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1969/09/02 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES September 29 1969 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :15 p.m. in the City Offices, 435 Southwest Boulevard, Rohnert Park, with Mayor Rogers presiding. The regular session was preceeded by an Execu- tive Session held to discuss possible appointments to the Cultural Arts Commission. Call to Order Mayor Rogers called the meeting of the regular session to order at approximately 7 :15 P.M. Roll Call Present: (4) Councilmen Hopkins, Roberts, Smith & Rogers Absent: (1) Councilman Buchanan Staff Present: City Manager Cal.linan, City Attorney Maxwell, Consulting Engineer Hudis, County Planner Vail. Approval of Minutes Upon motion by Councilman Smith, seconded by Councilman Roberts and unanimously approved, the minutes of August 18 and 25 were approved as submitted. Approval of Bills Upon motion by Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved, the bills presented for alsproval were approved. Communications Communications were brought to the attention of the Council. No action was taken on any communications except as specifi -- cally noted in these minutes. Schools & CAT7 Councilman Smith inquired as to Wither the schools in Rohnert Park were taking advantage of CAW. The City Manag- er was requested to report back at the next regular meeting regarding this matter. Young America Homes Councilman Hopkins advised that he was unable to attend the Colegio Vista Special Meeting held on August 25th to discuss the proposed Sub No. 2 Young America Homes development north of Southwest Boule- vard east of the railroad tracks but that had he been at the meeting he would have voted :against the Young America proposal for 45' wide lots, and he felt that many residents were also against this concept; and that this is not a step forward, but a step backward for Rohnert Park. Golf Course Rates Councilman Hopkins initiated a discussion regarding -his suggestion to lower the monthly membership for the Rohnert Park Municipal Golf Course in order to attract more golfers. The City Manager gave a report regarding the type of various memberships and the number enrolled, and advised that the rates at the Rohnert Park Golf Course were lower than any other 18 hole course in Sonoma County. No action was taken but the Council indicated its concern that appropriate measures be taken to increase play at the course. September 2, 1969 Page ®2- Total Undergrounding Councilman Roberts suggested that the City Zoning Ordin- of Utilities ance be amended to require total undergrounding in new developments. Following a brief discussion the Council instructed the City Staff to prepare an amendment to the Subdivision Ordinance to require total undergrounding in -future developments and to inform the builders and develop- ers in the area of the Council's planned action. Sting Rays Councilman Roberts reported on complaints received by the Recreation Commission regarding the Sting Rays Swim Team and the meeting of Commission members with Sting Rays representatives to resolve the matter. File No. 105 Mr. Golis, Rohnert Park Realty, request for approval of size and location of certain signs for a possible motel development was deferred until Mr. Golis was present to discuss the matter. Planned Development A lengthy discussion was held concerning a draft of a pro- Amendment posed amendment to the Zoning Ordinance regarding planned unit development. City Attorney Maxwell was requested to prepare, in ordinance form, the amendment to the Zoning Ordinance for introduction at the September 15th meeting. Pile No. 105 City Manager Callinan explained briefly the proposed Rohnert Park Realty development of a restaurant- motel --shop complex to be con- Signs for proposed structed at the intersection of Commerce Boulevard and the Motel Development Expressway. County Planner Wes Vail displayed and explained sketches of the proposed signs submitted by Mr. Golis, Rohnert Park Realty, relative to the proposed Royal Inn Motel develop- ment on Commerce Boulevard, south of the interchange north- bound on -off ramps. Mr. Paul Golis, applicant, appeared before the Council and asked that due to the situation between himself and members of the City Council that no decision be reached on the signs at this time. He made some comments relative to landscaping and temporary signs and asked that the matter be deferred until more definite information is obtained and some other problems are resolved. Cultural Arts Com- City Manager Callinan read a letter from the Cultural mission Underground - Arts Commission offering assistance to the Council when ing Utilities considering undergrounding existing overhead utilities. The Council indicated it would solicit the