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1980/07/28 City Council MinutesCall to Order ROHNERT PARK CITY COUNCIL MINUTES July 289 1980 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Vice Mayor Carbone presiding. The regular ,.session.was preceded by an executive session which commenced.at 7:00 p.m. and.:at which all Council- men, except.Mayor. i .Stewart, City Manager Callnan, and City Attorney Flitner. were present and which was held to discuss personnel and litigation matters... Vice -Mayor Carbo.ne;_called the meeting of the regular session to order at approximately.7.30 p.m. and led the pledge of allegiance. Present: (4) Councilmen Carbone, Cavalli, Hopkins, and Roberts Absent: (1). Mayor Stewart Staff present. for all or part of the meeting: City Manager Callinan, City Attorney Flitner, Finance Director Netter and Planning Director Skanchy.` Approval of Minutes, Councilman. Roberts made a motion, seconded by Councilman Cavalli, and unanimously .approved, to approve the minutes of July 145 1980 as submitted. Approval of Bills Upon motion of Councilman Hopkins. seconded by Councilman Roberts, and. unanimously.approved,,,the bills presented per the attached list in the amount of $625,920.65 were approved as submitted. Resolution Noe 80 -129, Resolution No. , 80 -130 C O N S E N T C A L E N D A R City Manager Callinan referred the Councilotto his.Council meeting memo .dated July 24, 1980 for explanation of all the matters on the Consent Calendar. .A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING THE CLAIM OF VIRGIL THOMPSON, BY HIS MOTHER, BENITA THOMPSON A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING THE CLAIM OF CHRISTENSEN AND.FOSTER (Project No. 1977 -14) Resolution No. 80 -131 A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF.COMPLETIO.N (Copeland Creek and Hinebaugh Creek Bicycle /Pedestrian - Bridges, Project No. 1980 --5) Resolution No. 80 -132, RESOLUTION AUTHORIZING AND APPROVING AGREEMENT WITH XEROX CORPORATION FOR COMPUTER SERVICES (Utility Billings) Councilman Cavalli initiated.a brief discussion with City Manager.Callinan and Finance Director Netter concerning the computer services recommendation. Wage 2 July 28, 1980 Upon motion of Councilman Hopkins, seconded by Councilman Roberts, and unanimously approved, reading of Resolution Nos. 80 -129 through,80 -132 was waived and said resolutions were adopted. Mr, Lebo Newman. Mr. Lebo Newman,,representative of Redwood Landscaping was Redwood Landscaping recognized and presented Council with a 1980 Achievement Achievement Award Award'plaque; from the North Coast Chapter of the California Landscape Contractor's Association for maintenance work at Eagle park. Vice -Mayor Carbone expressed appreciation on behalf of the City Council. Planning and Zoning City Manager Callinan, referring to his July 24, 1980 Council Matters meeting memo, informed that the planning and zoning matters listed on the meeting's agenda were duly noticed for public hearing, if required, and copies;o.f all pertinent information had been provided to each Council member. File ,No. 0745 - City Manager Callinan referring to his Council meeting memo Crocker Homes dated July 24, 1980 informed that Crocker Homes has requested Precise Development & that consideration of its application for precise development Architectural Review plan and architectural review of a 223 unit project in the area of Golf Course -Drive and.Country Club Drive be 'deferred to at least September. File No. 0751 - Planning Director Skanchy gave a staff report ;concerning David Firestone' David Firestone's application for precise development plan Precise Development & and architectural review for a 92 unit condominium project Architectural Review to be located on the north side of Golf Course Drive, east of Country Club Drive, replacing; a 108 unit development previously approved for the site, referred to site plans and elevations on display. Finance Director City Finance Director Netter left the Council Chambers at Netter Leaves and this point in the meeting the time being approximately 7 :40 Returns p.m. and returned at approximately 7 :42 p.m. Vice -Mayor Carbone opened the scheduled public hearing on David Firestone's application for precise development plan and architectural review for 92 unit condominium project. John Miller, architect was recognized and explained the proposed project. There being no one further desiring to be heard and no written communications received Vice -Mayor Carbone closed the public hearing. Upon motion of Councilman Roberts, seconded by Councilman Hopkins., and unanimously approved, the Council granted pre- cise development plan and architectural review to David Firestone for a 92 unit condominium project to be located on the north side of Golf Course Drive, east of Country Club Drive (File No. 0751) subject to the conditions recommended in the planning staff report. Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communications except as specifically noted in these minutes. Pedestrian Safety City Manager Callinan informed of city's winning a Pedestrian Citation Award Safety Citation Award from the California State Automobile Association. Dexter Circle City Manager Callinan informed of a letter received from Mr. Walkway Robert Carpenter regarding a walkway located behind Dexter Circle. Mr. Callinan noted that Mr. Carpenter had enclosed with the letter a check for $1, an offer to purchase a portion Page 3 July 28, 1980 File No. 0717 - Planning Director Skanchy gave a staff report concerning United California Bank United California Bank's application for precise development Precise Development plan and architectural review for a branch bank to be located Architectural Review on the north side of the Rohnert Park Expressway, west of the Bank of Sonoma County facility, east of Padre Center No. 5, referred to site plans and elevations on display. Vice -Mayor Carbone opened the scheduled public hearing on United California Bank's application for precise development plan and architectural review for a branch bank on the Rohnert Park Expressway. Bill Kenberg; architect was recognized and explained the proposed project. Council expressed concern for use of reflective window glass and its affect on vehicles passing the proposed project. Discussion followed. City Manager Callinan pointed out that if a problem arose with the use of reflective window glass than additional land - scaping could be installed to buffer the glass. Upon motion of Councilman Hopkins, seconded by Councilman Cavalli; and unanimously approved, the Council granted pre- cise development plan and architectural review to United - - 'California Bank for a branch bank to be located on the north side of the Rohnert Park Expressway, west of the Bank of Sonoma 'County facility; east of Padre Center No. 5 (File No. 0717) subject to the conditions recommended in the planning staff report. Project No. 1980 -8 City Manager Callinan referred Council to his Council meeting Water Storage Tank- memo dated July 24, 1980 concerning construction bids received No. 4 for the development of a 300,000 gallon water storage tank to be located at the southeast corner of the.Foothills Subdivi- sion along Copeland Creek. Mr. Callinan indicated that two bids were received, low bid being $324,123 submitted by Pacific. Mechanical Corporation which was high according to the engineer, estimate of $210.,000; recommended that award not be made at this time but 'held over to the August 11, 1980 Council meeting to give staff time to study the matter. Council concurred. Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communications except as specifically noted in these minutes. Pedestrian Safety City Manager Callinan informed of city's winning a Pedestrian Citation Award Safety Citation Award from the California State Automobile Association. Dexter Circle City Manager Callinan informed of a letter received from Mr. Walkway Robert Carpenter regarding a walkway located behind Dexter Circle. Mr. Callinan noted that Mr. Carpenter had enclosed with the letter a check for $1, an offer to purchase a portion Physical Fitness Facility Dedication Yr. Round Part -Time Employees Benefits Vacating Construction Easements City Manager Callinan reminded Council of a dedication ceremony for the city's new physical fitness facility - located at the new Community Center on July 29, 1980 at 1,00 p.m, City Manager Callinan initiated discussion concerning pro- viding various city fringe benefits to year round part -time employees on a pro rata basis. Mr. Callinan recommended that benefits be offered on a.pro rata basis based to those employees regularly scheduled to work at least half -time. He also recommended that the employee be allowed to choose which benefits, if any, the employee wishes to participate in. Discussion followed after which City Manager Callinan indicated that a resolution would be prepared for the next .Council meeting, City-Manager Callinan initiated discussion concerning the - release of construction easements upon completion of work and authorizing the City Manager to release construction easements for the past years. Councilman Roberts made a motion, seconded by Councilman Hopkins„ and unanimously approved to authorize City Manager to release any construction easements aequ-. *Lred in the past years an no longer needed and to release any new ones ob- tained upon completion of the work for future projects. Page 4 July 28, 1980 of the walkway and golf course property to the rear of his. Mr. Callinan recommended that the Council not accept his offer to buy said property and return his _check. Council concurred. Foreign Exchange City.Manager Callinan advised Council of an invitation Student Invitation received from the Japanese foreign exchange students to attend a party in behalf of their teachers and homestay families. Burton Ave, Rec. Cntr. City Manager Callinan informed Council of the proposed Amphitheatre Concrete placement of a concrete slab in the amphitheatre behind the Slab:.; Burton Avenue .Recreation,Center at an approximate cost of $2,100. The Council indicated approval. Sunrise Park City Manager Callinan presented a brief update report on Project Noa'1980 -2 the status of Sunrise park. Discussion followed. Ladybug Pool City Manager Callinan reported that hopefully Ladybug pool Project No. 1979 -'l!