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1968/11/04 City Council MinutesCall to Order Roll Call Approval of Minutes ROMMT PARK CITY COUNCIL MINUTES November 49 1968 The City Council of the City of Rohnert Park met this date in regular session commencing at 7°00 p.m. in the City Coun- oil Chambers, 435 Southwest Boulevard, Rohnert Park, with Mayor Roberts presiding. Mayor Roberts called the meeting to order at approximately 7 °ol,t55 p.m. Presents (4) Councilmen Hopkins, Rogers, Smith & Roberts Late-. (1) Councilman Buchanan Staff Presents City Manager Callinan, City Attorney Maxwell, County Planning Staff Wes Vail and Consulting Engineer Hudis. Councilman Smith asked that the minutes of October 22, 1968 page 2, be changed insofar as the adoption of Resolution No. 68 -123 was concerned to reflect the Council's position that they would not issue bonds until plans for the parks were developed and that they would consider hiring a land - scape architect prior to developing plans and would have public hearings before any plan was adopted by the Council. Councilman Hopkins initiated a discussion regarding prior notice of adjourned meetings and expressed his displeasure over the Council taking action on Proposition C on October 22 after the Mayor assured him that October 22 was only going to be a work session and no action would be taken. Upon motion by Councilman Rogers, seconded by Councilman Smith, and approved, by the following voice vote, the min- utes of October 21 and 22, 1968 were approved with the above additions AYES: (3) Councilmen Rogers, Smith & Roberts NOES: C ouncilman Hopkins ABSENT: �1� 1 ,Councilman Buchanan Approval of Bills Upon motion by Councilman Rogers, seconded by Councilman Smith, and unanimously.approved, the bills presented for approval were approved. Communications Communications were brought to the attention of the Council. No action was taken on any communication except as specifi- cally noted in these minutes. Recreation Commission City Manager Callinan read a letter received from Don Davis of resignation from the Recreation Commission. Upon motion by Councilman Rogers, seconded by Councilman Smith and unanimously approved, the resignation of Dr. Don Davis from the Recreation Commission was accepted by the Council with regret, and the Mayor was directed to convey Library Copeland Creek Easements Bicycle License Fees Mayor Roberts reported that he had contacted Mr. Munroe Spivock regarding the large increase in rent for the space now housing the Santa Rosa - Sonoma County Free Public Library in the Solano Building of the former college build- ings. Mr. Munroe Spivock asked that the matter be deferred untl.Mr. Norman Spivock returned from abroad. Mayor Roberts reported that the matter of Copeland Creek easements was also discussed with Mr. Monroe Spivock. City: Manager Callinan advised that all parties involved had been contacted requesting their cooperation in deeding the easements for the Copeland Creek right of way. Mayor Roberts recognized Mr. Richard Dunning in the audience. Mr. Dunning asked the Council if-the bicycle license fee could be changed from a three -year license to a one -year license, and pro-rated. The Council requested the City Manager to investigate the matter and report his findings to Mr. Dunning. Copeland Creek City Manager Callinan gage an up to date verbal report on;;,. Project 1968 -3 the progress of the Copeland Creek Improvement Project. Resolution No. 68 -124 A RESOLUTION DETERMINING UNPAID ASSESSMENTS AND PROVIDING FOR ISSUANCE OF BONDS`- COPELAND CREEK IMPROVEMENT PROJECT NO. 1968 -3 City Manager Callinan reviewed the resolution. Page ®2-- November 4, 1968 in writing to Dr. Davis the Council's appreciation for his service on the Recreation Commission. Recording Council Councilman Hopkins initiated a discussion regarding the Meetings possible use of A. tape recorder for recording —4­4-es at vru LJ5 yJ,4L& V the City Council meetings. The Council instructed the City Manager to investigate various types, costs and opinions of tape recorded minutes of other cities, and to report to the Council at the next regular Council meeting. The World Managing Mayor Roberts recognized Mr. Roger Esteves, Managing Editor Editor of The WOrld. in the anAi.PrieP_ a A erAln^rnzA rim +„ +',o 044 - i Council meeting. Buchanan Arrives Councilman Buchanan arrived at this point in the meeting, the time being approximately 7 :25 p.m. Community ,A Recreation Councilman Smith inquired as to who would be the first to Building use the Community & Recreation Building for a social func- tion and mentioned his contact with the Womenta At�Qnn;A +iter, �ww_�w}, relative to same. The City Manager advised that the Rohnert Park Fire Reserves had requested and received permission to hold the first social function in the new Community & Recrea- tion Building and that they planned to hold the function just as soon as possible after the structure is completed. Library Copeland Creek Easements Bicycle License Fees Mayor Roberts reported that he had contacted Mr. Munroe Spivock regarding the large increase in rent