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1980/06/23 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES June 23, 1980 The,Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Stewart presiding. The regular session was preceded by an executive session which commenced at 7000 p.m. and at which all Council- men and City Manager Callinan were present and which was held to discuss personnel, litigation, and Council relations matters. Call to Order Mayor Stewart called the meeting of the regular session to order at approximately 8:13 p.m. and led the pledge of allegiance.; Present: (5) Councilmen Carbone, Cavalli, Hopkins, Roberts and Stewart Absent (0) None Staff present for all or part of the meeting:, City Manager Callinan, City Attorney Flitner and Planning, Director Skanchy. Approval of Minutes Upon motion of Councilman Hopkins, seconded by.Councilman, Carbone, and unanimously approved, the minutes of June 9, 1980 were approved as submitted. Approval of Bills Upon motion of Councilman Hopkins, seconded by Councilman Carbone, and unanimously approved, the bills presented per the attached list in the amount of $552,716.98, were approved as submitted. Adding Non - Agendaed City Manager Callinan requested that a resolution approving Matters indenture with Northwestern Pacific Railroad for two.storm drain easements in the area of East Cotati Avenue be added to the City Manager,'s Report section of the meeting's agenda. Unscheduled Public The following applicants for the vacancies on the Parks and Appearances Recreation Commission.were recognized by the Council and given the opportunity to express why they'd like to serve on the Commission. Paul Gregorian, 5739 Davis Circle, Henry Coffey,.5647 Daniel Drive; Earl Rudy, 180 Alicante Street; Anita Lyons, 7518 Boris Court, Jim Patterson, 211 Apple Lane; Diane Manning, 5789 Dexter. " Circle; 'Ray Sani, 7683 Adrian Drive; James Henley, 568 Racquet Club Circle; Earl Hall, 7576 Bonita Avenue. Sam Clauder, 31 Varda, Sonoma Grove.was recognized and res- pectfully withdrew his application from the Parks and Recreation Commission.` Chamber of Commerce Mrs. Eleanor Boski`, representative for the Rohnert Park 1980 -81 Budget Chamber of Commerce was recognized and indicated that copies of the Chamber's 1980 --81 budget had been provided to each Council member for their review. Mrs. Boski requested a joint meeting between the Chamber and the Council to discuss same. Page 2 :June 23, 1980 Vista Linda Sam Clauder, 31 Varda was recognized and initiated discussion Apartments concerning alleged sewer and drainage problems at the Vista Linda Apartments located on Southwest Boulevard. Mr. Clauder read aloud a letter from the Public Health Department to the owners of_the building concerning same. Discussion followed. City Manager Callinan'stated that no complaints have been received from residents of the Vista Linda apartments concern - ing sewage /drainage problems and requested that Mr. Clauder notify residents of the apartment complex to contact either himself or Public Works if and when these problems occur. City Manager Callinan referred the Council to his Council meeting memo dated June 199 1980 for explanation of all the matters on the Consent Calendar. Resolution No. 80 -110 RESOLUTION ACCEPTING DEEDS (From Various Individuals for Golf Course Drive Right -of -Way) Resolution No. 80 -111 RESOLUTION CALLING FOR SEALED PROPOSALS (Water Storage Tank _ No. 4, Project No. 1980 -8) Resolution No. 80- 112 A RESOLUTION OF AWARD OF CONTRACT (Rohnert Park Expressway and Public Safety Parking Lot Overlay, Project No. 1980 -10) Resolution No.. 80 -113 A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF COMPLETION (Eagle Park Restrooms, Project No. 1978 -11) Resolution No. 80 -114 RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS AND AUTHORIZING THE RELEASE OF SECURITY FOR ADOBE CREEK TOWNHOUSES Resolution No. 80 -115 RESOLUTION DESIGNATING, AUTHORIZING AND APPROVING INSTALLA- TION OF STOP SIGNS Resolution No. 80 -116, RESOLUTION RESCINDING RESOLUTION NO. 78 -38 CONCERNING POLICY FOR MAKING APPOINTMENTS TO BOARDS$, COMMISSIONS AND THE CITY COUNCIL Resolution No. 80 -117 APPROVING LETTER AGREEMENT WITH LINKENHEIMER, HEBREW AND COMPANY, CPA °S, FOR 19711-80 AUDIT Resole utioaa 1146. 80 --118 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK CONCERNING PAYMENT OF PUBLIC EMPLOYMENT RETIREMENT SYSTEM COSTS Resolution No. 80 -119 RESOLUTION ACCEPTING PROPOSAL OF RENATO G. MARTINEZ, C.E. FOR TRAFFIC PLANNING STUDY AND FIXED OBJECT ACCIDENT STUDY FOR THE CITY'S NORTHERN AND WESTERN AREAS Upon motion of Councilman Hopkins, seconded by Councilman Carbone, and unanimously approved, reading'of Resolution Nos. - 80- 110'through 80 -119 was waived and said resolutions were adopted, .c s: s: .: .. s;- •e �. ^D s.. s': s. 3e a "c s@ s'c'c Page 3 June 23, 1980 Parks and Recreation Mayor Stewart inquired if there were any other candidates for Commission the vacancies on the Parks and Recreation Commission. Mayor, Stewart exylaine.d that the Council members would decide the new appointees by secret ballot and that the applicants receiving at least three votes would be appointed to the vacancies. Mayor Stewart collected and read the results of the