Cultural Arts Commission comments before any undergrounding districts .are established. Pence along. South- The City Manager also summarized a letter from the Cultural west Blvd & Commerce Arts Commission relative to the need for painting and re- Blvd. pair of the fence along Southwest and Commerce Boulevards. After a.brief discussion, the City staff was directed to have the Public Works Department paint and repair the fence as needed. September 2, 1969 Page -3- Recreation City Manager Callinan summarized the Recreation Commission'k Commission suggested policy regarding support to local organizations. The Council asked that this matter be scheduled on the September 15th agenda, and that a member of the Recreation Commission be present to explain the recommended policy. Resolution No. 69 -84 RESOLUTION ACCEPTING GRANT DEED (Portion of Future El Colegio Avenue, South - AP's 143 - 350 - 08,10911912 & 13) Mayor Rogers declared a conflict of interest in the above resolution and abstained from discussing or voting on the resolution. The Chairing of the meeting was turned over to Vice Mayor Smith. City Manager Callinan brought the Council up to date on the portion of future E1 Colegio Avenue right -of -way being deeded to the City. Upon motion by Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved with Mayor Rogers abstain ing, the reading of Resolution No. 69.84 was waived, and said resolution was adopted. Resolution No. 69 -85 RESOLUTION OF THE CITY OF ROHNERT PARK APPROVING AND AUTAOR-- IZING EXECUTION OF AGREET'M WITH SONOMA STATE COLLEGE FOR .A COLLEGE WORK -STUDY PROGRAM UNDER THE HIGHER EDUCATION ACT OF 1964. City Manager Callinan summarized the work -study program agreement, advising that the agreement was a renewal of the work -study program approved by the Council last year. Upon motion by Councilman Smith, seconded by Councilman Roberts, and unanimously approved, the reading of Resolutioy No. 69 -85 was waived and said resolution was adopted. Annexation #6 City Manager Callinan reviewed the pending annexation of Agreement Rohnert lands south of East Cotati Avenue, then reviewed a proposed annexation agreement which had been forwarded to Mr. Rohnert for approval. Mr. Callinan indicated that Mr. Golis, Mr. Rohnert's representative, expressed agree- ment with the contents of the agreement. Councilman Hopkins initiated a discussion relative to the $4,000 per acre figure in the agreement for the future regional park site. Councilman Smith commented that he was disappointed that the developers and the City could not reach an agreement relative to future school sites. Mr. Paul Golis was recog- nized and advised the Council that he felt the reason no agreement was reached relative to school sites was due to the poor judgement of the school district in choosing future school sites. Mr. Golis also explained that the figure of $4,000 per acre was reached because Mr. Rohnert had sold property adjacent to the park site for this amount. September 2, 1969 Page -4-- Mr. Golis also asked that the Council consider purchasing 100 feet on both sides of Copeland Creek for park site. Upon motion by Councilman Smith, seconded by Councilman Roberts, and unanimously approved, the Council approved in principal the agreement relative to Annexation No. 6, with the understanding that formal approval action will be taken at such time as the final agreement has been signet by the other parties involved. Project No. 1961 -1 City Manager Callinan reviewed the necessity for amending Assessment No. 5.3- 5- 6.2 -1 of Project No. 1961 -1. Mayor Rogers declared open the scheduled public hearing on Amended Assessment No. 5.3- 5- 6.2 -1, Project No. 1961 -1. There being no one wishing to be heard, and no written pro- tests the public hearing was declared closed. Resolution No. A RESOLUTION CONPIRMING AM&WD ASSESSMENT - PROJ'ECT NO. 69 -86 1961 -1 - Assessment No. 5.3- 5 -6.2 -1 Upon motion by Councilman Smith, seconded by Councilman Roberts, and unanimously approved, the reading of Resoluticr No. 69 -86 was waived and said resolution was adopted. Recess Mayor Rogers declared a five minute recess, the time being approximately 8:25 p.m. Reconvene Mayor Rogers reconvened the meeting at approximately 8*30 p.m. Project 1968 -1 Consulting Engineer Hudis gave an up to date progress report_ on the construction of the frontage road in the Codding land area on the west side of the freeway, advising that the project was on schedule. Progress Payment Consulting Engineer Hudis advised that progress payment to Argonaut No. 3 was due Argonaut Constructors. Upon motion by Councilman Roberts, seconded by Councilman Smith, and unanimously approved, Progress Payment No. 3 to Argonaut Constructors for Project No. 1968 --1 in the amount of $369651.32 was approved for