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1979/09/11 City Council MinutesROHNERT PARK CITY COUNCIL. MINUTES C O N S E N T C A L E N D A R City Manager Callinan referred the Council to Council memo dated September 6, 1979 for explanation of all the matters on the Consent Calendar. Resolution No. 79 -182 RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING CLAIM OF JAMES A. SANDERS AND MALCOLM L. SANDERS Resolution No. 79 -183 RESOLUTION ACCEPTING GRANT DEED (from Padre Town Center for Additional R.P. Expressway Right -of --Way) Resolution No. 79 -184 A�RESOLUTION OF'AWARD OF.CONTRACT (Commerce Boulevard Widening Right Turn Lane, Project No. 1979 -11) File No, 0656 McKellar Approval of final map,, File No. 0656, McKellar & Associates, & Associates - Redwood Redwood Park Estates (246 condominium units) and authorizing Park Estates the Mayor to execute appropriate subdivision agreement prior to the map being released. September 11, 1979 The Council of the City of kohnert,Park met this date in regular session commencing at 7:00 p'm. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Roberts Presiding. The regular session was preceded by an executive session which commenced at 7:00 p.m >,..and at which all Council - men were present,and which was held to discuss personnel and litigation matters. Call to Order Mayor Roberts called the meeting of,the regular session to order at approximately 7:07 p.m. and led the pledge of allegiance. Roll Call Present: (5), Councilmen Beary, Carbone, Hopkins, Stewart and Roberts Absent: M.- .None Staff present for all or part,of the meeting: City Engineer Brust,, Planning Director Skanchy,. and City Attorney Flitner (whose time of arrival is specifically noted in these minutes). Approval of Minutes Upon,mot7ion'of Councilman Carbone, seconded by Councilman Hopkins, and'.un�nimously approved, the minutes of August 27, 1979 were approved as submitted. Approval of Bills Upon motion of Councilman Carbone, seconded by Councilman Hopkins,, and unanimously, approved,the,bills presented per the attached list'in the amount of $541,590.73, were approved. Adding Non - Agendaed City Manager Callinan requested that time be alloted under the. Items to Agenda "City Manager's Report.P9 section of the meeting's agenda to consider several resolutions.not listed on the agenda. C O N S E N T C A L E N D A R City Manager Callinan referred the Council to Council memo dated September 6, 1979 for explanation of all the matters on the Consent Calendar. Resolution No. 79 -182 RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING CLAIM OF JAMES A. SANDERS AND MALCOLM L. SANDERS Resolution No. 79 -183 RESOLUTION ACCEPTING GRANT DEED (from Padre Town Center for Additional R.P. Expressway Right -of --Way) Resolution No. 79 -184 A�RESOLUTION OF'AWARD OF.CONTRACT (Commerce Boulevard Widening Right Turn Lane, Project No. 1979 -11) File No, 0656 McKellar Approval of final map,, File No. 0656, McKellar & Associates, & Associates - Redwood Redwood Park Estates (246 condominium units) and authorizing Park Estates the Mayor to execute appropriate subdivision agreement prior to the map being released. Underground Utility District No. 3 Page 2 September 11, 1979 ,Upon motion of Councilman Hopkins, seconded by Councilman Carbone, and unanimously.approved, reading of Resolution Nos. 79 -182 through 79- 184 was.waived'and said resolutions were adopted, and•the final map for Redwood Park Estates was approved e°• .. n 9..°e s i 9a 8. 9 7t City Manager Callinan referred Council to Council memo dated September 6, 1979, reviewed map on display at the meeting and noted that this matter was scheduled for a duly noticed public hearing. Mayor Roberts opened the scheduled public hearing on Under- -.ground Utility'District No. 3. Mr. Howard Boggs, 6430 Commerce Blvd. was recognized and inquired what area Underground Utility District No. 3 covered. Mr. Ernest McCulloh, 2601 McBride Lane was recognized and inquired if Underground Utility District No. 3 would include his property. Ralph. Fitch, Pacific Gas Electric was recognized and along with City Manager Callinan explained the undergrounding project in detail after which discussion followed between Council members and staff with Howard Boggs, and Ernest McCulloh participating. ,There being no one further desiring to be heard and no written communications received, Mayor Roberts closed•the public hearing. City Attorney rl.itner City Attorney'Flitner arrived at this point in the meeting Arrives the.t me being approximately 7:;20'p'.m. Further discussion followed. Mayor Roberts re- opened the- public hearing for Underground Utility District No. 3. Howard Boggs was recognized and inquired if Pacific Telephone was having problems undergrounding their system, if street lights will be included in this project. Mr. Boggs stated that he felt'the' project was a step forward