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1970/02/16 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES February 16, 1970 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :15 p.m. in the City Offices, 435 Southwest Boulevard, Rohnert Park, with Mayor Rogers presiding. The regular session was preceded by an Executive Session which commenced at 7 :05 p.m. to discuss an appoint - ment to the Cultural Arts Commission. Call to Order Mayor Rogers called the meeting of the regular session to order at approximately 7:15 p.m, and led the pledge of allegiance. Roll Call Present: (4) Councilmen Buchanan, Hopkins, Roberts and Rogers Absent: (1) Councilman Smith Staff Present: City Manager Callinan, City Engineer Hudis, and City Attorney Maxwell. Approval of Minutes Councilman Hopkins asked that the minutes of February 2,1970 page 19 Communications, be corrected to reflect Councilman Hopkins intent that a new gym at Rohnert Park Junior High should take priority over a gym at any new junior high that might be constructed in the future. Upon motion by Councilman Roberts, seconded by Councilman Buchanan, and unanimously approved, the minutes of February 2, 1970 were approved as amended. Approval of Bills Upon motion by Councilman Buchanan, seconded by Councilman Roberts, and unanimously approved, the bills presented for approval were approved in the amount of 85,327.10. Communications Communications per the attached outline were brought to the attention of the Council. No action was taken on any com- munication except as noted specifically in these minutes City Manager Callinan read a letter from Jason Seale resign- ing from the Cultural Arts Commission. Mayor Rogers stated he would write a letter to Mr. Seale accepting the resigna- tion and thanking him for his services. City Manager Callinan summarized a resolution adopted by the City of Petaluma regarding the "Disclosure of Assets" law. Cultural Arts Councilman Hopkins advised he had received a letter from Commission James Dempsey, 413 Adrian Court, Rohnert Park, expressing an interest in the Cultural Arts Commission. Upon motion by Councilman Hopkins, seconded by Councilman Roberts and unanimously approved, Jim Dempsey, 413 Adrian Court, was appointed to fill the vacancy on the Cultural Arts Commission for a term which expires July 1, 1971• Page -2- February 16, 1970 Parking of Campers, City Manager Callinan reviewed the matter of parking campers, Trailers, Boats, etc. trailers, boats, etc. in front of resident's homes and in driveways and advised that a discussion draft of an amend- ment to the Zoning Ordinance covering this situation was prepared and would be distributed to each Councilman with the suggestion that it be studied so that the Council can agree on an amendment and hold a public hearing therein in March and April. A brief discussion followed which included comments concerning the off - street over -night parking law. Employee Reinstate - A rdview of the employee reinstatement policy was deferred meet Policy until the next regular meeting due to the absence of Council- - man %ith since Councii.man Smith had requested information on this at a previous meeting. Golf Course Fees Councilman Hopkins initiated a discussion on the possibility of lowering fees at the Municipal Golf Course. Architectural Councilman Hopkins initiated a discussion regarding the in- Services advisability of always using the same architect and suggest - ed a competition procedure in choosing an architect for a project. No action was taken. Community Center Councilman Roberts brought to the attention of the Council the matter of mud sliding on to the sidewalk and streets in front of the Community Center and also that bike trails are being made on the bermes compounding the problem. College Housing Councilman Buchanan suggested looking at the dormitories and apartments at the University of California at Davis Campus for their architectural beauty and nice appearance so that the Council can use them as reference experience when considering proposed developments around Sonoma State College. Live Oak Jr -Sr High City Manager Callinan reviewed the application of Live Oak File No. 0145 Jr-Sr High School for a temporary use permit to operate at 265 College View Drive. County Planner Gary Mann strongly recommended the use permit be granted only to June unless addition parking and recreational facilities are provided. Mrs. Joyce Tappan, representing the school, was present and explained the school to the Council. Duncan Coleman, Superintendent of Cotati School District, was present and spoke in support of granting the temporary use permit. Upon being advised that the school was already moved in and operating on the premises, the Council expressed annoyance toward Norman Spivock, the owner of the property who was not present, for allowing the operation to move in without first obtaining City clearance. Page -3- February 16, 1970 Councilman Hopkins Councilman Hopkins returned to the Council Chambers at this Returns point in the meeting, the time being approximately 7 :58 p.m. Discussion followed'during which City Manager Callinan advised that the City staff was not recommending installa- tion of stop signs at this intersection but if they were installed the intersection should be a 3 -way stop. He pre- sented a resolution for the 3 -way stop sign. Upon motion by Councilman Buchanan, seconded by Councilman Roberts, and approved by the following roll call vote, a temporary use permit was granted to the Live Oak Jr. -Sr. High School permitting it to operate at 265 College View Drive through the present semester.which ends in June and with the stipulation that outside play areas and rest rooms be designated so as not to interfere with the library or the existing elementary school operation. AYES: (3) Councilmen Buchanan, Roberta and Rogers