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1995/08/08 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES 1995 -96 BUDGET WORK SESSION AUGUST 8,1995 The Council of the City of Rohnert Park met this date in an adjourned 1995 -96 budget work session commencing at 4:00 p.m. prior to the regularly scheduled City Council meeting. The work session was held in the City Offices, 6750 Commerce Blvd., Rohnert Park, with Mayor Eck presiding. Call to Order - Mayor Eck called the 1995 -96 budget work session to order at approximately 4:00 p.m. Roll Call Present: (4) Councilmembers Flores, Gallagher, Spiro, and Eck Late: (1) Councilmember Reilly (arrived at approximately 4:17 p.m.) Staff present for all or part of the meeting: City Manager Netter, Assistant City Manager Leivo, and Finance Director Harrow. Members of the community present: Pat Miller, Linda Branscomb, and Carol Benfell of the Press Democrat newspaper. Agenda Posting - The Mayor acknowledged the City Manager /Clerk's report on the posting of the meeting's agenda. Unscheduled Public Appearances - The Mayor stated that in compliance with State law (the Brown Act) citizens wishing to comment may do so at this time. Planning Commissioner Linda Branscomb commented that funding for non - profits should be a priority with some flow of funds continuing for these efforts. Pat Miller, representing the Sonoma County Realtors Association, indicated she would like to discuss the proposed real estate property transfer tax. She indicated that the Sonoma County Realtors Association is opposing the real property transfer tax as the real estate market has been in a downturn for the past five years in Sonoma County, especially in Rohnert Park. Pat Miller distributed a letter from Mike Kelly, President of the Sonoma County Realtors Association, expressing its view of the tax proposal. There was general discussion among the Councilmembers and city staff regarding the rate as compared with other cities and the reasons for needing such a tax increase. Rohnert Park City Council Budget Work Session - August 8, 1995 City Manager Netter indicated that currently the city rate is $1.10 per $1,000 of value, with the County rate being $1.10, for a total of $2.20. The proposed increase would be 90 cents per $1,000 of valuation, which would bring the total rate to $3.10. This $3.10 is the same rate charged in Petaluma, Santa Rosa, and other cities in the county. Discussion continued on the issues of raising revenues versus increasing expenditure items. There was a general discussion on increasing the Senior Scheduler to full time, with no decision, as the Council had considerable debate on increasing expenditures without offsetting increases in revenues. Discussion continued on the budget which included the baseline budget and expanded budget as outlined on pages 1.7.1 through 17.3 of the 1995 -96 proposed budget. Councilmember Flores indicated that he would like to see a combination of fiscal constraints and revenue enhancements, which would be the key, not only in this budget but for future budgets. There was some general discussion about a transitionary year in order to balance a $1.5 million shortfall. Council concurred that staff should put department heads and city employees on notice that the City must have a balanced budget for fiscal year 1996 -97. Department heads should look to expenditure reductions this year and over the next six months or so, develop a plan to have a balanced budget by July of 1996. There was some comment about a fiscal model as outlined in Western Cities magazine on a performance -based budget. There was general discussion on current employees' salaries and benefits package with comments that a classification and salary study is proposed in this budget to evaluate Rohnert Park as compared with cities of similar size and the open labor market. Vice Mayor Spiro indicated that to follow the transitionary year, staff should notify all non -profit agencies for whom the City currently provides funding that funding reductions or eliminations will be made for the 1996 -97 fiscal year. This notice will give the 2 Rohnert Park City Council Budget Work Session - August 8, 1995 agencies sufficient notice to seek other funding sources. In addition, department heads should be notified to reduce expendi- tures wherever possible. Councilman Reilly indicated that it is his opinion the City should not be waiting for 1996 -97, but should reduce expenditures now. Department Heads should come up with a ten percent reduction across the board in order to protect the Reserves of ten percent as previously recommended by the City Council. There was additional discussion concerning the possibility of Price Club closing, with City Manager Netter indicating that the local manager was not aware of this nor has the rumor been validated. Overall, it was the consensus of the City Council that currently the baseline budget should be presented as staff recommended with the caveat that department heads and non -profit groups be put on notice that the 1996 -97 budget must be balanced. There must be a ten percent reduction across the board, and the Council will review the revenues and expenditures at a six month review period in January of 1996 to finalize a plan to balance the budget. There was additional discussion on the one part time position at the Senior Center to increase it to full time at an expenditure of about $15,000. In addition, the Council discussed adding the first phase of the fire services augmentation plan at a cost of approxi- mately $180,000. Neither of these items were added to the baseline budget, as the Council could not come to an agreement on these issues. There was also discussion on possibly turning off every other street light in order to save PG &E costs. Mayor Eck indicated that the Council should continue discussions on revenue enhancements, including the real property transfer tax versus other options, as well as possibly increasing services at the Senior Center. His point was that, if the Council is not willing to raise revenues, then it should also not consider increasing staff services, as he felt they do go hand in hand. 3 Rohnert Park City Council