential allotment
system to control the residential growth over that 20 year period.
The primary thrust of the land plan is first to create a strong relationship between Rohnert
Park and Sonoma State University and secondly, to create a permanent urban separator/
greenbelt east of the city. A proposed golf course could eventually be built, however that land
and the 500 foot "urban separator" land would initially be acquired and deeded to the city
through an assessment and benefit assessment district formed among the development landown-
ers north of Crane Creek. This would be done as a part of the annexation process.
As you can see by the second tabulation sheet, the landowners north of Crane Creek are
offering the city, through this process, close to the "acre for acre" open space which has been
advocated by many councilpersons in years past.
I expect to have most of the landowners north of Crane Creek in attendance at your meeting.
Please let me know if you are able to honor my request for time on your agenda.
VNL /mm
enclosures
Very truly yo rs,
V�
Van Norden ogan
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NORTHEAST ROHNERT PARK PROPOSED MASTER PLAN
NNE Properties (G Section to Petaluma Hill Rd.) 142.69 ac.
NE Properties (Snyder Lane to Petaluma Hill Rd. and
south to Keiser— excluding Giacometti, Martin
and Fredericks) 320.57 ac.
S Properties (Keiser Rd. to SSU to Petaluma Hill
Rd. excluding School District land and SSU
5.5 acre parcel) 321.70 ac.
TOTAL 785 ac.
Open Space Lands
Golf Course 160 ac.
500' Urban Separator 65 ac.
Community Park (Total 12 ac. inc. SSU land) 8 ac.
Town Square and Town Hall 3 ac.
200' Creek Greenbelts 58 ac.
70' Road Setbacks 6 ac.
9
I00 s_ .
Urban Uses
Shopping Centers
15 ac.
Business Parks
50 ac.
Office Parks
20 ac.
High Density Residential, 18- 30 /ac.
15 ac.
Medium Density Residential, 8- 18 /ac.
85 ac.
Standard Density Residential, 4 -8 /ac.
260 ac.
Low Density Residential, 2 -4 /ac.
40 ac.
485 ac.
RESIDENTIAL LANDS ANALYSIS
Acres
Land Category
Average Density
No. Units
15
High Density (18 -30)
24
360
85
Medium Density (8 -18)
13
1,105
260
Standard Density (4 -8)
6
1,560
40
Low Density (2 -4
3
120
70*
Low Density (2 -4)
3
210
3,355
TOTAL UNITS
* Portion of Rogers /Condiotti acreage north of Valley House Drive
20 year build out _ 3,355 units = 168/yr. average
Proposed annual allotments — 200 per year
TABULATION OF LANDS NORTH OF CRANE CREEK
(Excluding Giacometti, Martin and Fredericks)
Total Acreage
Owner
Gast
Hover
Suyeyasu
Woo
Nelson
Moura
Sammons
Bendeloc
Dhesi
Ang
Logan /Blackburn
Carpenter
Brians
Carr
Sissa
Uliberri
Go
Acreage
17.26
20.00
45.43
43.57
16.43
11.09
10.00
10.00
10.00
10.00
60.00
6.89
42.03
8.00
50.00
10.00
81.00
TOTAL ACREAGE 451.70
Total Open Space Acreage
Golf Course /Open Space
500' Urban Separator
200' Wide Creeks
70' Snyder Lane Setback
TOTAL OPEN SPACE ACRES
160
16
32
7
215
Rohnert Park City Council Minutes
May 13, 1997
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:30 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Linda Spiro presiding.
CALL TO ORDER: Mayor Spiro called the regular session to order at approximately 6:30 p.m.
and led the pledge of allegiance.
ROLL CALL: Present: (4) Councilmembers Flores, Mackenzie, Reilly, Vidak- Martinez,
and Mayor Spiro
Late: (1) Councilmember Reilly (arrival time as signified in these minutes)
Absent: (0) None
Staff present for all or part of the meeting:
City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, Acting City
Engineer Gaffney and Personnel Assistant II Robbins.
1. APPROVAL OF MINUTES. Corrections to the previous meeting minutes were made by Council
and signified on the original set of minutes.
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, the
minutes of April 22, 1997 were unanimously approved as amended.
Z. APPROVAL OF BILLS: Upon motion by Vice Mayor Vidak- Martinez, seconded by
Councilmember Mackenzie, City bills presented per the attached list in the amount of
$1,002,861.54 were unanimously approved.