payment. Re- naming of westerly City Manager Callinan initiated a discussion regarding the frontage road naming of the new frontage road in the Coddingland area. The Council had no suggestions at this time, but suggested that the Cultural Arts Commission be contacted for suggest - ed names. Mr. Paul Golis was present and suggested that the new frontage road be named Commerce Bouelvard West and the present Commerce Boulevard be called Commerce Boulevard Fast. September 2, 1969 Page -5- Freeway Interchange City Manager Callinan brought the Council up to date on the need for relocating certain sewer and water lines in the area of the freeway interchange. Consulting Engineer Hudis reported that informal bids hEd been solicited from various contractors relative to the relocation and that Argonaut, the contractor for Project 1968 -1,was low with a bid of approximately $9,500.00. Upon motion by Councilman Smith, seconded by Councilman Roberts and unanimously approved the City Gbuncil authorize the relocation of the sewer and water lines required for the development of the freeway interchange, and City Engineer Hudis was authorized to issue a change order to Argonaut Constructors to do the relocation in addition to their present contract for Coddingland, Project 1968 -1 with the understanding that the City would pay for the sewer and water mains relocation with the amount not to exceed $10,000 Freeway Interchange City Manager Callinan summarized a letter dated August 259 1969 from the Division of Highway's relative to the stage development of the freeway interchange. He advised the Council that a letter had been sent to Senator Collier ask- ing him to follow -up on the southbound on -off ramps. He further reported that in their letter the Division of High - ways advised that the full cloverleaf interchange would not be built initially due to a shortage of funds but that a diamond type interchange was being planned. The Council indicated acceptance of the Division of Highways plan for the development of the interchange. Project No. 1968 -3 City Engineer Hudis advised that the contractor had complet- Copelana Creek ed his work on the Copeland Creek Improvement Project ex- cept for the planting of the grass which would be planted by the end of the month. The Engineer also advised that Progress Payment #3 was due Carl J. Woods. Upon motion by Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved on a roll call vote, Progress Payment No. 3 in the amount of $16,316.64 to Carl J. Woods was approved for payment. Founders Day Upon motion by Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved, the Council authorized free swimming at Alicia and Benecia Pools on Sunday, September 14th for Founders Days. All members of the Council indicated that they would attend the Miss Rohnert Park Beauty Pagaent with the exception of Councilman and Mrs. Roberts, and Councilman Hopkins advised he would be arriving late. Upon motion by Councilman Hopkins, seconded by Councilman Roberts and unanimously approved, a year's pool membership was authorized to be awarded to Miss Rohnert Park and her family. September 2, 1969 Page -6- League of California A bri Af Ai anuatgi n» wa.c held c.onnerniY%& thn Anrmni Confer- Cities Annual ernee of the League of California Cities to be held on.. Conference September 28 through October 1, in San Francisco. Mayor Rogers was designated as the voting representative with Vice Mayor Smith as the alternate voting representative to the Conference. Upon motion by Councilman Smith, seconded by Councilman Hopkins, and unanimously approved, the staff was authorized to prepare the necessary advances for the Councilmen planning to attend the conference. Highway Improvements The City Manager reviewed a letter received -from Don Head, Sonoma County Director of Public Works, and a proposed County resolution relative to recommended improvements to the State Highways within Sonoma County. The Council had no comments relative to the recommended improvements. School Swim Program City Manager Callinan reported that he had been advised by the Cotati School District that the Fall swimming program for instructing non - swimmers in the elementary schools would have to be dropped from.the curriculum due to lack of funds. Mr. Maurice Fredericks, member of the Cotati School District, was present and explained the District's reasons for cancelling the swimming program and asked that the City pay the District's share of the program for the fall. In reply to Councilman Smith's inquiry Mr. Fredericks stated that if the City would absorb the full amount ($250 additional) for the fall program the District would try to pay the full amount for the Spring program. Upon motion by Councilman Hopkins, seconded by fbuncilman Roberts, and unanimously approved, the