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1981/01/26 City Council MinutesROHNERT: PARK CITY :CO.UNCIL MINUTES January 26, 1981 The Council of the City of�_Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City Offices, 6750 Commerce. Boulevard, Rohnert Park, with Councilman Roberts presiding. Call to Order Councilman Roberts, called the_meet>ing of the regular , session to order at,.approximately 7:01 p.m. Roll Call Present: (3) Councilmen Cavalli, Hopkins and Roberts Absent: (1) Councilman;Carbone Late: - (1) Mayor Stewart ,(whose time of arrival is specifically- ;noted in these minutes) Staff present for ail, or part of the meeting: City Manager Callinan, City Attorney Flitner and Planning Director Skanchy. Approval of Minutes Upon motion %of Councilman..Cavalli.,,seconded by Councilman Hopkins, and unanimously proved,, the minutes of January 12, 1981 were approved as submitted. Approval of Bills Upon motion of Councilman Hopkins, seconded by Councilman Cavalli; end unanimously approved,. the bills presented per the attached list in the amount.of $795,018.16 were approved as submitted. iG ,.G ° G o i• :G: Ss _ .G �. aG : : :G ,:e .i. . G G `C`0NSENT C,ALEN.DA,R.. Citv,,Manager Callinan preferred the.Council to his Council meeting "memo -dated January 22, 1981 for explanation of all the matters on the-Consent Calendar. Resolution No. 81 -14 RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING THE CLAIM U- STATE FARM.MUTUAL INSURANCE COMPANY (Larry Stoneburner) Resolution No. 81 -15 A RESOLUTION.AMENDING LEASE; AGREEMENT WITH COTATI- ROHNERT PARK UNIFIED SCHOOL DISTRICT (Re. Portable Classrooms - Formerly Located!;at Emily School) Resolution. No. 81 -16 RESOLUTION APPROVING AGREEMENT, WITH COUNTY OF SONOMA (For "Disaster `;Planning Services ) Resolution No. 81 -17 A RESOLUTION ENDORSING THE PROPOSED AGREEMENT FOR COMPREHENSIVE TRANSPORTATION PLANNING AND FORMATION OF A 80NOMA COUNTY TRANSPORTATION COUNCIL Resolution No. 81 -18 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK URGING.REVISION.;OF TAX STRUCTURE AMONG THE VARIOUS LEVELS OF GOVER IMENZ T.D.A. Fund Report Accepting January.6;, 1981,report of Linkenheimer, Hebrew and Co., CPA Is re, examination of Transportation Develop- ment Act Fund as- .ot.June 30.,;;1979 and June 30, 1980. Page 2 January 26, 1981 Upon motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved, reading of Resolution Nos. 81 -14 through 81 -18 was waived and said resolutions were adopted,and.the ,.fisted ;miscellaneous approval was approved. • ii " "r. ?°C. �'- i� +i +i n � °C n +IC i °i a Vie'` � ee '+e eS � y>• '+°e' 3�' 2 °t 9 *S '10 Employee,. Housing. City Manager Callinan,requested that consideration_ of thee. Assistance Program "Employee Housing.Assistance,Program" be deferred in order that City Attorney 'Flitner could review further the proposed program. , OrdinanceiNQ,.i 381 AN ORDINANCE OF THE CITY OF ROHNERT PARK PROHIBITING THE DISTRIBUTION OF PRINTED MATERIAL ON PRIVATE PROPERTY AFTER RECEIPT OF NOTICE FROM THE OWNER :City. Manager Callinan explained -the ordinance. Mr. :Paul Gregorian, 5739 Dayis Circle, was.•recognized and, in response to questions•of the City Council members, informed that he had shot received any unwanted newspapers since the last Council meeting and that he felt the proposed ordinance was acceptable.as,presented. Discussion followed eopcerning,whether.,pr not the Council would also desire to enact -an,ordinance� prohibiting -the distribution of flyers and /or printed material in shopping centers. Discussion followed. Mayor Stewart Arrives Mayor Stewart arrived at this point in the meeting, the time be }ng approximately, 7 :12 p.m. and assumed chairing of the'meeting: Upon motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved by the following voice vote, reading of Ordinance No. 381 was waived and said ordinance was introduced. AYES: (4) Councilmen Cclyalli, Hopkins, Roberts and Stewart NOES :_ (0) None ABSENT: (1) Councilman Carbone Ordinance No. 382 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO REGULATE;AND CONTROL, BY THE ADOPTION OF CERTAIN STANDARDS_AND CRITERIA, THE, DEVELOPMENT OF REAL PROPERTY AND THE CONSTRUCTION OR ERECTION OF IMPROVEMENTS IN AREAS SUBJECT