for the city. City Manager Callinan indicated that street lights will be —Included in this project but paid for by the city and that Pacific Telephone was having some'difficultaes with the connection to their new system located on Commerce Blvd. Ernest McCulloh was recognized and informed that he agreed with project 1000. There being no one further desiring.to'be heard, Mayor. Roberts closed the public hearing. Page 3 September 11, 1979 Upon motion of Councilman Hopkins, seconded by Councilman Stewart, and approved by the following roll call vote, the Council iidicated.that the project would proceed. AYES: (4) Councilmen Beary, Hopkins, Stewart and Roberts NOES;, (1). Councilman Carbone City Manager'Calliiian advised that the resolution formally establishing the district would be on the next agenda. County -Wide industrial / City Manager Callinan introduced Mr. Richard Lehtinen of the Commercial Study Sonoma County Planning Department. Richard Lehtinen, Sonoma County Planner was recognized and gave a presentation on the County -Wide Industrial /Commercial Study, distributed material to each Council member, referred to work maps on display at the meeting. Discussion followed between Council, staff and Mr. Lehtinen regarding the industrial /commercial study. Bus Stop Removal City Mai alter Callinan reviewed his memo to the Council dated Arlen Adrian Drive September. 6, 1979 concerning removing a bus stop located on the corner of Adrian and Arlen Drive, pointed out that adjacent residents complaints of litter, noise, and children playing in the garage, because the bus stop is so close to a residence. Mr. Callinan noted that the owner has spent a great deal upgrading his property, that another stop was located within only one block and recommended removal of said stop, Mayor Roberts opened the public hearing on removal of a bus stop located on the corner of Arlen. and Adrian Drive. Joe Sutter, 39Z Arlen Drive was recognized, stated that many of the persons riding the'bus. have small children and that the parents do not watch these children who in turn play in his garage and on hip property.,, Mr.., Sutter pointed out that many things in his garage were hazardous to children. Mr. Sutter felt the stop was dangerous because it was located so near the stop sign and crosswalk. He indicated that many times bus drivers had ridden up on the curb in order to turn the corner and oncoming cars behind these buses had difficulty seeing around. Mr. Sutter stated that since the improvement of his property many residents around him have also improved their residences. He also pointed out,that the sign was on private property. Mr. Richard Smith, 495 Arlen Drive was recognized and opposed the removal of the bus stop, indicated that he represented his father, Vern Smith who.frequently used this stop. He submitted a letter,of petition (a copy of which is attached to the original set, of these minutes),to each member of the Council, inquired the area in which,,the public hearing notices were mailed. Mr. Smith felt that many.tof the residents in the area that used this bus stop were not notified of the public hearing and should have been, Page 4 September 11, 1979 City Engineer indicated that notices were mailed to all residents within a'3001.radius of the bus stop. Mr. Smith'pointed out that the removal notice for this bus stop was not posted at the stop nor did he feel it was adequate- ly publicized. Mr. Smith indicated that this bus stop serviced those residents -living'on Anson," Arlen, Alta, Almond and Alison Drives, and that notices should have been mailed to those bus service areas. Mr. Smith recommended that the matter be'tabled or re- scheduled for a new public hearing to adequately notify all surrounding residents within a larger area of the stops He also felt that everything should be done to encourage the use'of-pu' is transportation and the removal of bus stops due to complaints of surrounding property owners was not reason enough to remove same. Mr. Smith expressed that if more stops: were removed, persons would have to drive and /or leave their cars'in shopping centers in order to catch their buses instead of walking to the'stops; Mr. Smith felt the litter problem was due to the elementary school,.and park /ballfield located just across the street. Joe Sutter was recognized and indicated he had, on many occasions, witress6d bus drivers.,,ptopping in between stops to pick u pi up -riders. Mr. Sutter informed -the public hearing was publicized in the local newspaper.' Discussion followed between Council and staff with doe Sutter and Richard Smith participatingo` There being no one else desiring to be heard and no written communications received, Mayor Roberts closed the public hearing. City Attorney Flitner upon inquiry informed that removal of this bus stop did not require notice of public hearing and notifying surrounding