for the space now housing the Santa Rosa - Sonoma County Free Public Library in the Solano Building of the former college build- ings. Mr. Munroe Spivock asked that the matter be deferred untl.Mr. Norman Spivock returned from abroad. Mayor Roberts reported that the matter of Copeland Creek easements was also discussed with Mr. Monroe Spivock. City: Manager Callinan advised that all parties involved had been contacted requesting their cooperation in deeding the easements for the Copeland Creek right of way. Mayor Roberts recognized Mr. Richard Dunning in the audience. Mr. Dunning asked the Council if-the bicycle license fee could be changed from a three -year license to a one -year license, and pro-rated. The Council requested the City Manager to investigate the matter and report his findings to Mr. Dunning. Copeland Creek City Manager Callinan gage an up to date verbal report on;;,. Project 1968 -3 the progress of the Copeland Creek Improvement Project. Resolution No. 68 -124 A RESOLUTION DETERMINING UNPAID ASSESSMENTS AND PROVIDING FOR ISSUANCE OF BONDS`- COPELAND CREEK IMPROVEMENT PROJECT NO. 1968 -3 City Manager Callinan reviewed the resolution. Page -3- November 4, 1968 Upon motion by Councilman Rogers, seconded by Councilman Buchanan, and unanimously approved, the reading of Resolu- tion No. 68 -124 !,,'as waived, and said resolution was adopted. Resolution No. 68 -125 RESOLUTION ACCEPTING GRANT DEED (Copeland Creek Right of Way Easement) City Manager Callinan reviewed the resolution. Upon motion by Councilman. Buchanan, seconded by Councilman Rogers, and unanimously approved, the reading of Resolution No. 68 -125 was waived and said resolution was adopted. Water System Needs Upon motion by Councilman Rogers, seconded by Councilman Report Smith, and unanimously approved, review of the Water System Needs Report was deferred until a later date. Resolution No. 68 -126 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR FEDERAL ASSISTANCE FOR PUBLIC WORKS AND FACILITY TYPE PROJECTS. City Manager Callinan explained the procedure of applying for federal funds for water system improvements and the proposed application. Upon motion by Councilman Smith, seconded by Councilman Hopkins, and unanimously approved, the reading of Resolution No. 68 -126 was waived, and said resolution was adopted. ORDINANCE NO. 109 AN ORDINANCE TO PROVIDE FOR THE PUBLIC HEALTH, SAFETY, AND GENERAL WELFARE RELATING TO BUILDING, PLUMBING, ELECTRICITY AND HOUSING AND ADOPTING BY REFERENCE THE UNIFORM BUILDING CODE, VOLUME 2, 1967 EDITION, THE UNIFORM BUILDING CODE STANDARDS, VOLUME III, 1964 EDITION, THE UNIFORM HOUSING CODE, 1964 EDITION, THE UNIFORM ELECTRICAL CODE, 1965 EDI- TION, THE NATIONAL ELECTRICAL CODE, 1965 EDITION, THE UNI- FORM PLUMBING CODE, 1967 EDITION, TOGETHER WITH AMENWMTS THERETO, REPEALING ORDINANCES NOS. 519, 52 and 749 AND PRO- VIDING PENALTIES FOR VIOLATION THEREOF City Manager Callinan explained that there was an error in the procedure used in introducing Ordinance No. 1089 that the ordinance should have been introduced first and then a public hearing held. Since this was not the procedure with Ordinance No. 1089 the matter of updating building codes is being started over again with the introduction of Ordinance No. 109. City Manager Callinan reviewed Ordinance No. 109. Upon motion by Councilman Smith, seconded by Councilman Rogers, and unanimously approved, the reading of Ordinance No. 109 was waived, and said Ordinance was introduced. A public 'hearing on Ordinance No. 109 was scheduled for Monday, December 2, 1968. Page p4- November 4, 1968 Mr. Hill Ayers of the Rohnert Park Homeowners Association was recognized and asked ihat.the City Staff review the mechanical Code just adopted by the City of Santa Rosa be= fore adoption of Ordinance No. 109. Copeland Creek Pro® Consulting Engineer Hudis appeared and gave a verbal up to ject No. 1968.03 date report on the progress of the Copeland Creek Improve- Annexation No. 6 meat Project advising that the contractor had been delayed because of the rainy weather, and recommended that the Council give the contractor an extension of time. Upon motion by Councilman Rogers, seconded by Councilman Hopkins, and unanimously approved, the Council granted an extension of 66 days to the contractor for the construction of the Copeland Creek Project. Consulting Engineer Hudis reported that there was very little progress to report regarding Annexation No. 6 since he'was still working on the. "per acre assessment develop- ment fee" study. Project Nom 1968 -1 ConsultingEngineer'Milt Hudis reported that progress on .Area, west of freeway the "Coddinglandt9'project was awaiting a contract with Annexation No. 6 (A 4h^r r opvr v j File No. 0082 fence Market & Pharmacy P.G. & E. so the project could go to bid. He also said that there will be some negotiating with property owners regard- ing rights of way. mf n n r. 1'u:. 