TO FLOODING. City Manager Callihan explained the ordinance. Upon motion of Councilman Cavalli; seconded by Councilman .;Hopkins, and unanimously approved by the following voice vote; reading of Ordinance No. 382 was waived and said ordinance was introduced. AYES: (4) Councilmen Cavalli, Hopkins, Roberts and Stewart NOES: (0) None ABSENT: (1) Councilman Carbone Page 3 January 26, 1981 Ordinance No*'383 AN "ORDINANCE OF{THE OITY ;OF ROHN'ERT PARK AMENDING TITLE 10:OF..THE ROHNERT',PARK MUNICIPAL.CODE (Vehicle and Traffic) City 'Manager Callinan` explained the ordinance. Councilman Hopkins made a h'otion,`which was seconded by Councilman Cavalli" to waive the-reading and introduce Ordinance `No. 383. Discussion followed concerning amending the proposed ordinance to set -speed limit's for the following streets as follows: Declared Prima Name. of ,Street or-Portion of,Street Facie Speed Limit State .Farm_,Drive lying south of Rohnert Park Expressway 30 m.p.h. State Farm .,,Drive lying between Rohnert Park Expressway and Professional Center Drive 35 m.p.h.. State!Farm .Drive from `Professional Center Drive'.,to.Commerce Boulevard 30 m.p -h. Rohnert Park Expressway lying west of ,Redwood,Drive 35 m.p.h.. Rohnert Park Expressway lying east of Carnmerce .Boulevard 35 `m. p . h Rohnert"Park Expressway between Drive ;and .Commerce Boulevard.` "` 35 m.p.h. Councilman Hopkinst motion'sto waive the reading and introduce OrdinanceNo. 383, as attiended, was unanimously approved by the following -voice vote: AYES: (4) Councilmen Cavalli, Hopkins, Roberts and Stewart. . . .. NOES : (0 ) None ABSENT (1) Councilmah Carbone Annette Lyons re, Mrs. Annette Lyons, President of'the Fun After 50 Club, member Sr. Citizens of Kitchen Kut -ups, American Association of Retired Persons, aizd;Foxy Trotters'" ;was r'ecogniped and expressed appreciation for =the City's funding of''the Kitchen Kut -ups, various improvements made to the Burton Avenue Recreation Center, " and for ;.City Manager Callinan' and the Recreation Department :staff:' -Mrs; Lyons informed that`she recently entertained a senior citizen from San. Francisco who was very impressed 'With =tle faEilities and acs undertaken for seniors of Rohnert Park. The Council thanked Mrs. Lyons for her expressions . of`- apprreciatior: a Founders' Day Corp. Presentation Page 4 January 26, 1981 Melody 'Whitmore`; former-member of the Youth Advisory Commis- sion, was recognized and requested that the City Council consider'reinstating.the'Youth Advisory Commission by appointing five individuals who were interested in serving on: tsaid. body4 ::_ In. response to questions by Council members, Miss'Whitmore commented on the projects and goals for there- organized commission, informed that she and high school instructor Don Kite would act as advisors to said body, ind,that because'of 1ack.of interest and difficulty in conducting school-elections it would be desirable to make the Commission a five member body. Discussion followed. The Couneil`expre•ssed support -for reactivating the Youth Advisory Commission and requested that Miss Whitmore and Mr. Kite present goals, miles,.and regulations for the proposed re-organization of the ,ommission at the February 1981 City Council meeting. Dr. Ransom 'Sane, President of the Founders' Day Corporation, was recognized and expressed appreciation for the Council, city staff`and`volunteers who ",� Iped with the annual Founder's Day celebration: He presented a Certificate Of Appreciation to the Council in recognition of..its service to the annual event.'' . Jack Goetzinger re. Mr, Jagk.Goe.t7,inger, Cougar,Program Aide Club, was recognized High School Track and requested that:thp City Council consider contributing Improvements funds towards improvement of the high school track. <.r He commented.on.the efforts-of the Rancho Cotate Music Committee to.,raa,se'funds for :.track improvements in order that the high school band could utilize the field for practice, especially during the rainy season, and informed that other,.orgahizations,laterjoined the fund raising ;:f, :, drive lout ,It had.been .determined that it would be unrealistic to raise the large: :amount of funds needed for track improve- ments. ,Mr. Goetzinger referred to a map depicting track improvements and..an excerpt of the October 21, 1980 school board minutes, copies of which had been provided to each Council member prior'to the meeting. Discussion followed between.