3. NON- AGENDAED MATTERS. Mayor Linda Spiro asked if Councilmembers or staff had any
non - agendaed informational items to add to the agenda.
Councilmembers signified informational items to add under Matters from Council as follows:
*Vice Mayor Vidak- Martinez signified two items regarding (1) Youth Summit
and (2) Sonoma County Gang Task Force;
*Councilmember Mackenzie signified one item regarding Sonoma County
Economic Vitality Partnership meeting;
*Councilmember Flores signified two items regarding (1) Magnolia Park and
(2) City News Letter;
•Mayor Spiro signified one item regarding street lights at Golf Course Drive
and Country Club Drive.
Councilmember
Reilly arrives - Councilmember Reilly arrived at approximately 6:35 p.m.
Rohnert Park City Council Minutes (2) May 13, 1997
4. YOUTH CITY COUNCIL REPRESENTATIVES from 1996 -97 Youth of the Year Program
Youth Representatives Jessica Klonsky and Matt Kaczmarek reported on continuing
efforts of seven youth representatives meeting to resolve concerns regarding University
Square and Rancho Cotate High School Campus. Two possibilities are being considered
including a program for youth on detention to pick up trash after school at University
Square, and efforts to have trash containers at each corner of the shopping center.
Council members commended these efforts. Council members indicated that Lisa Frey
wanted to attend the youth meetings and asked the youth representatives to notify her
when their next meeting is scheduled.
5. PRESENTATION of PROCLAMATIONS:
Mayor Linda Spiro consecutively and separately shared highlights of proclamations
expressing appreciation on behalf of the full Council, and made presentations as follows:
*Commending RITTH RARRF,TT on the Occasion of Her Retirement from the
Friends of the Library Board (following eighteen years of service)
*Congratulating KATHLEEN MADDAN for Receiving the Press Democrat's Ninth
Annual "Youth Service Award" for Her Excellence in the Category of Athletics
*Congratulating CE UNA VON CT for Receiving the Press Democrat's Ninth Annual
"Youth Service Award" for Her Excellence in the Category of Citizenship
*Congratulating SONOMA COMPOST for Being the First in the State to Earn
Compost Quality Recognition (awarded by the California Compost Quality Council)
and Expressing Appreciation for the Generosity of Providing Rohnert Park a
"Compost Giveaway Event"
6. SCHEDULED PUBLIC APPEARANCE:
Van Logan, as a general partner owner of a 60 acre property on Snyder Lane, referred to a
map on display and reviewed the contents of his letter dated April 29, 1997 regarding the
Technical Update of the General Plan - Northeastern Area (copy attached to original set of
these minutes). Discussion followed during which City Manager Netter responded to
Council questions regarding the Technical Update. He confirmed that the City must follow
a formal process prior to making amendments to the General Plan. The process includes
public hearings before the Planning Commission and the City Council.
Mayor Linda Spiro asked Council members to defer further comments on the Technical
Update until the Strategic Plan agenda item.
Councilmember Reilly stated that he would like to discuss traffic Level of Service under
Matters from Council.
Youth Representative to the City Council, David Arneson, arrived during preceding comments at
approximately 6:55 p.m.
Rohnert Park City Council Minutes (3) Mav 13,1997
7 UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance with
State Law (The Brown Act), citizens wishing to make a comment may do so at this time.
No one responded.
*************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
8. CONSENT CALENDAR
Mayor Linda Spiro asked if there were any comments or questions regarding the matters on
the Consent Calendar which were explained in the City Manager's Council Meeting Memo.
Councilmember Mackenzie requested removal of Resolution No. 97 -85 from the Consent
Calendar for discussion. Councilmember Reilly requested removal of Resolution No. 97 -92.
Mayor Spiro read titles of the remaining Consent Calendar items.
