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1964/01/20 City Council MinutesROHNERT PARK CITY COUNCIL 20 January 1964 The Council of the City of Rohnert Park met this date in regular session at 8:00 p.m. at the City Office, 435 Southwest Blvd., Rohnert Park, with Mayor Smith presiding. This regular session was preceded by a work session which commenced at 7 :30 p.m. Role Call Present: (5) Mayor Smith, Councilman Bell, Buchanan, Foust, Rogers Absent: (0) Secretary Upo, motion by Councilman Buchanan, seconded by approved, Connie Councilman Foust and unanimously Harris was appointed secretary for this meeting in the absence of the City Clerk who was excused due to _llness. Minutes Upon mot�_on by Councilman Foust, seconded by Coun- the cilman Rogers and unanimously approved, minutes of January 6, 1964 were approved as submitted. Dill Upon. motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, bills per attached copy dated January 20, 1964, were approved for payment. conferences, Mayor Smith asked the Council if anyone would be Meetings & etc. able to attend the Governor's Safety Conference 5--6, 1964; the Council in San Francisco, February indicated that they will not be able to attend. The Mayor stated that he would be in the area at that time, and that he would drop by. Mayor Smith stat"ci that anyone interested in attending the North Day Division League of California Cities meeting on January 25, 1964 in Santa Rosa, should contact the City Manager so that reservations can be made. Planning & Use permit for the 10 un�it�apartment _at 7417 _ Inc. Zoning Brid .-it Drive for Mr. Anderson of the Separon, of— Santa Rosa: The Council discussed and consid- ered the staff report sent by the Sonoma County Planning Commission and decided to turn the matter over to the City Planning Commission for their recommendation. Mr. Belden, Mr. Andersons associ- ate, spoke on the application and stated that they would comply with points 4 & 6 of the County's Staff report. Upon motion made by Councilman Foust, seconded by Councilman Buchanan and unani- mously approved the matter of this use permit will be referred to the City Planning Commission for their consideration and recommendation. After a report is received from the Planning Commission the Council will render a decision on this appli- cation. The Council requested that the Planning Commission submit a report in time for the Council to take this matter up at their February 3rd meeting. Use Permit for Sonoma Steel Coloration: Mr. Callinan., City — Manager, reported —that Mr. Keith of the Sonoma Steel Corporation had phoned earlier today and stated that he nor his partner Mr. Wilkerson, would be able to attend tonight's meet- ing, but that they would go along with any restric- tion the Council feels should be imposed. Motion was made by Councilman Buchanan, seconded by Coun- cilman Bell to approve the use permit subject to conditions recommended in the Staff report and also subject to the applicants agreeing to the in- stallation of curb and gutter. Mayor Smith refused to call for the vote, instead Mayor Smith turned the chair over to Vice Mayor Buchanan to call for the vote. Vice Mayor Buchanan assumed the chair and called the vote; the motion was adopted by the following vote: AYES: Councilman Bell, Buchanan, Rogers; NOES: Councilman Foust and Mayor Smith. Mayor Smith assumed chairmanship. Further discussion was held concerning this use permit and the City Manager was advised to instruct the applicant that although the Use Permit was approved that he must get the approval of the Planning Commission on his parking layout and also submit a plan to the Planning Commission for land- scaping. The Mayor then sugip sted the adoption of the fol- lowing procedure concerning use permits and other planning matters: 1. That upon receipt of an application by the City staff, the City staff would forward it to the County Planning staff for a staff report. 2. Upon receipt of the County Planning Staff report, the matter will be schedul- ed for the next Planning Commission meeting. 3. Planning Commission will review the matter and make a recommendation to the City Council. 