residents within a 300° radius was sufficient'. City Manager Callinan stated he had already sent a letter to Golden Gate 'Transit asking that the sign be removed. Upon motion of Councilman Hopkins,, seconded by Councilman Carbone and approved by the following roll call vote, Council ratified staff's order to remove the bus stop located on Arlen Drive at the corner of Adrian Drive. AXES (4) Councilmen Carbone, Hopkins, Stewart and Roberts NOES: (1) Councilman Beary Councilman Beary pointed out that maybe the city should police picking up debris around bus stops, should encourage public transportation and not inconvenience commuters. He also indicated he would like staff to survey if the removal of this stop abates the litter problem. Page 5 September 11, 1979 Resolution No. 79 -185 A.RESOLUTION-OF THE CITY OF ROHNERT PARK ESTABLISHING AN AREA OF,4ENEFIT,FOR =THE ROHNERT PARK MAJOR THOROUGHFARE DISTRICT, FIXING THE'BOUNDAAIES.THEREOF, ESTIMATING THE TOTAL COST OF IMPROVEMENT AND ESTABLISHING THE METHOD OF FEE APPORTIONMENT .File No. 0685 Joe Sotelo 837 Lightwood Court City Manager Callinan explained the resolution, referring to a map on display showing proposed traffic signal locations. Councilman Hopkins recommended that money collected for same be held in - escrow pending settlement of any necessary validating lawsuit. City Manager Callinan indicated that it would. Discussion followed, .. Upon motion of Councilman Hopkins, seconded•by.;Councilman Carbone, and .approved by the following roll call vote, reading of Resolution No. 79 -185 was waived and said resolution was adopted. AYES: (3) Councilmen Carbone, Hopkins and Stewart NOES: (2) Councilmen Beary and Roberts City .Manager Callinan reviewed Council memo dated September 6, 1979 concerning Planning Commission's denial for use permit to Joseph Sotelo for garage expansion at 837 Lightwood Court. Mayor Roberts inquired if applicant was present. Joe Sotelo, Contractor, 8288.Lancaster Drive was recognized, indicated he had appealed Planning Commission's denial for use permit due to the family's need for additional space. Mr. Sotelo informed that at the time the residence was purchased the family was smaller, but wiih,timp had expanded. Upon motion of Councilman Beary, seconded by Councilman Stewart, and unanimously approved, Council approved the appeal and granted the use permit for a garage expansion at 837 Lightwood Court. Councilman Hopkins Councilman Hopkins left the Council, Chambers at this point Leaves and Returns in the meeting the titre being approximately 8:49 p.m. and returned at approximately 8:50 p.m. File No. 0684 City Manager Callinan referred Council to Council memo dated Transport Avenue September 6, 1979 concerning establishment of a plan line for Plan Line the future Transport Avenue (State Farm Drive) overpass and building setback line for Transport Avenue (State Farm Drive) from Commerce Blvd., to Hinebaugh Creek. He reported that copies of:the planning staff reports and Planning Commission minutes have been provided to each Council member and both matters have received Planning Commission's approval at its August 9, 1979;meeting. Page 6 September 11, 1979 Upon motion of Councilman Carbone, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 79 -186 was waived;'and said resolution adopted. Councilman Stewart Councilman Stewart left the Council Chambers at this point Leaves in the meeting the time being approximately 9 :05 p.m. Councilman Stewart Councilman Stewart returned at this point in the meeting the Returns time being approximately 9.07 p.m.. City Manager Callinan informed that correspondence had been received.from the Rohnert's Attorney's opposing the 30' setback line on Transport Avenue (State Farm Drive). Mayor Roberts opened the public hearing on Transport Avenue Plan Line. Howard Boggs, 5430 Commerce Boulevard was recognized and referred to map displayed, expressed the overpass span was not correct and more details needed to be worked out and sub- mitted. Mr. Boggs felt the project should not be short sighted. Councilman Carbone Councilman Carbone left the Council Chambers at this point in Leaves the meeting the time being approximately 8:51 p.m. Councilman Carbone Councilman Carbone returned at this point in the meeting the Returns time being approximately 8 >54 p.m. Jim Redding, 7147 Barbi Lane, representing Siskel Brothers, expressed concern with the length'of'time for reservation, felt right-of-way should be narrowed to provide concrete walls and.widened along the northwest edge of Labath Creek. There being.no. one else desiring to be heard and no written communications received, Mayor Roberts closed the public hearing. City Manager Callinan informed that he would like to speak to the property owners on this matter and that staff had the State Department of Transportation take a look at this pro - posed overpass and they made