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1963/12/16 City Council MinutesROHNERT PARK CITY COUNCIL 16 December 1963 The Council of the City of Rohnert Park met this date in regular session at $:00 p.m. at the City Office, 435 Southwest Blvd., Rohnert Park, with Mayor Smith presiding. This regular session was preceded by a closed personnel session which commenced at 7 :30 p.m. Formal action was taken during the regular meeting. Roll Call Present: (5) Mayor Smith, Councilmen Bell, Buchanan, Foust, Rogers. Absent: (0) Minutes Upon motion by Councilman Rogers, seconded by Councilman Foust and unanimously approved, the minutes of December 2, 1963 were approved as submitted. Upon motion by Councilman Rogers, seconded by Councilman Buchan- an, and unanimously approved, the minutes of December 61 1963 were approved as submitted. Bills Upon motion by Councilman Foust, seconded by Councilman Rogers and unanimously approved, the bills per attached copy dated December 16, 1963 were approved for payment. Variance Permit Upon motion by Councilman Buchanan, seconded by Councilman Bell and unanimously approved, Wright and Oretsky's request dated December 12, 1963, to use the right of way easement adjoining Jack London Hall for expansion of their parking facilities was approved. Wright and Oretsky will pave and maintain the area, cover any necessary insurance to hold the City harmless, and assure access through the easement at all times. Public Hearing Mayor Smith opened the public hearing on Annexation No. 2. The Annexation #2 City Clerk advised that no written protests were received. There being no protests or objections from anyone at the meeting, Mayor Smith declared the hearing closed. Resolution #136 Upon motion by Councilman Rogers, seconded by Councilman Buchanan and unanimously approved, reading of Resolution No. 136 was waived. Resolution No. 136 - A RESOLUTION DETERMINING THAT A MAJORITY PROTEST HAS NOT BEEN MADE, ROHNERT PARK ANNEXATION NO. 2, upon motion by Councilman Rogers, seconded by Councilman Bell, was unanimously adopted. Ordinance #40 Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, reading of Ordinance No. 40 was waived. Ordinance No. 40 - AN ORDINANCE OF THE CITY OF ROHNERT PARK APPROVING THE ANNEXATION OF CERTAIN UNINHABITED TERRITORY - ROHNERT PARK ANNEXATION NO. 2, was introduced upon motion by Councilman Buchanan, seconded by Councilman Foust, and unani- mously approved. Ordinance No. 38 - AN ORDINANCE PROHIBITING THE USE OF STREETS FOR STORAGE OF VEHICLES AND PROVIDING FOR PENALTIES FOR VIOLA- TION THEREOF, upon motion by Councilman Buchanan, seconded by Councilman Rogers, was adopted by the following vote: AYES: (5) Councilmen Bell, Buchanan, Foust, Rogers, Mayor Smith. NOES: (0) ABSENT: (0) Ordinance #39 Upon motion by Councilman Bell, seconded by Councilman Foust and unanimously approved, reading of Ordinance No. 39 was waived. Ordinance No. 39 - AN ORDINANCE AMENDING ORDINANCE N0. 31 BY CHANGING THE BUSINESS LICENSE TAX UPON VENDORS OF MERCHANDISE, upon motion by Councilman Bell, seconded by Councilman Foust, was adopted by the following vote: AYES: (4) Councilmen Bell, Buchanan, Foust, Mayor Smith. NOES: (0) ABSENT: (0) ABSTAIN: (1) Councilman Rogers. Page 2 16 December 1963 Public Hearing Mayor Smith opened the public hearing on Amended Assessment, Project 1956-1 Project 1956 -1. There being no protests or objections, Mayor Smith declared the hearing closed. Resolution #137 Upon motion by Councilman Bell, seconded by Councilman Foust and unanimously approved, reading of Resolution No. 137 was waived. Resolution No. 137 - A RESOLUTION CONFIRMING AMENDED ASSESSMENT PROJECT 1956 -1, upon motion by Councilman Bell, seconded by Councilman Rogers, was unanimously adopted. Public Hearing Mayor Smith opened the public hearing on Amended Assessment, Project 1959 -1 Project 1959 -1. There being no protests or objections, Mayor Smith declared the hearing closed. Resolution No. 138 Upon motion by Councilman Foust, seconded by Councilman Rogers and unanimously approved, reading of Resolution No. 138 was waived. Resolution No. 138 - A RESOLUTION CONFIRMING AMENDED ASSESSMENT, PROJECT NO. 1959 -1, upon motion by Councilman Foust, seconded by Councilman Buchanan, was unanimously adopted. Public Hearing Mayor Smith opened the public hearing on Amended Assessment, Project 1961 -1 1961 -1. There being no protests or objections, Mayor Smith declared the hearing closed. Resolution #139 Upon motion by Councilman Rogers, seconded by Councilman Buchan- an, and unanimously approved, reading of Resolution No. 139 was waived. Resolution No. 139 - A RESOLUTION CONFIRMING AMENDED ASSESSMENT PROJECT 1961 -11 upon motion by Councilman Rogers, seconded by Councilman Buchanan, was unanimously adopted. Ordinance #38 Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, reading of Ordinance No. 38 was waived. Ordinance No. 38 - AN ORDINANCE PROHIBITING THE USE OF STREETS FOR STORAGE OF VEHICLES AND PROVIDING FOR PENALTIES FOR VIOLA- TION THEREOF, upon motion by Councilman Buchanan, seconded by Councilman Rogers, was adopted by the following vote: AYES: (5) Councilmen Bell, Buchanan, Foust, Rogers, Mayor Smith. NOES: (0) ABSENT: (0) Ordinance #39 Upon motion by Councilman Bell, seconded by Councilman Foust and unanimously approved, reading of Ordinance No. 39 was waived. Ordinance No. 39 - AN ORDINANCE AMENDING ORDINANCE N0. 