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1967/10/02 City Council MinutesOctober 2, 1967 The Council of the City of Rohnert Park met this date in regular session at 7:00 P.M. in the City Offices, 435 Southwest Boulevard, Rohnert Park, with Mayor Pezonella presiding. Call to Order Mayor Pezonella called the meeting to order and led the pledge of allegiance. Roll Call Presents (5) Councilmen Roberts, Rogers, C. Smith, V. Smith and Mayor Pezonella Absent. (0) Staff Presents City Manager Callinan and George Tomilson of the Sonoma County Plamaing Dept. City Attorney Maxwell arrived later in the meeting, his time of arrival is speci- fically noted. Approval of Minutes Upon motion by Councilman Rogers, seconded by Councilman September 18, 1967 Roberts and unanimously approved, the minutes of September 18, 1967 were approved as submitted. Approval of Minutes Upon motion by Councilman Rogers, seconded by Councilman C. September 27, 1967 Smith and unanimously approved, the minutes of September 279 1967 were approved as submitted. Bills for Approval Upon motion by Councilman Roberts, seconded by Councilman C. Smith and unanimously approved, the bills presented were approved for payment. Communications Communications were brought to the attention of the Council. No action was taken on any communications except as specifi- cally noted in these minutes. , 1. A letter from Recreation Commissioner Geister requesting approval for anticipated absences from Commission meet- ings during the period he will be coaching CYO basket- ball. Mayor Pezonella requested if possible, that the Recrea- tion Commission minrnates reflect that Mr. Geister was present at all meetings. Upon motion by Councilman C. Smith, seconded by Council- man Roberts and unanimously approved the Council grantee Commissioner Geister's request to be absent from Com- mission meetings. Arrival of City City Attorney Maxwell arrived at this point in the meeting, Attorney Maxwell the time being approximately 7 :10 P.M. October 2, 1967 Page --2- Matters from Councilmen Appointment to Recrear- upon motion by Councilman C. Smith, seconded by Councilman tion Commission Rogers and unanimously approved, �Ir. James Roby was appoint- ed to the Recreation Commission. Legality of LAFC Councilman V. Smith advised the Council of a meeting to be Rulings on Boundaries held by the Chief Officers of the LAFC's to discuss the legislation regarding the legality of the LAFC's decisions concerning boundaries between two cities. Annexation Fee Councilman Roberts initiated a discussion concerning possibl( annexation fees. City Attorney Maxwell said he would re- search the matter to ascertain if such a fee could be charg- ed by the City. A discussion followed concerning the City's per acre assess- ment for development program. Councilman V. Smith moved that the staff be requested to recommend to the Council the types of improvements that should be included in the per acre assessment proceedings so the Council could decide whether to set a dollar figure in advance or remain flexible and calculate the per acre assessment at the time of an- annex- +ion. Said motion was seconded by Councilman Rogers and unanimously approved. Recreation Commission Matters Use of "B'° Pool by Mr. Callinan advised that the Sonoma State College would Jr. High School not be using the pool for the 1967 fall semester but had made application for the 1968 spring semester. He further advised that the Rohnert Park Junior High School would be using the pool from September 279 1967 through October 279 1967 and the school district had agreed to pay for utilities supplies and $35.00 a week for maintenance. Mr. Callinan reported than the Recreation Commission recommended that the City Council approve the use of the pool by the :T9 zo-4 o�: High School. Upon motion by Councilman Rogers, seconded by Councilman C. Smith and unanimously approved, the Rohnert Park Junior High School's use of Benecia, Pool under the terms outlined by the City Manager was approved. Recreation Commission City Manager Callinan gave a verbal report on the .following Matters matters being considered by the Recreation Commissions a. New back -stop and protective fencing for Alicia Park ball diamond. b. Formation of Soccer League c. Community Recreation Building 4 d. Possible adult basketball league October 2, 1967 Page -3- Use of Recreation Mr. Callinan advised that the City Offices had received a Building number of requests for use of the Benecia Park Recreation Building from clubs and organizations who had been using the elementary school facilities but could no longer use them because the crowded conditions left no space for such clubs or organizations. Councilman V. Smith moved that the Council direct a letter to the school district pointing out that the City only has limited facilities and request that the district continue to cooperate in letting school facilities be used for cer- tain club and organization a6tivites and meetings. Said motion seconded by Councilman Roberts and unanimously approved. Ordinance No. 81 AN ORDINANCE REGULATING THE SUBDIVISION OF LAND WITHIN THE CITY OF ROHHER.T PARK AND PROVIDING PENALTIES FOR VIOLATION THEREOF Mr. Hudis initiated a discussion concerning the ordinance's right -of -way requirements for minor subdivision streets. Upon motion by Councilman V. Smith seconded by Councilman Rogers and unanimously approved, the reading of Ordinance No. 81 was waived and said ordinance adopted. Ordinance No. 85 AN ORDINANCE AMMING THE ZONING ORDINANCE OF THE CITY OF ROHNERT PARK (Sonoma Campus Company - 6.26 acres). City Manager Callinan discussed the ordinance. Upon motion by Councilman Rogers, seconded by