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1967/02/06 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES February 6, 1967 The Council of the City of Rohnert Park met this date in regular session at 8:00 P.M. in the City Offices, 435 Southwest Boulevard, Rohnert Park, with Mayor C. Smith presiding. This regular meeting was preceded by a work session which commenced at 7:30 P.M. but at which no form- al action was taken. Call to Order Mayor C. Smith called the meeting to order and led the pledge of allegiance. Roll Call Present: (4) Councilmen Pezonella, Roberts, V. Smith, and Mayor C. Smith. Absent: (1) Councilman Rogers Staff Present: City Manager Callinan, and Mr. John Quinn of the Sonoma County Planning Staff. Staff Absent: City Attorney Maxwell. Scout Government City Manager Callinan introduced Mr. Herold Whitcomb, Week Scoutmaster of Troop No. 23 and advised that three scouts had been chosen to serve as Councilmen, and that the scouts would be spending Wednesday, February 8, 1967, at City Hall with the various department heads. Mayor C. Smith welcomed Mr. Whitcomb and the boys and asked that those chosen come forward and take their place on the Council. Robert Johnston, an Eagle Scout, was chosen Mayor; Jim Pantaja, an Eagle Scout, and Rich Oldridge, a Life Scout, were appointed Councilmen. The scouts conducted a brief mock City Council meeting upon the conclusion of which Acting Mayor Johnston returned the gavel to Mayor C. Smith who thanked the boys for their participation and requested the City Manager to- prepare a resolution declaring February 6 through 10, 1967 as Boy Scout Week. Approval of Minutes Upon motion by Councilman Pezonella, seconded by Counci' man V. Smith and unanimously approved the minutes of Janu- ary 16, 1967 and January 30, 1967 were approved as sub- mitted. Bills for .Approval Upon motion by Councilman V. Smith, seconded by Councilman Page ®2.. February 6, 1967 Pezonella the bills submitted were approved for payment, by voice vote with Councilman Roberts abstaining. Communications incoming communications were brought to the attention of the Council. No action was taken on any of the communica- tions except as specifically noted in these minutes. 1. A copy of a letter to the .Department of Professional and Vocation Standards from Mr. Callinan, regarding the drainage problem created by the Young America Homes model on Bernice Avenue was read. The Council requested that this item be placed on the February 20, 1967 agenda for discussion. 2. A letter from Montgomery High School requesting the use of the Rohnert Park Golf Course for class instruc- tion was read. Upon motion by Councilman Pezonella, seconded by Coun- cilman Roberts and unanimously approved, the Council authorized City Manager Callinan to negotiate with the proper school authorities so that the school would have the use of the golf course as requested. 3. A letter from Jeanne S. Murphy and program outline for the Artrium were read. Mayor C. Smith suggested that this matter be turned over to the Recreation Commission for study and pre- paration of a recommendation to the Council concerning the extent, if any, the City of Rohnert Park should contribute to this program. 4. A letter from the City of Cotati to the Sonoma County Board of Supervisors requesting construction of the remainder of East Cotati Avenue was read. The Council requested Mr. Callinan keep informed and follow up on this project. 5. A letter from the City of Cotati was read regarding the recent sewer study report and expressing a desire to hold a joint meeting on February 13, 1967 with the Rohnert Park City Council to discuss the report and proposals. After a brief discussion Mayor C. Smith requested City Manager Callinan to advise the Cotati City Council that February 13th would not be a good night for the Rohnert Park Council and to try and arrange a meeting Page -.3- February 6, 1967 on either February 21st or February 27th at 7 :30 P.M. Planning and Zoning Matters Thrift -D-Lux Cleaners Mr. Quinn reviewed his staff report. Mr. Kapland, the Shopping`Center applicant, was present and displayed several pictures of Sign Variance signs on other Thrift -D-Lux facilities in various locations. File No. 0047 A discussion between the Council, Mr. Kapland and Mr. Quinn followed upon the conclusion of which the applicant agreed to remove the existing signs and install one 21 x 12' non- illuminated sign across the top of the store. Therefore no Council action was necessary and the matter was referred to the proper City departments. E. Lilliard Mr. Quinn reviewed his staff report with the Council, and Lot Split recommended approval of the lot split. AP# 143 - 020 -29 Upon motion by Councilman Pezonella, seconded by Council- File No. 0051 man V. Smith and unanimously approved, the Council approved the lot split subject to the conditions recommended by the planning staff and on file in the City Offices. Mr. Paul Miersch, representing the applicant, raised the question of zoning on the property. Mr. Callinan suggested that all the land west of the railroad tracks and south to Hinebaugh Creek be zoned M -L or M -L -PD. Mr. Callinan suggested that a further condition be added to the approval of the lot split whereby the applicant would pay theCity for the segregation of the special assess ments on the parcel. Upon motion by Councilman Pezonella, seconded by Council- man Roberts and unanimously approved Councilman Pezonella amended his previous motion to require the payment by the applicant of the fees for the segregation of the special assessments on the parcel. R. H. Pollard City Manager Callina displayed several architectural Plot Plan and renderings of the apartment complex, and detailed plans Architectural for the landscaping and screening of the parking areas. Approval Mr. Quinn reviewed his staff report. Mr. Callinan request- ed that approval of the landscaping be withheld until staff had had an opportunity to go over the types of plants and trees proposed. Mr. G. Lehmann, representati °re of the applicant, advised Wage 44° February 6, 1967 the Council that the west side of the plan would be devel- oped first. A discussion was held relative to screening on the west side of the property. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella and unanimously approved, the Council gave architectural approval to the apartment complex subject to screening of the parking area on the west side of the com- plex and also subject to the Department of Public Works approval of the trees and landscaping shown. A discussion was held on the type of screening which should be installed and Councilman V. Smith stated that it was the intent of his motion that the screening should be of the same type as that to be installed on the other sides of the lot. City Manager Callinan advised that the plot plan for the service station had been revised to correspond to the model submitted previously. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella and unanimoouly approved, the Council approved the plot plan for the service station and in principal the concept of the architecture for the service station. Approval of the plot plan was subject to the conditions presented at the January 16, 1967 meeting. A discussion was held, upon the conclusion of which Coun- cilman V. Smith amended his motion to include approval of the plot plan for the restaurant also subject to the con- ditions presented at the January 16, 1967 meeting. Said amendment was seconded by Councilman Pezonella and unani- moutibly approved. Policy on Special City Manager Callinan requested Council expression on Signs whether they would permit special signs not included in an original use permit, or whether they would insist that only signs approved in a use permit be allowed. The Council decided that this item should be discussed at the time of a special meeting to go over the sign section of the zoning ordinance. Ordinance No. 77 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF ROHNERT PARK Page -5- February 6, 1967 City Manager Callinan explained that this ordinance changed the zoning on the property owned by Mr. Pollard, south of East Cotati Avenue. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella and unanimously approved, the reading of Ordin- ance No. 77 was waived and said Ordinance introduced. Copeland Creek Improve- The matter was deferred until later in the meeting. ment Project Tom Feeney - Annual Mr. Feeney presented an oral annual review of the City's Presentation of City's insurance program reporting that the liability premium Insurance Coverage and the fire rate premium would not be increased for the next insurance year beginning February 19, 1967. City Manager Callinan reviewed the consolidation of the City's insurance which took place last year. Councilman Roberts initiated a discussion concerning insurance specifications and bidding procedure. Mr. Howard Day, an insurance agent, commented briefly and stated he did not wish to submit a bid. Mr. Dennis Doherty of Doherty - Sasselli Insurance Agency was present and stated he would like to submit a bid by the end of the week. A discussion followed upon the conclusion of which Council- man V. Smith moved that Doherty- Sasselli be allowed to submit their proposal no later than Friday, February 10, 1.967 and the City Manager be authorized to analyze the bid and if he felt it warranted consideration to call a special meeting. Said motion was seconded by Councilman Roberts and unanimously approved. Upon motion by Councilman V. Smith moved that all new proposals for insurance be submitted no later than the first day of the year. He then amended the motion to require that all new proposals be submitted at least 60 days prior to the expiration date of the City's insurance. Said motion was seconded by Councilman Roberts but no vote was taken. Further discussion followed and Council- man Roberts withdrew his second of Councilman V. Smith's motion. After further discussion the matter was left as stated in Page -6- February 6, 1967 the approved motion requesting the City Manager to review Doherty- Sassellits proposal. Drainage for Area City Manager Callinan read a letter from Mr. Oretsky re- North of Expressway garding a drainage problem on Commerce Boulevard and sub - sequent backing up of water on his properties. Mr. Hudis reviewed his reply to Mr. Oretsky °s letter. Mr. Oretsky was present and discussed drainage of the indus trail area in general with the Council. Water Service for City Manager Callinan and Engineer M. Hu.dis recommended Rancho Cotate High tying into an 811 water line from Alta Avenue in Southwest School Boulevard and constructing a similar line from Subdivision 12 -B to meet and extend a main out to the proposed South- west Boulevard to the High School. Upon motion by Councilman V. Smith, seconded by Council- man Roberts and unanimously approved, the Council author- ized the City Manager to proceed in the manner outlined. T.C. & Y. Sign Permit City Manager Callinan and Mr. Quinn displayed several drawings and layouts showing the signs being requested