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1975/09/08 City Council MinutesCall to Order ROHNERT PARK CITY COUNCIL MINUTES September 8,,.1975 The Council of the City of Rohnert Park met this date in regular session commencing at 7:05 p.m. at the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Hopkins presiding. Mayor Hopkins called the meeting of the regular session to order at approximately 7:05 p.m. and led the pledge of allegiance. Roll Call Present: (4) Councilmen Beary, Eck, Smith and Hopkins. Late: (1) Councilman Flores, his time of arrival specifically noted in these minutes`:` Absent: (0) None Staff present for all or part of the meeting: City Manager Callinan Approval of Upon motion of Councilman Beary, seconded by Councilman Eck, Minutes and unanimously approved, the minutes of August 25th were approved as submitted. Approval of Bills Upon motion of Councilman Smith, seconded by Councilman Beary, and unanimously approved, the bills presented per the attached list in the amount of $383,594.25 were approved. This amount included $15,800.00 for the Rohnert Park Civic Commission. Councilman Flores At this point in the meeting Councilman Flores arrived, Arrives the time being 7:10 p.m. Communications Communications per the attached outline were brought to the attention of the Council. No action was taken on any communication except as noted specifically in these minutes. Walkways in La Councilman Eck initiated a discussion concerning the letter Fiesta School from Mrs. Lucille Kyle, Involved Parents and Teachers, Area regarding walkways at the La Fiesta School site. City Manager Callinan stated that City Engineer Brust and Supt. of Public Works Eagan had checked into the situation and indicated there was some minor water problem which will be corrected. Mr. Callinan felt that insofar as walkways are concerned that this is a school site and the City only maintains the turf. Staff felt that a sidewalk was not necessary on the south side of the parking lot as the turf comes up to the school's parking lot. Councilman Eck suggested that a letter be directed to the school board with a copy of Mrs; Kyle's letter for its action. The Council concurred. Page 2 September 8, 1975 Ordinance No. 297 Councilman Eck initiated a discussion.concerning the letter and Ice Cream from Mrs. Kathleen Hiseley regarding Ordinance No. 297 Trucks and recent activity of ice cream trucks playing music in her area. Jack -in- the -Box Architectural Design City Manager Callinan reminded the Council that this ordinance has been amended recently to allow vendors to plav music from 3:00 p.m. to 4 :00 p.m., excepting Sundays; recently vendors have been cited for violating this ordinance, and that one ice cream vendor has placed an ad in the local newspaper apparently attempting to start a grass roots move- ment to be allowed to play their music from 1 :00 to 7:00 p.m. Discussion followed. Mr. Callinan will keep the Council advised concerning this ordinance and any violations thereto. Councilman Eck initiated a discussion concerning the letter from a Mrs. Copeland expressing concern with the architectural design of the proposed Jack -in- the -Box. City Manager Callinan advised that the design has been approved by the City and he would respond to Mrs. Copeland's letter so stating and would invite Mrs. Copeland to review the plans. Rohnert Park- Cotati Mrs. Anna Cousterouse of the Cotati- Rohnert Park School School Enrollments District Board was recognized and made a present-at-1— o.a __ the current situation in the schools regarding enrollment, number of students and class sizes. Mrs. Cousterouse gave the Council copies of the present enrollment reports. She stated that the Board wanted the Council to be aware of the rather'crowded conditions existing so that it could consider this in its decisions for future growth in the City. Mrs. Cousterouse answered several questions from the Council. She stated that the Board was hopeful that when new homes are sold in the City that information concerning the schools, i. e., what school the children would attend, number of children in classroom, transportation available, etc., would be given to the prospective buyer. It was felt that this information should be available in all real estate offices in the City. Mr. Robert O' eil,of Santa Rosa was recognized and commented that the State required Public Report presented to all buyers usually included what school the children would attend, distance, transportation, etc. This information could be obtained from the local school district. The general feeling of the Council was that the City would be willing to cooperate with the Coordinating Committee with the school board in working on the increasing school enrollment situation. Anr nointment to Ci'-Hr n-,, .