Budget Work Session - August 8, 1995 Councilwoman Spiro briefly outlined dollars spent per capita on Rohnert Park residents and other statistics from non - profits serving Rohnert Park. Adjourn There being no further discussion due to time running out for this budget session, the Mayor adjourned the meeting at approximately 5:50 p.m. with comments that it looks as if the Council will have to designate another date and time for an additional work session to finalize the Council's recommended budget. A time and date for the next budget meeting will be set after tonighfs public hearing on the budget. City Manager /Clerk JDN:lr Mayor Rohnert Park City Council Minutes August 8, 1995 The Council of the City of Rohnert Park met this date in regular session commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Eck presiding. CALL TO ORDER: Mayor Eck called the regular session to order at approximately 7:00 p.m. and led the pledge of allegiance. Mayor Eck advised a Budget Work Session was held at 4:00 this afternoon and a closed session commenced this evening at 6:00 to discuss litigation matters, labor negotiations, real estate negotiations and personnel matters as listed on the agenda attachment. This executive session will be reconvened following adjournment of tonight's regular session to continue review of labor negotiations and personnel matters. No action was taken and there was nothing further to report at this time. ROLL CALL Present: (5) Councilmembers Flores, Gallagher, Reilly, Spiro and Mayor Eck Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner, Assistant City Manager Leivo, Director of Public Works /City Engineer Brust, Planning Director Skanchy and Finance Director Harrow. APPROVAL OF MINUTES: Upon motion by Councilman Flores, seconded by Councilwoman Gallagher, the regular meeting minutes of July 25, 1995 were unanimously approved as submitted. APPROVAL OF BILLS: Upon motion by Vice Mayor Linda Spiro, seconded by Councilwoman Gallagher, City bills presented per the attached list in the amount of $715,637.10 were unanimously approved. NON- AGENDAED MATTERS: Mayor Eck asked if Councilmembers had any non - agendaed items to add to the agenda. Miscellaneous items to add to the agenda were signified as follows: Vice Mayor Spiro, two; Councilman Flores, one; and Councilman Reilly, one. City Manager Netter also signified one item. UNSCHEDULED PUBLIC APPEARANCES: Mayor Eck stated that in compliance with State Law (The Brown Act), citizens wishing to make a comment may do so at this time. Under legislation of the Brown Act, in most cases, the Council cannot handle an item without agendizing. To ensure accurate recording, "Speaker Cards" are provided at the entrance of the Chamber and persons speaking under unscheduled public appearances are requested to submit completed cards to the recording clerk. Rohnert Paris City Council Minutes ( 2 ) august 8, 1995 Dave Mochel, 4405 Hollingsworth, requested his name be added to those interested in being on the General Plan Advisory Committee. He advised he would submit his Fact Sheet application tomorrow. CONSENT CALENDAR Mayor Eck asked if Councilmembers had any questions regarding the matters on the Consent Calendar which were explained in the City Manager's Council Meeting Memo. Acknowledging the City Manager /Clerk's report on the posting of the agenda. Resolution Nos: 95 -110 CALLING FOR SEALED PROPOSALS, OVERLAYS - 1992, PROJECT NO. 1991 -9 95 -111 CALLING FOR SEALED PROPOSALS, SNYDER LANE BIKE PATH, PROJECT NO. 1994 -7 95 -112 REJECTING CLAIM OF TAMI BENAVIDES (RE. FLOOD DAMAGE) Approving Final Map and accepting dedications for Honey Brook Place, a 17 lot residential subdivision on Snyder Lane (north of Hagemann Ln.) - Developer dedicating Honey Brook Place right of way, Parcels "A" & "B ", Public Utility Easements, sanitary sewer easement and storm drain easement Upon motion by Councilman Reilly, seconded by Councilwoman Gallagher, the Consent Calendar as outlined on the meeting's agenda, was unanimously approved. OTHER RESOLUTIONS FOR CONSIDERATION: 1. Copier "Cost Per Copy" Lease Program Contract for City Facilities - City Manager Netter explained the resolution provided for consideration on this item, as reviewed in the Council Meeting Memo. He also reminded the Council that the bid acceptance date had been extended to allow for user surveys of various equipment. 2. Xerox Lease Agreement through the County of Los Angeles Purchasing Services Agreement - City Manager Netter explained this resolution for consideration is being withdrawn. Doug Johnson of Discovery Office Systems, 5800 Redwood Drive, reviewed reasons for protesting the above award of contract because of the length of time since bids were requested being five months, and because he felt there was non - compliance with original bid package requirements 2.5, 2.8 and 2.13. These items were part of a larger Rohnert Park City Council Minutes ( 3 ) August 8, 1995 package deal which Discovery's bid included for equipment to produce 90 copies per minute versus 50 copies per minute. Mr. Johnson reviewed the background of Discovery Office Systems which is locally owned and operated, has been in the City a long time contributing taxes and employs local people. He requested a rebid with clarity of the perimeters. City Attorney Flitner responded to Council inquiry that the City has the right to extend bids. He understood the lowest bidder was not responsive to the City's variety of needs and the second lowest bidder met all the qualifications. In communications with the City's Purchasing Agent, there was no mention of altera- tions in the requirements and he did not ask about it. City Manager Netter responded there were no changes in the bid requirements and staff's recom- mendation was based on the lowest qualified bidder. Mr. Netter reviewed background procedures and reasons for the extended time frame to allow necessary time for the various copier demonstrations, as previously directed by Council. With copier needs provided in other City facilities, the existing copier at City Hall will be sufficient and it will not be necessary to replace it with a larger copier. Mr. Netter recommended awarding the