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1965/10/04 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES October 41 .1965 The.Council of the City of Rohnert Park met this date in regular session at 8:00 P.M. at the City Offices, 435 South - west Blvd., Rohnert Park with Mayor Rogers presiding. Call to Order Mayor Rogers called the meeting to order. Roll. Call Present: (3).Councilmen Pezonella, V. Smith, Mayor Rogers Absent: (2) Oouncil.man Buchanan, C. Smith Councilman Buchanan arrived at meeting at 8:30 P.M. His arrival point is noted in the minutes. Also present: City Manager Callinan, City Attorney Maxwell, George Powell, Sonoma County Planning Staff; and Milt Hudis, Consulting Engineer. Approval of Minutes 'Upon motion made by Councilman Pezonella, seoonded by Councilman V. Smith and unanimously carried the minutes of September 20, 1965 were approved. Bills Upon motion by Councilman V. Smith, seconded by Councilman Pezonella and unanimously carried, the bills, per the attached list were approved for payment. Communications Inc; om1bg communications -- were - brought to the attention of the Council by City Manager Callinan. Letter from Cotati Councilman Smith suggested that the letter from Cotati be answered suggesting that the Police Departments of both Cities.study and.report on the possible traffic problems which will be caused by the College. Public Hearing Mayor Rogers declared the continued public hearing open on Zoning Ordinance ,;:.the proposed Zoning Ordinance. Discussion was held with Mr. Powell of the County Planning Staff concerning several .;sections.of the proposed ordinance. Councilman V. Smith indicated that he had studied the section concerning the control of outdoor advertising structures and felt that these structures should not be permitted. He also indicated that he had some reservations about permitting one car garages. After .a brief discussion this., latter item was, deferred until the next City Council meeting. i- The Council then requested the staff to have the proposed ordinance ready for formal introduction by the Council at - the October 18th meeting. Upon conclusion of the discussion,,and with no one in the audience desiring to be heard on the matter, Mayor Rogers „.. declared the public hearing continued until the next ..regular meeting scheduled for October 18th. l - picVei ''ant Project 1965 -3 Norman 4WGC11 L1 _L U44 1J11V;7 0.11U vVPW_LQ11U VI VUXC.* - 11117 - matter was discussed by Mr. Powell and the Council with no action taken. Area east of Snyder Zane - Request to City for City services for student housing development. Discussion was held on this and it was_-deeided that the College, County Planning Staff and.City_Staff should try to get a formal,plan of development for the entire College before spot development is allowed. The Mayor was requested by the Council to write a letter to Sonoma County Supervisor Shoemaker asking that planning around,'the College be completed. The Council also requested. City Tiacla.gei' Callinan to work with the City Engineer acid City Attorney and Planning Staff to discuss the development of a definite annexation policy and fee. Street Stubs. into Commerce Blvd. Mr. Powell stated that he had studied this project and the proposed locations of the street stubs were satisfactory with the planning staff with the exception that they all be made 60, stubs instead of 501 stubs. Discussion was held on this. Mr. Hudis stated that he was in.`'favor of the proposed layout and also Mr. Golis stated that he had.no objection to the widening of street stubs to 601. Upon motion by Councilman V. Smith, seconded by Councilman Buchanan and unanimou62yyapproved at least 60, right --of -ways would be required for streets stubbing into Commerce Blvd., October 4, 1965 Page 2 Councilman Buchanan Councilman Buchanan ar_�ived at this point in the meeting. Annexation 3 -A Mayor.Rogers declared the public hearing open on Annexation Public Hearing 3 -A, High School site on Snyder Lane. No one in the audience,expressed a.desire to be heard on this matter. City Manager Callinan made a brief report on the status of this Annexation after which Mayor Rogers declared the public hearing continued until October 18th. 'Councilman V. Smith then discussed changes in the law that would require L.A.F. . approval.for extension of time for .incomplete annexations. He reminded the Council that that portion of Annexation 3 -n exclusive ;of the High School site should be resubmitted to the L.A.F.C. for a time extension. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella and unanimously approved City Manager Callinan was directed to request L.A.F.C. approval on extension of time on Annexation 3 -A. Plannip ,& Zoning George Anderson- Use Permit: Mr.. Powell stated that there Matters was a problem in the parking spaces for the new apartments that Mr'. Anderson wants to build. Mr. Anderson was not pres ,nt "a' t ''the: meeting at this time, but Mr. Powell stated that when he -'did arrive that he would talk to him and try to.solve this problem. l - picVei ''ant Project 1965 -3 Norman 4WGC11 L1 _L U44 1J11V;7 0.11U vVPW_LQ11U VI VUXC.