secret ballot. Upon motion of Councilman Hopkins, seconded by Councilman Carbone, and unanimously approved, the following individuals were appointed.to the Parks and Recreation Commission for a one year term commencing July 1, 1980° Earl Hall and James Henley. Recess Mayor Stewart declared a recess at this point in the meeting the time being approximately 9,03 p.m. Reconvene Mayor Stewart reconvened the meeting at approximately 9010 P.M. Planning and Zoning City Manager Callinan informed that copies of planning staff Matters reports; Planning Commission minutes, communications and other pertinent information relating to the "Planning and Zoning Matters" section of the meeting agenda had been previously disseminated to each Council member. File No. 0738 - Ray City Manager Callinan referred Council to his Council meeting Hoffman, Retail /Commer- memo dated June 19, 1980 concerning File No. 0738, Ray Hoffman's cial Building application for precise development plan and architectural review for an office building and retail /commercial building to be located on the west side of State Farm Drive, north of Rohnert Park Expressway., within Padre Twon Center. Mr. Callinan explained that the matter was continued from the meeting of May 27, 1980 to allow Mr. Hoffman to resubmit revised plans as requested by the Council. Planning Director Skanchy described the site plan and revised elevations and a model of one of the proposed buildings which were displayed and noted that the original submittal had been approved by the Planning Commission subject to conditions. Mr. Skanchy pointed out that the metal roofing material pro- posed had been changed to shake roofing and that the metal material would be used around windows and doors. City Manager Callinan pointed out that the proposed buildings recessed roof would obstruct view of the mechanical devices located ontop the roof and that any equipment on the roof would be screened from an above view also. Ray Hoffman, developer was recognized and briefly reviewed the revised proposed project noting landscaping changes, building material changes and solar energy benefits. Discussion followed concerning possible types of businesses to be located in the project, traffic circulation, and truck delivery problems. - Page 4 June 23, 1980 Upon motion of Councilman Hopkins, seconded by Councilman Carbone, and approved by the following roll call vote, the . Council approved precise development plan and architectural review for the revised submittals for an office building and retail /commercial building to be located on the west side of State Farm Drive, north of Rohnert Park Expressway, within Padre Town Center subject to the conditions of the Planning Commission and with the condition that the roof be of shake material as resubmitted. AYES: (4) Councilmen Carbone, Cavalli, Hopkins and Stewart NOES, (1) Councilman Roberts Relocation of Portable City Manager Callinan referred Council to his meeting memo Classrooms dated June 19, 1980 concerning Councils request for staff to research the possibility of assisting the School District in the financing relocation of portable classrooms at Emily School to Hahn School and Rancho Cotate High School. Mr. Callinan indicated that after indicating it would help finance the project that the Bank of America has decided not to offer to re- finance or provide additional funds for relocation of the portables.and, therefore additional outside funding for the relocation of,the buildings had not been obtained. City Manager Callinan pointed out that proposals.for the re- location of the buildings had been received and opened today and two bids received,, one from G & v Contractors, Inc. for $216,869,00 and from the low bidder Del -Tec for $206,222.00. Resolution No, 80 -120 RESOLUTION OF AWARD OF CONTRACT (Relocation of Emily School Portable.Buildings, Project No. 1980 -16) City Manager Callinan read and explained the resolution. Councilman Carbone mace a motion, which was seconded by Councilman Hopkins to waive the reading of Resolution No. 80 -120 and adopt said resolution. Discussion followed. Jim Davidson, Asst. Supt, of Schools was recognized and stated that the School District did not plan to move these portables " again after.their relocation. - 1f F` I t� �yrUr �� Cterne -- F11tner _rEpor.3.ed__t.ha the Lt_s.. General Funds cock 361 coul4 --�- used- w- fer- -t�. --rel azatiQn.� but — that. th.e amo'un t- of andetedness °caud` not LLie more` that.LL the city v s receipts ._. Discussion followed. City Attorney Flitner explained the use of School Impact Fees. Council expressed concern regarding the city's ability to finance relocation.of the buildings and questioned Jim Davidson on the possibility of adding a condition requiring the School District to back up the city's indebtedness if necessary. Page 5 June 239 1980 Jim Davidson urged the Council not to make any additional conditions on.the project informing that it was going to-be hard enough to get the School Board to approve the allocation of funds for.the project,.as it was. "Maurice Fredericks, 242 Alden Avenue and member of the Board of Education of the Cotati - Rohnert Park Unified School District was recognized and expressed that the School District was unable to act on the growth of the community but only to react and that, was what.it is doing -in this relocation. Mr..Fredericks felt that the School District had served the community well even though there has been large growth. Councilman Carbone's motion to adopt Resolution No. 80 -120 was approved by the following roll call vote. AYES: (4) Councilmen Carbone, Hopkins, Roberts and Stewart .NOES: (1) Councilman Cavalli ". a' ; zn _ !