the presented recommendations. He also indicated that he would talk to the State Department in. regards to obtaining a freeway ramp. City Manager Callinan recommended that resolution approving the plan line for the proposed overpass be deferred to the next Council meeting but that the resolution for Transport Avenue (State Farm Drive) be adopted tonight. The Council agreed. Resolution No. 79 --186 RESOLUTION ESTABLISHING AN OFFICIAL BUILDING SETBACK LINE FOR TRANSPORT AVENUE (STATE FARM DRIVE) FROM COMMERCE BOULEVARD SOUTH TO HINEBAUGH CREEK. SAID SETBACK WILL BE 30 FEET FROM THE RIGHT -OF -WAY LINE ON BOTH SIDES OF TRANS- PORT AVENUE (STATE FARM DRIVE) Upon motion of Councilman Carbone, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 79 -186 was waived;'and said resolution adopted. Councilman Stewart Councilman Stewart left the Council Chambers at this point Leaves in the meeting the time being approximately 9 :05 p.m. Councilman Stewart Councilman Stewart returned at this point in the meeting the Returns time being approximately 9.07 p.m.. Page 7 September 11, 1979 Communications City Manager Callinan advised of the following incoming correspondence: 1. Jack Maciber, Santa Rosa Airporter advising an additional stop in Rohnert ,: 4rk. 2. Bob Carpenter re: ;equipment washing area at the golf course. 3. Emergency Servire.s re: disaster. exercise November 1979 Communications per -the attached outline were brought to the attention of the City Council. No action was taken on any communications unless specifically noted in these minutes. City Manager's City Manager Callinan informed that bids have been received. Report for three (3) pick up trucks for Public Works and that the results of the bids have been distributed to each Council member for their review (a copy of which is attached to the original set of these minutes.) Hansel Ford the low bidder, being $900 below the budgeted amount for same. Upon motion of Councilman Hopkins, seconded by Councilman Beary, and approved by the following roll call vote, Council approved purchase of three (3) pick up trucks from Hansel Ford as specified in their bid submitted on September 4, 1979. AYES: (4) Councilmen Beary, Hopkins, Stewart and Roberts NOES: (1) Councilman Carbone Water Storage Tanks City Manager Callinan indicated that the water storage tanks project was moving ahead. __ __ _e ^ City Manager Callinan pointed out that copies of the draft Qa EIR v 4&uZzw EIR have been distributed to each Council member for their review�.Py -the vies4erlY 21cFe�siar off- -Ch.e' .CK�►ress y. Boise Cascade City Manager Callinan informed that'Boise Cascade Building ll Donation Materials has donated $500 to the local backpacking club and commended them for their contribution. Leage of California City Manager Callinan pointed out that the next City Council Cities Conference meeting was in conflict with the Leage of California Cities conference in San Francisco and recommended the meeting of September 24, 1979 be cancelled. Upon motion of Councilman Hopkins, seconded by Councilman Beary, and unanimously approved, Council approved cancelling City Council meeting of September 24, 1979 due to conference in San Francisco and authorized a call for a special meeting if deemed necessary. Resolution No. 79 -187 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING FILING OF APPLICATION (For Land and Water Con - servation Funds, Heritage Conservation and Recreation Service for Equestrian Trails Acquisition, Project No. 1979 -14) Page 8 September 11, 1979 City Manager Callinan expl=ained the resolution. Upon motion of Councilman Beary; seconded by Councilman Stewart, and unanimously approved, Council waived reading of Resolution No. 79- 1.87.and said resolution was adopted. South Santa Rosa City Manager Callinan indicated that he will be meeting with Avenue 'Widening Assemblyman William Filante, State Director of Transportation to discuss the State's living up to their agreement to widen South Santa Rosa Avenue. Meeting.to take place Thursday morning, Reduced Fares for Councilman Carbone initiated discussion concerning endorsing the Poor Sonoma County Paratransit Council for reduced fares for the., . aged, handicapped and the poor. .Discussion followed between Council members and staff. Councilman Beary made a motion, seconded by Councilman Roberts,'and- failing by the following.roll call vote, to table matter -to, City Council. meeting October 9, 1979. AYES: (2) Councilmen Beary and Roberts NOES: (3)i Councilmen Carbone, Hopkins, and Stewart Resolution No. 79 -}188 RESOLUTION ENDORSING THE SONOMA COUNTY PARATRANSIT COUNCIL RESOLUTION OF EQUALITY OF FARES' -FOR THE AGED, THE HANDICAPPED AND THE POOR Councilman Carbone made a motion to waive reading and adopt Resolution No. 79 -188 by title, but motion died for lack of a second. R.C.H.S. Football Councilman Hopkins initiated discussion