contract, as explained in the above - reviewed staff report, to the second lowest bidder, Taylor Made. Discussion concluded upon motion by Councilman Reilly, seconded by Vice Mayor Linda Spiro, to award the copier contract to Taylor Made pending City Attorney Flitner's review and determination that no changes have been made in the bid requirements. Mayor Eck responded there has been a formal protest issued and to be appropriate, Council should wait for the City Attorney's report before proceeding with this. Council concurred to place this item on the next agenda for further review and reconsideration following the City Attorney's report. SCHEDULED PUBLIC APPEARANCES: 1. Lou Shapiro, 1537 Holly Avenue, expressed concerns related to Rohnert Park's Business Licensing Fees for contractors being out of line with neighboring communities. He proposed a sliding scale similar to methods used by Petaluma and Santa Rosa. Mayor Eck responded this was one of the items for review on the budget calendar and Mr. Shapiro's comments would be taken into account. The Public Hearing for the 1995 -96 Budget will be continued from tonight's agenda to the next Council meeting of August 22nd. City Manager Netter explained the proposed budget recommendation to create a "Small Contractor" rate for contractors with gross incomes of less than $75,000 per year, but not necessarily figured by gross proceeds like Petaluma and Santa Rosa which is cumbersome and would consume considerable staff time. Rohnert Park's proposed annual tax for Small Contractors would be $100 for the General Contractor as compared to the current rate of $250, and $75 for the Sub - contractor as compared to the current rate of $150. This change is proposed to go into effect on January 1, 1996 and would be an estimated $10,000 per year revenue loss to the City. Rohnert Park City Council Minutes August S, 1995 In response to inquiry from Mr. Shapiro, Mayor Eck said he did not think the City would want to get into complexities involved for rebate calculations. However, he thought Mr. Shapiro made a good case with results signified in proposed budget changes for consideration. Mr. Shapiro expressed understanding and that his job was done. 2. Jake Mackenzie, Chairman of the Bicycle Advisory Committee reviewed upcoming plans for the Founder's Day Bicycle Rally from 10:00 a.m. to 12:00 noon, Sunday, September 17, 1995 following participation of the bicyclists riding in the Founder's Day Parade on Saturday, September 16, 1995. Mr. Mackenzie referenced Council's previous approval of the City's Master Bicycle Plan earlier this year which included proceeding with a number of projects starting with this bicycle rally. He requested City sponsorship of this effort. Upon motion by Councilman Reilly, seconded by Councilwoman Gallagher, to officially support the project activities of the Bicycle Advisory Committee, as requested, was unanimously approved. SANTA ROSA SUBREGIONAL LONG TERM WASTEWATER PROJECT A presentation was given on this item by Mr. Ed Braunner, Assistant City Manager of the City of Santa Rosa. He referenced plans on display and explained the Vast Oak Reservoir, located in the Sonoma Mountains above Rohnert Park. This is one of the storage alternatives for the Santa Rosa Long Term Wastewater Project proposed to hold approximately 175 to 250 million gallons. Mr. Braunner updated the Council on various alternatives currently being considered for this Subregional Long Term Wastewater Project and responded to Council questions. He advised studies are continuing with plans to begin a series of public work shops in the near future starting in Sebastopol. Work will then begin on the Draft EIR with hopes for the Draft EIR to be prepared early in 1996, afterwhich the formal public review process will proceed and, hopefully, plans will be concluded for this project by summer of 1996. Mayor Eck advised the Sporthaus item would be moved forward on the agenda and handled at this time as a courtesy to representatives present for same. SPORTHAUS PROPOSAL - Councilman Flores reported the Council Committee for this item comprised of himself and Vice Mayor Linda Spiro met with representatives of Sporthaus U.S.A., a limited partnership, to review the proposed agreement and ground lease. Mr. Flores referenced the revised draft agreement provided to Council and mentioned a Focused Environmental Impact Report could be necessary for this proposal which would have to be paid, but said he believed there were no substantial issues that could not be mitigated. Councilman Flores advised Attorney McOmber, representing Sporthaus U.S.A., was present at this Council meeting to indicate the aspects of their concerns. Rohnert Park City Council Minutes ( 5 ) August 8, 1995 City Manager Netter distributed to Council FAX transmittal received today from Attorney Martin McOmber and confirmed phone conversation he had this afternoon with Mr. McOmber regarding consideration of provisions of the subject lease between the City and SportHaus. Attorney Martin McOmber expressed agreement with Council Committee Member Flores that there are a number of issues that still need to be reviewed but nothing that cannot be worked out. Attorney McOmber thought it was just a matter of time until the lease is signed and pointed out that the rest is optimistic. SportHaus wants the first site to be here in this County and that is the reason for trying to push at this point. Attorney McOmber distributed to Council site plan drawings of the proposed SportHaus. He responded to Council questions pertaining to the SportHaus proposal, activities proposed for meeting the needs of both adults and youth, and regarding lease changes requested in the above - referenced FAX transmittal he sent to the City Manager earlier today. Discussion concluded upon motion by Councilman Flores, seconded by Vice Mayor Linda Spiro, and unanimously approved, to cast a straw vote indicating the Council Committee will continue meeting with the SportHaus Partnership to work out remaining details of the lease agreement, but in order to encourage the positive direction of this effort, a letter of intent expressing mutual acceptance of the SportHaus proposal