Acknowledging the City Manger /Clerk's report on the posting of the meeting's agenda
Accepting Cash/Investments Report for Month End, March 31, 1997
Resolution Nos:
97 -86 AWARD OF CONTRACT FOR PASSENGER VAN FOR THE SENIOR CENTER
97 -87 AWARD OF CONTRACT TO REMOVE AND REPLACE THE RAIN GUTTERS
ON SENIOR CENTER BUILDING
97 -88 AWARD OF CONTRACT TO REMOVE AND REPLACE FLOOR TILES AT
BURTON AVENUE CENTER
97 -89 AWARD OF CONTRACT FOR REPLASTERING OF LADY BUG POOL
97 -90 EXTENDING THE BID OPENINGS FOR AN UPDRAFT HEATING UNIT FOR
PUBLIC SAFETY CENTRAL STATION
97 -91 AMENDING THE DEFERRED COMPENSATION PLAN WITH GREAT WEST-
ERN BANK (ADMINISTERED BY FUND SELECT)
97 -93 APPROVING RESIDENTIAL PARKING PERMITS FOR FAIRWAY DRIVE
97 -94 AUTHORIZING ROBERT CASSEL AND MIKE HARROW AS AGENTS FOR
DISASTER RELIEF FUND GRANT REQUEST
97 -95 PROCLAIMING TUESDAY, MAY 20, 1997 "BIKE TO WORK DAY"
Approving donations of a summer family membership to pools ($150 value) and a one
year individual Sports Center membership ($225 value) for Sonoma County
Associates for Youth Development (SCAYD) - 6th Annual 24 Hour Relay Challenge
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with the
exceptions of Resolution Nos. 97 -85 and 97 -92, the Consent Calendar as outlined on the
meeting's agenda, was unanimously approved.
Rohnert Park City Council Minutes (4) May 13,1997
Resolution Nos:
97 -85 PROCLAIMING JUNE 2, 1997 AS "CLEAN UP COPELAND CREED. DABY"
Councilmember Mackenzie commended the Third Graders of Monte Vista Elementary
School for participating in this worthwhile project. After seeing how well this is done, he
would be interested in encouraging a Community Creek Clean Up Day. -- City Manager
Netter advised that the local Scouts would also be doing their annual summer weekend
clean up of Copeland Creek.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Reilly, and
unanimously approved, Resolution No. 97 -85 was adopted.
97 -92 CALLING FOR SEALED PROPOSALS, TOILET REPLACEMENT PROGRAM,
PROJECT NO. 1997 -6
Councilmember Reilly stated that he previously understood that the Sonoma County Water
Agency would cover the cost of the program rather than the City paying $379,000 as
signified in the staff report for this Council meeting. - -City Manager Netter reviewed the
background the program and noted that the Sonoma County Water Agency offered 10%
funding assistance. -- Mayor Linda Spiro announced that Linda Pease received the first free
ultra low -flush toilet at the program "to turn old toilets into school funds" sponsored by the
City this past weekend at Rancho Cotate High School.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vicki Vidak- Martinez,
and approved 4 -1 with Councilmember Reilly dissenting, Resolution No. 97 -92 was adopted.
Councilmember Reilly stated that he may reconsider his position after he reviews the previous
reports. He did not recall the extent of the City's financial commitment.
9. HOSPITAL SITE PROPOSAL - Presentation by Rohnert Park Wellness Center Representatives
Mayor Linda Spiro referred to the City Manager's memorandum of May 8, 1997
summarizing the proposed Wellness Center project, actions requested by the Rohnert Park
Wellness Center, and recommendations of the City Manager. -- Robert Niklewicz, Chief
Executive Officer, introduced team members present in the audience. Representatives
Robert Niklewicz, Samantha Reslock, and Christina Bell made a presentation and responded
to questions. -- City Manager Netter and City Attorney Flitner also responded to various
Council questions. -- Council expressed appreciation for the team effort of this presentation
and commended the hard work involved toward the preparation of this proposal.
Councilmember
Reilly leaves/returns -- Councilmember Reilly left the Chamber during the following discussion of this
item at approximately 7:40 p.m. and returned at approximately 7:44 p.m.
Discussion of the Hospital Site Proposal for the Rohnert Park Wellness Center concluded
in City Council actions as follows:
Upon motion by Councilmember Flores, seconded by Vice Mayor Vicki Vidak- Martinez,
the concept for use of the hospital site as proposed herein, was unanimously approved.
Rohnert Park City Council Minutes (5) May 13, 1997
Resolution APPROVING EXTENSION OF AN OPTION AGREEMENT (Resol. No. 95 -179)
No. 97 -96 TO LEASE CITY PROPERTY WITH ROHNERT PARK WELLNESS CENTER
Upon motion by Mayor Linda Spiro, seconded by Councilmember Flores, and
unanimously approved, reading of Resolution No. 97 -96 was waived and said resolution
was adopted.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, City
staff was directed to obtain 2 appraisals of the market value of the above - referenced
property. The motion was unanimously approved.