by T.C. & Y. Store. Mr. Quinn reported that the requested sign was far in excess of what the ordinance permitted. A brief discussion followed. Mayor C. Smith asked that the matter be deferred until the next meeting and requested that the applicant be informed to stay as close to the requirements of the ordinance as possible. Councilman V. Smith commented on the gaudiness of the signs in the shopping center. Councilman Roberts commented and requested that the Coun- cil's expression to the owners of T.C. & Y. be one of com- promise. The Council agreed and requested the City Manager to proceed towards working out a compromise with T.C. & Y. on the sign proportions. Sonoma Campus Co. Mr. Callinan read a letter which had been requested from the City by Sonoma Campus Company and Santa Rosa Develop - ment Co. concerning an expression that precise zoning will conform to the master plan. Mr. Quinn commented. `.tphe Council authorized the City Manager to release the letter. Page -7- February 6, 1967 City Manager's Report Cotati School Board Mr. Callinan advised the Council that the Cotati School Meeting Board had suggested the date of March 13, 1967 for the dinner meeting with the Rohnert Park Council. 'There being no objections the City Manager was requested to confirm the date with the Cotati School Board. Rules and Regulations City Manager Callinan commented on the rough draft of the For mater Operations water operations rules and regulations presented to the Council. Several items contained in the draft were dis- cussed. Upon motion by Councilman V. Smith, seconded by Councilman Pezonella, and unanimously approved, the Council approved that portion of the rules and regulations which increased the monthly flat rate for single family dwellings from $3.00 to $4.00 effective March 1, 1967. South Santa Rosa A discussion was held concerning the South Santa Rosa .Annexation Study Annexation Study and its presentation to the L.A.F.C. The Council requested the City Manager prepare a map showing the existing City limits of Rohnert Park and Santa Rosa and the line of the proposed annexation. Mayor C. Smith requested City Manager Callinan to set up a meeting for the Council to discuss this matter with Mr. Lehman and Mr. Hudis, the meeting to be held anytime after February 23rd. Apportionment of City Manager Callinan initiated a discussion on the possi- Sales Tax bility of bringing before the Sonoma County Mayors' and Councilmen's Association the idea of pooling the sale tax monies received by the Cities for redistribution to the cities on a per capita basis. Chamber Dinner Mr. Callinan reminded the Council of the annual Chamber of Commerce dinner to be held March 4th. 1915 Act Redemption Mr. Callinan reported that all 1915 Act Bond Redemption Fund Payments Funds, except Series 1961 -1, were current. Mr. Callinan requested authorization to advance $2130.00 to the Tax Collector's Office to cover the deficiency in the Series 1961 -1 fund. Page -8- February 6, 1967 Upon motion by Councilman Pezonella, seconded by Council- man Roberts and unani msouly approved., the Council.. authoxi zlr ed the advancement of $2130.00 to the Sonoma County Tax Collector to cover the outstanding Series 1961 ®1 coupone, due January 2, 1967 with the usual stipulations of repay- ment. League of Calif. City Manager Callinan requested permission to attend the Cities Meeting League of California Cities meeting for City Managers inn Palo Alto February 8 through 10, 1967. Upon motion by Councilman Pezonella, seconded by Council- man Roberts and unanimously approved, City Manager Callinan was authorized to attend said meeting. Hardin Law Suit Mr. Callinan read a letter from City Attorney Maxwell reporting that the Hardin Law Suit would go to trial in the fall. Legislation d City Mr. Callinan read a letter from City Attorney Maxwell Attorney Position relative to legislation to allow City Treasurers to be appointed rather than elective. Upon motion by Councilman Roberts, seconded by Councilman V. Smith and unanimously approved, the City Attorney was requested to prepare the necessary documents and submit a request t6 the legislature to allow general law City Councils to make the City Treasurer position appointive. Copeland Creek Improve- Mr. Callinan reported on the status of the Copeland Creek ment Project Improveq�csrt'?:Project. Matters from Councilmen Councilman Pezonella Councilman Pezonella initiated a discussion relative to possibly "joint City - County acquisition of the Rohnert Park Golf Course. Councilman Pezonella suggested that the City staff follow -up on this matter. Councilman Roberts Councilman Roberts requested that the items listed on the agenda for discussion by him be deferred until a later meeting. Councilman V. Smith Councilman V. Smith initiated a discussion regarding the City of Rohnert Park acquiring its own electrical distri- bution system. Page -9- February 6, 1967 Councilman V. Smith read a statement entitled "City Acquisition of Public Utilities ", a copy of said state- ment is attached to the minutes. Councilman V. Smith suggested that the Council consider having the City Manager solicit quotes from appropriate firms as to the cost of conducting an acqui.sitiorland feasibility study concerning the electrical distribution system. After further discussion the matter was deferred until the February 20, 1967 City Council meeting. Adjournment There being no further business the meeting was adjourned at approximately 11 :45 P.M. l Deputy C Clerk APPROVED: Mayor Clif -) Smith . y� ATTEST: City Clerk