` will be opening for swim August 15,, 1980. Mr. Callinan also noted that staff was planning the relocation of the park play equipment from behind the recreation building near the pool to an area in front of the building. R.P. Expressway Widen- City Manager.Callinan briefly gave an updated report on the ing /Overlay Rohnert Park Expressway widening and overlay projects, in- dicated that staff was currently working on a program to postpone the asphalt overlay from the railroad tracks to Snyder Lane until the Expressways widening projects. Dis- cussion followed. Physical Fitness Facility Dedication Yr. Round Part -Time Employees Benefits Vacating Construction Easements City Manager Callinan reminded Council of a dedication ceremony for the city's new physical fitness facility - located at the new Community Center on July 29, 1980 at 1,00 p.m, City Manager Callinan initiated discussion concerning pro- viding various city fringe benefits to year round part -time employees on a pro rata basis. Mr. Callinan recommended that benefits be offered on a.pro rata basis based to those employees regularly scheduled to work at least half -time. He also recommended that the employee be allowed to choose which benefits, if any, the employee wishes to participate in. Discussion followed after which City Manager Callinan indicated that a resolution would be prepared for the next .Council meeting, City-Manager Callinan initiated discussion concerning the - release of construction easements upon completion of work and authorizing the City Manager to release construction easements for the past years. Councilman Roberts made a motion, seconded by Councilman Hopkins„ and unanimously approved to authorize City Manager to release any construction easements aequ-. *Lred in the past years an no longer needed and to release any new ones ob- tained upon completion of the work for future projects. Page 5 ,July 28 1980 Park Plaza /Town Center 'City Manager Callinan advised of his contact with the owners Walkway tof the Park Plaza Shopping Center in regards to placing a walkway- :between the Park Plaza Shopping Center and that of the Towns Center- Discussion followed. R.P. Expressway EIR City Manager Callinan noted that the Rohnert Park Expressway Westerly Extension EIR is being considered by the Sonoma County Board of.,Supervisors on July 29, 1980. He recommended that Council members try to be present for that meeting. Temporary Tables City Manager Callinan reported to the Council the city's need for temporary tables for various city functions and staffs contact with the Monsignor Monaghan of St. Joseph's Church regarding same. Mr. Callinan reported that St. Joseph's had very generously donated said tables with the condition that the church be able to use them if needed. Discussion followed during which the Council expressed appreciation to Monsignor Monaghan. Resolution No. 80 -133 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING MODIFICATION OF AGREEMENT WITH COUNTY OF SONOMA ( Rohnert Park Expressway) City Manager Callinan explained the resolution. Upon motion of Councilman Roberts, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 80 -133 was waived and said resolution was adopted. City Attorney's Report City Attorney Flitner commented that if a problem occured File No. 0717 - UCB with the use of reflective window glass that the city could file a public nuisance suit. Discussion followed. Condominium Study Councilman Cavalli inquired the status of a condominium study upon which Council concurred that the matter would be brought up at the Council's joint meeting with the Planning Commission. Cultural Arts Councilman Roberts requested that Council take action to Commission Vacancy remove Jack Behl from the Cultural Arts Commission effective immediately and to solicit replacement for same. Discussion followed. Councilman Roberts made a motion, seconded by Councilman Hopkins, and approved by the following roll call vote to remove Jack Behl from the Cultural Arts Commission effective immediately and to solicit for a replacement for him. AYES: (3) Councilmen Carbone, Hopkins and Roberts NOES: (0) None ABSTAIN: (1) Councilman Cavalli ABSENT? (1) Mayor Stewart Page 6 July 28, 1980 Adjournment There being no further business the meeting was adjourned at approximately 8 °23 1p.me.ta Wednesday, July 30, 19809' 7:30 p.m. at Sonoma Joe's Restaurant, Petaluma. d Z4 ,e 1 4' Deputy Ci Clerk ATT ST: ! Vice ayor Carbone