should be provided from the City subject to concerns outlined by Councilman Reilly as follows: 1) Not willing for the City to put any money up front for possible EIR costs; 2) Obtain cost of dome replacement; 3) When lease terms are approved, schedule this matter for public comment including the opportunity to review uses of the SportHaus for youth and adults, as well as what plans there are for reduced resident rates or some kind of package idea beneficial to Rohnert Park residents. PURCHASE OF RANCHO FELIZ MOBILE HOME PARK and Pledge of Tax Increment by Community Development Commission - Assistant City Manager Leivo reviewed staff report provided to Council explaining details of this item including procedures involving both the City Council and the Community Development Commission. A public hearing was duly noticed and scheduled at this time, afterwhich various resolutions were provided for consideration. Mr. Leivo advised Bond Counsel Phillip Hoon of Sutro & Company and Attorneys Peter Tremblay and Danny Wan were present at this meeting to respond to Council questions. Attorney Peter Tremblay reviewed details and flexibilities pertaining to estab- lishment of the Rohnert Park Housing Financing Authority and responded to related Council questions. Rohnert Park City Council Minutes ( 6 ) August 8, 1995 PUBLIC HEARING: Mayor Eck opened the public hearing at approximately 8:18 p.m. Public comments were submitted on speaker cards or other written and/or verbal communications expressing support or opposition to this item as follows: Marie Vinsick, resident of Rancho Feliz Mobile Home Park, encouraged the closing of this purchase and thought the results would be less litigation than has been experienced in the past. She has talked to many of the residents and they are in favor of the purchase. The residents are looking forward to stabilized rents, even though it is known the rents will go up initially, but will stabilize. Ms. Vinsick commented on this being the first of this type of mobile home park purchase initiated in the County and others are looking to Rohnert Park as an example. If this purchase can proceed successfully, other cities will also be encouraged in the same direction. Ms. Vinsick said she has lived 17 years at Rancho Feliz through the numerous litigations and looked forward to another 17 years without all the hassle of the past. There being no one further desiring to speak, Mayor Eck closed the public hearing at approximately 8:20 p.m. Mayor Eck pointed out that the brevity of this public hearing did not signify a lack of interest or involvement with this purchase program but signifies a culmination of extensive efforts over the past many months. Resolution No. 95 -113 AUTHORIZING AN AGREEMENT FOR THE JOINT EXERCISE OF POWERS WITH THE COMMUNITY DEVELOPMENT COMMISSION AND FOR THE INCORPORATION OF THE ROHNERT PARK HOUSING FINANCING AUTHORITY AS A NON - PROFIT PUBLIC BENEFIT CORPORATION Upon motion by Councilman Reilly, seconded by Vice Mayor Linda Spiro, and unanimously approved, reading of Resolution No. 95 -113 was waived and said resolution was adopted. RECESS Mayor Eck declared a recess at approximately 8:21 p.m. to convene the Community Development Commission meeting at this time in order to proceed with the CDC items related to the Mobile Home Park Purchase Program. RECONVENE Mayor Eck reconvened the Council meeting at approximately 8:25 p.m. with all Councilmembers present. Rohnert Park City Council Minutes (7) August 8, 1995 PURCHASE OF RANCHO FELIZ MOBILE HOME PARK and Pledge of Tax Increment by Community Development Commission (continued) Resolution No. 95 -114 TO APPROVE AND AUTHORIZE THE ISSUANCE OF THE AUTHORITY'S 1995A REVENUE BONDS AND 1995B SUBORDINATED REVENUE BONDS Upon motion by Councilman Flores, seconded by Councilman Reilly, and unanimously approved, reading of Resolution No. 95 -114 was waived and said resolution was adopted Temporary Appointments to serve on the Board of the Housing Finance Authority: City Manager Netter explained the need for Council to appoint a temporary Board for the Housing Finance Authority for the initial efforts including the necessary filing of corporation papers and authorizing the issuance of bonds. He recommended this temporary Board be comprised of the City Manager, Assistant City Manager, Finance Director, and City Attorney as Legal Advisor. Assistant City Manager Leivo explained the upcoming time table including Attorney Tremblay filing corporation papers tomorrow and plans for the first Board meeting to be held next Tuesday, August 15th. Efforts will then begin to sell the bonds the second half of August and at the same time a request for proposal will be submitted. By the end of August, a system will be formulated to select Board representatives of which the timing factor cannot be determined since it has to do with how soon the residents become comfortable with the new program. Upon motion by Councilman Reilly, seconded by Councilman Flores, and unanimously approved, City Manager Netter, Assistant City Manager Leivo, Finance Director /Treasurer Harrow, and City Attorney Flitner as Legal Advisor, were appointed as temporary appointments to serve on the Board of the Housing Finance Authority. RECESS Mayor Eck declared a recess at approximately 8:30 p.m. RECONVENE Mayor Eck reconvened the Council meeting at approximately 8:38 p.m. with all Councilmembers present. 