Councilmember Mackenzie recommended a public hearing be scheduled to receive input
from the community on this proposal. Council concurred to schedule a public hearing
during its second meeting in June and to invite representatives of the hospital site proposal
to be available to respond to questions. Mayor Linda Spiro invited citizens to come to
City Hall to review the related documents. She also invited representatives to review the
proposal at the Senior Citizens Advisory meeting next Thursday, May 15th at 1:00 p.m.
Council further concurred with recommendations for exposure, such as an article in the
next City newsletter, and also encouraged communications on TV and in the local press.
10. COMMUNITY OUTREACH FOR YOUTHAND FAMILIES (COYF) COMMISSION
City Manager Netter explained that Ordinance No. 632 was introduced at the previous
Council meeting. It is now scheduled for adoption and would become effective thirty (30)
days thereafter. Mr. Netter advised that one Fact Sheet application has been received
signifying interest to be appointed to the COYF Commission.
Ordinance for adoption:
No. 632 ADDING CHAPTER 2.33 TO TITLE 2 OF THE ROHNERT PARK MUNICIPAL
CODE TO PROVIDE FOR THE ESTABLISHMENT OF A COMMUNITY
OUTREACH FOR YOUTH AND FAMILIES COMMISSION (COYF)
Councilmember Flores made a motion, seconded by Councilmember Mackenzie, to waive
the reading of Ordinance No. 632 and adopt said ordinance. Councilmember Reilly
proposed an amendment to the motion that paragraph A on page 1 regarding the
"nomination process" should signify "each Councilmember will nominate and Council will
appoint." The maker of the motion and the second accepted this amendment. The motion,
as amended, was unanimously approved.
*C O R R E C T 10 N BELOW from 5/27/97 City Council meeting: Per Mayor Pro Temlx= Vicki Vidak- Martinez (addition underlined)
11. L. H HAYHURST AND ASSOCIATES - Update of job descriptions/salary adjustments
City Manager Netter summarized the Ad Hoc Council Committee meeting for this item
held on Monday, May 5th, with Council Committee Members Vice Mayor Vicki Vidak-
Martinez and Councilmember Jake Mackenzie, the City Manager and Personnel Assistant
II Pamala Robbins. *The Ad Hoc Council Committee agreed with the equity adjustments.
Mr. Netter also distributed to Council an updated staff memorandum, dated May 13, 1997,
regarding continued review of classification/compensation issues by department. He
recommended not holding up approval of the Study while the classification/ compensation
issues continue to be reviewed. Mr. Netter advised that Personnel Assistant II Robbins was
available to respond to any technical questions the Council may have. City Manager Netter
responded to Council questions related to the above - referenced reports.
Rohnert Park City Council Minutes (6) May 13, 1997
Resolution for adoption:
97 -97 AUTHORIZING CLASSIFICATION AND SALARY ADJUSTMENTS, PAY
CHANGES FOR MISCELLANEOUS PART TIME HOURLY EMPLOYEES, AND
ADOPTION OF CLASS SPECIFICATIONS
Discussion concluded upon motion by Councilmember Mackenzie, seconded by Vice
Mayor Vidak - Martinez, and unanimously approved, reading of Resolution No. 97 -97
was waived and said resolution was adopted.
RECESS Mayor Linda Spiro declared a recess at approximately 8:15 p.m.
RECONVENE Mayor Spiro reconvened the Council meeting at approximately 8:25 p.m. with all
Councilmembers present.
12. STRATEGIC PLAN ISSUES - Actionld me plan for top priorities
City Manager Netter referred to his memorandum of May 9, 1997 regarding 1997 Priority
Strategic Issues and Proposed Key Outcomes Outlined. He reviewed how staff would
address City Council priorities including: (A) Draft Community Economic Summit Time
Schedule; (B) Recruitments Update; and (C) Project Lists from City Departments. City
Manager Netter and Assistant Manager Leivo reviewed relevant aspects of these reports
and responded to Council questions. Council commended the efforts to identify major
areas of concern and projected time tables toward implementation of designated
accomplishments. Council shared various observations related to these issues and
expressed differing views regarding the significance of preparing a mission statement.