NOES: (1) Councilman Hopkins ABSENT: (1) Councilman Smith Councilman Hopkins requested a legal opinion from City Attorney Maxwell regarding the landlord not applying for a use permit before mnting the space to the school. Mr. Max- well replied that unforturnately such occurrences were common -place and cities and counties can only do their best to make owners comply by refusing to process future appli- cations until they comply. Mobile Home Park City Manager Callinan advised the Council there was another application for a mobile home park, this one on Chris Knutdsen's property, which will probably be up for discus - sion at the next regular meeting. Master Charlie Master Charlie Cochran presented an outline of the Kids Cochran - Project Okay Police project to take place during the week of May 4 KOP through 9. Master Cochran advised this project is supported by Petaluma School District officials. He also advised he anticipated meeting with Chief Dennett for suggestions or help he might be able to give. He reported that activities will include a movie, guest speakers at the schools,. buttons in support of police, a parade and picnic on Saturday, May 9th. Council support was requested and Mayor Rogers advised a proclamation would be prepared declaring the week of May 4 through 9 - Kids Okay Police Week. Councilman Hopkins Councilman Hopkins left the Council Chambers at this point Leaves in the meeting, the time being approximately 7 :55 p.m. John Reed PTA Mrs. Hanley, on behalf of John Reed PTA, solicited Council action for a stop sign at the intersection of Arlen Drive and Adrian Drive. Councilman Hopkins Councilman Hopkins returned to the Council Chambers at this Returns point in the meeting, the time being approximately 7 :58 p.m. Discussion followed'during which City Manager Callinan advised that the City staff was not recommending installa- tion of stop signs at this intersection but if they were installed the intersection should be a 3 -way stop. He pre- sented a resolution for the 3 -way stop sign. Page -4- February 16, 1970 Resolution No. 70 -32 RESOLUTION IRSIGNATING, AUTHORIZING, AND APPROVING INSTALL& - TION OF STOP SIGNS Upon motion by Councilman Hopkins, seconded by Councilman Buchanan, and unanimously approved, Resolution No. 70 -32 was adopted. Recreation Commissioner Nore Thiesfeld reviewed the matter of parks Commission improvement and advised that as a result of the response to a questionnaire sent to city residents indicating support for improving Alicia and Benecia Parks, several landscape architects had been interviewed with the firm. of Ribera and Sue being recommended to the Council. Commissioner Thiesfeld requested that City Manager Callinan be authorized to enter into an agreement with Ribera and Sue for the design of a master plan and working drawings for Alicia and Benecia Parks. Upon motion by Councilman Buchanan, seconded by Councilman Roberts, and unanimously approved by the following roll call vote, City Manager Callinan was authorized to negotiate an agreement with Ribera and Sue for the planning and develop - ment of the Alicia and Benecia Park areas and to so advise other architect firms who were interviewed. AYES: (4) Councilmen Buchanan, Hopkins, Roberts and Rogers NOES: (0) None ABSENT: (1) Councilman Smith Sick Leave Tom Feeney, insurance agent for the City,was present to Insurance request more information from the Council regarding sick leave insurance coverage for which a premium quote was re- quested. Mr. Feeney was requested to come back to the next regular meeting with a proposal for insurance to cover the City in the event extra help were hired if there were several employees off sick for a period of 30 days and also 60 days. Recess Mayor Rogers declared a recess at this point in the meeting, the time being approximately 8 :25 p.m. Reconvene Mayor Rogers reconvened the meeting, the time being approxi- mately 8 :35 p.m. Project 1966 -2 City Manager Callinan reviewed the matter of surplus funds Expressway in Project 1966 -2. Upon motion by Councilman Roberts,` seconded by Councilman Buchanan, and unanimously approved, transfer to the Utility Fund Construction account of 811,197.57 was authorized. Possible Relocation City Manager Callinan summarized contents of two letters of Civic Center from Paul Golis of Cofego Enterprises regarding possible exchange of lands for the Civic Center site. Discussion . followed with no action taken. Disclosure of City Attorney Maxwell reviewed the Disclosure of Assets Assets law, including an opinion of the Attorney General and ad- vised that several bills are now being considered by the Page -5- February 169 1970 Resolution No. 70-33 A RESOLUTION DECLARING SURPLUS AND AUTHORIZING APPLICATION THEREOF ( Sonoma State Expressway Improvement Project No. 1966 -2) Upon motion of Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved, Resolution No. 70 -33 was : adopted. Project 1969 -1 City Engineer Hudis advised that the plans for the box Snyder Lane culvert at Copeland Creek on Snyder Lane had been approved by the Sonoma County Water Agency staff. City Manager Callinan described the proposed width design, of Snyder Lane, between E. Cotati Avenue and the Expressway, to be constructed by Project 19+ -9 -1. Project 1970 -4 City Manager Callinan reviewed this project advising that Southwest Blvd. the Public Utilities Commission had granted permission for EtgXl�on: construction of the grade crossing over the Northwestern Pacific railroad and that unless an appeal is filed by the railroad and approved by the P.U.C. it is anticipated that construction will be started in June and completed in Septem- ber, 1970. Mr. Callinan and Engineer Hudis then explained the planned width design of the roadway to be constructed. Councilman Roberts Councilman Roberts left the Council Chambers at this point Leaves in the