-Council members and Mr's Goetzinger concerning how much the school district would contribute towards the-high school .track, improvements, use of stadium gate receipts, etc. Mr.. Dennis Dettencourt, 575 West School Street, a Rancho Cotate. -High School athletic instructor, was recognized and,informed•that monies: derived from gate receipts were used for acgiiisition of. equipment for the high school's athlatic. program. Discussion continued. , .City Manager Callinan suggested that further consideration of this matter be deferred•until later in the meeting when proposed uses of Federal General Revenue Sharing Funds would be considered and at which time the track improvements would again be discussed. Page 5 January 26, 1981 Rohnert Park'Tennis Mr. Bob Lyons, 36 Capalano Drive, Novato, was recognized Club - Parking and on behalf of the Rohnert Park Tennis Club Homeowner's 'Association requested'that tie City Council consider removing the "no parking," restriction on Golf Course Drive because of the la'ek'oV` guest parking in the Rohnert Park Tennis Club development. `lie also commented that for the past three years parking had been allowed on Golf Course,that is until the roadway was recently improved. City Manager CallinaD informed that when staff had been alerted about the situation the "No Parking" signs were re- moved and' "No All Night Parking" signs installed instead. Mr..Lyon's.said that the "No All Night ParkingP9signs were acceptable. -Recess Mayor Stewart called a recess'at this point in the meeting, the time being approximately 8:10 p.m. Reconvene Mayor Stewart reconvened the meeting at approximately ex16 p'om, with all Council members present. Planning and Zoning City Manager Callinan: referring to Council meeting memo Matters dated January 22, 1981,'informed that the planning and zoning matters.li$ted on the meeting's agenda were duly noticed for,public hearing.and copies of all pertinent information had been provided to.each Council member. File No. 0537 - Planning "Director Skanchy explained the staff report Joe Murphy Condo- regarding the application of Joe Murphy for precise develop - minium Project ment; plan and architectural review of a proposed 20 unit condominium project-.to be located on the southwest corner of Cristobal Road`and.East Cotati Avenue. Discussion followed regarding the amount of parking and storage area allotted for each unit. Mayor Stewart opened the public hearing on the application of Joe'Murphy for precise development plan and architectural review for a condominium project (File No. 0537). Mr. Merle Avila, Avila Enterprises, was recognized and informed that a.2.6 foot by 8.foot storage'unit was provided 'in the `patio area of each unit and additional storage - 'could`be located under Tie the stairway inside the condo- tniniuM. Mr.. Bill Adams, 184 Madrigal, was recognized and informed that in Rancho'Feliz tenants were allowed to construct up to ``a l00 t '�square foot storage shed. There being no one further, desiring to be heard, and no written communications received, Mayor Stewart closed the public hearing. Upon.motion of Councilman Hopkins, seconded by Councilman Cavalli, and unanimously approved, the application of Joe Murphy for precise` development plan and architectural review for a 20'unit condominium project (File No. 0537) was approved subject' to'the'conditions contained in the planning staff report and subject'to having the driveway on East Cotati Avenue moved further west and provision made for at least 20 square feet of outside storage area per unit. Page 6 January. 