31 BY CHANGING THE BUSINESS LICENSE TAX UPON VENDORS OF MERCHANDISE, upon motion by Councilman Bell, seconded by Councilman Foust, was adopted by the following vote: AYES: (4) Councilmen Bell, Buchanan, Foust, Mayor Smith. NOES: (0) ABSENT: (0) ABSTAIN: (1) Councilman Rogers. Page 3 16 December 1963 Public Safety Mayor Smith read a City Council statement regarding the Rohnert Park Public Safety program and policy. A copy of the statement is herewith attached and by reference made a part of these minutes. Personnel Session Mayor Smith reported on the action taken by the City Council during the personnel session which preceded the regular meet- ing. The following action was taken to confirm the matters discussed at the Personnel Session: Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, a City Council policy regarding outside employment for City employees was established. Said policy statement was read by Mayor Smith. A copy is attached herewith, and by reference made a part of this motion and these minutes. Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, Lillian Sani will be allowed a mileage allowance for mileage incurred in her vehicle while performing City tasks, such as going to bank, Post Office, etc. Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, since Officer J. R. Northam has satisfactorily completed his six month probationary period he will be removed from probation and classified as a regular employee of the Police Department, and will advance from Range 11, Step b, $431 per month, to Range 11, Step c, $453 per month effective January 1, 1964. Upon motion by Councilman Foust, seconded by Councilman Buchan- an, and unanimously approved, since Officer Delane Patton has satisfactorily completed his six month probationary period in the Police Department, he will be removed from probation and classified as a regular employee of the Police Department effective January 1, 1964. Having been an employee of the City for some time and having received an increase in pay on July 1, 1963. Mr. Patton was not eligible for a pay increast at this time. Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, since Chief of Police Joseph Spinelli has satisfactorily completed his six month probation- ary period, he will be removed from probation and classified as a regular employee and will advance from Range 15, Step a, $500 per month, to Range 15, Step b, $525 per month effective December 24, 1963. Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, City employees were granted one extra day off for Christmas, and one extra day for New Years, in addition to having these holidays off. Scheduling of these extra days off was left to City Manager Callinan to arrange, since the City offices and functions are to be closed for Christmas and New Years Day only. Page 4 16 December 1963 Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, Police Department personnel will be given an extra days pay in lieu of the extra day off, if reasonable scheduling of the extra day off for them cannot be arranged. Alden Avenue Mayor Smith declared Alden Avenue "Candy Stick Lane" and recommended that the general public view the Christmas decora- tions on this street. He also commended the residents of Alden Avenue for their cooperation and civic pride. Planning & Zoning Mr. Golis proposed General Plan was discussed, but no action taken as -a staff report from the Sonoma County Planning Com- mission has not been received and the Council has not time to digest City Manager Callinan's cost report dated December 16, 1963 on Mr. Golis proposals for financing major streets, bridges, etc. Gehrke Realty's Batch Plant Use Permit application was discussed but no- action taken pending receipt of the staff reports on the proposed General Plan. Zoning _request� for Apartment secs in Annexation No_ 1 Upon motion by Councilman Rogers, onded by Councilman Faust and unanimously approved, Rohnert Park Realty's request for high -rise apartments and multiple dwelling units zoning in two parcels south of the Golf Course Subdivision and Himbaugh Creek was generally endorsed and the Council went on record that once the area to the East of the railroad is zoned by the City, the Council will look with favor on zoning these particular parcels for high -rise apartments and multiple dwellings. Sewer Route to-area east-of Railroad-and-Sonoma State College Upon motion by Councilman Rogers, seconded by Councilman Buchanan and unanimously approved, the route of the sewer line to the College as presented by Mr. Callihan, City Manager, and Mr. Hudis, Engineer, was approved. With the approval of the sewer line route, Mr. Hudis will now commence engineering of the line and have the plans and specifications ready to