Discussion concluded upon Council concurrence to schedule on its next meeting agenda
review of a mission statement. Each Councilmember would prepare a draft mission
statement prior to the meeting. Councilmember Flores commented on the importance of
following through on the significant priorities that the Council has selected. He
recommended that the Council review its priorities at the end of the year and then decide if
the Council should establish a mission statement.
13. ROHNERT PARK CHAMBER ORCHESTRA PROPOSAL
The Council Committee, Mayor Spiro and Councilmember Reilly, reviewed aspects of the
recent meetings held to evaluate Rohnert Park Chamber Orchestra's (RPCO) requests for
funds. The initial request was for a $20,000 secured loan to meet current expenses,
followed by a second request for $60,000 to clear outstanding debts. Details were explained
in the staff report and the draft $20,000 loan agreement prepared for Council's
consideration.
Councilmember Mackenzie requested a few minutes to confer with the City Attorney
regarding a possible conflict of interest. He was previously a member of the RPCO Board
and his wife is currently a member of the RPCO Board.
Rohnert Park City Council Minutes (7) May 13, 1997
RECESS Mayor Linda Spiro declared a recess at approximately 9:10 p.m.
RECONVENE Mayor Spiro reconvened the Council meeting at approximately 9:17 p.m. with all
Councilmembers present with the exception of Councilmember Mackenzie. City Attorney
Flitner explained that Councilmember Mackenzie would refrain from participation in the
discussion of the RPCO request to avoid even the perception of a possible conflict of
interest.
City Manager Netter reviewed the $20,000 loan request including provisions that loan
proceeds must first be used to pay all back wages owed to RPCO musicians. Additional
terms and repayment of this loan would be worked out in further meetings, subject to
Council approval; and, if approved, a list of other contingencies for future funding and
sponsorship of RPCO by the City. City Manager Netter acknowledged that RPCO
Representatives were available to respond to questions. City Manager Netter and City
Attorney Flitner responded to Council questions.
Discussion concluded upon motion by Councilmember Flores, seconded by Vice Mayor
Vidak - Martinez, to provide the $20,000 loan to Rohnert Park Chamber Orchestra with
conditions outlined in above - reviewed staff report, and to signify a four (4) year repayment
plan including a little flexibility, if needed. The motion was approved by a vote of four in
favor and one absent (Mackenzie)
Upon motion by Councilmember Reilly, seconded by Councilmember Flores, and
approved by a vote of four in favor and one absent (Mackenzie), to refer further
consideration of the RPCO funding requests to the Council Committee which will work
with staff to review budgetary issues pertaining to funding equities and incentives,
compared to other Performing Arts Center programs.
Council expressed appreciation to the Rohnert Park Chamber Orchestra for their efforts
and valuable contribution to the community.
Councilmember
Mackenzie returns -- Councilmember Mackenzie returned to the Chamber at approximately 9:40 p.m.
Karen Zimmerman, responding to the Mayor's inquiry, stated that RPCO will be going to
Washington, D.C. to receive the American Society National Award. She also reviewed
their upcoming schedule of performances.
Rohnert Park City Council Minutes (8) May 13, 1997
14 COUNCIL COMMITTEE REPORTS.
1) Rohnert Park Cultural Arts Commission re. recommendations for honoring Founders of
Kitchen Kut -Ups, Rohnert Park Community Band & Rohnert Park Community Chorale
- -As City Council Liaison to the Cultural Arts Commission, Councilmember Flores
distributed and reviewed his report on recommendations for honoring long -time
Community Program Supporters as follows:
1. Proclamation and plaque for all Honorees
a. Presentation at Concerts
1) July 17 - Betty & Tony Ferra (Kitchen Kut -Ups)
2) July 19 - Larry Broderick (Kitchen Kut -Ups)
3) July 21 - Florence Jennis (Kitchen Kut -Ups)
4) June 22 - Gary Mathews (Community Band)
5) June 22 - Margot Godolphin (Community Chorale)
2. Luncheon for all Honorees and a guest
a. September 21, 1997
3. Designate a' Terra Events Room" at the Spreckels Center
Discussion concluded upon motion by Councilmember Flores, seconded by Vice Mayor
Vidak- Martinez, to proceed with all three of the above - reviewed recommendations,
failed 2 -3, with Councilmembers Mackenzie, Reilly and Mayor Spiro dissenting due to
concerns that no policy has been formally established for the criteria of designating rooms
at the Spreckels Center other than for the recognition of substantial financial donors.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, to
proceed with the first two recommendations, was approved 4 -1, with Councilmember
Reilly dissenting signifying that he fully supported the first item but felt that these
individuals should be included in the City's annual luncheon already established for the
recognition of volunteers.