• nGn oAT1Cll that two applica- -Y u5� u6 l . Sonoma County Lions for appointment to:the.Sonoma County Arts Council had Arts Council been received, one from incumbent Margot A. Godolphin and one from Robert H. Petersen. He reminded the Council that the Rohnert Park Cultural Arts Corporation had recommended re- appointment of Mrs. Godolphin. Page 3 September 8, 1975 Mayor Hopkins declared open the scheduled public hearing regarding appointment to Sonoma County Arts Council Board of Directors. Mr. Robert Petersen was present and spoke briefly on his background. He asked for information on the functions of the Sonoma County Arts Council. Councilman Flores responded stating that the Council worked closely with local cultural arts committees. Mr. Petersen answered several questions from the Council. There being no other person desiring to speak, Mayor Hopkins declared the public hearing closed. Councilman Flores initiated a discussion stating that he felt it was important to encourage new people to participate in the community projects. Discussion followed with several Council members indicating their feeling that since the Cultural Arts Corporation had not had an opportunity to look at Mr. Petersen's application and talk with him, and in view of their strong recommendation of Mrs. Gofolphin, that perhaps it would be wise to allow the Corporation.to be able to consider both applications and then make a recommendation. Councilman Flores made a motion, seconded by Councilman Beary, to appoint Mr. Robert H. Petersen to the Sonoma County Arts Council Board of Directors. Councilman Flores' motion failed by the following roll call vote: AYES: (2) Councilman Beary and Flores NOES: (3) Councilmen Eck,.Smith and Hopkins Councilman Smith recommended that both applications be returned to`the Cultural Arts Corporation for review, and return with a recommendation to the Council at which time the Council will make a decision. The Council concurred. Mayor Hopkins commented that he felt Mr. Petersen would be a fine representative, but the matter should be returned to the Cultural Arts Corporation, with the subject being returned to the Council on the next agenda. Project No. 1974 -13 City Manager Callinan refreshed the Council's memory on Camino'Colegio certain stems that had been eliminated from the original Improvement project because it was not certain that funds would be Project available for them. The project being completed and -funds being available, the proposed resolution will allow completion of the once eliminated items. Mr. Callinan stated that copies of the public hearing had been mailed to property owners being assessed in the area and published in the local newspaper. Mayor Hopkins declared open the scheduled public hearing on Changes and Modifications described and set forth in Resolution No. 75 -99, Project No. 1974 -13, Camino Colegio Improvement Project. Page 4 September 8, 1975 City Manager Callinan read a letter from Mr. Lindorf of Pollard and Lindorf wherein he.requests that when the City completes the Camino Colegio project that the sidewalk he continued on the two parcels of land they own in the assessment district, to conform to the total project. There being no person desiring to speak, and no other correspondence received, Mayor Hopkins declared the public hearing closed. Councilman Smith made a recommendation that when the project was completed, should there be money available, that the Lindorf and Pollard request be granted. The Council concurred. Resolution 75-203 A RESOLUTION ORDERING CHANGES AND MODIFICATIONS, CAMINO IMPROVEMENT PROJECT NO. 1974-13 City Manager Callinan explained the resolution. Upon motion of Councilman Beary, seconded by Councilman Smith, and unanimously approved, the reading of Resolution 75-203 was waived, and said resolution was adopted. Resolution 75-204 A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF ACCEPTANCE OF COMPLETION, CAMINO COLEGIO IMPROVEMENT PROJECT NO. 1974-13 City Manager Callinan explained.the resolution. Upon motion of Councilman Beary, seconded by Councilman Smith, and unanimously approved, the reading of Resolution 75-204 was waived, and said resolution was adopted. Project No. 1975-10 City Manager Callinan informed the Council that the bids Adrian Drive and on this project had not been received on schedule due to Burton Ave. an error..in the Project Engineer's office. Staff will Overlay Project re-advertise this project and call for bids to open on October 9, 1975. Resolution 75-205 RESOLUTION CALLING FOR SEALED PROPOSALS, ADRIAN DRIVE AND BURTON AVE. OVERLAY, PROJECT NO.. 1975-10. City Manager Callinan