call for bid within 30 days from this date. Golf-Course Subdivision_ Upon motion by Councilman Rogers, seconded by Councilman Buchanan and unanimously approved, preliminary approval was given to the revised layout of the Golf Course Subdivision presented by the developers. The developers were urged to work closely with the City on this sub - division so that when the tentative map is filed, the City will not have to impose many drastic and costly changes from the stand point of engineering costs. Annexation of Neighborhoods "L" and "J" was discussed and Mr. Maxwell, City Attorney, was requested to prepare the necessary petitions for the City to start annexation proceedings. City Manager Mr. Callinan, City Manager, discussed the following items with Report the City Council: Page 5 16 December 1963 1. Reported on a discussion of the merger of the District and the City operations with Mr. Maurice Behne of the Division of Local Government Fiscal Affairs of the State Controllers Office. 2. Discussed the hiring of a Planning Consultant. Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, Mr. Nore Thiesfeld was engaged as City Planning Consultant at a monthly retainer of $125 in accordance with the general terms specified in the letter dated December 10, 1963, from Mr. Callinan to Mr. Thiesfeld. 3. Discussed the new pump installed at the Sewer Plant. Mr. Wiggins, Superintendent of Public Works, advised the Council that the installation of this pump at the sewer plant is now 90116 complete, and the pump will double the pumping capacity of the sewer plant. 4. Advised the Council that a Use Permit request from Ed Mackay for an Auto Supply Store in the new shopping center had been received and was sent to the Sonoma County Planning Commission for a staff report. 5. Discussed the drainage of Subdivisions 10 -11 -12 B. Upon motion by Councilman Buchanan, seconded by Councilman Rogers and unanimously approved, as a condition of City acceptance of Subdivisions 10 -11 -12 B, the developers will be required to put up a bond to insure installation of drain pipe instead of the present open drainage ditches within twelve months after acceptance of the above subdivisions by the City. Resolution #140 Resolution No. 140 - A RESOLUTION AUTHORIZING AND APPROVING FREEWAY AGREEMENT WITH THE DIVISION OF HIGHWAYS, was presented by Mr. Maxwell, City Attorney, moved by Councilman Rogers, seconded by Councilman Buchanan, and unanimously adopted. Planning Comm. Mr. Clifford Smith was requested by Mayor Smith to attend the vacancy meetings of the Rohnert Park Planning Commission to see if he would be interested in filling the present vacancy on the Planning Commission. Mr. Smith indicated that he would do so. Recreation Upon motion by Councilman Foust, seconded by Councilman Buchanan, and unanimously approved, the proposal from Carousel Paint Co. to paint the recreation buildings in Neighborhood "B" Park for not more than $228, including red leading of rust spots, was accepted. Councilman Bell advised the Council that the Recreation Commission had sent letters and questionaires to a cross section of Rohnert Park residents to find out the feelings of the public regarding Capital Improvements in Neighborhood "B" park. A report on the results of this survey will be Page 6 16 December 1963 presented to the City Council at their first meeting in Jan- uary* Adjournment There being no further business, the meeting was then adjourned at 10 :20 p.m. C ty Clerk APPROVED: Mayor CITY COUNCIL STATEMENT CURRENT OUTSIDE EMPLOYMENT POLICY read by Mayor Smith APPOINTIVE EMPLOYEES: 16 Dec: �i�.':,er 10' STATEMENT: Employees are expected to devote maximum physic. -1, rrc:a r-1,:._c (Regular emp,) creative efforts, commensurate with job scope, and rate of pay, so long as they are full time employees of (Part -time emp.) the City of Rohnert Park. The same is expected of employees, however limited to specified hou E. , those governed by the amount of hours for which wa,es are pa specified in the employment contract. POLICY: Vocational interest on a part time basis may be author izea (Authorization) the discretion of the City Council. When authorized, s,:sh shall not create a conflict of interest at to the employeels (Limitations) duty and responsibility to his employer, the City of Park; bona fide economical justification must be present; suc:l interest shall not be pursued during the employee's normal_ (Public properties) working hours; such interest shall not involve the use or benefit of public properties. CITY COUNCIL STATEMENT ON PUBLIC SAFETY PROGRAM read by Mayor Smith 16 December 1963 Since the incorporation of Rohnert Park the City Council has always considered the possibility of establishing a Public Safety Program in the City. What this means is an integration of Police Protection and Fire Protection services as much as possible in hopes of improving the services provided to the community in these specific fields. Much thought and discussion has been given to this program. In discussions, municipal managment consultants have advised the