Council concurred to signify the Ad Hoc Committee of Councilmember Flores and
Councilmember Mackenzie for the purpose of outlining the criteria to establish a policy for
the naming of rooms at City facilities for Council's consideration.
2) Mayors' and Councilmembers' Association Discussion Group report
Vice Mayor Vicki Vidak- Martinez reported she attended this meeting which focused on
the ABAG Study proposing options for revenue sharing and regionalized government. The
discussion focused mainly on how the cities of Sonoma County can cooperate as a whole
on concerns related to public safety, countywide gangs, etc. Vice Mayor Vidak - Martinez
advised that she would like to attend future meetings of this Discussion Group.
- -Mayor Spiro referred to concerns expressed by others in the Mayors' and
Councilmembers' Association regarding the Working Group by- passing existing councils.
Councilmember Mackenzie signified his continued interest to attend these meetings. Mayor
Spiro requested Councilmembers attending the meetings not to make decisions without
including the full Council.
3) Joint Meeting with Sonoma State University Cabinet items:
Rohnert Park City Council Minutes (9) May 13,1997
3) Joint Meeting with Sonoma State University Cabinet items:
a) Resolution EN pressing Support of University Plan -- Mayor Linda Spiro reviewed the
Joint Meeting with the SSU Cabinet and City Council held on May 6, 1997. The action
for Council to consider tonight is to authorize staff to work with SSU on issues related
to the University Plan.
A motion was made by Councilmember Reilly, seconded by Councilmember
Mackenzie, and unanimously approved, directing staff to work with SSU at their
speed on the preparation of a resolution expressing support of the University Plan. .
b) Frequency of joint meetings - annually, bi- annually, semester -- City Manager Netter
asked the Council to signify its preference for the frequency of the SSU joint meetings.
-- Council concurred with twice a year.
EXTEND COUNCIL MEETING. Upon motion by Councilmember Mackenzie, seconded by
Councilmember Flores, to extend the Council meeting past 10:00 p.m. to finish
necessary agenda items, was unanimously approved.
15. COMMUNICATIONS. Communications per the attached outline were brought to the attention
of the City Council. No action was taken unless specifically noted in these minutes.
1) Councilmember Flores referred to a copy of a letter from Mrs. Pond regarding
concerns pertaining to the After School Program. He recommended staff check into
the possibility of scheduling a meeting with Mrs. Pond for the purpose of resolving
these concerns.
2) Councilmember Mackenzie inquired about the policy of the City regarding responses to
letters from residents. -- City Manager Netter stated that the general rule was to
respond to communications as directed by Council, or if there is a specific request to
respond. Routine items are listed on the Communications List of the Council meeting
agendas. -- Council acknowledged the sufficiency of this procedure. The Council
requested the City Manager to send a letter to Paul Stutrud explaining these
procedures, as well as clarifying the formal policy of written requests for scheduled
public appearances.
3) Mayor Linda Spiro referred to the City Selection Committee meeting she attended last
Thursday. She reported that Richard Cullinen was re- appointed to the LAFCO
Commission.
16.. MATTERS FROMIFOR COUNCIL:
1) City of Cotati letter supporting Caltrans efforts re. Weed Abatement Alternatives
City Manager Netter reviewed this letter. -- Councilmember Flores expressed support of
existing weed abatement procedures as the most effective and economical approach and,
due to budgetary challenges being faced by Caltrans, it would seem to create an
unnecessary economic burden for them to look at alternatives. -- A motion was made by
Councilmember Reilly to agendize this item for further consideration at the next Council
meeting. Said motion died for lack of a second.
Rohnert Park City Council Minutes (10) May 13, 1997
2) Local Government Commission /Ahwahnee Conference "Livable Communities:
A New Model for Economic Vitality" to be held June 27 -29, 1997, at the Catamaran Resort
Hotel, San Diego's Mission Bay (Mackenzie) -- Mayor Linda Spiro advised that a
Councilmember wanted to attend this conference. Since LGC is not included on the
Council's pre- approved list for meeting attendance, she requested direction from the
Council. -- Councilmember Reilly requested a review of Council travel expenditures to date.