4. The matter would then be scheduled for the next City Council meeting at which time the City Council will make a judgement based on the County Staff Report and the City Planning Commission recommend- ations. The Council expressed approval of the Mayor's suggestion. Resolution #141 Resolution #141 - A RESOLUTION ADOPTING & SUBMIT- TING A BUDGET FOR EXPENDITURE OF STATE ALLOCATED (ENGINEERING) FUNDS was presented by Mr. Maxwell, City Attorney. Upon motion by Councilman Rogers, seconded by Councilman Buchanan and unanimously approved, the resolution was adopted. Page 3 20 January 1964 Planning Commission Discussion was held on the set of by -laws for the By -Laws City Planning Commission that were submitted by Mr. Nicholson of the Sonoma County Planning Com- mission. Mr. Callinan, City Manager, stated that copies of these by -laws had been sent to all Coun- cilmen and Commissioners of the Planning Commission. Mr. Maxwell, City Attorney, stated that he had gone over the by -laws and that the only change he could see that would be necessary is to add "Sub- ject to approval of the City Council" to Article 6 concerning ar:�ndments to the Commission's by -laws. Mayor Smith asked for comments from the Planning Commission members that were present and Mr. Hover, Chairman of the Planning Commission, stated that they felt the same as the Council and had no ob- jection to this change. Upon motion by Councilman Foust, seconded by Councilman Bell and unanimously approved the by -laws, with the change in Article 6, were approved. Planning Commis- Upon motion by Councilman Rogers, seconded by sion Vacancy Councilman Buchanan and unanimously approved Mr. Clifford Smith was appointed to fill the vacancy on the Planning Commission created by the resign- ation of Mr. Rideout. Mr. Smith's term of office will be the balance of Mr. Rideout's term, which runs to June 30, 1967. Recreation Com- Upon motion by Councilman Bell, secnnded by Coun- mission Vacancy cilman Foust and unanimously approved, Mr. George Giester was appointed to fill the vacancy on the Recreation Commission. All terms on the Recrea- tion Commission expire on June 30th of each year. Resolution #142 Resolution No. 142 - RESOLUTION URGING THE ESTAB- LISHMENT OF A POST OFFICE OR POST OFFICE STATION WITHIN THE CITY OF ROHNERT PARK was presented by Mr. Maxwell, City Attorney. Upon motion by Coun- cilman Buchanan, secnnded by Councilman Foust and unanimously approved,the resolution was adopted by the following vote: AYES: Mayor Smith, Coun- cilman Buchanan, Foust & Rogers. NOES: None ABSTAIN: Councilman Bell Lights on Safety City Manager Callinan reported that there had been Building a mix -up between Fire Chief Ryan and the Hubbert Electric Co. on the lights for the front of the Safety Building. He stated that the City could not get full credit for the ones now in use and that they cost $253.57. Since it was a misunder- standing between both parties part, City Manager asked the Council to approve payment of this amount which does not include the general contrac- tors overhead. Upon motion by Councilman Rogers, seconded by Councilman Bell and unanimously approv- ed, authorization for payment of $253.57 for the Page 4 20 January 1964 Safety Building lights was granted. Civil Defense Aid City Manager Callinan stated that he had talked to Station Mr. Hugh Sheehan of the State of California Dis- aster Office regarding the use of the Safety Building as a First Aid Station for Civil Defense. He stated that a small section of the Council meeting room could be sectioned off to store the necessary supplies that would be on hand to service approximately 200 people if the need arises. Upon motion by Councilman Buchanan, seconded by Council- man Foust and unanimously approved, the Council gave City Manager Callinan the authority to set up same. Financing of City Manager Callinan discussed the financing of Fire Engine the new Fire Engine that will be delivered Janu- ary 21st. He advised that he had negotiated a 4% simple interest rate with the Bank of America. This compares favorably with the 6% simple interest rate for which the first City Fire engine was financed. Mr. Callinan advised that he is also negotiating with Bank of America the refinancing of the first fire engine to take advantage of the 4% simple interest rate offered by the Bank of America. Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, the City Manager, City Attorney and City Treasurer were authorized to handle the financing of the fire engines and execute all necessary documents for same. Upon motion by Councilman Buchanan, sew nded by Councilman Foust and unanimously approved, the City Treasurer was authorized to execute an "Agreement for Inactive Deposit of Funds" with the Bank of America. Mr. Callinan advised the Council that there was approximately $10,000 of inactive con- struction funds that he will deposit with the Bank of America. Insurance Discussion was held on the Insurance Proposal Specifications specifications submitted by Mr. Callinan. It was decided that City Manager Callinan should have the City's insurance brokers, Codding, Magowan, Wilky & Marrocco look over the specifications again and clarify the Comprehensive coverage data in the specifications. League of Calif. Upon motion by Councilman Rogers, seconded by Cities Spring Councilman Buchanan and unanimously approved, City Manager Callinan was authorized to attend the League of California Cities Spring Meeting for City Managers, February 19 -21 in Palm Springs and to draw an advance of $250.00 for this meeting. Page 5 20 January 1964 Parking Signs City Manager Callinan asked Mr. Maxwell, City Attorney, how the Council could go about placing "No Parking" signs around the Sonoma State College temporary campus area as this is beginning to present problems. Mr. Maxwell stated that he would look into the possibility of the City adopting by reference the Uniform traffic ordinance of the State of California, but he also stated that the City wouldn't get into trouble by placing the "No Parking" signs without having adopted an ordi- nance first. Upon motion by Councilman Rogers, seconded by Councilman Foust and unanimously approved, City Manager was authorized to have the signs placed. Public Works Mr. Wiggins reported that work at the sewer plant was nearing completion and that he thought the City should use the services extended by the E. C. Cooley Company more often. Personnel Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, since Ivor Parry has satisfactorily completed his six month probation period, he will be removed from probation and classified as a regular employee of the Public Works Department, and will advance from Range 11 Step A, 4410 per month, to Range 11, Step B, $431 per month effective January 22, 1963• Ordinance #41 Upon motion by Councilman Buchanan, seconded by Councilman Foust and unanimously approved, reading of Ordinance #41 was waived. Ordinance No. 41 - AN ORDINANCE AMENDING ORDINANCE NO. 24 BY AMENDING THE FIRE PREVENTION CODE, 1960 EDITION, ADOPTED THEREIN. Upon motion by Council- man Buchanan seconded by Councilman Foust and un- animously approved said Ordinance was introduced. Spring Election Mr. Maxwell, City Attorney stated that the second Tuesday in April is the date set for general law city elections. Publication notices of election should be published no later than February 20th, but prior to that time, there should be approval of the ballot. He stated that the procedure for handling the elections are very detailed and re- quire so much time that most Cities have the County Election staff handle the matters for a small fee. He recommended the Council contract with the County to conduct the election. Upon motion by Councilman Rogers, seconded by Councilman Foust and unanimous- ly approved the City Attorney was authorized to contact the County and arrange to have them handle the 1964 City election. Mr. Maxwell, also stated that the Petaluma High Page 6 20 January 1964 School District is conducting an election at the same time and that the ballots for this area could be consolidated. Mr. Maxwell also suggested that the Council give thought to the measures to be put on the ballots. He advised that he will have a sample prepared by the next meeting of the City Council. Area Wide Plan- Discussion was held on a joint meeting with the ning City Council of Cotati to discuss area wide plan- ning. Mr. Maxwell advised that it was better for all concerned to have an open public meeting with both councils in full attendance. The Mayor stated that he would contact Cotati to see about a joint meeting to discuss future planning in certain areas. Annexation #3 Mr. Callinan, City Manager advised the Council that he has been working on the data for Annexa- tion #3 and it and the notice of intention to annex will be submitted to the County Local Igency Form- ation Commission in a few days. The area covers approximately 520 acres south of East Cotati Avenue. The Council expressed approval and directed Mr. Callinan to proceed and file the notice of intent. Adjournment There being no further business the meeting was then adjourned at 10:22 p.m. APPROVED T Mayor Secretary �4 2 C 41 277 1 �, vG� �� . c Zc i