{,nin'k-e eopreaLA , A. enif,rlt=s �ecy.lrsiav Cv- Jtslli°a lr°�a Uc �, °d Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communications except as specifically noted in these minutes. Secret Witness Program Upon Councilman Carbone's'. inquiry City Manager Callinan indicates that he had referred the secret witness program matter over to the Department of Public Safety for their review and comments. City Manager's Report City. Manager Callinan referred Council to his Council meeting memo dated June 19, 1980 for all matters listed on the City Manager's Report section of the agenda. Councilman Carbone - Councilman Carbone left the Council Chambers at this point in Leaves the meeting the time being approximately 9:59 p.m. Rohnert Park Day City Manager Callinan informed that July 8th was Rohnert Park So. County Fair- Day at the Sonoma County Fair. Resolution No. 80 -121 RESOLUTION APPROVING INDENTURE WITH NORTHWESTERN PACIFIC RAILROAD (Two Storm Drain Easements in the Area of East Cotati Avenue) City Manager Callinan read and explained the resolution. Councilman Carbone Councilman Carbone returned to the Council Chambers at this Returns point in the meeting the time being approximately 10:02 p.m. Councilman Roberts Councilman Roberts left the Council Chambers at this point Leaves in the meeting the time being approximately 10:02 p.m. Upon motion. of Councilman Hopkins, seconded by Councilman Carbone, and approved by the following roll call vote, read- ing of Resolution No. 80 -121 was waived and said resolution was adopted. AYES: (4) Councilmen Carbone, Cavalli9 Hopkins and Stewart NOES: (0) None ABSENT: (1) Councilman Roberts Page 6 June 23, 1980 Condominium Motel City Manager Callinan reported on Hugh Coddings letter regard - ing plans to building a condominium motel complex within Rohnert Park.. The Council members indicated no objection to 'the condominium' approach. 'Councilman Roberts Councilman Roberts returned t6 the Council Chambers at this Returns point in the meeting the time being approximately 10:05 p.m. ,Budget Session Meeting Pity Manager Callinan requested that the Council decide on a date'and time'in which to hold the first budget session meeting. It was the concensus of the Council that the first budget session meeting be scheduled for'June 30, 1980 at 7.00 p.m. at the "City Offices. City Attorney's Report City Attorney Flither reported on the decision of the Aggins Case concerning open space in Marin County. Mr. Flitner also briefly commented on the EEOC meeting.r©gard- ing C. Shields charges of sexual harassment. Resolution No. 80 -95 RESOLUTION EXPRESSING CONCERN'OVER THE RESIDENTIAL GROWTH PATTERNS OF MARIN AND SONOMA COUNTIES, BRINGING THE MATTER TO `THE ATTENTION OF THE COUNTIES AND CITIES IN THE COUNTIES, THE STATE GOVERNMENT, THE ASSOCIATION OF BAY AREA GOVERNMENTS, AND THE LEAGUE OF CALIFORNIA CITIES AND CALLING'FOR A COURSE OF-DIRECTTVE ACTION Mayor Stewart and Councilman Carbone gave an updated report on the status of Resolution No. 80 -95 concerning the growth of Marin County, read aloud the resolution as amended and reported on the discussion of the resolution at the Mayor's and Councilmen's Association of Sonoma County meeting. Upon motion of 'Councilman Roberts, seconded by Councilman Carbone, and unanimously approved, reading of Resolution No. 80 -95 was waived and said resolution was adopted as amended. Councilman Cavalli informed that the Chamber of Commerce was interested in adding their input on the matter. Howard Boggs, representative for the Chamber of Commerce reported that the resolution was an issue that effected the business community and felt that the Chambers support would help. Mr. Boggs informed that the Chamber presently has a business committee'that"would be willing to'support":the• issue. Mayor Stewart noted that the matter was up for discussion at the next Mayor's and'Councilmen's Association of 'Sonoma County meeting on Julys 10', 1980. Police Dogs Mayor Stewart indicated discussion concerning the possibility of using'po'lice dogs within the city. Discussion followed. Page 7 June 23, 1980 Upon motion of Councilman Roberts, seconded by Councilman Cavalli, and unanimously approved, Council directed staff to present an analysis of the use of police dogs within the city and to have a priliminary report by July 7th and a final report by July 14th. League of California Upon motion of Councilman Roberts, seconded by Councilman Cities Meeting Hopkins, and unanimously approved, Council approved any Council members desiring to attend the League of California Cities Mayor's and Council Members Forum Meeting on July 23rd through July 25th to do so. Adjournment There being no further business the meeting was adjourned at approximately 10:26 p.m. to June 30, 1980 at 7:00 p.m. Jai eputy City Clerk APPROVM F( M yob