Council authorized the absorption of approximately $250.00 for instructors in order to continue Fall swimming instructions for elementary non - swimming students. Office Space City Manager Callinan reported on the crowded working condi- tions in the City Offices and suggested that the City pur- chase a Speed -Space portable building which would cost approximately $10,000 rather than make any additions to the present facilities. The Council indicated general acceptance of the suggestion and asked that City staff pro- vide more specific information. HUD -water improve- City Manager Callinan initiated a lengthy discussion rela- ment project tive to the funding of the City's portion of the water sys- ,tem improvements, a new well and 300,000 gallon tank, which is being partially financed by HUD. He indicated that $75,000 of the bonds authorized but not issued in Project 1967 -5 could be issued to raise the City's share of the HUD approved project. The Council indicated approval of this approach. Public Safety City Manager Callinan.informed.the Council of the new Public Officer Safety Officer, Mr. Larry Lewis, who will be employed on September 15, 1969. September 20 1969 Page -7- Cooling System for City Manager Callinan requested Council approval to pur- City Clerk chase an air cooler for the Clerical office in the center of the City Office Building since there is no circulation in that portion of the building. Upon motion by Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved, the Council authorized the purchase of an air cooler not to exceed $50.00, the amount to be taken from the Civic Commission improvements budget. Annual Report City Manager Callinan asked the Council for comments for the Annual Financial Report. Councilman Smith suggested that emphasis be given the golf course in the report. Bonding Asst. to City Manager Callinan requested Council approval to bond City Manager Mr. Robert Albright, assistant to the City Manager for $500,000 since Mr. Albright was now handling the time de- posits previously handled by Mr. Callinan. The Council approved the recommendation to bond Mr. Albright. ORDINANCE NO. 123 AN ORDINANCE AMENDING ORDINANCE NO. 109 (Uniform Electri- cal Code.) City Attorney Maxwell explained the ordinance. Upon motion by Councilman Smith, seconded by Councilman Roberts, and unanimously approved by roll call vote, the reading of Ordinance No. 123 was waived, the ordinance was introduced. Licensing of Cats City Attorney Maxwell advised that in researching the possible licensing of cats that there is only one California City, the City of Coronado, that licenses cats and their law is forty years old. At the suggestion of the City Attorney the Council authorized the preparation of an ordinance whereby cats can be picked up and detained for a certain length of time before being disposed of. Lorena Manor Mobile City Attorney Maxwell requested additional time to prepare Home Park an agreement between the City and Lorena Manor Mobile Home Park relative to the guaranteed construction of Country Club Drive. Southwest Blvd. City Attorney Maxwell advised that the rehearing for the Grade Crossing Southwest Boulevard Grade crossing was scheduled for September 11 and 12 in the City Council chambers, and that Maurice Fredericks and Paul Golis had filed a petition to intervene in the hearing. Davi Use Permit The City Attorney reported that a criminal oomQlgint had been filed against Mari Davi, et all relative to their operation at 5202 Commerce Boulevard and that the court hearing is to be September 12th. September 2, 1969 Page ®8- CATV Channel 12 City Attorney Maxwell brought the Council up Ito date on the progress of attempting to have full coverage.on Channel 12, including the 49er Football Games. Mr. Maxwell out - lined various actions the City Council might take. Mayor Rogers declared a conflict of interest and abstained from discussing or voting on this matter. Upon motion by Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved with Mayor Rogers ab- staining, the Council authorized the City Attorney to request Storer Cable TV to file with the F.C.C. a petition for rehearing relative to Channel 12 being delivered in full to Rohnert Park, with the City looking to Storer TV for any cost of professional help needed in connection with the petition. CATV Televising In response to an inquiry from Councilman Smith, the City City Council Meetings Manager advised that he had contacted Storer Cable TV re- garding their ability to tape the City Council meetings and other civic events for rebroadcasting on Channel 6 and that Mr. Jack Harper of Storer Cable TV was preparing a reply to this inquiry. Adjournment There being no further business the meeting was adjourned at approximately 9 :25 p.m. ;i Deputy City`Clerk APPROVED.