26, 1981 In response to a.. question. by Mayor Stewart, Mr. Murphy informed that. each unit 'would sell for approximately $09,000 to..S74,900 and-that each. ..ranged from 1,050 to 1,250 square. feet in living area._ File No. 0767 - Planning Director Skanchy explained the staff report Codding Construction, regarding the application of Codding Construction Co. Post Office for precise development plan and architectural review 'for a Post Office Customer Service facility to be located immedi.ately'adjacent to the south end of Rale y yIs Market in Towne Center Shopping,Center, north of Enterprise Drive and west of State Farm Drive. Discussion followed. Mr. Richard Codding, Codding Construction Co., was recognized and'intormed'that he was diligently working on obtaining a 'separate zip code for Rohnert Park. Mayor Stewart opened the public hearing on the application of Codding Construction Co'. for precise development plan and architectural reyi.ew for a Post Office facility . ( File No. 076,7)'.. Mrs. Terry '.bane, 8531`tancaster.Drive, was recognized and inquired Flow State Farm insurance Co. could get a separate zip code from Rohner- E'Park when that firm had only been in the area a.,short period of time. She felt fib's City should have its'own zip.code. Mr. Sam Clauder;;'6621 Meadow pines, was recognized and suggested. that Cotati,change its zip code rather than Rohnert Park since fewer people would be affected by the change.' Mr. Bill Adams, 184 Madrigal, was recognized and commented on a`survey made by the Postal Service regarding a separate zip code for the Rohnert Park area and said he now regrets not completing it and returning it. He supports a zip code for Rohnert Park., Mr, Clauder was again.recognize'd'and inquired if the city had retained -the petitions urging the Postal Service to give the city a separate zip code. The Council responded in the affirmative. There being no one further desiring to be heard, and no written communications received, Mayor Stewart closed the public hearing. Upon motion of Councilman Roberts, ,seconded by Councilman Cavalli, "and unanimously approved, the application of Codding Construction for precise' development plan and architectural review for a Post Office facility in the Towne'Center Shopping Center (File No. 0767) was approved subject to the conditions imposed by the Planning Commission and subject to having the mansard roof extended along the entire length of.the south.side of the proposed /existing structure. Page 7 January 26, 1981 Federal Revenue City.. Manager Eallinan: reviewed hi•s January 23, 1981 Sharing - Funds, Council meeting.,memo concerning,amending the City's 1980 - ..81 BudAAe to include approximately $390,069 which the city will receive under Entitlement No. 12 of the Federal Revenue Sharing Program. He informed that as administrative officer,of- the -city he, had conducted a public hearing on January.,12, 1981 to-receive suggestions regarding possible uses of the revenue sharing funds and which recommendations, with comments regarding each, are included in his memo.. He.al.so informed that a duly noticed public hearing had.been scheduled for tonight's City Council meeting regarding possible uses of revenue sharing funds .and to consider his.recommendation. He recommended that, Entitlement No. .12 funds be earmarked for further development of the community...center, including but not limit4d to the athletic facil.ity,(gym) and cultural arts theatre. Mayor Stewart opened'the,.pu}'1ic,hearing regarding Federal Rdyeiue Sharing Funds. Mrs. Susan Martin, Richard Crane Elementary School Kinder- garten Playground Taskforce, was:.recognized and informed that the school district was willing to contribute one- half.o.f the monies, needed to purchase and,install playground _equipment for kindergarten classes, at Richard Crane School. She „informed that originally, $_950 was needed to acquire the equipment, but when it arrived the amount due was $1,450. She also.commented on.school district operating funds derived from the State and read an excerpt from a booklet entitled "Layman's.Guide ; to the California System of School Finances' written,by Dick Bacon. Mrs. Martin noted the importance,of playground activities and' -c assroom learning skills, informed that although her group had raised $1,200 in four months that the equipment could not be installed.until the remainder of the funds werre, raised,.thus resulting in that group's request for `financial assistance by the city. P 'd t f R h t P k S Club r on, rest en o o "e L, ar occer , was recognized and expressed appreciation for the city's support of the soccer program and noting that Evergreen School