* - 11117 - matter was discussed by Mr. Powell and the Council with no action taken. Area east of Snyder Zane - Request to City for City services for student housing development. Discussion was held on this and it was_-deeided that the College, County Planning Staff and.City_Staff should try to get a formal,plan of development for the entire College before spot development is allowed. The Mayor was requested by the Council to write a letter to Sonoma County Supervisor Shoemaker asking that planning around,'the College be completed. The Council also requested. City Tiacla.gei' Callinan to work with the City Engineer acid City Attorney and Planning Staff to discuss the development of a definite annexation policy and fee. Street Stubs. into Commerce Blvd. Mr. Powell stated that he had studied this project and the proposed locations of the street stubs were satisfactory with the planning staff with the exception that they all be made 60, stubs instead of 501 stubs. Discussion was held on this. Mr. Hudis stated that he was in.`'favor of the proposed layout and also Mr. Golis stated that he had.no objection to the widening of street stubs to 601. Upon motion by Councilman V. Smith, seconded by Councilman Buchanan and unanimou62yyapproved at least 60, right --of -ways would be required for streets stubbing into Commerce Blvd., October 4, 1965 Page 3 and the locations of the stub outs on the map presented were approved. City Manager,Callinan stated'�Ithat a budget had been present- ed to the Division of Highways concerning Commerce Blvd. 'requesting' that section 2107 construction monies be` approved for this project. Mr. Hudis stated that now he knows where the stubs will go he will proceed to complete the improve - ment plans. City Manager Callihan` stated that he hoped to have -.a meeting with_.Mr:- Golis,&Mr Spivock to try to work out final plans and resolve all problems before the next Councili: meeting. Ordinance No. 60 AN ORDINANCE OF THE CITY OF ROHNERT PARK PROVIDING FOR THE PAYMENT OF SALARIES TO MEMBERS OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK. Upon motion:by Councilman V. Smith and seconded by Councilman Pezonella the waiving of the reading of Ordinance No. 60 was unanimously approved. Upon motion by Councilman V. Smith,'and seconded by Council- _.: man Pezonella, Ordinance No. 60 was adopted by the follow- ing roll call vote: AYES: (4) Councilman Buchanan, Pezonella, V. Smith, Mayor Rogers. NOES: (0) ANSTAIN: (0) Resolution No. 275. �1 RESOLUTION COMMENDING ALL WHO PARTICIPATED IN FOUNDERS' DAY Upon motion by Councilman Buchanan, seconded by Councilman Pezonella -;and unanimously approved said Resolution was „ adopted. Improvement Project Project Engineer Hudis gave a verbal report to the Council concerning the status of this project. He informed the Council -that the contractor had failed to get in certain ..areas the compaction required and that to remedy this situation he had requested the contractor to install an additional /z" of asphalt to those areas in the street at which compaction was not up to 95 %. Progress Payment No. 2 to Arthur Siri, Inc. in the amount of $20,906.25 was presented to the Council for approval. Upon motion made by Councilman Buchanan., seconded by. Council- man Smith and :unanimously approved said Progress Payment No. 2 was approved for payment. A bill from Engineer Hudis`in ",the amount of $222.50 was pre- sented.:` Upon motion made by Councilman Pezonella, seconded by Councilman'Buchanan and unanimously carried the payment of $222.50 to Mr. Hudis was approved. City Managers Report Broken Curbs October 4, 1965 Page 4 Police Vehicle Quotes. -- City Manager Callinan reviewed with Council the request for quotes on the.police vehicle and specifications for same. City Manager Callinan stated that the curbs in Sub 3 -B had been broken sometime ago by Sonoma Development Co. on lots now owned by Santa Rosa Savings & Loan Assn. Dis- cussion was held on this and the Council requested that City Attorney Maxwell report back on how the City can require ..the curbs to be repaired. Foundations 2 -B City Attorney Maxwell was also requested to handle the and 3 -B matter of the removal of unuseable foundations in Subs 2 -B and 3 -B. Cotati Sewer Plant City Manager Callinan reviewed his report to the Council concerning the Cotati Sewer Plant and the problems it causes residents. He stated that several meetings had been held with State, County and local officials concerning the problem. They all seemed to agree that the best solu- tion to this problem would be the abandonment of the Cotati Sewer Plant if things can be worked out between both Cities. City Manager Callinan stated that the City Staff would like to see this Council go on record to try to work something out with Cotati to tie their system in with ours thereby eliminating this problem. This could possibly be done on a. contract basis. Discussion was held on this and also the possibility that someday all the area of Santa Rosa, Cotati Rohnert Park and surrounding areas would tie into one big trunk line and be treated at one central area. City Manager Callinan stated that all he was asking for at this time is that the Mayor, City Attorney or himself be authorize.d,to.:write to Cotati concerning the sewer plant problem and state that- the'City of Rohnert Park would be willing to try to work out a joint solution with Cotati. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella end unanimously curried the City Manager was ..authorized toiArite such a letter to the City of Cotati. Wilfred Grade City Manager Callinan stated that neither Mr. Spivock the Crossing owner of the land in the area or the Golf Course had shown any interest in trying to solve the problem of the Wilfred Grade Crossing. The Council decided to forget this matter for now. Meeting with Petaluma City Manager Callinan stated that the meeting scheduled for School Board October 11th with the Petaluma School Board would have to be cancelled. He stated that he had talked to Mr. Meyers and they had set the date of October 25th at 8:00 P.M. at the Tallyho Carriage House as the night of the meeting with this board. This was satisfactory with the Council. October 4, 1965 Page 5 Sidewalks on vacant Upon motion by Councilman Buchanan, seconded by Councilman lots. V. Smith and unanimously carried this item was turne.d,over to attorney Maxwell for follow -up. Oct. 8th meeting City Manager Callinan reminded the Council of the meeting re Access Roads to be held at Giannini's on the 8th of October on access roads to the College.:' Firemen's Ball City Manager Callinan also reminded Council of the Police and Firemans Ball on the 9th of October. League Meeting City Manager reminded Council of the next League of Calif. - Cities, meeting and stated that he should have an indica- tion of how many would attend so reservations could be made. Upon motion by`Councilman V. Smith and Fseconded by Council - man Buchanan and unanimously approved any necessary advance expenses for the League meeting were authorized. City Attorney Report City Attorney Maxwell reported that the Hardin Law Suit was still pending. Garbage Contract City Attorney Maxwell stated that City Manager Callinan, Mr. Giovannini owner of the Sanitary Disposal Company and himself had met to discuss the new contract. Discussion was held on this'and'City Attorney Maxwell stated that he would like to point out to Council that the Sanitary Dis- posal Company was a client of his and as such he had a definite conflict of interest. He felt that the new con- tract had been worked out to the satisfaction of both parties Discussion was held on the changes in the contract and Attorney Maxwell was requested to have the new contract and necessary ordinance drawn up for adoption at next Council meeting.,'- Use Permit for Mr. Powell stated that after a discussion with Mr. Anderson Mr. Anderson concerning this that he still fel,$'that his parking was not adequate for 11 apartments. He felt that there was only space for 10. Mr. Anderson stated that the building could be moved farther over to the side and still have adequate space. A discussion was then held on the filing of the final map for Suiir�rision 19 -B in which the apart- ment would be. The Council referred the matter to staff for handling with the parties concerned. Matters from Council- Councilman V. Smith stated that the by -laws for the Mayors' men and Councilmen's Association had been sent each mayor and councilman and that final adoption would come at the next regular meeting. Comm. Action Councilman V. Smith requested that the Council assign a Council member and alternate member to the Community Action Council. No one was able to commit themselves at this time but possibly by next meeting they would have a recommendation. October 4, 1965 Page 6 Expense Policy Councilman V. Smith stated that he was in favor of a per diem type expense being adopted for Councilmen. Attorney Maxwell, was asked his opinion and he stated thiat''tbis could possibly present `problema and that he had never worked with a City who operated with this type expense reimbursement. Councilman mith .then presented his suggest - ed Policy: .1.. Mileage -» 10¢ per mile. 2a Registration fees ® actual ;expense incurred. 3. Other Expenses - Within County m actual 'expen'se., „ incurred. Outside Councy (less than 214 hrs) - Actual expense incurred. Outside County (more than'24 hrs) �.$50.00,:p diem to cover foody;;. dodging, parking:fees,,;and miscellaneous ex- penses. Councilman Pezonella`stat`ed that he was in favor of this type. ,of, also. The Council indicated approval and xegested City Attorney Maxwell to put, the pglic,y in resolu- tion form for adoption at the next:meeting. Coyote Water Councilman Va'Smith asked City .Manager Callinan about the use of the Coyot0 Water for last,. month. City Manager Call inan. stated 'that Well J4 was out of use necessitating the use.of. much more -than normal Coyote Water. Public Appearances Mr Harold Wallas questioned the discussion about the re- quiring sidewalks on-Vad'ant lots in developed areas. City Attorney Maxwell'Aiswered his inquiry stating that the State Zaws.;provide'that anype- ne,bl,ock where more than 50% of the.side'walks are-already:ini,that the City can request the property owners of`the.'undeveloped lots to complete the sidewalks, gutters and curbs. Adjournment There being no further business the meeting was then ad- journed at 10:30 P.M. APPROVED: or