explained the resolution. Upon motion of Councilman Smith, seconded by Councilman Eck, and unanimously approved, the reading of Resolution 75-205 was waived.and said resolution was adopted. Project 1975-14 City Manager Callinan advised the Council that bids on Rohnert Park this project were scheduled to have'.been opened on Junior High School September 4th, but -recto P ust had received Publ-k- Works Di -r- Baseball/Soccer several requests for additional time to bid the project and Field Lighting therefore postponed the bid opening to September 18th; and that the proposed resolution will ratify the postponement of the date to receive these bids. Page 5 September 8, 1975 Resolution 75 -206 RESOLUTION RATIFYING POSTPONEMENT OF THE DATE TO RECEIVE BIDS, (Rohnert Park Junior High School Baseball /Soccer Field Lighting, Project No. 1975 -14) City Manager Callinan explained the resolution. Upon motion of Councilman Beary, seconded by Councilman Smith, and unanimously approved, the reading of Resolution 75 -206 was waived and said resolution was adopted. File 0143A City Manager Callinan, referring to his memo of September Deer Meadow .5th, advised the Council that the Planning Commission had Village Bike made a decision not to require the bike path which had been Path planned for construction along the top of Copeland Creek in the proposed Deer Meadow Village development. Staff feels that the bike path should be retained as part of the development, and is_shown on the master plan as part of the overall bicycle routes. Mr. Robert O'Neil, President of Young America Homes, was present and opined that the proposed bike path would go "nowhere', was conducive to vandalism and felt that most people in the area were opposed to bike paths in general. Discussion followed with the Council, City Manager Callinan and Mr. O'Neil participating. It was pointed out that in the future abridge will be built over the creek allowing the bike path to continue through the area. Councilman Beary stated for the record that he is currently doing some work for Young America Homes. Standard Insurance Company Coverage Upon motion of Councilman Smith, seconded by Councilman Eck, and unanimously approved by the following roll call vote, the Council approved overriding the Planning Commission's action with regard to eliminating the proposed bike path along Copeland Creek in Deer Meadow Village, and required.the bike path to be retained in the plan. AYES: (5) Councilmen Beary, Eck, Flores, Smith and Hopkins NOES: (0) None Discussion continued with Mr. O'Neil stating he would be will - ing to blacktop the bike path and fence it off at the ends, with the City determining when the path is to be opened and maintaining it at that time. The Council agreed and directed staff to proceed on this basis. City Manager Callinan directed the Council's attention to a communication from Standard Insurance Company, submitted by Robert Shirrell Associates, copies of which had been presented to councilmembers. The insurance company indicates some minor.ebanges and one amendment in the renewal of the City's group life and disability coverage. A brief discussion followed. Page 6 September 8, 1975 Upon motion of Councilman Flores, seconded by Councilman Smith, and unanimously approved, the Council approved Amendment No. 2 to Standard Insurance Company's policy coverage of the City's group life and disability plan. Santa Dorotea City Manager Callinan, referring to his memo of Lot September 5th, reminded the Council that at the last meeting there had been a brief discussion concerning selling the lot on Santa Dorotea Circle which the City had obtained for open space. It was felt that since the lot backed up to a. raised green on the golf course, that visability of the course was poor, and the lot did not serve any other useful purpose. Water Storage Tank No. 3 Location Scout Hut La Fiesta School Landscaping Councilman Beary opined that the City had required the developer to dedicate this lot, and should Council decide to dispose of it that Forall Corporation should be granted the right of first refusal. Mr. Callinan indicated that the developer was willing to take the lot back and possibly the funds acquired could be donated to an ongoing community project. The Council directed staff to work with the subdivider and .return with a recommendation at the next meeting. City Tanager Callinan asked that this item be deferred until the next meeting. The Council concurred. City Manager Callinan gave a progress report on the proposed Scout Hut. He stated that the Executive Director of the Scouts will be looking at the plans, and he had received several commitments of donations of labor, steel, back fill, concrete, rock