field would be a lighted facility devoted strictly for the soccer program's use,regpested that Eagle Park be -lighted and the Soccer Club be allowed to use that facility as well. Mr. Bill Adams, 184'Madrgal,'was recognized and expressed his support for acquisition of playground equipment :,at, , ,.,,, Richard Crane Elementary School and also pointed out the importance of having an all-- weather track at the high school. He urged that, the City and School District contribute matching funds for the track improvements and commented on the, high.pchool's, music and sports;.programs. `There being no one further.;aesiring to be'heard and no written communications received,,Mayor Stewart closed the public hearing. Discussion followed. Resolution No. 81 -19, Page 8 January 26, 1981 Mr. Dixon was recognized and explained that the soccer".:'" program was looking to evenly distribute use of° facilities in order to avoid the deterioration or abuse of any one facility . City Manager Callinan informed that he would look into the possibility of lighting Eagle Park or Sunrise Park for soccer use. Mr. Dixon also commented that the Evergreen School field was not a regulation sized facility. -Discussion followed between Council members regarding the various req 9 +-s n.. c d . . City Manager � ! �..i a�s va rrv�,pMe in City Manager Callinan s January, 23,1981 Council meeting memo concerning use of Federal General Revenue Sharing Funds. The consensus of the Council was that the requests could be accommodated by using Capital Outlay Fund fees with exception of the kindergarten playground,equipment and high school track improvements which the'Council directed that City Attorney Flitner report back to.the Council.concerning the legality of using Capital Outlay Fund fees or other city funds for `school grounds improvements. RESOLUTION APPROVING AND ADOPTING AN AMENDMENT TO THE BUDGET'FOR 'FISCAL XEAR,"1980 -81 TO INCLUDE FEDERAL GENERAL REVENUE SHARING FUNDS EN'TIT,LEMENT tO. 12 City Manager Callinan explaine the resolution. Upon motion of Councilman Roberts, ,seconded by Councilman Hopkins, and unanimously approved by a voice vote, reading of Resolution No." 81 -19, was waived and said resolution was adopted, Mr. Bettencourt was' recognized and asked if the Council had approved appropriating funds for the high school track improvements if the City Attorney ruled favorably concerning the use of Capital Outlay Fund fees for school facilities. Mayor Stewart explained that a decision relating to school improvements would.. be held in abeyance Mending the City Attorney's report which would presented at the February 9, 1981 Council meeting. Discussion followed between Mr. Bettencourt, Mr. Goetzinger and Council members concerning track improvements. Communications Communications.per the attached outline were brought to the attention of the. City Council. No action was taken on any communications except as specifically noted in these minutes. City Manager's City Manager Callinan referred the Council to his Council Report meeting memo.dated January 22, 1981 for explanation of all the matters .on.the City Manager's Report section of the meeting.'s agenda. Page 9 January 26, 1981 Housing Assistance City Manager .Callinan informed that the City Attorney Program had requested that.consideration of the Employee Housing Assistance Program be deferred in order to review same. The Mayor polled the audience to determine if anyone had been. waiting to hear.about this matter. Mr. Kevin Halliday, representing.the Rohnert Park Peace Officer's Association, was present and indicated that he,.was intgrested in the employee housing program. Discus - sion followed concerning which employees would be offered the program. Mrs. Terry Lane, Records Technician at the Department of Public Safety, expressed appreciation for whatever the Council could do for the employees saying that it was hard to rent and impossible to buy. Towing Service City Manager Callinan; referring.to his January 22, Rotation 1981 Council meeting memo, commented on a letter received from Sonoma County Towing Inc. requesting placement on ;. the city's towing rotation_ list. The Council took no action to add the company to the-city's towing service. rotation list. Cotati Temporary City Manager Callinan reviewed his Council meeting memo Building Inspection dated ..January 22,. 