- -City Attorney Flitner responded to a Council inquiry and stated that it was appropriate for
the full Council to vote on this item and that abstentions were not necessary from any
Councilmember interested in attending the conference.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and
approved 4 -1, to allow any Councilmember interested, to attend this conference, with
Councilmember Reilly dissenting due to disapproval of expenditures for meetings not on
the pre- approved list.
3) Dave Eck Event. Friday, June 13, 1997, 6:30 p.m. @ the Wine Center
City Manager Netter advised that the date for this event may need to be rescheduled if it
conflicts with graduation night.
4) Newsletter -- Councilmember Flores recommended proceeding with the City Newsletter.
The expenditure was included in the 96 -97 budget and the City has been contacted by at
least two individuals with appropriate qualifications. Many important things could be
shared in a newsletter at this time. -- City Manager Netter reviewed the decision for using
the budgeted funds of up to $12,000 designated for the City newsletter. Reba Roberts has
been retained to prepare the newsletter. -- Councilmember Reilly recommended going to
bid on this item in the future. -- Mayor Linda Spiro requested an update be provided to
those preparing the newsletter to ensure compliance with all codes and legalities related to
publicity of local officials.
5) TurFing Eastern Section of M Park -- Councilmember Flores referred to the previous
discussion on turfing the eastern section of M Park and wanted to be sure things were
moving in that direction. - -City Manager Netter advised the Department of Public Works
is proceeding with working on the project design so that the project can be completed this
spring/summer.
*C O R R E C T 10 N BELOW from 5/27/97 City Council meeting: Per Mayor Pro Tempore Vicki Vidak - Martinez (deletion lined out/addition underlined)
6) Youth Summit Update -- Vice Mayor Vicki Vidak - Martinez provided this update. She
confirmed attending several Youth Summit meetings, of which Rohnert Park's part has
not been visible, but the value in attending has been to watch the process unfold. Another
meeting will be held on May 29, 1997 for "a call to action *fef fitness on youth violence"
centered on Santa Rosa, which for us will be an information gathering opportunity. It
should be a valuable process with good potential to be utilized in Rohnert Park's other
needs assessment.
Rohnert Park City Council Minutes (11) May 13,1997
7) Sonoma County Gang Task Force -- Vice Mayor Vicki Vidak - Martinez reported that the
main focus of the meeting for this item was basically to formulate and prioritize grants for
next year.. A large part of the discussion centered on the need to find a way to reach
families both on an individual level and as a community.
8) Foster Care Month is May -- Vice Mayor Vidak - Martinez announced that May is
"Foster Care Month", She expressed appreciation to foster parents in Rohnert Park,
noting that it really does make a difference.
9) Sonoma County Economic Vitality Partnership meeting -- Councilmember Mackenzie
reported on the efforts of this meeting, noting that he is part of the agricultural cluster
representing the urban interface because of where he lives. There are groups working
toward action plans to present at this year's Fall Conference. The County Auditor has met
with City Managers and, after the next meeting to be held on June 5, he will be reporting
back on land use issues in Sonoma County. He shared that the concept seems to be trying
to dovetail these efforts of economic development and into what we are doing in our
Economic Summit.
10) Cinema at Price Club Building -- Councilmember Reilly referred to a recent memo and
news article regarding plans for a cinema going into the Price Club Building and hoped it
would be successful. He complimented efforts resulting in the ability to make the location
suitable for theaters.
11) Youth Swim Team members' request for funds -- Councilmember Reilly requested
staff to check on a previous request from two youth on a local swim team to help with
expenditures for the Texas Swim Team Meet. The request was addressed to the City
through the Parks and Recreation Commission before they went to Texas and there has
been no response to date.
12) Level of Service (LOS) General Plan Amendment -- Councilmember Reilly requested
this item be placed on the next Council agenda for discussion, as he has concerns regarding
the current review at the Planning Commission level on whether or not to change a Traffic
Level of Service from Level D to C.
Vice Mayor Kdak- Martinez leaves - Vice Mayor Vicki Vidak - Martinez left the meeting at
approximately 10:31 p.m.