meeting, the time being approximately 8:45 p.m. Utility Service City Engineer Hudis reported on his investigation made to Knudtsen Property consider extending sewer service under the freeway to the Knutdsen property. He advised that it was physically possi- ble but eventually the sewer line would be overloaded, there - fore it was not feasible. He further commented that the best way to provide sewer service to this property would be as originally planned, down the westerly frontage road. Councilman Roberts Councilman Roberts returned to the Council Chambers at this Returns point in the meeting, the time being approximately 8 :50 p.m. City Manager Callinan advised that Codding Enterprises had previously indicated a willingness to cooperate in providing utility service to the Knudtsen property. He reminded the Council that the petition for Project 1968 -1 was still active and included the necessary sewer main. The Council indicated that Engineer Hudis and City staff should proceed with the necessary steps to get sewer service to the Knutdsen property. Possible Relocation City Manager Callinan summarized contents of two letters of Civic Center from Paul Golis of Cofego Enterprises regarding possible exchange of lands for the Civic Center site. Discussion . followed with no action taken. Disclosure of City Attorney Maxwell reviewed the Disclosure of Assets Assets law, including an opinion of the Attorney General and ad- vised that several bills are now being considered by the Petaluma Board of Education Meeting E- State legislature that would rectify some of the inconsis- tencies in this new law, City Manager Callinan announced that he had arranged for a meeting with the Petaluma Board of Education to be held on g March % 192'v p.m. at the Green Mill inn. Mini -park in City Manager Callinan advised that he would like the City to Subdivision 16 -B acquire a lot in Subdivision 14-B or 16 -B for a mini- -park. After a brief discussion, the Council authorized Mr. Callinan to negotiate for said lot. Employee Education City Manager Callinan provided each councilman with a revised Incentive Program draft of the Employee Education Incentive Program and brought to the attention of the Council changes made in the draft presented at the last regular meeting. Discussion followed. Upon motion by Counciman Buchanan, seconded by Councilman Roberts and unanimously approved, the Employee Education Incentive Program was adopted as corrected. Corporation Yard City - ma.nager Callinan reviewed the need for a City corpora - tion yard and the plan to eventually construct one at the Well No. 1 site. He mentioned the desireability of having an architect design the corporation yard and that .Architect Lawrence Simons had been contacted and had submitted a pro- posal to do the design and master plan phase of the yard at a cost of 51600.00. Mr. Callinan advised there is suffi- cient money in the current years budget under professional fees to cover the cost of the master plan and general architectural design. Upon motion by Councilman Buchanan, seconded by Councilman Roberts, and unanimously approved by the following roll call vote, City Manager Callinan was authorized to accept Mr. Simons proposal relative to planning the corporation yard. AYESs (4.) Councilmen Buchanan, Hopkins, Roberts. and Rogers NOES; (0) None ABSENT: (1) Councilman Smith New Fire Engine City Manager Callinan advised the Council of the training program for the use of the new fire engine which had been conducted by a, representative of Crown Coach Corporation. Mayor Rogers suggested perhaps the City could do something to show appreciation to the Volunteer Firemen for the all the time spent in this training program. Crop Dusting City Manager Callinan advised that crop dusting such as was recently done in the ar6a is regulated by the FAA and the Sonoma County Agricultural Commissioner and a close watch is kept to .insure that no unsafe practices are used. Page -7- February 169 1970 Meeting with HUD City Manager Callinan reported on meeting with representatives and ABAG Officials of HUD and ABAG recently. HUD officials were advised of the tent to file an application for another water project and cautious optimism was expressed by the HUD officials with respect to the application. ABAG Meeting City Manager Callinan asked if any Councilman other than Councilman Smith would be able to attend the ABAG meeting February 19. No one indicated they would be able to. Girl Scout Lunch City Manager Callinan asked if any of the Councilmen would be able to attend the Konocti Girl Scout Council Luncheon on Saturday, February 21st. Councilman Hopkins will attend that function. Resolution No. 70 -34 RESOLUTION CONCERNING RATES AT GOLF COURSE City Manager Callinan conveyed a request from Golf -pro Bob Porter and the golf course committee to establish a lower rate for Tuesdays, excepting holidays9 for members of the Rohnert Park Ladies League. Upon motion by Councilman Hopkins, seconded by Councilman Buchanan, and unanimously approved, Resolution No. 70 -34 was adopted. Men's Golf Club City Manager Calli n advised that as of February 10th there were 89 members in the Rohnert Park Men's Golf Club and that the city would be sending out a letter encouraging others to join. Golf Course City Manager Callinan .requested authorization from the Coun- Personnel cif to include hourly golf course personnel in the group ir4 surance plan and paid holidays fringe benefits. A brief discussion followed. Upon motion by Councilman Hopkins, seconded by Councilman Buchanan, and unanimously approved, City Manager Callinan was authorized to include year -round hourly golf course personnel in the employees group insurance and paid holidays fringe benefits programs. Adjournment There being no further business the meeting was adjourned at 9030 p.m. s/' r Dep ty City Clerk