1981 concerning providing building.; Services inspect on.service to the City of Cotati on a temporary . basis due to_their.bvilding. inspector's sudden serious illness. Upon motion of Councilman'Cavalli, seconded by Councilman Hopkins., and unanimously approved,. the Council ratified . the providing of t emporary, building inspection services -: at the rate of $2500 per.hour to the City of Cotati. Breezeway Between City Manager .Callinan indicated that he had received Park Plaza /Towne a call from Mr. Leonard Garrison, Manager of the Park Center Plaza Shopping Center indicating that his firm would be willing to rent.the area formerly occupied by the _ U.S,.-Bakery to the.City.for a breezeway /walkway between Park Plaza and Towne.Center Shopping Centers. Discussion .followed.during which.the Council -indicated that City Manager Callinan should further pursue negotiations concerning the breezeway /walkway through. the Park Plaza Center. Golden Gate Bus Mayor Stewart initiated "a discussion concerning the cities' Transit Representa- representative of.the Mayor's and Councilmen's Association of tive Sonoma County to the Golden Gate. Bridge, Highway and Transportation District Board and whether or not that representative should be directed by the cities to vote a specific way on certain.,issues. Discussion followed. Councilman Roberts made.a motion to have the representativ- to the Golden Gate Bridge, Highway and Transportation District Board vote along with the majority of the cities of the Mayors' and Councilmen's,Association. Discussion followed during which Councilman Roberts withdrew his motion. Page 10 Janue-^y 26, 1981 Mr. Fred Dixon, 541,Lorraine Court, was recognized and said that he commuted to the _city and that if the ferry kept the flow of traffic moving by keeping cars off the road, then it was worth.the expense of operating same. Mr. Sam Clauder, 6621 Meadow Pines, was recognized and commented that the, :ferry system was primarily designed for Marin commuters. Mr. Bill Adams, 184 Madrigal, was,recognized and informed that when riding the bus,.home from 10 to 12 passengers had to ride standing, also he expressed that ferries were not as efficient.as compared to busses and reflected on whether or not meetings ^f tl: Mayors' and Council ren's }County Association of Sonoma were in violation of the Brown Act. Discussion continued with no final Council action being taken on the issue. Redwood Empire Div. City. Manager.Callinan informed that Council members should League of CA Cities Meeting rpspond.as to whether or not they were planning on attending the quarterly meeting of the.Redwood Empire Division, League of California Cities meeting to be held February 7, 1981 in the Corte-Madera Town Hall. Wastewater City Manager Callinan encouraged city officials to attend Reclamation a.work session to discuss alternate projects and the Study final EZR for the Sonoma County Wastewater Reclamation Study to be held in the Board of Supervisors Board Room, 9:00 a.m._,,Monday ;.February 2, 1981. Traffic Enforcement, Mr. Daryl_Schroder, President of the Rohnert Park Kiwanis Club, 6089 Daphne, was recognized and spoke regarding the city's apparent lack of traffic enforcement in the past few years,resulting in three traffic fatalities. Mr. Schroder urged that there be strict enforcement of traffic laws in the community. Mr. Pat Martin, 7259 Adrian Drive, also of the Kiwanis Club, was recognized and related several incidents wherein reckless drivers-had almost caused serious injury to his family members near the intersection of Adrian Drive and Southwest Boulevard. He expressed concern over the lack of traffic and speed laws enforcement in his area. Discussion followed. :'City Manager Callinan informed. that arrangements would be made to intensify patrol of the Adrian Drive /Southwest Boulevard intersection. -,and area. Bus Route 12 Mr. Sam•Clauder, 6621 Meadow Pines, was recognized and expressed appreciation for the institution of Route 12 but noted that transfers were not given to other busses. City Manager Callinan, advised that,the City had recently