13) Street Lights at Golf Course Dr. and Country Club Dr. -- Mayor Linda Spiro reviewed
request from a resident for the street lights at this intersection to change to blinking after
the traffic slows down during the night rather than holding up an individual at a red light
when there is no one else in the vicinity. -- Councilmember Reilly responded that the
street lights at this corner are already set up to change to blinking at a certain time later in
the evening.
Rohnert Park City Council Minutes (12) May 13, 1997
17 CIT F AIANAGER'S REPORT.•
1) COPS MORE Grant - Public Safety Information Systems - Countywide approach
City Manager Netter reviewed previous discussions and directives for this item which was
placed on this agenda to confirm the commitment of the City's share of the approximately
$75,000. -- Discussion concluded upon motion by Councilmember Reilly, seconded by
Councilmember Mackenzie, and unanimously approved with the absence of Vice Mayor
Vidak - Martinez, to confirm the City's commitment up to $15,000 for its portion of the
COPS MORE Grant.
2) Sales Tax 1996 4th Quarter Preliminary Results -- City Manager Netter explained this
report provided for Council's information signifying a decline in the City's 4th Quarter
1996 Sales Tax of approximately 9.7 %, or $120,000.
3) AT &T utility tax erroneous charges -- City Manager Netter referred to the previous
discussion of this item. He reviewed the responding letter dated May 4, 1997 from AT &T
signifying there are 344 final accounts of Rohnert Park residents who paid the tax at some
point and have subsequently moved and not been located. The credits due for these
final accounts total $6,904.08. AT &T recommends the City Council donate this total
amount to a charity of its choice and requests specific directions on how this can be done.
-- Discussion concluded upon Council concurrence for these funds to be placed in a
savings account drawing interest for the City and request AT &T to continue its research
and investigation to locate the former residents who paid the erroneous utility tax charges
to enable proper refunding.
4) Population Numbers of January 1, 1997 from State Department of Finance
City Manager Netter referred to this report provided for Council's information. The City of
Rohnert Park is 4th on the list of cities in Sonoma County with an increase of 0.75% to a
population total of 38,707. The City of Petaluma's increase of 2.59% was the highest on
the list.
5) Dinner meeting (Closed Session) re. Personnel - Negotiations with Bargaining Units
City Manager Netter advised there are proposals from three bargaining groups which need
to be reviewed by the City Council, City Manager and Personnel Manager Robbins.
Council concurred to schedule this session from 6:00 p.m. to 8:00 p.m., June 10, 1997
prior to the regular City Council meeting.
Councilmember Reilly leaves/returns -- Councilmember Reilly left the chamber during above
discussion at approximately 10:40 p.m. and returned at approximately 10:42 p.m.
6) Toilet Give -A -Way Program at Rancho Cotate High School - Results
City Manager Netter reviewed the successful results of this program held on Saturday,
May 10, 1997. A total of 817 low -flush toilets were given away, which will provide
approximately $12,255 from the $15 allotted for each old toilet turned into school funds.
The old toilets are to be returned to Rancho Cotate High School on Saturday, June 7, 1997
for recycling.
Rohnert Park City Council Minutes (13) May 13,1997
18. CITYATTORNEY'S REPORT.•
1) Any items from closed session
City Attorney Flitner advised there was no report on any closed session items at this time.
2) Rules of Conduct for Public Appearances at City Council Meetings - Analysis
City Attorney Flitner referred to his memorandums of April 30, 1997 and May 13, 1997
provided for review of this item in response to previous Council request
3) Liability for Emergency Care information by Dispatchers (911)
City Attorney Flitner advised his memorandum of May 5, 1997 for this item was also in
response to previous request by Council. A representative of the Sonoma County
Emergency Services will be providing a more detailed response to this matter in about sixty
days regarding considerations related to EMS training of dispatchers.
19, UNSCHEDULED PUBLIC APPEARANCES;
Mayor Linda Spiro asked if there were any additional unscheduled public appearances at
this time. No one responded.
20. ADJOURNMENT. • Mayor Linda
proceed with the Communit y
items as listed on the agenda.
--,z' "�L Ab
D uty der
it
Spiro adjourned the meeting at approximately 10:47 p.m. to
Development Commission meeting and the Closed Session
The Closed Session adjourned at approximately 11:30 p.m.
Mayor