1995 -96 BUDGET - Report on status following Budget Work Sessions - Mayor Eck advised a Budget Work Session was held this afternoon at 4:00 p.m. Long term projects and taxes for revenue enhancements are being considered to locate reserves for possible future cutbacks. Plans are to schedule a Town Hall Meeting to further discuss possibilities of a Fire Service Assessment tax and other revenue options such as, Landscape/Light Assessment tax, Utility tax, etc. A public hearing has been duly noticed and scheduled at this time for the budget which will be continued to the next Council meeting. Rohnert Park City Council Minutes ( 8 ) August 8, 1995 PUBLIC HEARING: Mayor Eck opened the public hearing at approximately 8:40 p.m. Public comments were submitted on speaker cards or other written and/or verbal communications on this item as follows: Jake Mackenzie, 1536 Gladstone Way, shared comments as Chairman of the Bicycle Advisory Committee. He reminded Council of its previous action earlier this year approving the Bicycle Master Plan which included plans for the striping project on Snyder Lane, signage, and the possibility of constructing a bridge crossing over into "F" Section. He asked Council to remember to take into account funding for these items when considering the budget. There being no one further desiring to speak, Mayor Eck continued the public hearing at approximately 8:42 p.m. to the Council meeting of August 22, 1995. Discussion concluded upon Council agreement to schedule another 1995 -96 Budget Work Session next Thursday, August 17, 1995 from 6:00 p.m. to 8:00 p.m. Also, Council agreed to duly notice and schedule a Town, Hall Meeting during the next regular City Council meeting at 7:00 p.m., August 22, 1995. GENERAL PLAN MATTERS: 1. Ad Hoc Committee report - Councilman Flores and Mayor Eck reported on the recent Ad Hoc Committee meeting held to review needs of the 20 Year General Plan. Their report was provided to Council regarding recommendations on the structure of the General Plan Advisory Committee and suggested time table of upcoming procedures (copy attached to original set of these minutes). The Ad Hoc Committee recommended individuals of the General Plan Advisory Committee be residents of Rohnert Park but designees of the organizations need not be residents. All members would be voting members but with the emphasis to be consensus rather than voting to signify diversity instead of controversy. This would provide a broad base of experience as well as fulfill commitments made earlier this year. 2. Facilitator review /recommendations - Mayor Eck referenced FAX communication dated August 3, 1995 from Planning Consultant Donna ®ldford outlining Scope of Work for Phase I Efforts. This report responds to some key questions prior to the initiation of the City's General Plan Update which were presented at the previous City Council meeting of July 25, 1995. Discussion included review of above two items including concern expressed by Councilman Reilly that potentially all five of the organization designees could be non - residents of the fifteen member committee. Giving the example of a 12 to 8 vote split, Mr. Reilly's concern was that a high percentage of the resident votes could be one way with the non- residents voting another way. He suggested, if the structure of the Committee proceeds as recommended by the Council Committee, it Rohnert Park City Council Minutes (9) August 8, 1995 would be advisable for the City Council to know which way each individual votes. For instance, regarding commercial questions, more weight would be considered on the vote of a representative of the Chamber of Commerce. Mayor Eck responded that the individual votes of each Committee Member would be reflected in the minutes of their meetings. Further discussion included anticipated feedback from the Facilitator's arrangement to keep the City Council advised of progress and, if things are not going right, the Council could redirect procedures. Discussion concluded upon motion by Councilman Flores, seconded by Vice Mayor Linda Spiro, and unanimously approved, to adopt the structure of the General Plan Advisory Committee as recommended by the Ad Hoc Committee as follows: • Fifteen (15) at -large members appointed by the City Council (three per Councilmember) • One (1) designee from Sonoma State University • One (1) designee from the Chamber of Commerce • One (1) designee from the Cotati - Rohnert Park Unified School District • One (1) designee from the Sonoma County Board of Realtors • One (1) designee from the environmental community Council concurred with the scope of work for Phase I of the General Plan Update procedures submitted by Facilitator Donna Oldford which outlined time frames and anticipated budget expenditures. 3. General Plan Advisory Committee Appointments - Councilman Reilly, Councilwoman Gallagher and Mayor Eck each signified the desire to wait until the next Council meeting for their nominations to these appointments. Council unanimously approved the three nominations of Councilman Flores, appointing Greg Nordin, David Welch and Brent Fink to the General Plan Advisory Committee. Council unanimously approved the three nominations of Vice Mayor Linda Spiro, appointing Rick Marrafino, Kelly Rollag and Art Sweeney to the General Plan Advisory Committee. Upon motion by Councilwoman Gallagher, seconded by Councilman Reilly, , the nominations submitted by Cotati - Rohnert Park School District, Board of Realtors and the Chamber of Commerce, were unanimously approved. Mayor Eck requested staff to send out letters to the organization designees advising of designated appointments to the General Plan Advisory Committee and to find out if previously signified interest continues. He was not certain how to proceed with notices for the environmental community. Rohnert Paris Citv Council Minutes ( ice) August 8, 1995 4. Council Committee appointments to interview firms for preparation of General Plan and EIR - Following interest signified, Mayor Eck appointed Councilwoman Gallagher and Councilman Flores to this Council Committee. The Mayor recommended the Council Committee meet and discuss the plan for selecting the firm to proceed with the Long Term General Plan. INSPECTION .SERVICES CONTRACT - City Manager Netter referenced this contract agreement for building inspection services from Mr. Charles L. Breeden reviewed and approved at the previous Council meeting with the exception of a $75 /hour charge, if called into litigations, which was lined out per Council's direction. Mr. Breeden has signified to the City Manager that he is not interested in proceeding with the agreement without retention of the standard clause. Mr. Breeden indicated this is a routine provision which no one has ever questioned and he has never been called into court. In response to Council questions, City Attorney Flitner confirmed the standard litigation clause in agreements for the fees to be paid by whoever calls on the individual