concerning R.C.H.S. Field Lights football lights, indicated he had attended the high schools first night game and felt that the lights were adequate but _not as good as they should be: Councilman Hopkins indicated that he would like to have City Engineer Brust look into what can be done to improve same. City Engineer Brust indicated that it would cost approximately x$10.,000 to upgrade the present system. Discussion followed between Council members and staff. Burton Rec. Bldg. Councilman Hopkins initiated discussion concerning the Air Conditioning possibility of installing ai=r conditioning in the Burton Avenue Recreation Center building. Councilman Hopkins stated that during functions with large crowds, the room was very poorly ventilated and became very stuffy. City Manager Callinan indicated that he would look into the matter and come up with an estimate.of air conditioning the building. Page 9 September 11, 1979 Ladybug Park Pool Councilman Beary inquired if the contractor for Ladybug Park Pool will honor their agreement to install the pool at his submitted bid quotes. Staff answered in the affirmative. Vandalism Park Councilman Beary initiated discussion concerning installing a separate section within a park especially designed for vandals. Park would include items that may be vandalized without actual harm to property. Councilman Hopkins and Stewart expressed that they were against all forms of vandalism. Upon motion of Councilman Beary, seconded by Councilman Carbone, and approved by the following roll call vote, Council recommended the concept of a vandalism park within a park be brought to the attention of the Parks and Recreation Commis- sion for their consideration. AXES: (3) Councilmen Beary, Carbone, and Roberts NOES: (2) Councilmen Hopkins and Stewart Founders Day Committee Mayor Roberts recommended that a letter of commendation be Commendation sent to the Founder's Day Committee commending them for their outstanding job on the Founder's Day festivities. Adjournment There being no further business, the meeting was adjourned at approximately 9:40 p.m. to October 9, 1979. atLo � I WdX"_ Deputy Clerk Walls APPROVED: ,_ � _ � rte-- �Gt� /• ` ".-� May TO: Peter M. Callinan City Manager CC: R. L. Brust J. F. Eagan Purchasing File INTER - OFFICE MEMORANDUM o m Crss c RE: Public Works Pickups ( 3 )" "! ti. FROM: Robert M. Albright Asst. to the City Manager DAT: September 6, 1979 On August 2nd the City mailed to 26 automobile dealers in the area Request for Bids for three (3) new 1/2 ton pickup trucks for use in Public Works. Quotes were requested for both 1979 and 1980 year models. On September 4th at 2:30 p.m., bids from the following dealers were received and opened: 1979 Models 1980 Models DEALERS 1 Unit _3 Units 1 Unit 3 Units Delivery C & W Ford, Inc. $6,161.21 (only one) $6,499.23 $19,497.69 60 days Hansel Ford #1 $6,308.06 (only one) $6,402.63 $19,207.90 45/60 days #2 $6,116.64 (only one) #3 $5,720.79 (only one) #4 $6,177.24 (only one) Jan Keizer Ford $6,532.28 $19,596.84 - -- Silvera Pontiac, Inc. $6,755.53 $20,266.59 60 days Western Motors $6,434.20 $19,302.60 60 days All prices as shown are complete including dealers preparation and state sales tax. Only two dealers quoted 1979 models which are currently on their lots. C & W Ford for 1 unit only and Hansel Ford for 4 units each slightly different in their specifications. All 1979 models are subject to immediate sales on a first come basis. All bids,(1979 & 1980) specifications and /or modifications or exceptions to our city specifications have been reviewed by Mr. James F. Eagan, Superintendent of Public Works. Staffs recommendation is two fold as follows: I. First choice is to purchase three (3) Hansel Ford's 1979 model pickups (items 1, 2, & 4) for a total of $18,601.94. This price is $898.06 below the city budgeted figure of $19,500.00 and $605.96 below Hansel's quote for three (3) 1980 model pickups of $19,207.90. The advantage here would be immediate delivery (if still in stock) and a larger cash savings. The disadvantage would be that all 3 units would not be of the same specific model style. Mr. Eagan has reviewed each individual car specifications as submitted by Hansel Ford and talked to their fleet department sales manager about each unit. He feels he can live with them. Immediate delivery more than offset this variation also. All units white in color as wished. With a threat of a strike in the automobile industry this early delivery looks even better plus the fact that he can use and needs them now. 2. Second, recommendation is that if any of the above (3) Hansel Ford 1979 units are sold prior to Council's approval, that staff have the option to purchase three (3) 1980 model pickups for a total of $19,207.90 from Hansel Ford who were low bidders in the 1980 models. This would still be below the budget dollar figure of $19,500 by $292.10.