City Council and the City Manager that a Public Safety Program, if developed properly, can mean better and more effi- cient service to the tax payers and citizens of the community and also result in significant savings in tax monies. It is with these general thoughts in mind that the City Manager has taken the initial steps, with the full cooperation and consent of the Council, to get the Public Safety Program started in Rohnert Park. In effect, Police Chief Spinelli has been requested to take the necessary steps to familiarize himself with all aspects of our fire department operations. Effective January 1, 1964, Chief Spinelli will also have the responsibility for the administration of our fire department. This program that we are now making public has been discussed with Chief Spinelli and the Volunteer Fire Chief Ryan. An outline of the Council's and the City Manager's feelings in respect to public safety was presented to both these gentlemen. Chief Ryan has indicated to both the City Manager and Chief Spinelli that he stands ready to fully cooperate on the Public Safety Program for Rohnert Park. We rest assured that all the volunteer firemen feel the same way. Some areas that Chief Spinelli will be giving top priority to in the near future are: 1. The establishment of an extensive training program for all fire and police personnel. 2. Study of the advisability of having the fire equipment readiness program handled by a full time City employee rather than by a volunteer on a part time basis. 3. A study of the possibility of rather than establishing a special police reserve, to see if we would not work out one reserve to handle both fire and police activities as one reserve unit. 4. The development of a long range program for police and fire protection in the City areas yet to be developed. 5. A review of existing ordinances, codes, by -laws, etc.., to determine what changes may be required. 6. The establishment of regular periodic informative reports of activities to the City Manager and, in turn, to the City Council. The above items should not be considered all inclusive since I am sure we all realize that Public Safety is a very broad field and many considerations have to be taken into account before valid judgements can be made. The City Council and the City Manager feel that the placing of the administration of both the Police and Fire pro- tection departments under one individual will greatly add to the efficiency of Page 2 Public Safety Program 16 December 1963 administrating the Cities many activities with a minumum of full time personnel. One could readily ask, "Why is the Council approving the establishment of the public safety program? Has not the present system worked well ?" The answer to whether the present system has worked well is, "Emphatically, yes!" A large part of this success has been the full co- operation and dedication of the volunteer firemen. We have been extremely fortunate in organizing two effective departments in such a relatively short span of time. However, the primary purpose of getting started on a public safety program at this time is to plan for the future. When Rohnert Park incorporated, the City area con- sisted of approximately 750 acres; two recent annexations have added over 1,600 acres of area to be developed and protected. In addition, there is another approximate 500 acres which the Rohnert Park developers are proposing for annexation to the City. Thus, in a few months time, the area encompassed by the City of Rohnert Park will have blossomed from our original 750 acres to an area of approximately 2,850 acres. A substantial increase by anyone's standards. If Rohnert Park is to plan for the development that we know will come, than now is the time to start. Many new programs are currently under study. Public Safety is but one of the many programs that we feel will greatly benefit the Community. If Rohnert Park was destined to remain the same size as it was when we incorporated, there would be no need to proceed with the Public Safety Program. However, the growth of Rohnert Park can be assured. Hence experimentation to determine how a Public Safety Program will benefit the City in terms of dollars saved and providing better public safety protection, should be initiated right away. It is with this thought in mind that the Council has approved this major reorganization in the City structure. It is major in more than one sense of the word. We have not and are not attempting to be like someone else; we are using the Public Safety theory and tailor- ing it to the present and future needs of Rohnert Park. The structure of our Public Safety Department may or may not be unique. We don't think you will find another one exactly like it. We rest assured that with the full cooperation of all those in- volved in the Public Safety Program and the cooperation of all the citizens that we will eventually be able to offer the citizens of Rohnert Park a program of Public Safety and Service second to none in the County of Sonoma and at a significant savings in tax dollars.