for litigations. He said that should be clarified in the contract. Discussion concluded upon motion by Councilwoman Gallagher, seconded by Councilman. Reilly, retention of the $75 /hour litigation clause in Mr. Breeden's inspection services contract but with additional clarifying language to be only if the City calls him for litigation appearances, was unanimously approved. PLANNING AND ZONING MATTERS: File No. 1657 - Michael P. Rosen - Site Plan and Architectural Review for a 1,440 sq.ft. addition on to the existing Century 21 Classic Properties office building. Subject property is located at 6601 Commerce Blvd. in CR:PD District - Planning Director Skanchy shared contents of staff report on this item and responded to Council questions. Representa- tives of the request, Michael Rosen and Architect Phil Brady, were also present at the meeting to respond to Council questions. Discussion concluded upon motion by Councilman Reilly, seconded by Vice Mayor Linda Spiro, with Councilwoman Gallagher dissenting as she did not agree the modular unit was an attractive facility to put in the City, as approved by the Planning Commission with conditions outlined in Planning Staff Report dated July 27, 1995, File No. 1657 was approved. PURCHASE OF ELECTRIC DISTRIBUTION SYSTEM - Mayor Eck advised this item was discussed during tonight's closed session under litigation matters. He asked the City Attorney if anything further needed to be reported at this time. City Attorney Flitner responded the record should show the City met with representatives to discuss possible acquisition by condemnation. No decisions were made. Other possible alternatives were also discussed. In view of the fact that the rest is protected in attorney /client privilege provisions, there was nothing further to report. Mayor Eck advised this item would be scheduled on the next Council agenda for consideration of a more formal contract or putting to bid. Rohnert Park City Council Minutes ( 11 ) August 8, 1995 PARKS AND RECREATION MATTER - Ford Antique Club re. use of "E" Park for Judging Event City Manager Netter reviewed staff report on this item signifying recommendation of the Parks and Recreation Commission to approve allowing the Early Ford Club to rent E -Park for an antique car judging on Saturday, June 26th, 1997. Discussion concluded in deferring this item to the next Council meeting to allow time for further consideration of certain concerns including increased security deposit to $1000, or aspect of a $2,000 bond; and possibility of alternate location like behind the Performing Arts Center because of residential surroundings of E -Park, as well as awkward accessibility for vehicles, and possible schedule conflicts with championship softball games in the E -Park area. TRANSPORTATION MATTERS: 1. Sonoma County Transportation Authority (SCTA) re. Formation of Countywide Transit District - Director of Public Works /City Engineer Brust explained this item including review in the Council Meeting Memo. He referenced July 10, 1995 SCTA meeting agenda with informational attachments provided to Council regarding same. The Sonoma County Board of Supervisors has requested SCTA to analyze and make recommendations regarding the possibility of formation of a Countywide Transit District or Alternative Transit Coordination. SCTA does not want to operate it but has passed the information on to the cities in order to receive comment or feedback from elected officials on this issue. Mr. Brust responded to Council questions. Discussion concluded upon motion by Councilman Flores, seconded by Councilman Reilly, and unanimously approved, to express an interest in the formation of a Countywide Transit District and to obtain more information. 2. Reconsideration of position on SB 877 - MTC sponsored gas tax - Director of Public Works /City Engineer Brust explained SCTA staff report of July 10, 1995 on this item, as reviewed in the Council Meeting Memo, listing several changes to SB 877 which would make supporting the bill more appropriate. With these changes, SCTA now recommends support of SB 877. Mr. Brust responded to Council questions. Discussion concluded upon motion by Councilwoman Gallagher, seconded by Councilman Flores, to support SB 877- MTC sponsored gas tax, was unanimously approved. HOSPITAL SITE PROPOSAL 1. City Attorney Flitner referenced his memorandum dated July 20, 1995 regarding conveyance of property to City related to the Martin Stone dedication of the hospital site. He indicated a draft agreement is being reviewed by the California Limited Liability Corporation. He also commented that the City may want to contact the Stone family on the proposal so that there is no misunderstanding about the proposed use. 11®hnert Park City Council Minutes (12) August 8, 1995 COUNCIL COMMITTEE REPORTS: Golf Course Committee (Spiro /Gallagher) - Vice Mayor Linda Spiro reported on results of the Golf Course Committee meeting held at 7:00 a.m. on Thursday, August 3rd, 1995. There was a good turn out and the focus was on getting repairs accomplished, many of which have been completed, or are in the process. City staff will be meeting with the Sonoma County Water Agency on the dredging of the lake since it is their responsibility. Vice Mayor Spiro mentioned that even though some residents have reported hearing complaints about the golf course, she wanted to { point out that they may not realize what a good golf course they have. Ms. Spiro said rates were also discussed at the meeting and expressed the preference to wait for more input from American Golf and the residents before commenting further. City Manager Netter referenced communications from Kevin Roberts, Vice President of American Golf, asking to raise resident rates based on the new snack bar facility and another proposed option. This was discussed with the Council Committee and a letter is forthcoming to the full Council for review at the next City Council meeting. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. Councilman Reilly and Vice Mayor Spiro recommended a letter supporting item #9 on Communications from Tom Umphreys, Coach/Director of In -Line Roller Hockey/Bay area requesting support for an In -Line Roller Hockey facility at 6700 Stony Point Road, Cotati. City Manager Netter referenced item #I on Communications from the Open Space District. Because the Planning Director is on vacation, City Manager advised he planned to attend the workshop and area site tour to develop the Santa Rosa/Rohnert Park Community Separator Preservation Plan on Thursday, August 17, 1995. Mayor Eck commented that other Councilmembers might also be interested in attending. MATTERS FROM/FOR COUNCIL: 1. California Police Chief s Position Paper on Gun Control - Vice Mayor Linda Spiro referenced information from League of California Cities provided to Council on this item which was discussed at the recent League meeting she attended. The League adopted and endorsed the chiefs' position paper at its April board meeting. Vice Mayor Spiro reported it has already gone through but recommended providing a letter supporting the issue both to the League and the Police Chiefs. Rohnert Park City Council Minutes ( 13) August 8, 1995 Council concurred to send support letters as recommended by Vice Mayor Spiro in recognition of the need to better regulate firearms with inclusion of concerns expressed by Councilman Reilly as follows: • under position #2, questioned the age limit of 18 years or older for firearms possession as licensed by the state when a driver's license age requirement is 16 years of age. A person should be able to hunt at 16 years old, as well as drive at that age. Mr. Reilly did not agree with picking the mandatory age of 18 years for ownership and/or possession of firearms; and • under position #3, questioned the proposal that no firearm magazine be lawfully possessed if it has a capacity of more than six bullets. Vice Mayor Spiro said position #3 was discussed and the reason for signifying no more than six bullets had to do with restricting automatics but permitting firearms to be carried for protection. 2. League of California Cities - Designation of Voting Delegate for League Annual Conference in San Francisco, Sunday- Tuesday, October 22 - 24, 1995 for City representation at the Business Meeting, 9:30 a.m., Tuesday, October 24th at Moscone Convention Center - Mayor Eck advised that he, or his designee, would be designated as voting delegate for this item. 3. Sports Field /complex for Raiders' training station - Mayor Eck said he and City Manager Netter called a representative regarding this item pertaining to use of existing facility. He said it sounds like their needs are very upscale and clear - minded. Other proposals have been outlined in the newspaper. It may be advisable to have Planning - Director Skanchy or City Manager Netter at least look into this. Council agreed. 4. Founder's Day on September 16 and 17, 1995 with Parade on September 16th at 11:00 a.m. Mayor Eck announced this upcoming event and encouraged Council participation. 5. Realtors' article supporting an assessment initiative - Councilman Flores referenced communica- tions received on this item and recommended a letter supporting their efforts to the League of California Cities regarding high strip control. City Manager Netter responded a letter of support was sent a couple of weeks ago. Assistant City Manager Leivo added that Rohnert Park is listed in the GSMOL Magazine as opposing this issue. Rohuerr-t Paris City Council Minutes ( 14 ) August 8, 1994 .SHOPPING CARTS UPDATE - Possible changes clue to AE 182 - City Manager Netter referred to staff report provided to Council on this item regarding passage of State bill limiting the amount of City fees for shopping cart retrieval to $5. The City's existing ordinance may need to be amended but there are some interpretations that the City Attorney will need to review. The item was placed on tonight's agenda for Council's information. Mayor Eck referenced a section of the staff report and recommended accepting the citizen offer to remove carts from creeks for a fee of $5 per cart. Council agreed. City Manager advised the new shopping cart ordinance would become effective on August 12, 1995. Vice Mayor Linda Spiro recommended faxing a letter to the Governor opposing the proposed legislation. City Manager Netter responded the letter has already been sent. CITY MANAGER'S REPORT.• 1. "Bike Dot" - Publicity - City Manager Netter reported on the publicity provided for this item that has already taken place. 2. Bomb Squad - Joint with County Sheriff's Department and City of Santa Rosa - City Manager Netter reported on this item. He said it should be a good regional approach and was provided for Council's information. 3. Purchase of Mini Pumper from P.G. & E. - City Manager Netter reviewed staff report on this item regarding P.G. &E's offer to the City to purchase a 1983 Type 2 Engine for approximately $20,000. Mr. Netter thought the City could offer $15,000. This expenditure would be part of the previously reviewed and approved Five Year Fire Plan of the Department of Public Safety. Upon motion by Councilman Flores, seconded by Councilman Reilly, authorizing the City Manager to execute a purchase agreement, not to exceed $20,000, for the above - reviewed mini pumper from P.G. & E., was unanimously approved. 4. Tour of Middle School on Snyder Lane - City Manager Netter referenced this invitation from the Cotati - Rohnert Park Unified School District to tour the new facility before the semester begins on September 6, 1995. Council agreed to the tour prior to the August 22nd City Council meeting at 4:00 p.m.. City Attorney Flitner responded to Council inquiry that the tour should be noticed. CITY ATTORNEY'S REPORT.• 1. Any items from Closed Session - City Attorney Flitner advised the Kuhn case is under review with possibility of trial to be set for Monday, August 14, 1995. Rohnert Park City Council Minutes ( 15 ) August 8, 1995 2. Sime I litigation/Expiration of Green Book Agreement, April 1995 - City Attorney Flitner shared contents of memorandum provided to Council on this item. The Rent Appeals Board has recommended Council's approval of City Attorney's draft letter requesting park owners to discontinue the accumulation of damages in the Green Book litigation effective on the expiration date of the agreement. Upon motion by Mayor Eck, seconded by Councilman Reilly, authorizing the above - reviewed letter from City Attorney Flitner to all mobilehome park owners, was unanimously approved. 