base, etc. Mr. Callinan was hopeful that this project.would be underway within a few weeks. City Manager Callinan advised the Council that Mrs. Lorraine Peterson had requested funds for some landscaping at the new La Fiesta School. Councilman Flores made a motion to donate five trees to the La Fiesta School, with the proviso that the School Board donate a like amount. The motion was seconded by Councilman Beary and was approved unanimously. County Land Councilman Eck initiated a discussion concerning a proposed Study study by the County of Sonoma to include the Sonoma mountain area.in terms of land development, planning, etc. This would be included in the current general land study. Council was under the impression that they had previously approved this land study, but were willing to re -state their position. Upon motion of Councilman Eck, seconded by Councilman Smith, and unanimously approved, Council requested staff to direct another letter to the County of Sonoma re- affirming its continuing interest in.and. support of the land use study of the Sonoma Mountains area easterly of the City limits to the top of the mountains. Page 7 September 8, 1975 Spivock Land Councilman Beary queried City Manager Callinan on the status for Open Space of acquisition of the Spivock land for open space. Mr. Callinan stated that Attorney Larry Jensen was working on the documents and hoped to present them to the Board of Supervisors very shortly. It would appear at this time that Santa. Rosa has declined to participate with financial assistance in acquiring this land. In Mr. Callinan's opinion, should this be the case, the County will have to pick up the difference. Recreation- Councilman Smith, referring to plans on display, gave a brief Cultural Complex report and presentation of the proposed Recreation - Cultural Complex. He stated that the Community Center was planned for completion first and showed a floor plan of this Center. Mr. Smith indicated the cost could go as high as $1,000,000. Public Hearings will be held for input concerning .financing. Discussion followed and the general feeling of the Council was that comments be requested from the Park and Recreation Commission, the Planning Commission and the Cultural Arts Commission to be followed by the City Council holding a public hearing. Councilman Smith made a motion that the Planning Commission, the Parks and Recreation Commission, and the Cultural Arts Commission review the proposed Recreation - Cultural Complex master plan and within 30 days submit their reaction to the City Council. The motion was seconded by Councilman Beary and unanimously approved. Traffic Light Councilman Flores stated that he noted the lights have been Expressway & installed at Expressway and Country Club Drive and inquired Country Club as to when they will be turned on. City Manager Callinan Drive responded that they would be working this week. Southwest Blvd. Councilman Beary initiated a brief discussion indicating that and Commerce the traffic striping and arrows at Southwest Blvd. merging Blvd. Interchange with Commerce Blvd. appeared to be somewhat confusing. Mr. Beary asked if some improvement could be made in this area. City Manager Ca.11inan stated he would check into the matter. Recess At this point in the meeting Mayor Hopkins declared a recess, the time being approximately 8:45 p.m. Reconvene Vice -Mayor Flores reconvened the meeting at approximately 8:55 p.m. with Councilmen Eck, Flores and Smith present. County Solid Mr. Johnny R. Conaway and Mr. Duane Butler of the County of Waste Management Sonoma, Department of Public Works, were present and Plans recognized by the Council. Messrs. Conaway and Butler gave Presentation a report and showed slides on the master plan of the County concerning solid waste management plans. They showed the existing dump sites in the county and spoke of their respective life spans. Various methods of recycling of refuse were also shown. Purpose of the presentation was to apprise the City of the current status of the County's capacity for disposing of refuse. They indicated that there may be some change in the fee structure in the future. Page 8 September 8, 1975 Councilman Smith made a motion, seconded by Councilman Eck, requesting that before the Board of Supervisors impose any increase in the general fee structure for refuse disposal at the County dumps, that the issue be referred back to the City of Rohnert Park for review and comment.. The motion was unanimously approved. The Council thanked Mr. Conaway and Mr. Butler for their presentation. Adjournment: There being no further business, Vice-Mayor Flores adjourned the meeting at approximately 9:45 p.m. Deputy City Clerk APPROWD-