1LCa.LJ7it r d ti Cast 0d reito QC .t, was present and advised That P.G. & E. would have information required by.Mr, Hudis with- in the next few days. Mr. Paul Golis was present and advised that the City was not the only one who was having trouble obtaining figures and reports from P.G. & E. The Council requested that the City staff obtain the neces- sary information in order to put the project to bid at the next regularly scheduled Council meeting. City Manager Callinan advised that the master plan of deveivpLuaaat aor the area of Annexation No. 1 as prepared. by Mr. Golis had been forwarded to the Santa Rosa High and Bellevue Elementary school districts and their comments re- garding the size and location°of the proposed school sites had been solicited.., Convenes Mayor Roberts advised that the pharmacy layout as proposed in Mr. Golist application would not meet State requirements for a pharmacy. He suggested that the application for a use permit for a combined convenience market and pharmacy be dropped and an application for a use permit for a convenience market alone be considered by the Council. A lengthy discussion followed regarding the application, the location of the building, the changes in landscaping Page _5_ November 4, 1968 .,and delivery area, and a suggestion that the architecture of the building conform to the other buildings in the area. —Present and participating in the discussion were Mr. Paul Golis, the applicant, and Mr. Herb West, representing South- land Corporation. Upon motion by CounaMman Smith, seconded by Councilman Buchanan, and approved by the following voice vote, the Council approved a use permit for a convenience market to be located on Southwest Boulevard, immediately west of the existing car wash in accordance with the plot plan submitted and architectural design submitted to the Council on this date, subject to the following requirements (1) that brick treatment be used in the front of the building (2) full fencing is required as shown on the architectural design (all the way around) (3) wood shingle or shake roof being installed (4) the elevation plan generally conforming to the architectural rendering submitted (5) provisions be made for parking of bicycles. AYES* (4) Councilmen Buchanan, Hopkins, Smith and Roberts NOES* (0) None ABSTAIN* (1) Councilman Rogers Councilman Rogers declared a conflict of interest and abstained from the discussion and voting on the matter. File No. 0102 City Manager Callinan reviewed the application of Spivock Spivock Company Company for use permits for elementary school rooms and student dormitories in the former college buildings. Mr. Munroe Spivock was present and advised the Council that he was unable to answer specific questions since the pre- liminary discussions for use of the old college buildings as requested in the applications were between Mr. Norman Spivock, the City staff, and the leasees. Upon motion by Councilman Buchanan, seconded by Councilman Hopkins and unanimously approved by the following roll call vote the applications for use permits were deferred until Mr. Norman Spivock returned from abroad and was present to address the Council. AYES* (5) Councilmen Buchanan, Hopkins, Rogers, Smith and Roberts NOES: (0) None Councilman Smith commented briefly on the problem of "up- stairs" students and "downstairs" library. Page ..6® November 4, 1968 Pile No. 0106 - City Manager Callinan advised that the County Board of County Mobile Nome Supervisors had already acted on the Ordinance prepared Ordinance by the County Planning Department. No action was taken by the City Council. Peeking of campers Mr. Paul Golis appeared before the Council to report that & Trailers until an estimate of how many trailers, campers and boats required parking space that little could be accomplished in £ind dg parekina area for them. The Council instructed the City Manager to work with the press and Mr. Golis in obtaining an estimate of required parking spaces for boats, campers and trailers within the City. Traffic Count City Manager Callinan reviewed a traffic count report pre - pared by Directox' of Public Safety Koch, (copy attached to minutes. After a brief discussion the Council requested that an additional survey be taken at Adrian Drive and East Cotati Avenue to determine the direction of the southbound traffic on Adrian as this information could be useful in the City's application before the P.U.C. for the grade crossing on Southwest Boulevard. P.T.A. Request for City Manager Callinan reviewed Chief Koch's report on the Stop, si514s at Jo hn rEquest of fiche John Reed V.T.A. for stop signs at the John Reed School Reed School. Chief Koch's recommendation was that stop signs were not needed. Chief Koch was present and explained his reasoning to the Council. Upon motion by Councilman Rogers, seconded by Councilman Smith, and unanimously approved, the Council went on record as approving Chief Koch's recommendation, and directed him to work with the John Reed P.T.A. in establishing a student patrol. The Council also requested that the Mayor reply to the John Reed P.T.A. regarding Chief Koch's recommenda- tion and the action by the Council. nG`ess mayor Roberts declared a five minute recess. Reconvene Mayor Roberts reconvened the meeting with all Councilmen present. The time being approximately 9 :10 p.m. C A T V City Manager Callinan brought the Council up to date on negotiation$ wit% Storer Cable TV lnc.