3. Private property /public easement responsibility for water line repairs - City Attorney Flitner advised he just recently received informational material from Director of Public Works /City Engineer Brust on this item and would report on this at the next Council meeting. UNSCHEDULED PUBLIC APPEARANCES: Mayor Eck asked if there were any additional unscheduled public appearances at this time. No one responded. ADJOURNMENT: Mayor Eck adjourned the meeting at approximately 10:00 p.m. to the continued executive session for review of labor negotiations and personnel matters and then to 6:00 p.m. on Thursday, August 17, 1.995 for a 1995 -96 Budget Work Session. Depu Ci lerk jh ayor CITY OF ROHNERT PARK MEMO TO: Rohnert Park City Council FROM: Ad Hoc Committee Members QL (Dave Eck, Mayor, Armando Flores, Councilman) RE: General Plan Committee DATE: July 28, 1995 The current proposal for the formation of the committee seems to be a workable plan, but suffers from the fact that we feel we have some commitments to various community groups. It is our perspective that they believe they should be able to make a designation of their own rather than simply put a name in the hopper and hope for approval from the Council. Therefore, we would like to suggest the following: - Fifteen at -large members appointed by the City Council (three per Councilmember as originally suggested) -One designee from Sonoma State University .One designee from the Chamber of Commerce .One designee from the Cotati- Rohnert Park Unified School District .One designee from the Sonoma County Board of Realtors .One designee from the environmental community We would also suggest that the directions to the committee be such that they get to the issue of urban spheres prior to discussions of individual projects. We would suggest something similar to the following time table: (1) The committee would determine what additional growth the residents of Rohnert Park would be willing to accommodate in the next 20 years. This would consider residential, industrial, commercial, and recreational growth. (2) The committee, with the help of the planner, would decide what additional acreage would have to be added to accomplish Item #1. (3) The committee, with the assistance of the General Plan Consultants, would then designate specific planning areas and new spheres of influence that best accom- modate the new growth. (4) The committee makes recommendations on more specific uses for the planning areas in order to accommodate the goals in Item #1. DE:AF:lr cc: Carl Leivo, Assistant City Manager Paul Skanchy, Planning Director , �� tt_' v"° SONOMA COUNTY REALTORS@ ASSOCIATION 1250 CODDINGTOWN CENTER, SUITE 2 • SANTA ROSA, CA 95401-3515 (707) 542-1579 • FAX (707) 542-1008 • Education Hotline (707) 523-8600 REALTOR@ ==a= 1­1 FC-0 7U,,- I S orrespondenCe President August 7, 1995 Mike Kelly, CRS Councilman 01)y 0 President-Elect T Pam Leazer Copy to Mayor David L. Eck Vice President Members of the City Council: copy to Beth Robertson City of Rohnert Park 6750 Commerce Boulevard Secretary- Treasurer Rohnert Park, CA 94928 Mark Stevens, CCIM Dear Mayor Eck and Honorable Members of the City Council: Immediate Past We seem to be writing with real regularity these daysl Unfortunately. I must tell President you the Sonoma County Realtors Association was distressed to read that you are Carlos Rivas considering increasing a completely regressive and inequitable tax. We refer, of course, to the real estate transfer tax. WCR Past President Betz Tyler, GRI, CRS This tax has a host of widely-recognized defects: - First and foremost, it is inherently discriminatory. A transfer tax — even in Directors good sales years — is commonly imposed on only about 6 percent of your total Jan Etheredge, GRI households. (The rest don't sell.) But Its proceeds pay for =rvices which beriefit North County Karl Bundesen, GRI Petaluma It is a regressive tax which hurts lower income buyers most. If the seller irol Rogers, pays the tax, it reduces his ability to purchase another Koine. If the seller passes Rohnert Park/Cotati the cost of the transfer tax on to the buyer, It puts the home out of reach of a. Candace Johnson, larger block of potential buyers. And it drives tip the mortgage costs of those who Russian River do buy. These scenarios hurt people at lower income levels most. Doug Frisch, CRS 0 It is notoriously volatile and unreliable, producing least in bad times Santa Rosa when stable fund sources are most badly needed. Given the cyclical nature Hollace Archer, of the housing market, It is diffeult to predict with any accuracy anticipated Sebastopol revenues from a transfer tax. Cities which employ this widely discredited tax find Cynthia Wood, CRS that they have consistently overestimated revenue in the past few years because Sonoma Valley they did not predict the length and durability of the downturn in the economy )irectors-At-Large and the housing market. Tlil"tuatlQriAias-n-Qt-ftnprQyeAl. Anything-which makes real e tale even less atlruclive as an Investment is a �T'ta"hilu=ntive t( Jon Foust, GRI, CRB PQQPle colisidriJug moving leer e and a a conip&1iUyt_atrik gahLatjjQh11trt Palk Scott Rader - lic- Sue Kaetzel, LTG Before you Impose this or any other tax on business or homesellers and buyers, Kathy Rogers we implore you to consider whether additional taxes are absolutely necessary at Gloria Rosen, CRS a time when the economy is barely beginning to recover. To further weaken your local economy by imposing additional taxes could amount to shooting yourself nn L. Watkins, in the foot just when you most need two good legs merely to stand still. We urge :_xecutive Officer you not to do this. Belt tightening or, better yet, some truly creative problem - solving I is, we believe, a better approach in these difficult times. EMBER: incerely, ATIONAL ASSOCIATION OF REALTORSO rvI il_IFORNIA ASSOCIATION M 4 OF REALTORSO rZident I .AL HOUSINO OPPORTUNITY SONOMA COUNTY REALTORSO SUBSCRIBE TO THE NATIONAL CODE OF ETHICS TO BETTER SERVE YOU