authorized transfers from Route 12,,,to the other bus systems and that he would follow -up on this :.matter to make sure the program had been instituted. Page 11 January 26, 1981 Councilman Cavalli Councilman Cavalli informed the Council that he would Out of the Country be out of the country from February 2, 1981 to February 10, 1981. Sr. Citizens Advisory Mayor Stewart informed that the initial meeting of the Commission Senior Citizens Advisory Committee went well and that the commissioners were appreciative of the opportunity to serve on said body. Adjournment There being no further business, Mayor Stewart adjourned the meeting at approximately 10:26 p.m. 0,- Deputy City Clerk aus i7 APPRO� D: Mayor /tewar 1499 1493 1489 JASMINE CIRCLE -T HIU.S MINI PARK WELL NO. U'l 6594 6598 1416 1420 1422 1424 1419 1421 1425 1427 s - I rv. 115 �NLI� "A, CwALL TO CtV or- kc? 'vc\ANLL b?� CC SVIWA- %ve Pllo,)ULTS kWVc,—U-, Hmp-,Vy ly L-J 11 Ell ------ RANCHO COTATE 5450 SENIOR HIGH SCHOOL LJ LJ .w Vicwx� ZOO' 76' ro 'Jo 70 ........ .. W, KY Q o C on-NVCE SUU)109, "A\64k SC-9001- _....M -. ,e........e.q..w... ®�.b f :e let 1. »A¢:..+' . ».........n.,.....- ,..a.m.,�.. w .. ...............�..._e.,......., .,. ..$�✓ ttY...uvw {�., k• ..,ao. 8 F� �u<.�.�.ak... 1 cy.!� r >ssi.sta.nt Superintendent Davidson reported on the project Drainage '..C> install an all­ weather track at the high school by Ivstcm for c.it.zens' group. Jack Goetzi_nger, representing that group, RCI'S i.)rc�sented plans for drainage to be the first phase of this Track p.,- :?j",ct. The plans have been reviewed and approved by the Rohnert Park City Engineer. Assistant Sunperintendent Davidson recommended to the Boar_O. that the nlans be approved and perm - mission given to proceed with the _installation of a drainage system upon determination that the group has sufficient funds to finance the project. A motion was made by Trustee Rodriques to authorize installation and Trustee Gleason seconded. P_fter discussion and questions from Trustees, the motion was passed unanimously. Architect Bolles and Assistant Superintendent Davidson reported nay Recn.lest to the Board regarding the contractor's pay request for #21 Evergreen and Crane Schools. The architect recorurended with- holding soiie :funds until_ all of the work is completed, as follows: El Colegi_o Project (Crane School): $12,608.77, and Emily Project. (Evergreen ;'chool) : $15,231.77. Mr. Bolles reviewed the items that have not been completed. The Board expressed concern about the plastering which had been discussed previously. Trustee Campbell sucIgested withholding funds sufficient to cover the stucco work and then check with counsel for- a legal oi)ini.on. A r�otion vas made by Trustee Rodri-ques to withh }sold amounts to cover_ the plastering on both schools, in ddition to the amounts recommended by the architect on other ens, until the district's legal position has been clay_ ified. �rrustee Fredericks seconded the motion with the request that the Board call a special meeting with 48 hours if necessary to authorize payment once the position is resolved. Trustee Rod- - riuues was agreeable to the amendment to h.i.s motion and asked that the architect contact the California licensing agency about the plastering subscontr_actor. The motion was further amended to include withholding of $2060 to remove the mound of dirt left by the contractor at thdvergreen site and to complete all grounds work. The second was agreeable to this amendment and the motion was passed unanimously. x? motion was ;jade by Trustee Fredericks to have Pay Request 1"21 revised to meet the above i:lotion and that Pav Rec_;uest ;121 then be paid. Trustee Rodriques seconded the motion and it was passed unanimously. Policy Series 1000 and 2000 were reviewed by staff and Policy r.eco)- Lnendations made for changes. The Board made suggestions Review which will bP incorporated into a second residing. A motion was made by Trustee Freder..ic }:s to approve first readinn of these policies and Trustee Campbell seconded. The motion was unanimously approved. The meeting was recessed at 8:45 P.r;. and. reconvened at 8f54 Recess P.M., with all memi -)ers in attendance again present. Page Two 10-21-80