$ relative to a rate reduction for CATV service due to the fact that Channel 12 will not. be. received at the time of cable 1 etallat-1on. Mr. Callinan reviewed a letter dated October 31, 1968 from Mr. Schiller outlining revised rates. Upon motion by Councilman Smith, seconded by Councilman Page -7- November 4, 1968 Buchanan, and unanimously approved, the Council directed the City Attorney to prepare an amendment to the ordinance setting the CA7V franchise rates to reflect the revised rates and also agreed to review the rate schedule upon the availability of Channel 12. The Council authorized Storer Cable TV, Inc. to commence service to residents. Councilman Rogers declared a conflict of interest and ab- stained from the discussion and voting on the matter. Mr. William Schiller of Storer Cable TV, Inc. was present and in response to a question indicated that service should be available to everyone in Rohnert Park by the end of November, weather permitting. Golf Course City Manager Callinan advised that a lawsuit had been filed by Ewing Irrigation Products because of non - payment for materials furnished to Fair Way Landscape Co. for the Rohnert Park Municipal Golf Course. Upon motion by Councilman Hopkins, seconded by Councilman Rogers, and unanimously approved, the Council directed the City Attorney to prepare an answer on behalf of the City. Library City Manager Callinan again mentioned the letter received from Mr. Munroe Spivock advising that the rent for the branch library would remain the same until Mr. Norman Spivock returned from abroad, but when a decision was reach - ed on the rent, that it would be retro- active to December 1, 1968, the date the present lease expires. The matter was deferred until the return of Mr. Norman Spivock. Library Service City Manager Callinan advised that an effort was being made to consolidate all libraries in the County. A brief dis- cussion followed. Upon motion by Councilman Rogers, seconded by Councilman Hopkins, and unanimously approved, the Council authorized the Mayor to send a letter to the Sonoma County Board of Supervisors and the Santa Rosa - Sonoma County Free Public Library Board of Trustees, regarding consolidation of all libraries, expressing an interest in what is going on, and requesting that they bring the City Council up to date, and expressing a desire to have Rohnert Park represented in the make -up of any new library system governing body. Tree Planting Project City Manager Callinan reviewed with the Council of the tree planting program that is conducted each year in cooper- ation with the Chamber of Commerce, and requested the Council's endorsement of the project. Gun Control Rohnert Park Golf Course Day Adjournment pressway project, Project No. 1966 -2. City Attorney Maxwell`advised'that due to a recent court decision cities are unable to initiate individual gun con- trol ordinances. He indicated that he had requested a copy of the court decision and after review of it could report more fully. Mr. William Ayers was present and reminded the City Manager of Golf Pro Bob Porter's request that the Mayor designate AACd ....: ._.uJ. n -'- --- - ,'`--- iv• i_._ ervvglWtuel I, I '7VV mo x1on ieru X-arw U011 Uolwae dray, U1TJy Manager indicated that he would prepare a proclamation so designating December let for the Mayor's signature. There being no further business the meeting was adjourned at 9 :40 p.m. Page ®8a November 4, 1968 Upon motion by Councilman Rogers, seconded by Councilman Hopkins, and unanimously approved, the Council endorsed _ the tree planting project to work in cooperation with the Rohnert Park Chamber of Commerce. .Hardin Lawsuit City Attorney Maxwell advised that the Hardin Lawsuit had been settled in accordance with the terms approved by the Council in executive session, Southwest Boulevard City Attorney Maxwell advised that a two -day hearing had Grade Crossing been held before the P.U.C. regarding the Southwest Boule- vard Grade Crossing application, and that the hearing had not been concluded, but had been continued until January 14 and 15 of 1969. Arthur B. Siri, Inc. City Attorney Maxwell gave a verbal progress report on the Lawsuit lawsuit filed by Arthur B. Siri, Inc. relative to the Ex- Gun Control Rohnert Park Golf Course Day Adjournment pressway project, Project No. 1966 -2. City Attorney Maxwell`advised'that due to a recent court decision cities are unable to initiate individual gun con- trol ordinances. He indicated that he had requested a copy of the court decision and after review of it could report more fully. Mr. William Ayers was present and reminded the City Manager of Golf Pro Bob Porter's request that the Mayor designate AACd ....: ._.uJ. n -'- --- - ,'`--- iv• i_._ ervvglWtuel I, I '7VV mo x1on ieru X-arw U011 Uolwae dray, U1TJy Manager indicated that he would prepare a proclamation so designating December let for the Mayor's signature. There being no further business the meeting was adjourned at 9 :40 p.m.