Councilman C. Smith and unanimously approved, the reading of Ordinance No. 85 was waived and said ordinance adopted. Ordinance No. 86 AN ORDNANCE ESTTAABLLIvSHIINNG�tA CULTURAL ARTS COMMISSION AND DEFINING THE DUTIES THEREOF. File 0075 - Young America Homes request for variance at 682 Bernice to leave gaxa, area with existing gl, doors City Attorney Maxwell read the ordinance. A brief discussion was held upon the conclusion of which Councilman Roberts moved that Ordinance No. 86 be introduced Said motion by seconded by Councilman V. Smith and unanimous- ly approved. Staff was requested to send copies of the ordinance to Mrs. Helen Loebsack, Dr. William Cord and the Chamber of Commerce Planning and Zoning Matters City Manager Callinan explained the request and Mr. Tomilson read his staff report. Mr. Callinan presented several snap- shots of the premises. ge A discussion was held between a representative of Young "'America Homes and the Council. October 2, 1967 Page -4- Councilman V. Smith moved that the request be denied. The motion was seconded by Councilman Roger6, and unanimously approved. Misc. Staff Reports Councilman V. Smith requested that the miscellaneous plann.- Re. Zoning Ordinance ing staff reports be scheduled one at a time on the regular Changes meeting agenda until disposed of. Subdivision 19-B Mr. Callinan reported that the improvements had been com- Release o£.Bonds, pleted and accepted and recommended releasing of the monies held for the improvements. City Attorney Maxwell advised that under the regulations of the State Map Act the City cannot release the monies for a period of six months. A discussion followed.. Councilman Rogers moved that the City Manager and City Attorney be authorized to execute such releases and document! in accordance with disbursement of the funds under the State Map Act and the City's subdivision ordinance. Said motion was seconded by Co t moilman Smith and unanimously approved. kprovemont Pro:: ects Project 1966 - 2 Project Engineer Hudis gave a verbal status report. iris. Expressway Maxwell commented on the status of the rehearing for the grade crossing, advising it appeared that the earliest date for the rehearing would be October 30, 1967- Project 1967 - 1 Project Engineer Hudis gave a verbal status report. Country Club Dr & Snyder Lane Sewers Project 1967 - 2 Project Engineer Hudis gave a verbal status report and ad- Southwest Blvd. vised that with the exception of one valve everything was Water Main working very well and the project nnmple-te. Project 1967 - 4 Mr. Callinan reported on a meeting held with Mr. Pollard E. Cotati Avenue and read his letter dated September 27, 1967 to Mr. Pollard Water Maass concerning formation of an assessment district to install the water main improvements. Mr. Pollard was present and participated in the discussion which was held. Mr. Callinan stated he felt Mr. Pollard should be asked to advance the necessary monies so a contract could be awarded to the City's low bidder. Councilman Rogers asked Mr. Pollexd if the Council author- ized proceeding with the project on an acquisition basis would Mr. Pollard accept the low bid received by the City and have the work done by that low bidder in accordance with the terms of the bid, Mr. Pollard 'answered an the affirmative. October 2, 1967 Page -5- Councilman Rogers moved that the request for the forming of an assessment district be denied and the project proceed on an acquisition type basis with the improvements being so., quired in the next large assessment district formed. City Attorney Maxwell commented on the fact that the City could not guarantee that another assessment district would be formed from which the monies could be repaid to Mr. Pollard. Mr. Callinan commented that the motion should read that the Council allow the subdivider to proceed with the installa- tion of the water main with the monies spent for same being refunded from the next large assessment district. Mr. Maxwell stated the words, "if such is feasible" should be added to the motion in regard to the return of monies from the next assessment district. Councilman C. Smith seconded the motion conditioned upon advise from the City Attorney that the Council was on sound ground. Mr. Maxwell stated that if the motion carried the words "if such is feasible" this would cover the City properly. Councilman C. Smith called for a roll call vote. AYES: Councilmen Rogers, C. Smith and Mayor Pe2onella NOES: Councilmen Roberts and V. Smith The motion carried. City Attorney commented that in the future the City should adopt a policy whereby bids will not be called for by the City until the developer deposits the necessary cash to complete the improvemonts. Upon motion by Councilman Rogers, seconded by Councilman V. Smith and unanimously approved, the Council rejected all bids on the project due to unavailability of funds at this time. Engineer Hudis reported that the connection to the Coyote Water lane had already.been made by Flood Control at the City's request. Golf Course City Manager Callinan reported as follows on the golf course improvement: 1. Regent Investment Corp. will issue a purchase order to Don Dowd Co. for the parking lot. 2. Drainage and filling in of the swales is substantially completed. October 2, 1967 Page -6- 3. A. grader is smoothing the course now. 4. Bids had been opened on the irrigation system. Mr. Callinan reviewed the bads with the Council and die-- cussed the irrigation system design. Upon motion by Councilman V. Smith, seconded by Councilman Rogers and unanimously approved the Council went nn record as favoring as necessary up to the $85,000 being set aside for the irrigation system even though additional bonds will have to be issued to cover the cost. Petition from Santa City Manager Callinan read a petition from Santa Rosa Enter- - Rosa Enterprises re prises requesting an assessment district be formed for the Annexation No. 4 improvements to property in Annexation No. 4. Mr. Callinan advised that he had sent the petition to bond counsel who advised the Council could not form such a district until the land was officially annexed to the City of Rohnert Park, Mr. Hudis, representing Spmta Rosa Enterprises, displayed a map and pointed out a road alignment for the frontage road being suggested by Mr. Codding. A discussion followed, upon the conclusion of which Council- man Rogers stated he would have no objection to going on record as favoring this type of program being req,9ested, Councilman V. Smith stated he felt the Council should write the State Department of Highways informing them of the pres- aure from the developers and requesting an indication of when they might conduct the necessary study and when the results might be expected. Upon motion by Councilman Rogers, seconded by Councilman C. Qm4 +IN a »rl tr oro�ww�roRrari +kh ww,ua., vas Wv. ina.cw - ---- -a _.Vv . W v Ww v V_a as approving Santa Rosa Enterprise's tentative program. Business License for Mr. Callinan advised that the Press Democrat had been billed Press Democrat for a business license back to fiscal year 1963.64 and read a letter from the Press Democrat requesting a compromise settlement wherein they would only be required to pay the business license fee commencing with the fiscal yeax 1965 -66. Upon motion by Councilman C. Smith, seconded by Councilman Roberts and unanimously approved, the Council accepted the compromise settlement as set forth in the letter from the Press Democrat. Bus Service Mr. Callinan reported that the Santa Rosa Municipal Bus Service was runnirg again and pointed out the route being used. He advised that a City of Santa Rosa representative had informed him that if the passenger load did not increase within a month the bus service would be discontinued. October 2, 1967 Page -7- Call for Bids on Mr. Callinan reported that the engine in the Dodge Police Police Vehicle Car had developed serious trouble and subsequently a call for bids on a new vehicle was under way earlier than anti- cipated. Sonoma County U.S.A. Mr. Callinan recommended that the Council indicate to the Chamber of Commerce the Council's endorsement of City participation in the Sonoma County U.S.A. magazine and let the Chamber follow through since it can look to the County for possible reimbursement of funds. Upon motion by Councilman V. Smith, seconded by Councilman Rogers and unanimously approved the Council agreed to follow the recommendation as set forth by the City Manager. State Comp. Ins. Fund Mr. Callinan advised the Council that the City now has a 93% experience rating and explained the benefits of same. Annual Tree Planting Mr. Callinan requested endorsement of the tree planting program to be conducted as in past years with the Chamber of Commerce. Upon motion by Councilman V. Smith, seconded by Councilman Roberts and unanimously approved, the Council endorsed the annual tree planting program. CATV Mr. Callinan reported that Sebastopol Cablevision had approached him and insisted they could provide the City with as good if not better CATV service than any other firm and they requested the opportunity to submit a pro- posal. Mr. Callinan advised that he had agreed to look at their proposal. City Offices - Open Mr. Callinan reminded the Council that he would be attend - House m October 9th ing the ICMA conference on Monday, October 99 1967 and recommended that a Chairman be appointed to handle the open house scheduled for that night. Councilman Rogers volunteered and was appointed Chairman for the City Offices Open House. Citv Attorney's Report Change of School Mr. Maxwell advised that he had researched the matter and District name found that the Board of Supervisors has the power to change the name of a school district upon the presentation of petition from the residents of the district involved with a minimum of 19 signatures on the petition. Upon motion by Councilman Rogers, seconded by Councilman V. Smith and unanimously approved, Councilman Roberts was appointed to circulate the petition and appear before the Board of Supervisors to make the presentation and request for changing the Cotati School District name to Cotati - Rohn -, ert Park School District. ZN�M rA� Hardin Lawsuit Mr. Maxwell advised that thetrial was set for October 30th. Copeland Greek Project Mr. Maxwell reported that he had talked to the County Counsel's office who advised him they had not prepared the joint powers agreement as yet. Mr. Maxwell advised that if the County did not draw the agreement soon, then he would draw it up himself. Pump Station - Mr. Maxwell advised that Mr. Spivock has requested bids for Sub. 12-B the installation of the pump station. Mr. Maxwell further advised that he had placed a demand with both Mr. Spivock and the bond holder to perform promptly. Miscellaneous from Councilmen Greyhound Bas Service Councilman Rogers inquired where the City now stood in try- ing to acquire Greyhound Bus Service. City Attorney Maxwell advised that the Council had authoriz- ed him to prepare a petition for a formal hearing but he had not done so as yet and wm;ad like to try an informal meet- ing to see if something could be accomplished without the expense of the formal hearing. Adjournment There being no further business, the meeting was adjourned at approximately 9:43 P.M. Deputy Olty Clerk payffial 11aj�o Joseph Pezonelfa-77— AIrTTEST : CR'Y_ Clerk